Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : Project Name : PFM-MDF Financed Strengthening Public Financial Management Project Loan Credit No. : P 162196 2. Bank’s Approval Date of the Procurement Plan : March 2019 In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method Prior Review Procurement (USD equivalent) Threshold (USD) ICB (Goods) > 200,000 USD All contract above NCB ( Goods) > USD 30,000 and up to USD USD 100,000 200,000 Shopping (Goods) Up to USD 30,000 ICB (Works) > 1.5 million All contract above USD 300,000 NCB (Works) > 50,000 and up to USD 1.5 million Shopping (Works) Up to USD 50,000 ICB (Non- > 200,000 USD All contract above Consulting USD 100,000 Services) NCB (Non- < 200,000 USD Consulting Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Procurement Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Threshold (USD Prior Review Threshold Procurement Equivalent) (a) Quality and Cost No threshold All Contracts above USD Based Selection 70,000 for Consultant (b) Quality Based No threshold Firms Selection (c) Selection Made Under No threshold All contracts above USD a Fixed Budget 50,000 for Individual (d) Least Cost Selection No threshold Consultants. (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source As per Consultant Selection of firms Guidelines Para 3.9 (g) Selection of Individual No threshold Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : PFM-MDF FINANCED STRENGTHENING PUBLIC FINANCIAL MANAGEMENT PROJECT PLAN General Information Country: Bhutan Bank’s Approval Date of the Original Procurement Plan: 2018-04-10 2020-11-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P162196 GPN Date: Project Name: PFM-MDF FINANCED STRENGTHENING PUBLIC FINANCIAL MANAGEMENT PROJECT Loan / Credit No: TF / A5549 Department of Revenue and Custom Executing Agency(ies): WORKS Procureme Activity Reference No. / Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH nt Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) Justification for Award Type Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-DRC-GST-53742-GO- Strengthening Budget RFQ / Automatic document Request for Single Stage - One TF / A5549 Execution and Oversight Post Open - National 306.88 Completed 2018-03-20 2018-04-24 2018-04-03 2018-10-21 2018-05-03 scanner with document Quotations Envelope Capacities feeder. BT-DRC-GST-53750-GO- Strengthening Budget Request for Single Stage - One RFQ / Multi function network TF / A5549 Execution and Oversight Post Open - National 392.93 Completed 2018-03-20 2018-05-14 2018-04-03 2018-11-10 2018-05-03 Quotations Envelope printer Capacities BT-DRC-GST-53754-GO- Strengthening Budget Request for Single Stage - One RFQ / Light weight portable TF / A5549 Execution and Oversight Post Open - National 685.47 Completed 2018-03-20 2018-04-30 2018-04-03 2018-10-27 2018-05-03 Quotations Envelope projector, pointer and screen Capacities BT-DRC-GST-53778-GO- Strengthening PFM Legal and Request for Single Stage - One RFQ / Purchasing ten number TF / A5549 Post Open - National 1,707.16 Completed 2018-03-18 2018-05-13 2018-06-18 2018-11-09 2018-07-18 Institutional Framework Quotations Envelope of laptops BT-DRC-GST-53025-GO- RFQ / Procurement of 11 Strengthening PFM Legal and Request for Single Stage - One numbers of 65 inch TV ( Part TF / A5549 Post Open - National 17,314.16 Completed 2018-04-21 2018-06-16 2018-05-31 2018-07-31 2018-06-30 Institutional Framework Quotations Envelope of Video Conference equipment BT-DRC-GST-66249-GO- RFQ / one number of High end WIFI-Access Point for GST Project Office (To be used for Strengthening PFM Legal and Request for Single Stage - One TF / A5549 Post Open - National 843.12 Completed 2018-06-20 2018-07-16 2018-01-05 2019-07-16 2018-02-04 GST Project Office where all Institutional Framework Quotations Envelope the users and video conferencing equipment will be connected.) BT-DRC-GST-79629-GO- RFQ / Procurement of high end projectors with build-in Strengthening Budget operating system(Microsoft Request for Single Stage - One TF / A5549 Execution and Oversight Post Open - National 2,751.49 Completed 2018-12-04 2019-01-09 2019-05-16 2020-01-09 2019-06-21 Windows 10) and In-Built Quotations Envelope Capacities Interactive screen Feature, digital writing pen, wireless keyboard and mouse. BT-DRC-GST-79637-GO- Strengthening Budget RFQ / Procurement of photo Request for Single Stage - One TF / A5549 Execution and Oversight Post Open - National 1,462.93 Completed 2018-12-05 2019-01-30 2019-05-16 2019-03-31 2019-07-31 copy/printer machine for GST Quotations Envelope Capacities Project Office. BT-DRC-GST-79633-GO- RFQ / Procurement of 7 numbers of laptops (for new Strengthening PFM Legal and Request for Single Stage - One officials joining GST Project TF / A5549 Post Open - National 1,170.29 Completed 2018-12-08 2019-01-14 2019-05-16 2019-03-15 2019-07-31 Institutional Framework Quotations Envelope Office and 8 for the representatives from regional offices). BT-DRC-GST-57741-GO- RFQ / Procurement of 10 Strengthening PFM Legal and Request for Single Stage - One numbers of Webcam (part of TF / A5549 Post Open - National 15,143.78 Completed 2018-04-28 2018-06-23 2018-05-31 2018-08-07 2018-06-30 Institutional Framework Quotations Envelope video conferencing equipment) BT-DRC-GST-79639-GO- RFQ / Procurement of Strengthening PFM Legal and Request for Single Stage - One TF / A5549 Post Open - National 0.00 Canceled 2018-11-28 2019-01-23 2020-01-23 Document Shredder Machine Institutional Framework Quotations Envelope for GST Project Office. BT-DRC-GST-53744-GO- Strengthening Budget Request for Single Stage - One RFQ / Photo copy machine TF / A5549 Execution and Oversight Post Open - National 0.00 Canceled 2018-03-20 2018-05-07 2018-11-03 Quotations Envelope with document feeder Capacities BT-DRC-GST-150883-GO- DIR / Purchase of 20 numbers Strengthening PFM Legal and laptop for GST project office, TF / A5549 Post Direct Selection Direct 1,053.96 Completed 2019-12-18 2019-12-24 2019-12-18 2019-09-12 2020-01-06 2019-12-24 2020-07-20 2020-01-17 Institutional Framework Department of Revenue and Customs, MoF. BT-DRC-GST-154699-GO- Strengthening PFM Legal and Request for Single Stage - One RFQ / Procurement of server TF / A5549 Post Limited 4,959.14 Completed 2020-02-03 2020-03-13 2020-02-28 2020-04-03 2020-03-30 2020-09-10 Institutional Framework Quotations Envelope for GST project BT-DRC-GST-154702-GO- Pending RFQ / Procurement of four Strengthening PFM Legal and Request for Single Stage - One TF / A5549 Post Limited 0.00 Implementati 2020-02-02 2020-02-17 2020-03-17 numbers of projector for GST Institutional Framework Quotations Envelope on project office Page 1 BT-DRC-GST-154703-GO- Pending RFQ / Supply of four number Strengthening PFM Legal and Request for Single Stage - One TF / A5549 Post Limited 0.00 Implementati 2020-01-28 2020-02-14 2020-03-15 microphone and sound Institutional Framework Quotations Envelope on system BT-DRC-GST-154705-GO- Pending Strengthening PFM Legal and Request for Single Stage - One RFQ / Document shredder for TF / A5549 Post Limited 0.00 Implementati 2020-01-31 2020-03-13 2020-04-11 Institutional Framework Quotations Envelope GST project office on BT-DRC-GST-154707-GO- Pending Strengthening PFM Legal and Request for Single Stage - One RFQ / Procurement of TF / A5549 Post Limited 0.00 Implementati 2020-01-21 2020-01-21 2020-01-21 Institutional Framework Quotations Envelope photocopy machine on BT-DRC-GST-164334-GO- Pending RFQ / Purchase of flash drive Strengthening PFM Legal and Request for Single Stage - One TF / A5549 Post Limited 0.00 Implementati 2020-03-25 2020-04-10 2020-04-30 2500 numbers for Taxpayer Institutional Framework Quotations Envelope on Outreach Program BT-DRC-GST-164343-GO- Pending RFQ / Purchase of 2000 Strengthening PFM Legal and Request for Single Stage - One TF / A5549 Post Limited 0.00 Implementati 2020-03-25 2020-04-10 2020-04-30 folders for Taxpayer Outreach Institutional Framework Quotations Envelope on Program BT-DRC-GST-164340-GO- Under RFQ / Purchase of 850 Strengthening PFM Legal and Request for Single Stage - One TF / A5549 Post Limited 0.00 Implementati 2020-04-10 2020-06-08 2020-04-20 2020-05-31 advocacy bags for Taxpayer Institutional Framework Quotations Envelope on Outreach Program BT-DRC-GST-164341-GO- Pending RFQ / printing of 2780 Strengthening PFM Legal and Request for Single Stage - One TF / A5549 Post Limited 0.00 Implementati 2020-04-10 2020-04-20 2020-05-31 numbers of brochures for Institutional Framework Quotations Envelope on Taxpayer Outreach Program BT-DRC-GST-164337-NC- RFP / Procurement of Audio Strengthening PFM Legal and Request for Single Stage - One and Video film for TF / A5549 Post Limited 0.00 Canceled 2020-04-10 2020-04-20 2020-05-31 Institutional Framework Quotations Envelope dissemination of outreach program.. BT-DRC-GST-164332-GO- RFQ / Purchase of 2500 pens Strengthening PFM Legal and Request for Single Stage - One TF / A5549 Post Limited 0.00 Canceled 2020-03-25 2020-04-10 2020-04-30 for Taxpayer Outreach Institutional Framework Quotations Envelope Program BT-DRC-GST-199546-GO- Pending DIR / Procurement of 2500 Strengthening PFM Legal and TF / A5549 Post Direct Selection Direct 0.00 Implementati 2020-10-14 2020-10-14 2020-10-14 2020-10-14 numbers of pen as taxpayer Institutional Framework on outreach program materials BT-DRC-GST-205488-GO- Pending Strengthening PFM Legal and Request for Single Stage - One RFQ / Purchase of 3 numbers TF / A5549 Post Open - National 0.00 Implementati 2020-11-23 2020-12-24 2021-02-22 Institutional Framework Quotations Envelope of technical laptop on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-DRC-GST-57695-CS-CDS / Hiring of Consultant for Strengthening PFM Legal and TF / A5549 Post Direct Selection Direct 6,320.00 Completed 2018-04-11 2018-04-09 2018-04-15 2018-03-14 2018-04-27 2018-04-12 2019-06-30 2019-06-13 training and hand holding on Institutional Framework Micro Simulation Model BT-DRC-GST-76986-CS-CDS / Hiring of long term IT Individual consultant on need basis. Strengthening PFM Legal and TF / A5549 Post Consultant Open 77,000.00 Terminated 2018-10-01 2018-10-22 2018-10-25 2018-12-28 2018-11-15 2019-01-07 2018-12-20 2019-01-17 2020-02-01 Anticipated assistance of four Institutional Framework Selection times within one year of initial contract. BT-DRC-GST-91632-CS- INDV / Hiring of consultant Individual Strengthening PFM Legal and for translation of draft GST TF / A5549 Post Consultant Open 2,893.73 Completed 2018-12-19 2019-01-18 2019-01-13 2019-02-20 2019-01-15 2019-02-26 2019-02-07 2019-04-12 2019-06-07 2019-08-06 Institutional Framework law and regulations from Selection English to Dzongkha BT-DRC-GST-150512-CS- INDV / Hiring of long term IT consultant on need basis Individual Strengthening PFM Legal and Under spread over a period of one TF / A5549 Prior Consultant Open 0.00 2020-01-17 2020-04-27 2020-02-28 2020-07-03 2020-03-13 2020-10-15 2020-04-09 2021-04-09 Institutional Framework Implementation year which is subject to Selection renewal based on his performance. Page 2