73671 Detail Procurement Plan (Version: September 5, 2012) Lao Road Sector Project I. General 1. Project information:  Country/Borrower: Lao PDR  Project Implementing Agency Department of Road (DOR), Department of Planning & Cooperation, (DPC), Department of Transport (DOT), Institute of Public Work and Transport (PTI), Department of Personnel (DOP), Cabinet office (CO), Department of Inspection (DOI) In Ministry of Public Work & Transport (MPWT) and Department of Public Work & Transport and (DPWT) in the Provinces. 2. Bank’s approval Date of the procurement Plan  Original Plan: June 10, 2011  Revision: (September 5, 2012) 3. Date of General Procurement Notice:  June 2011 (UNDB online, dgMarket)  Previous updated on June 10, 2011 4. Period covered by this procurement plan:  The project period extended to 2017. II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Contract Value Prior Review Comments Threshold ($’000) Threshold ($’000) 1. ICB (Goods) >=100 100 All ICB 2. NCB (Goods) 30 – 100 - The first NCB by each implementing agency in each year 3. Shopping (Goods) <30 - The first shopping contract by each implementing agency in each year 4. Direct Contracting (Goods - All contracts For emergency of civil & Works) work and /or emergency for construction materail under the disaster contigency and for Ketsana rehabilitations. 5. ICB (Works) >= 300 300 All ICB 6. NCB (Works) 30-300 - The first NCB by each implementing agency in each year 7. Shopping (Works) <30 - The first shopping contract by each implementing agency in each year 8 Force Account - All contracts For emergency civil work under the disaster contingency and for Ketsana rehabilitations 2. Prequalification. Not expected. 3. Reference to (if any) Project Operational Manual: (N/A) 4. Any Other Special Procurement Arrangements: (N/A) 5. Procurement Packages for Works & Goods (prior & post reviews) with Methods and Time Schedule Ref. Contract Procureme Pre Domestic Review Expected Comment/De No. (Description) nt Qualification Preferen by Bank Bid/Quotat partment Method (yes/no) ce (Prior / ion responsible (yes/no) Post Opening for procuring Date 1 2 3 4 5 6 7 8 Component –A1 Road Network Improvement 1 National Road ICB Yes Yes Prior 15/9/2010 Of the total 1B – Pak Nam Completed estimated Noy to Ban cost,IDA Yo,Phongsali(10 Variation finance 70% 9 km) for 2 losts Order (VO) / DOR 2 National Road ICB Yes Yes Prior 15/9/ 2010 Of the total 6A – Sop Bao to Completed estimated Et,Houaphan(62 cost,IDA km) Variation finance 70% Order (VO) / DOR Component –A2. Provincial Road Maintenance Program Fiscal year 2012-2013 Vcap01-1213- No No LRD/DoR NCB Post 10 Sept 12 1 PM3-PR01 Vcap02-1213- No No LRD/DoR NCB Post 10 Sept 12 2 PM3-PR02 PSL01-1213- No No LRD/DoR NCB Post 10 Sept 12 3 PM3-PR03 LNT01-1213- No No LRD/DoR NCB Prior 10 Sept 12 4 PM3-PR04 ODS01-1213- No No LRD/DoR NCB Post 10 Sept 12 5 PM3-PR05 BOK01-1213- No No LRD/DoR NCB Post 10 Sept 12 6 PM3-PR06 LPB01-1213- No No LRD/DoR NCB Post 10 Sept 12 7 PM3-PR07 SYB01-1213- No No LRD/DoR NCB Post 10 Sept 12 8 PM3-PR08 HOU01-1213- No No LRD/DoR NCB Post 10 Sept 12 9 PM3-PR09 XEI01-1213- No No LRD/DoR NCB Post 10 Sept 12 10 PM3-PR10 VTE01-1213- No No LRD/DoR NCB Post 10 Sept 12 11 PM3-PR11 BLK01-1213- No No LRD/DoR NCB Post 10 Sept 12 12 PM3-PR12 KHA01-1213- No No LRD/DoR NCB Prior 10 Sept 12 13 PM3-PR13 SVK01-1213- No No LRD/DoR NCB Post 10 Sept 12 14 PM3-PR14 SLV01-1213- No No LRD/DoR NCB Prior 10 Sept 12 15 PM3-PR15 CHA01-1213- No No LRD/DoR NCB Post 10 Sept 12 16 PM3-PR16 SEK01-1213- No No LRD/DoR NCB Prior 10 Sept 12 17 PM3-PR17 ATT01-1213- No No LRD/DoR NCB Post 10 Sept 12 18 PM3-PR18 Component –A3 Road Safety Road Safety NCB No No Prior December The first NCB furniture, 2012 by each fixtures, signage implementing and other goods agency/provin to be defines in ce in each AWP year/DOT Component –B . Institutional Strengthening 1 ICT Goods NCB No No Prior Done The first NCB Development for 29/7/2011 by each CO and DPC implementing agency/ in each year/CO 2 Update Accounting DC Prior Software Move to AF Post 15/12/2012 DPC procurement under ICT 2.1 One or two 4WD Shopping No No Post pick up cars for Nov 2012 PAU/DPC PAU to follow up and implementation of FMS at central and in provinces 3 Office Equipment Shopping No No Post Completed PAU/DPC for DF,DPC Aug 2012 3 PC computer digital NCB No No Prior Completed Reform camera, printer, GPS 1/4/2011 organization for ESOM of PTI and implementation delay of plan approval 4 Motorcycles for the Shopping No No Post Completed Reform implementation of 1/4/2011 organization ESOM. of PTI and delay of plan approval 5 Motorcycles for the Shopping No No Post Completed Reform implementation of 1/4/2011 organization Internal Control of DOI and delay of plan approval 6 One 4WD pick up Shopping No No Post car for ICD to November ICD/DoI Support Senior 2012 Internal Control Consultant Component C Disaster Recovery and Contingency III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Contract Value Prior Review Comments Threshold ($’000) Threshold ($’000) 1. Competitive Methods (Firms) – >=100 >$100 All Quality & Cost Based Selection contracts (QCBS), 2. Competitive Methods (Firms) – <100 The first Least-Cost Selection (LCS) and contract for hiring Selection Based on Consultant consulting firms- Qualifications (CQS) 3. Single Source (Firms) - All contracts - 4. Individual Consultants - >$50 & all sole- The first source selection contract for hiring individual consultants if the cost below $ 50,000 2. Short list comprising entirely of national consultants: No short lists of consultants for services are expected to comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. However, if a need arises during the project implementation and if it is warranted, short lists of consultants for services estimated to cost less than $100,000 equivalent per contract may be composed entirely of national consultants. 3. Any Other Special Selection Arrangements: (N/A) 4. Consultancy Assignments with Selection Methods (prior & post reviews) and Time Schedule 1 2 3 4 5 6 7 Selection Ref. Description of Method Departme Review Expected Comment No. Assignment nt by Bank Proposals responsibl (Prior / Submission e for Post) Date procureme nt Component A: 1 Supervision for QCBS DOR Prior Completed Same construction of National 27/9/ 2010 Contract Road 1B – for Pak Nam Supervision Noy to Ban YO for 2 Supervision for QCBS DOR Prior Completed construction construction of National 27/9/ 2010 of National Road 6A –Sopbao -Et Road 1B and 6A 3 Strategic Management QCBS DPC Prior December Advisory Services and 2012 Capacity Building 4 Support for Strategic None None None None Management of the Provincial and Rural Road Network Component B 1 ICT Individual ICT Prior Completed Consultant 5/6/2011 i 2 URMF Data Collection Least-Cost PTI Prior Completed Selection FY 2011/12 ii 3 Construction unit cost None STC/DOR/ None None analysis DHUP 4 Short term Procurement Individual PAU/DPC Post Dec 2012 Specialist (part time for Consultant total 6 months) iii 5 Financial Management Cancelled Specialist 6 Capacity Building for Individual PTI Prior May/2011 Environmental & Social Consultant 7 Advisory Services for Individual DOI Prior May 2010 Internal Controls Consultant Division, 7.1 Short term international Individual ICD/DOI Prior February 13 Advisor to consultant for total 3 Consultant review senior months consultant 7.2 Senior Consultant Individual ICD/DOI Post October 12 Training of Consultant trainer to ICD 7.3 Five Junior Consultants, Individual ICD/DOI Post November Assistant to three for DoI and two for Consultant and 12 ICD/DoI DPC PAU/DPC 8 Technical Audit Individual DOI Prior December Consultant 2012 9 Financial Audit Least Cost DOI Prior Done Contract Selection July 2011 expire 2014 Component C 1 Supervision of civil works Cancelled for the Ketsana damages road i PTI was establish the data collection teams for road condition surveys for all provinces ii MPWT’ management board will discuss on civil work construction unit cost analysis updating if necessary. Otherwise propose to use for others activities. iii Financial Management Specialist will not engage. The Project Financial Management Unit Established as a Division under DPC lead by Mr. Thongdeun KHAMMANY and Mr. Alounchanhsay Bounsaythip, and Mr. Oun Xayavongkaisone,