PROCUREMENT Africa : AFCC2/RI-Great Lakes Trade Facilitation PLAN General Information Country: Africa Banks Approval Date of the Original Procurement Plan: 2017-01-13 Revised Plan Date(s): (comma delineated, leave blank if none) 2017-01-25 Project ID: P151083 GPN Date: 2016-12-06 Project Name: AFCC2/RI-Great Lakes Trade Facilitation Loan / Credit No: IDA / 57210 Executing Agency(ies): Single Project Implementation Unit, Ministry of Trade and Industry, Rwanda Civil Aviation Authority, Local Administrative Entities Development Agency WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-RCAA-3411-CW-RFB / Component 1: Improving core Construction and Commissioning Single Stage - One Pending IDA / 57210 trade infrastructure and facilities Post Request for Bids Open - International 2,640,000.00 0.00 2017-08-24 2017-08-29 2017-10-13 2017-11-12 2017-12-17 2018-07-15 of a Warehouse Facility for Envelope Implementation in the border areas Transit Cargo RW-SPIU LODA-3441-CW-RFB Component 1: Improving core Single Stage - One Pending / Rusizi II and Nyamasheke IDA / 57210 trade infrastructure and facilities Post Request for Bids Open - International 4,300,000.00 0.00 2017-06-28 2017-07-03 2017-08-14 2017-09-13 2017-10-18 2018-04-16 Envelope Implementation Cross Border Market in the border areas RW-RCAA-3399-CW-RFB / Component 1: Improving core Single Stage - One Pending Supply and Fixing of airport IDA / 57210 trade infrastructure and facilities Post Request for Bids Open - International 880,000.00 0.00 2016-08-15 2016-08-20 2016-09-29 2016-10-29 2016-12-03 2017-07-05 Envelope Implementation perimeter fence in the border areas RW-SPIU MINICOM-3438-CW- Component 1: Improving core Single Stage - One Pending RFB / Construction of Rusizi I IDA / 57210 trade infrastructure and facilities Post Request for Bids Open - National 800,000.00 0.00 2017-02-02 2017-02-07 2017-03-21 2017-04-20 2017-05-25 2017-11-21 Envelope Implementation Border Post in the border areas RW-RCAA-5632-CW-RFB / Component 1: Improving core Single Stage - One Pending Supply and Fixing of airport IDA / 57210 trade infrastructure and facilities Post Request for Bids Open - International 880,000.00 0.00 2016-09-29 2016-10-04 2016-11-15 2016-12-15 2017-01-19 2017-07-18 Envelope Implementation perimeter fence in the border areas RW-RCAA-5625-CW-RFB / Component 1: Improving core Construction and Commissioning Single Stage - One Pending IDA / 57210 trade infrastructure and facilities Post Request for Bids Open - National 2,640,000.00 0.00 2017-10-11 2017-10-16 2017-11-27 2017-12-27 2018-01-31 2018-07-30 of a Warehouse Facility for Envelope Implementation in the border areas Transit Cargo RW-LODA-5628-CW-RFB / Component 1: Improving core Single Stage - One Pending Rusizi II and Nyamasheke Cross IDA / 57210 trade infrastructure and facilities Post Request for Bids Open - National 4,300,000.00 0.00 2017-06-29 2017-07-04 2017-08-15 2017-09-14 2017-10-19 2018-10-14 Envelope Implementation Border Market in the border areas GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-RCAA-3416-GO-RFB / Supply and installation, Testing and Commissioning of Airport Component 1: Improving core Single Stage - One Pending Communication systems (ATS IDA / 57210 trade infrastructure and facilities Prior Request for Bids Open - International 2,043,600.00 0.00 2017-08-24 2017-08-29 2017-10-10 2017-11-09 2017-12-14 2018-07-12 Envelope Implementation Message Handling System, in the border areas Connectivity with KIA and Automation of AIM) Component 1: Improving core RW-RCAA-3387-GO-DIR / Pending IDA / 57210 trade infrastructure and facilities Post Direct Selection Direct 27,800.00 0.00 2016-04-27 2016-05-07 2016-06-19 2016-07-19 Accounting software for RCAA Implementation in the border areas RW-RCAA-3379-GO-RFB / Supply, installation, Testing and Commissioning of navigational Component 1: Improving core Single Stage - One Pending Aids, weather systems, IDA / 57210 trade infrastructure and facilities Prior Request for Bids Open - International 7,040,000.00 0.00 2017-09-29 2017-10-04 2017-11-15 2017-12-15 2018-01-19 2018-07-18 Envelope Implementation Aeronautical ground lighting and in the border areas fence lighting at Kamembe international airport RW-SPIU MINICOM-3446-GO- Component 4: Implementation Request for Single Stage - One Pending RFQ / Office IDA / 57210 support, Communication and Post Open - National 15,000.00 0.00 2016-12-20 2017-02-03 2017-05-04 Quotations Envelope Implementation equipment(MINICOM & LODA) M&E RW-RCAA-5640-GO-RFB / Supply and installation, Testing and Commissioning of Airport Component 1: Improving core Single Stage - One Pending Communication systems (ATS IDA / 57210 trade infrastructure and facilities Prior Request for Bids Open - International 2,043,600.00 0.00 2017-09-29 2017-10-04 2017-11-15 2017-12-15 2018-01-19 2018-07-18 Envelope Implementation Message Handling System, in the border areas Connectivity with KIA and Automation of AIM) RW-RCAA-5637-GO-RFB / Supply, installation, Testing and Commissioning of navigational Component 1: Improving core Single Stage - One Pending Aids, weather systems, IDA / 57210 trade infrastructure and facilities Prior Request for Bids Open - International 7,040,000.00 0.00 2017-09-29 2017-10-04 2017-11-15 2017-12-15 2018-01-19 2018-07-18 Envelope Implementation Aeronautical ground lighting and in the border areas fence lighting at Kamembe international airport Component 1: Improving core RW-RCAA-5621-GO-DIR / Pending IDA / 57210 trade infrastructure and facilities Post Direct Selection Direct 27,800.00 0.00 2016-06-13 2016-06-18 2016-07-23 2017-01-19 Accounting software for RCAA Implementation in the border areas NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Page 1 Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-RCAA-3393-CS-QCBS / Consultancy firm for designing, Component 1: Improving core preparation of tender documents Quality And Cost- Under IDA / 57210 trade infrastructure and facilities Prior Open - International 1,753,360.00 0.00 2016-07-20 2016-10-31 2016-12-14 2017-01-19 2017-01-11 2017-02-10 2017-03-17 2017-04-21 2017-09-18 and supervision services for Based Selection Implementation in the border areas Upgrade of KAMEMBE International Airport RW-SPIU LODA-3285-CS- Component 1: Improving core QCBS / ESIA, Detail Design, BD Quality And Cost- Under IDA / 57210 trade infrastructure and facilities Prior Open - National 700,000.00 0.00 2016-10-02 2016-10-25 2016-12-08 2017-01-19 2017-01-05 2017-02-04 2017-03-11 2017-04-15 2018-04-15 Preparation and Supervision Based Selection Implementation in the border areas services for 2 border markets RW-SPIU MINICOM-3439-CS- Component 1: Improving core QCBS / Review of the design and Quality And Cost- Pending IDA / 57210 trade infrastructure and facilities Post Open - International 300,000.00 0.00 2017-02-14 2017-03-07 2017-04-20 2017-05-18 2017-06-17 2017-07-22 2017-08-26 2018-08-26 supervisions services for Based Selection Implementation in the border areas Rusizi I border post RW-SPIU MINICOM-3444-CS- QCBS / Hiring consultant firm to cary out policy, procedural reform Component 2: Implementation of and Capacity Building program, Policy and Procedural Reforms Quality And Cost- Under Establishing JBCs, Simplifying IDA / 57210 and Capacity Building to Post Open - National 300,000.00 0.00 2016-11-20 2016-12-11 2017-01-24 2017-02-21 2017-03-23 2017-04-27 2017-06-01 2017-11-28 Based Selection Implementation immigration and health related Facilitate Cross Border Trade in procedures for traders and Goo ds and Services Training of border traders and officials RW-SPIU MINICOM-3287-CS- QCBS / Hiring a firm to Component 2: Implementation of implement Institutional and HR Policy and Procedural Reforms assessment at customs and Quality And Cost- IDA / 57210 and Capacity Building to Prior Open - National 751,000.00 0.00 Under Review 2017-03-06 2017-03-27 2017-05-10 2017-06-07 2017-07-07 2017-08-11 2017-09-15 2018-09-15 immigration offices, Change Based Selection Facilitate Cross Border Trade in management program and Goo ds and Services Performance based management incentive mechanism Component 2: Implementation of RW-SPIU MINICOM-3440-CS- Policy and Procedural Reforms Consultant Pending CQS / Perception survey and IDA / 57210 and Capacity Building to Post Qualification Open - National 180,000.00 0.00 2017-01-09 2017-01-30 2017-03-15 2017-04-14 2017-05-19 2017-11-15 Implementation time to cross Facilitate Cross Border Trade in Selection Goo ds and Services RW-RCAA-5631-CS-QCBS / Consultancy firm for designing, Component 1: Improving core preparation of tender documents Quality And Cost- Pending IDA / 57210 trade infrastructure and facilities Prior Open - International 1,723,360.00 0.00 2017-03-04 2017-03-25 2017-05-08 2017-06-05 2017-07-05 2017-08-09 2017-09-13 2018-09-13 and supervision services for Based Selection Implementation in the border areas Upgrade of KAMEMBE International Airport RW-LODA-5623-CS-QCBS / Component 1: Improving core ESIA, Detail Design, BD Quality And Cost- IDA / 57210 trade infrastructure and facilities Prior Open - International 700,000.00 0.00 Under Review 2017-12-17 2018-01-07 2018-02-20 2018-03-20 2018-04-19 2018-05-24 2018-06-28 2019-06-28 Preparation and Supervision Based Selection in the border areas services for 2 border markets INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SPIU MINICOM-3793-CS- Component 4: Implementation Individual Consultant Pending INDV / MINICOM Procurement IDA / 57210 support, Communication and Prior Open 77,907.00 0.00 2016-02-23 2016-04-12 2016-05-03 2016-10-22 2018-10-22 Selection Implementation Specialist M&E RW-SPIU MINICOM-3290-CS- Component 4: Implementation Individual Consultant Pending INDV / MINEACOM Finance IDA / 57210 support, Communication and Prior Direct 110,138.00 0.00 2016-06-24 2016-07-04 2016-07-25 2016-09-19 2017-03-18 Selection Implementation Manager M&E RW-SPIU MINICOM-3442-CS- INDV / Hiring an Individual Component 3: Performance Individual Consultant Pending Consultant to carry out IDA / 57210 Based Management in Cross Post Open 50,000.00 0.00 2016-12-02 2017-01-20 2017-01-30 2017-02-19 2017-04-05 Selection Implementation preparatory work for Component Border Administration 3 RW-RCAA-3382-CS-INDV / Component 1: Improving core Individual Consultant Pending RCAA Project Manager / Civil IDA / 57210 trade infrastructure and facilities Prior Open 186,000.00 0.00 2016-07-06 2016-08-14 2016-08-26 2016-09-23 2017-09-23 Selection Implementation Engineer in the border areas RW-SPIU MINICOM-3295-CS- Component 4: Implementation Individual Consultant Under INDV / Hiring a Communication IDA / 57210 support, Communication and Post Open 63,000.00 0.00 2016-12-12 2017-01-30 2017-02-20 2017-03-27 2017-09-23 Selection Implementation consultant M&E Component 2: Implementation of RW-SPIU MINICOM-3419-CS- Policy and Procedural Reforms Individual Consultant Pending INDV / MINEACOM Project IDA / 57210 and Capacity Building to Prior Open 222,000.00 0.00 2016-06-23 2016-08-11 2016-09-01 2016-10-06 2017-04-04 Selection Implementation Coordinator Facilitate Cross Border Trade in Goo ds and Services Component 2: Implementation of RW-SPIU MINICOM-3397-CS- Policy and Procedural Reforms INDV / MINEACOM Individual Consultant Pending IDA / 57210 and Capacity Building to Prior Direct 77,907.00 0.00 2016-02-22 2016-03-03 2016-03-24 2016-04-28 2016-10-25 Environmental & Safeguards Selection Implementation Facilitate Cross Border Trade in specialist Goo ds and Services Component 2: Implementation of RW-SPIU MINICOM-3415-CS- Policy and Procedural Reforms Individual Consultant Pending INDV / MINEACOM Social IDA / 57210 and Capacity Building to Prior Open 77,907.00 0.00 2016-02-22 2016-04-11 2016-05-02 2016-06-06 2016-12-03 Selection Implementation development specialist Facilitate Cross Border Trade in Goo ds and Services Component 2: Implementation of RW-SPIU MINICOM-3417-CS- Policy and Procedural Reforms Individual Consultant Pending INDV / MINEACOM Internal IDA / 57210 and Capacity Building to Prior Open 41,664.00 0.00 2016-02-22 2016-04-11 2016-05-02 2016-06-06 2016-12-03 Selection Implementation Auditor Facilitate Cross Border Trade in Goo ds and Services Page 2 Component 2: Implementation of RW-SPIU MINICOM-3410-CS- Policy and Procedural Reforms Individual Consultant Under INDV / MINEACOM Trade IDA / 57210 and Capacity Building to Prior Direct 77,907.00 0.00 2016-06-23 2016-07-03 2016-07-24 2016-09-18 2017-03-17 Selection Implementation Specialist Facilitate Cross Border Trade in Goo ds and Services Component 2: Implementation of RW-SPIU MINICOM-3398-CS- Policy and Procedural Reforms Individual Consultant Pending INDV / MINEACOM Monitoring & IDA / 57210 and Capacity Building to Post Direct 77,907.00 0.00 2016-06-23 2016-07-03 2016-07-24 2016-08-28 2017-02-24 Selection Implementation Evaluation Specialist Facilitate Cross Border Trade in Goo ds and Services RW-RCAA-3420-CS-INDV / Component 1: Improving core Individual Consultant Pending RCAA Airport Ground Lightning IDA / 57210 trade infrastructure and facilities Post Open 30,000.00 0.00 2017-03-16 2017-05-04 2017-05-25 2017-06-29 2017-11-26 Selection Implementation Specialist (for 1 year) in the border areas RW-RCAA-3418-CS-INDV / Component 1: Improving core Individual Consultant Pending RCAA Navigation Expert (for 1 IDA / 57210 trade infrastructure and facilities Post Open 30,000.00 0.00 2017-03-17 2017-05-05 2017-05-26 2017-06-30 2017-11-27 Selection Implementation year) in the border areas RW-SPIU MINICOM-3445-CS- INDV / Hire consultant to develop ICT technology to be used to Component 2: Implementation of inform traders about the Policy and Procedural Reforms requirements for cross-border Individual Consultant Under IDA / 57210 and Capacity Building to Post Open 50,000.00 0.00 2016-12-05 2016-12-28 2017-01-23 2017-02-13 2017-03-20 2017-09-16 trading, monitor the enforcement Selection Implementation Facilitate Cross Border Trade in of the COMESA Regulations, Goo ds and Services and address traders complaints (Hotline service operation: reporting services) RW-SPIU MINICOM-3283-CS- Component 4: Implementation Under CDS / MINEACOM Project IDA / 57210 support, Communication and Prior Direct Selection Direct 41,664.00 0.00 2016-06-24 2016-07-04 2016-09-07 2017-03-06 Implementation Accountant M&E RW-RCAA-5626-CS-CDS / Component 1: Improving core Consultancy for the supervision Pending IDA / 57210 trade infrastructure and facilities Post Direct Selection Direct 30,000.00 0.00 2017-01-30 2017-02-09 2017-04-15 2017-10-12 services of fence construction Implementation in the border areas works at Kamembe Airport RW-RCAA-5634-CS-INDV / Component 1: Improving core Individual Consultant Pending RCAA Project Manager / Civil IDA / 57210 trade infrastructure and facilities Post Open 186,000.00 0.00 2016-07-06 2016-08-24 2016-09-14 2016-10-19 2017-04-17 Selection Implementation Engineer in the border areas RW-RCAA-5627-CS-INDV / Component 1: Improving core Individual Consultant Pending RCAA Airport Ground Lightning IDA / 57210 trade infrastructure and facilities Post Open 30,000.00 0.00 2017-03-16 2017-05-04 2017-05-25 2017-06-29 2017-12-26 Selection Implementation Specialist (for 1 year) in the border areas RW-RCAA-5620-CS-INDV / Component 1: Improving core Individual Consultant Pending RCAA Navigation Expert (for 1 IDA / 57210 trade infrastructure and facilities Post Open 30,000.00 0.00 2017-03-17 2017-05-05 2017-05-26 2017-06-30 2017-12-27 Selection Implementation year) in the border areas Page 3