World Bank Assisted National Agricultural Higher Education Project Education Division Indian Council of Agricultural Research Government of India Procurement Plan (Ist Phase – 18 months ) From : May 2017 to Sept.,2018 1 2 I. General 1. Project information Country : India Borrower : Government of India Project Name : NATIONAL AGRICULTURAL HIGHER EDUCATION PROJECT (NAHEP) Project Identification No (ID) : P151072 : -- Project Implementing Agency (PIA): ICAR and all participating Agriculture Universities 2. Bank’s approval Date of the Initial Procurement Plan: 4. Date of General Procurement Notice: 16th December 2016 Period covered by this procurement plan: First 18 months of the project i.e April, 2017 to Sept., 2018 5. Applicable Bank Guideline: a) For Goods ,Works and Non-consulting Services :"Guidelines: Procurement of Goods, Works and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers" dated January 2011 (Procurement Guidelines) and revised July 2014; and b) For Consultancy Services :"Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers" dated January 2011 (Consultant Guidelines) and revised July 2014; 3 II. Goods, Works and Non-Consulting Services Category Method of Threshold (US$ Prior review threshold Procurement Equivalent) Goods and International Contracts more than All contracts Non- competitive the equivalent of equal to consulting Bidding (ICB) US$ 3 million per or greater than US$2 services(ex contract million equivalent; cluding TI Limited As per para 3.2 of the contracts) International Guideline , all Bidding Contracts more than the equivalent of US $ 100,000 per contract National Contracts more than competitive the equivalent of US$ Bidding (NCB) 100,000 but less than the equivalent of US$ 3 million per contract (with NCB conditions) Shopping ** Up to $100,000 Direct As per para 3.7 of Contracting(DC) Guidelines Community# As per para 3.19 of Participation the guideline Force Account As per para 3.9 of Guidelines Framework As per para 3.6 of Agreements(FA) Guidelines Works ICB Civil works more or All contracts equal to or equivalent of greater than US$10 US$40,000,000 per million equivalent contract NCB Civil works more than 100,000 and upto $40,000,000 (with NCB conditions) Shopping Civil works up to $100,000 DC As per para 3.7 of Guidelines Community As per para 3.19 of participation# the guideline Force Account As per para 3.9 of Guidelines 4 Category Method of Threshold (US$ Prior review threshold Procurement Equivalent) Consultants CQS/LCS Contracts Up to All contracts equal to or ’ Services $300,000 or less per greater than US$1 contract Million equivalent for Single source As per para 3.9-3.11 firms; and equal to or selection (SSS) of Guidelines greater than Individual As per Section V of US$300,000 equivalent contracts Guidelines for individuals QCBS/QBS/FBS for all other cases (i) International >$800,000 shortlist (ii) Shortlist may Up to $800,000 comprise national consultants only * If a transaction comprises several contracts, lots or slices, the aggregate estimated value of all contracts, lots or slices will determine the applicable threshold amount. **State Rate Contracts cannot be used at par with Shopping. If state rate contract exists for an item, the same can be considered as one of the 3 quotations to be sought under shopping procedures. However DGS&D rate contracts are acceptable under any procurement under the Shopping procedure # Community Procurement would be applicable to activities under learning/training pilots It would be based on World Bank “Guidance Note For Management of Procurement Responsibilities In Community- Driven Development Projects dated December 2009 and as included in the Procurement manual. 2. Pre-qualification: Not Applicable 3. Reference to Project Procurement Manual: A Procurement Manual based on World Bank Guidelines “Procurement of Goods, Works, and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, January 2011,Revised July 2014”and “Selection and Employment of Consultants under IBRD Loans and IDA Credits and Grants by World Bank Borrowers” has been prepared. All procurements in the project will be governed by the procedures described in the Manual. In case of any inconsistency between the Procurement Manual and the World Bank Guidelines 2011, Revised July 2014, the provisions of the Guidelines shall prevail. 4. Any Other Special Procurement Arrangements (Goods & Works) : A. Contracts procured in advance will be financed under retroactive financing within the specified limits, as agreed to in the Credit Agreement provided they are procured in accordance with agreed processes and procedures for the project and have been cleared as part of procurement plan. 5 B. National Competitive Bidding (NCB) method for procurement of goods, works and non-consulting services as per the above value thresholds will be conducted in accordance with paragraph 3.3 and 3.4 of the World Bank Procurement Guidelines and the following provisions: (i) Only the model bidding documents for NCB agreed with the GOI Task Force (and as amended for time to time), shall be used for bidding; (ii) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access ) along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; (iii) No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprises from any given State. (iv) Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; (v) Extension of bid validity shall not be allowed with reference to contracts subject to prior review without the prior concurrence of the World Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for prior approved packages, all subsequent requests for extension irrespective of the period. (Such concurrence will be considered by the Bank only in cases of Force Majeure and circumstances beyond the control of the Purchaser/Employer); (vi) Re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank. (vii) The system of rejecting bids outside a pre-determined margin or "bracket" of prices shall not be used in the project. (viii) Rate contracts entered into by Directorate General of Supplies and Disposals will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however for any procurement under the Shopping procedures. (ix) Two or three envelop system will not be used (except when using e- Procurement system assessed and agreed by the Bank). (x) As per 1.1(e) of World Bank Procurement Guidelines, the Association’s right to inspect accounts and records of the bidders, suppliers and contractors will be included in the bidding document. 6 Selection of Consultants 1. Methods and Value thresholds for Consultancy Services Consulting Methods Value Threshold* Review Arrangements Services Consulting i) Quality and Cost Services Based Selection (Firms) (QCBS) ii) Quality Based Selection (QBS) iii) Selection based on a Fixed Budget (FBS) iv) Selection Based on Least Cost First QCBS Contract Basis (LCS) irrespective of value and all v) (Selection based Contracts subsequent consultancy on Consultant’s estimated to cost contracts valued above Qualification equivalent of US$ US$ 1 Million will be (CQS) 200,000 or less subject to Prior Review by per contract. the World Bank. All other contracts will be subject to vi) Single Source As per the provisions of post review. Selection (SSS)# paragraph 3.8 to 3.11 of Consultant Guidelines Individual i) Competitive As per the Consultants Selection provisions of paragraph 5.1 to 5.6 of Consultant Guidelines ii) Single Source As per the Selection (SSS) provisions of paragraph 5.1 and 5.3 to 5.6 of Consultant Guidelines * If a transaction comprises several packages, lots or slices, the aggregate estimated value of contracts will determine the applicable threshold amount. # Irrespective of contract value any hiring of Government or Research Institutes of unique and exceptional nature requires prior no objection of the World Bank on case to case basis. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US $800,000 equivalent per contract, may 7 comprise entirely of national consultants in accordance with the provisions of Para 2.7 the World Bank Consultant Guidelines. 3. Any Other Special Selection Arrangements (Consulting Services) : (a) Contracts procured in advance will be financed under retroactive financing within the specified limits, as agreed to in the Credit Agreement provided procurement is in accordance with agreed processes and procedures for the project. (b) Requests for Expression of Interest (REOI) for assignments expected to cost more than US$ 300,000 shall be advertised in UNDB online in accordance with Para 2.5 of the Consultant Guidelines. With respect to each contract for the employment of individual consultants estimated to cost the equivalent of US $ 30,000 or more, the qualifications, experience, terms of reference and terms of employment of the consultants shall be furnished to the World Bank for its prior review and No Objection iv) Implementing Agency Capacity Building Activities with Time Schedule S. Expected outcome / Start Date Comments No. Activity Description 1 Training in World Bank To familiarise the online STEP system procurement official in Immediate regard to electronic submissions to the Bank. 2 Trainings in Bank To make procurement Within 3 Procurement at ASCI Officials from participating months of AU’s familiar with WB the procurement procedures negotiations 3 Customized training for all Based on the learning from selected official at PIU and the project and hands on Within 3 selected AU’s. experience a customized months of training to be conducted for effectiveness. strengthening the specific understanding for all IA. 8 PROCUREMENT India : National Agricultural Higher Education Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2016-12-16 2020-11-25 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P151072 GPN Date: 2016-12-16 Project Name: National Agricultural Higher Education Project Loan / Credit No: / , IBRD / 87760 I Executing Agency(ies): ndian Council of Agricultural Research WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned IN-ICAR-18255-CW-RFQ / Project Management and Request for Single Stage - One 2018-05- Refurbishing of office space at / Post Limited 7,500.00 0.00 Canceled 2017-09-28 2017-11-13 Learning Quotations Envelope 12 PIU IN-ICAR-117957-CW-RFQ / Renovation/refurbishing the PIU-NAHEP i.e. the work relates to fixing/repairing of the ceiling tiles, walls wooden Project Management and Request for Single Stage - One 2020-09- IBRD / 87760 Post Limited 23,266.63 15,548.08 Signed 2020-01-30 2019-09-02 2020-03-26 2019-11-13 sections etc in the committee Learning Quotations Envelope 22 room, a reception counter at 5th floor with back wall panelling of wooden frame. Refurbish th toilet/wash room GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ICAR-18245-GO-RFQ / Project Management and Request for Single Stage - One Procurement of Desktops and / Post Limited 7,800.00 8,346.52 Completed 2017-09-05 2018-12-17 2017-10-31 2019-07-09 2018-04-29 2019-07-21 Learning Quotations Envelope computers at PIU IN-ICAR-18247-GO-RFQ / Project Management and Request for Single Stage - One Procurement of Laptops - 5 / Post Limited 4,000.00 3,563.09 Completed 2017-09-24 2018-12-27 2017-11-19 2019-07-09 2018-05-18 2020-07-28 Learning Quotations Envelope nos. IN-ICAR-18250-GO-RFQ / Project Management and Request for Single Stage - One Procurement of office / Post Limited 7,800.00 3,677.30 Completed 2017-09-09 2019-03-18 2017-11-04 2019-06-12 2018-05-03 2019-07-11 Learning Quotations Envelope furniture 8 nos. IN-ICAR-93438-GO-RFQ / MFP printer (15 nos.), UPS (15 Project Management and Request for Single Stage - One IBRD / 87760 Post Open - National 3,579.27 3,324.78 Completed 2019-01-06 2019-03-03 2020-01-15 2019-08-30 2020-07-28 nos.) and Portable hard drive Learning Quotations Envelope (04 nos.) IN-ICAR-121720-GO-RFQ / purchase of office furniture Project Management and Request for Single Stage - One like revolving chair, file IBRD / 87760 Post Limited 11,700.00 6,564.45 Completed 2019-07-31 2019-07-31 2019-10-01 2019-10-03 2020-03-29 2019-10-22 Learning Quotations Envelope cabinet, center table etc. for PIU IN-ICAR-120876-GO-RFQ / Project Management and Request for Single Stage - One IBRD / 87760 Post Limited 2,400.00 1,677.03 Completed 2019-07-31 2019-08-19 2019-10-01 2019-10-22 2020-03-29 2019-10-22 Refrigerator for PIU (8 Nos.) Learning Quotations Envelope IN-ICAR-117963-GO-RFQ / Project Management and Request for Single Stage - One IBRD / 87760 Post Limited 15,511.09 0.00 Canceled 2019-07-06 2019-09-16 2020-03-14 Furniture purchase for PIU Learning Quotations Envelope IN-ICAR-122473-GO-RFQ / All-in-one Desktop Computer Project Management and Request for Single Stage - One IBRD / 87760 Post Limited 16,000.00 11,596.38 Completed 2019-07-31 2019-07-30 2019-10-01 2019-09-09 2020-03-29 2019-12-13 and multi function printer for Learning Quotations Envelope PIU (10 Nos.) Investments in Indian Council Under IN-ICAR-188675-GO-RFQ / of Agricultural Research Request for Single Stage - One IBRD / 87760 Post Limited 4,653.00 3,772.68 Implementati 2020-09-17 2020-09-17 2020-11-12 2021-05-11 Laptop 4 Nos. Leadership in Agricultural Quotations Envelope on Higher Education Investments in Indian Council Under IN-ICAR-200874-GO-RFQ / of Agricultural Research Request for Single Stage - One IBRD / 87760 Post Limited 3,900.00 3,230.98 Implementati 2020-11-16 2020-11-08 2021-01-11 2021-07-10 All in One Desktop (3 Nos.) Leadership in Agricultural Quotations Envelope on Higher Education NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ICAR-4654-CS-QCBS / Project Management and Quality And Cost- Hiring of Consultancy Services / Prior Open - National 373,134.00 0.00 Canceled 2016-12-16 2017-01-03 2016-12-18 2017-02-16 2017-03-16 2017-04-15 2017-05-20 2017-06-24 2018-06-24 Learning Based Selection of a Procurement Consultant IN-ICAR-4651-CS-QCBS / Consultancy for Design, Supply, Installation & Project Management and Quality And Cost- / Prior Open - National 317,910.00 0.00 Canceled 2016-12-16 2016-12-18 2017-01-03 2016-12-19 2017-02-16 2017-03-16 2017-04-15 2017-05-20 2017-06-24 2018-06-24 Maintenance of Agricultural Learning Based Selection Education Digital Information System - AEDIS Page 1 IN-ICAR-4653-CS-QCBS / Project Management and Quality And Cost- Hiring Consultancy Services of / Prior Open - National 355,224.00 0.00 Canceled 2016-12-16 2016-12-18 2017-01-03 2016-12-18 2017-02-16 2017-03-16 2017-04-15 2017-05-20 2017-06-24 2018-06-24 Learning Based Selection Internal Auditors IN-ICAR-4652-CS-QCBS / Project Management and Quality And Cost- Consultancy for Monitoring & / Prior Open - National 397,016.00 0.00 Canceled 2016-12-16 2016-12-18 2017-01-03 2016-12-18 2017-02-16 2017-03-16 2017-04-15 2017-05-20 2017-06-24 2018-06-24 Learning Based Selection Evaluation IN-ICAR-43642-CS-QCBS / Project Management and Quality And Cost- Consultancy for Monitoring IBRD / 87760 Post Open - National 500,000.00 334,808.76 Signed 2018-01-12 2018-01-12 2018-01-17 2018-02-01 2018-02-28 2018-02-16 2018-04-17 2018-03-03 2018-05-02 2018-04-02 2018-05-15 2018-05-07 2018-10-08 2021-03-31 Learning Based Selection and Evaluation IN-ICAR-43646-CS-QCBS / Project Management and Quality And Cost- Consultancy for Procurement IBRD / 87760 Post Open - National 490,545.00 649,441.37 Signed 2018-01-12 2018-01-12 2018-01-19 2018-02-08 2018-02-28 2018-03-08 2018-02-28 2018-03-23 2018-06-12 2018-04-27 2018-05-26 2018-11-02 2021-03-31 Learning Based Selection Services IN-ICAR-43650-CS-QCBS / Project Management and Quality And Cost- Consultancy for Internal IBRD / 87760 Post Open - National 355,224.00 187,451.80 Signed 2018-01-12 2018-03-05 2018-01-19 2018-02-08 2018-03-31 2018-03-08 2018-09-11 2018-03-28 2018-09-11 2018-04-26 2018-05-25 2018-12-27 2021-03-31 Learning Based Selection Auditors Investments in Indian Council IN-ICAR-180430-CS-CQS / Consultant of Agricultural Research Under Consultancy for Post IBRD / 87760 Post Qualification Open - National 23,266.00 0.00 2020-07-30 2020-07-07 2020-08-20 2020-07-07 2020-10-03 2020-10-27 2020-11-02 2020-12-07 2021-06-05 Leadership in Agricultural Implementation procurement review Selection Higher Education IN-ICAR-190174-CS-QCBS / Consultancy for a study on Investments in Indian Council assessment of Human of Agricultural Research Quality And Cost- Under IBRD / 87760 Post Open - National 310,221.80 0.00 2020-10-25 2020-10-22 2020-11-15 2020-11-03 2020-12-29 2021-01-26 2021-02-25 2021-04-01 2021-05-06 2022-05-06 Resource requirements in Leadership in Agricultural Based Selection Implementation Agriculture and allied sectors Higher Education in India under NAHEP IN-ICAR-206240-CS-QCBS / Consultancy services to Investments in Indian Council "Prepare a DPR for IARI to of Agricultural Research Quality And Cost- Pending IBRD / 87760 Post Open - National 76,000.00 0.00 2020-12-15 2021-01-05 2021-01-27 2021-02-11 2021-02-26 2021-03-20 2021-04-05 2022-04-05 achieve top 200 global Leadership in Agricultural Based Selection Implementation rankings within the next three Higher Education years." INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ICAR-70469-CS-INDV / Individual Project Management and Consultancy Services for IBRD / 87760 Post Consultant Open 50,000.00 56,950.58 Signed 2018-08-01 2018-09-19 2019-02-01 2018-10-10 2019-03-11 2018-11-14 2019-04-03 2020-03-31 Learning Social Safeguard Specialist Selection IN-ICAR-70474-CS-INDV / Individual Project Management and Consultancy Services for IBRD / 87760 Post Consultant Open 50,000.00 1,425.52 Signed 2018-08-01 2018-09-19 2019-02-01 2018-10-10 2019-02-28 2018-11-14 2019-03-13 2020-03-31 Learning Environment Specialist Selection IN-ICAR-140700-CS-INDV / Individual Individual consultant, Support to Agricultural IBRD / 87760 Post Consultant Limited 19,000.00 0.00 Canceled 2019-11-30 2020-03-04 2019-12-05 2019-12-26 2020-01-30 2020-07-28 international training of Universities Selection faculty and student IN-ICAR-150547-CS-INDV / Individual consultant for media and publicity 01 No. (To provide required support Investments in Indian Council and assistance for the media Individual of Agricultural Research coverage, campaigns and IBRD / 87760 Post Consultant Limited 26,000.00 4,873.26 Signed 2020-01-25 2020-03-05 2020-01-30 2020-03-05 2020-02-20 2020-07-09 2020-03-26 2020-07-27 2020-09-22 Leadership in Agricultural publicity of the project Selection Higher Education activities and miscellaneous events like workshops/trainings, seminars etc. in the project.) Investments in Indian Council IN-ICAR-184580-CS-INDV / Individual of Agricultural Research Consultant for Project IBRD / 87760 Post Consultant Limited 13,960.00 10,829.47 Signed 2020-07-31 2020-07-31 2020-08-05 2020-08-05 2020-08-26 2020-08-02 2020-09-30 2020-09-06 2021-03-31 Leadership in Agricultural Management Learning (PML) Selection Higher Education Page 2