Procurement Plan I. General 1. Project Information Country : India Borrower : Directorate of Inland and Transport, Govt. of Assam Project Name : Assam Inland Water Transport Project [P157929] Loan Nos. : Project under preparation Bank’s Approval Date of the Procurement Plan: Nov 25, 2016 [through STEP] 2. Date of General Procurement Notice: Sep 20, 2016 3. Period covered by this Procurement plan: 18 months 4. Risk Rating for the Implementing Agencies: Substantial at PCN stage may be modified II. Goods and Non-consulting Services. 1. (a) Procurement Methods Procurement Method Threshold (US$ Equivalent) 1 Open International (Goods) Above 3 million 2 Open National (Goods) Above 100,000 and up to 3 million (with NCB conditions) – as per para 3.3 and 3.4 of the Guidelines 3 Open International (Works) Above 40 million Open National (Works) Above 100,000 3 Shopping (Goods/Works) Up to 100,000 and up to 40 million 4. Open International (Non-consulting Above 3 million Services) 5 Open National (Non-consulting Up to 3 million Services) 6 Direct Contract As per para 3.7 of Guidelines (b) Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Sl. Category Prior Review Threshold Comments No. (US$ Equivalent) 1 Works Above US$ 10.0 million All Contracts 1 Goods Above US$ 2.0 million All Contracts 2 Non-consulting Services Above US$ 2.0 million All Contracts 2. Pre-qualification: Bidders shall be pre-qualified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 1 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines): Not applicable 4. Reference to (if any) Project Operational/Procurement Manual: Under preparation 5. NCB Provisions: a) Only the model bidding documents for NCB agreed with the GOI Task Force (and as amended for time to time), shall be used for bidding; b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; c) No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprises from any given State; d) Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; e) Extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/Employer); f) Re-bidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a pre- determined margin or "bracket" of prices shall not be used in the project; g) Rate contracts entered into by Directorate General of Supplies and Disposals (DGS&D) will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however for any procurement under the Shopping procedures; h) Two or three envelope system will not be used (except when using e-procurement system assessed and agreed by the Bank). 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) Refer STEP system III. Selection of Consultants 1. (a) Procurement Methods Sl. Procurement Method Threshold (US$ Equivalent) No. 2 1 Selection based on Consultants’ Up to 300,000 Qualifications / Least Cost Selection 2 Single-source Selection of consulting As per para 3.9 – 3.11 of Guidelines firms 3 Selection of Individual Consultants/ As per Section V of Guidelines Sole Source Procedures for the Selection of Individual Consultants 4 Quality- and Cost-based Selection/ For all other cases Quality-based Selection/ Selection under a Fixed Budget 5 i. International Shortlist Above US$ 800,000 ii. Shortlist may comprise Up to US$ 800,000 national consultants only (b) Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment 1. Competitive Methods (Firms) Above USD 1.0 million All Contracts 2. Individual Up to US$ 300,000 All Contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost up to US$ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: NA IV. Other Requirements / Information (applicable for all procurements) a) Even for Post Review cases, the inputs of Bank on TORs will be obtained by project. b) The above thresholds are for the initial 18-month implementation period. Based on the procurement performance of the project, these thresholds may be subsequently modified. c) The prior review thresholds will also be indicated in the procurement plan. The procurement plan will be subsequently updated annually (or at any other time, if required), and will reflect any change in prior review thresholds. d) The World Bank will carry out an annual ex-post procurement review falling below the prior review thresholds indicated above. To avoid any doubts, the Bank may conduct at any time Independent Procurement Reviews (IPRs) of all the contracts financed under the grant. 3 4 PROCUREMENT India : Assam Inland Water Transport Project PLAN General Information Country: India Banks Approval Date of the Original Procurement Plan: 2016-11-25 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-02-07 Project ID: P157929 GPN Date: 2016-09-20 Project Name: Assam Inland Water Transport Project Loan / Credit No: IBRD / P4830 Executing Agency(ies): Directorate of Inland Water Transport, Assam WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-IWT-31053-CW-DIR / Under IBRD / P4830 Institutional development Post Direct Selection Direct 7,500.00 0.00 2017-10-05 2017-09-14 2017-10-10 2017-11-14 2018-05-13 Construction activities Implementation IN-IWT-37426-CW-RFQ / Up- gradation & Face-lift of 5nos. Vessels owned by the Director of Inland Water Transport Under Request for Single Stage - One Under department of Transport Govt. of IBRD / P4830 Improvement in Ferry services Post Open - National 54,000.00 0.00 2017-11-23 2018-01-18 2018-07-17 Quotations Envelope Implementation Assam .The Vessels name are S B Naharbil ,SDB Rupknowar,Sb Boginodi,RPL Ushaban,MB Kameshwari IN-IWT-37481-CW-RFQ / Refurbishment & Up-gradation of 8 nos Floating Terminal Viz. Tameswari,Sewali,Ganesh,Jonar Request for Single Stage - One Under don ,Damodar,Sukreswar,DLB IBRD / P4830 Improvement in Ferry services Post Open - National 80,000.00 0.00 2017-11-25 2018-01-20 2018-07-19 Quotations Envelope Implementation Neothani & Pobitora owned by the Director of IWT,under department of Transport,Govt. of Assam IN-IWT-41703-CW-RFQ / Renovation And Up-gradation of the office of the SPD ,AIWTD Society cum Commissioner & Secretary Transport Request for Single Stage - One Pending Department,Govt of Assam IBRD / P4830 Institutional development Post Open - National 17,540.00 0.00 2018-01-10 2018-03-07 2018-09-03 Quotations Envelope Implementation including cabins for Transport Specialist,AIWTDS and common areas of SPD Chambers at Assam Secretariat,Dispur Guwahati-6 GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-IWT-23868-GO-RFQ / Procurement of IT equipment Request for Single Stage - One (Desktops- 5, ipad-1, Laptops- 4, IBRD / P4830 Post Open - National 7,000.00 7,807.06 Signed 2017-08-12 2017-10-07 2017-09-12 2018-04-05 Quotations Envelope UPS- 5, Printers- 5, Antivirus- 9, Routers- 5) IN-IWT-24018-GO-RFQ / Procurement of office furniture (Executive Tables- 11, High/Mid Request for Single Stage - One IBRD / P4830 Post Open - National 7,446.00 5,161.47 Signed 2017-08-14 2017-10-09 2017-09-04 2018-04-07 Back Chairs- 11, Visitor Chairs- Quotations Envelope 5, Storage Cabinets- 2, Vertical Blinds) IN-IWT-31057-GO-DIR / Request for Single Stage - One IBRD / P4830 Institutional development Post Open - National 3,000.00 2,953.46 Signed 2017-10-10 2017-12-05 2017-11-08 2018-06-03 Procurement of air conditioners Quotations Envelope IN-IWT-12473-GO-RFB / Single Stage - One Procurement of night navigation IBRD / P4830 Post Request for Bids Open - National 500,000.00 0.00 Canceled 2017-04-28 2017-06-28 2017-05-08 2017-09-18 2017-06-07 2017-08-06 2017-09-10 2018-03-09 Envelope equipments NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-IWT-31284-NC-DIR / Interior and Architectural design consultancy work for the Under IBRD / P4830 Institutional development Post Direct Selection Direct 11,700.00 0.00 2017-10-06 2017-10-10 2017-10-11 2017-11-15 2018-05-14 permanent PMU office of Assam Implementation IWTD Society at DIWT Complex, Ulubari, Guwahati. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual TIWT/CS/QCBS/2016/2 / Selection of Consultant for Quality And Cost- Under Post Open - National 600,000.00 0.00 2017-02-28 2017-03-21 2017-08-29 2017-05-04 2017-12-14 2017-06-01 2017-07-01 2017-08-05 2017-09-09 2018-09-09 InstitutionL Strengthing and Based Selection Implementation Business Planning TWT/GC/CS/QCBS/20106/01 / Selection of General Consultant Quality And Cost- IBRD / P4830 Institutional development Prior Open - International 1,300,000.00 845,569.11 Signed 2016-11-28 2016-12-01 2016-12-23 2017-01-14 2017-04-20 2017-02-11 2017-06-30 2017-03-13 2017-07-31 2017-04-17 2017-09-21 2017-05-22 2017-09-20 2021-05-21 for the Assam Inland water Based Selection Transport Development Society Page 1 TWT/CS/QCBS/20106/03 / Selection of Consultant for Quality And Cost- Under Post Open - International 800,000.00 0.00 2017-03-15 2017-05-10 2017-04-05 2017-06-30 2017-05-19 2017-12-06 2017-06-16 2017-07-16 2017-08-20 2017-09-24 2018-09-24 Integrated Strategic Development Based Selection Implementation Plan for Assam IWT IN-IWT-43725-CS-CQS / Selection of Consultancy Services to conduct feasibility Consultant Under study for installing Night IBRD / P4830 Improvement in Ferry services Post Qualification Limited 23,580.00 0.00 2018-01-17 2018-01-20 2018-01-31 2018-01-22 2018-03-02 2018-04-06 2018-10-03 Implementation Navigation Facilities to assist in Selection Night Navigation of Ferry Services on River Brahmaputra IN-IWT-47344-CS-QCBS / REQUEST FOR EXPRESSION OF INTEREST FOR CONSULTANCY SERVICES FOR PREPARATION OF DETAILED PROJECT REPORT (DPR) Quality And Cost- Pending ALONG WITH FRONT END IBRD / P4830 Improvement in Ferry services Post Open - International 468,000.00 0.00 2018-02-04 2018-02-25 2018-04-10 2018-05-08 2018-06-07 2018-07-12 2018-08-16 2019-08-16 Based Selection Implementation ENGINEERING DESIGN, DRAWINGS, TENDER DOCUMENTS AND MODULARIZATION OF DESIGN ELEMENTS FOR DEVELOPMENT OF FERRY SERVICES IN ASM IN-IWT-47925-CS-QCBS / Hiring of Safeguard Consultant for Environmental & Social Quality And Cost- Pending IBRD / P4830 Improvement in Ferry services Post Open - International 125,000.00 0.00 2018-02-08 2018-03-01 2018-04-14 2018-05-12 2018-06-11 2018-07-16 2018-08-20 2019-08-20 Assessment Studies of Assam Based Selection Implementation Inland Water Transport Project (AIWTP) INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2