PROCUREMENT PLAN Project information: COVID-19 EMERGENCY Nepal Epidemic Prevention and Control Project (EPCP) (P173760) Project Implementation agency: Ministry of Health and Population (MoHP) Government of Nepal Date of the Procurement Plan: March 20, 2020 Period covered by this Procurement Plan: April 15 to June 15, 2020 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, Revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Procedures: These procedures are applicable for the procurement of goods, works and non-consulting services only. In accordance with paragraph 5.3 of the Procurement Regulations for IPF Borrowers (July 2016, revised November 2017) (“Procurement Regulations”), when approaching the national market, as agreed in the Procurement Plan tables in STEP, the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Nepal’s Public Procurement Act, 2007, as amended by Amendment 2073 (2016) - (1st Amendment) and the Public Procurement Regulation, 2007, as amended by Amendment 2073 (2017) - (5th Amendment) made thereunder, such arrangements shall be subject to paragraph 5.4 of the Bank’s Procurement Regulations and the following conditions: (a) Eligibility to participate in a procurement process for and to be awarded the Bank financed contracts shall be as defined under the paragraph “Eligibility” of Section III Governance of the Procurement Regulations. Foreign bidders shall not be precluded from bidding and no preference of any kind shall be given to national bidders. (b) If a contract is terminated because of fundamental breach of contract by the contractor, the amount to be recovered from the contractor representing the employer’s additional costs for completing the contract shall be provisioned as agreed with the Bank in model bidding documents. (c) Performance security should be an amount of five (5) to ten (10) percent of the contract price and shall not be increased merely based on comparison of the bid price of awarded bidders with the pre-bid cost estimate. (d) Qualification criteria (in case pre-qualifications were not carried out) shall be stated in the bidding documents for all contracts, irrespective of the value, and if a registration process is required, a foreign firm declared as the lowest evaluated bidder shall be given a reasonable opportunity to register, without let or hindrance. (e) Model bidding documents, including contract conditions agreed with the Bank (as amended from time to time), shall be used. Bidding documents shall be made available, by mail or in person, or through e-GP portal to all who are willing to pay the required fee. When other national procurement arrangements (other than national open competitive procurement) are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] Hands-on Expanded Implementation Support (HEIS): Not Applicable. Other Relevant Procurement Information. Since this is an emergency response project there will be no prior review for all procurement during the relief phase of initial implementation period of three months. Procurement of items for emergency requirements will follow methods of Direct Contracting, Procurement from UN Agencies, Limited bidding, etc. This project will also have higher value threshold for Request for Quotations (RFQ) and Request for Bids (RFB) for goods and non-consulting services with National Approach, as mentioned in PAD and applicable in emergency projects. PROCUREMENT Nepal : Nepal: COVID-19 Emergency Response and Health Systems Preparedness Project PLAN General Information Country: Nepal Bank’s Approval Date of the Original Procurement Plan: 2020-05-06 2020-12-22 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P173760 GPN Date: Project Name: Nepal: COVID-19 Emergency Response and Health Systems Preparedness Project Loan / Credit No: IDA / 66040 Department of Health Services Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned NP-MOHP- NPHL- VE_ROOM_180767-CW-RFQ / Maintenance and Construction of Negative Pressure Room in NPHL Lab to prevent the 1. Emergency COVID-19 Request for Single Stage - One 2021-02- communicable disease flow IDA / 66040 Post Open - National 25,000.00 9,037.74 Completed 2020-06-23 2020-08-18 2020-06-11 Response Quotations Envelope 14 from Laboratory. To meet the urgent need of the NPHL, the Request for Quotation published in national daily for best value and price. NP-MOHP-NPHL-BSL-3- 180770-CW-RFQ / Accomplishment of BSL-3 Remaining work as per estimates and design 1. Emergency COVID-19 Request for Single Stage - One 2021-02- recommended by WHO IDA / 66040 Post Open - National 25,000.00 28,314.81 Completed 2020-06-23 2020-08-18 2020-06-10 Response Quotations Envelope 14 consultant at NPHL. To meet the urgent need of the NPHL, the Request for Quotation published in national daily for best value and price. GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-DOHS-171993-GO-RFB / Procurement of Rapid 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 479,025.42 465,111.44 Completed 2020-05-04 2020-04-18 2020-07-20 2020-07-20 2020-04-24 2020-05-09 2020-09-28 2020-04-26 2020-10-28 2020-04-26 2020-12-02 2020-04-29 2022-05-26 2020-05-13 Diagnostics Test Kit for COVID- Response Envelope 19 (100,000 Test). NP-DOHS-171986-GO-RFB / Procurement of ICU and other 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 279,490.23 129,680.93 Signed 2020-05-04 2020-03-22 2020-05-09 2020-06-20 2020-04-06 2020-07-20 2020-04-15 2020-08-24 2020-05-28 2021-02-20 2020-07-12 equipment for COVID-19 Response Envelope Response. NP-DOHS-171991-GO-RFB / Procurement of General 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 266,101.69 258,372.39 Completed 2020-05-04 2020-03-22 2020-05-09 2020-06-20 2020-03-26 2020-07-20 2020-03-27 2020-08-24 2020-03-27 2021-02-20 2020-07-14 Hospital bed with accessories Response Envelope for Isolation ward. NP-DOHS-171984-GO-RFB / 1. Emergency COVID-19 Single Stage - One Procurement of Laboratory IDA / 66040 Post Request for Bids Open - National 339,110.17 330,525.10 Completed 2020-05-04 2020-04-08 2020-05-09 2020-06-20 2020-04-14 2020-07-20 2020-04-15 2020-08-24 2020-04-28 2021-02-20 2020-06-03 Response Envelope items for the COVID-19. NP-DOHS-171733-GO-RFB / Procurement of different 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 232,723.50 227,066.01 Completed 2020-05-01 2020-04-07 2020-05-06 2020-06-17 2020-04-15 2020-07-17 2020-05-19 2020-08-21 2020-04-30 2021-02-17 2020-06-12 items for COVID-19 Control, Response Envelope Prevention and Management. NP-DOHS-171997-GO-DIR / Procurement of PPE and Pending 1. Emergency COVID-19 Others additional goods for IDA / 66040 Post Direct Selection Direct 87,613.97 0.00 Implementati 2020-05-04 2020-05-09 2020-06-13 2020-12-10 Response COVID-19 Control and on Management NP-DOHS-170742-GO-RFB / Procurement of PPE Set and 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 2,541,892.50 2,478,050.69 Completed 2020-05-04 2020-04-07 2020-05-09 2020-06-20 2020-04-12 2020-07-20 2020-04-14 2020-08-24 2020-04-21 2021-02-20 2020-06-05 Others for COVID-19 Control Response Envelope and Management. DOHS/G/COVID- 19/DRUGS/2076-77 / 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 635,415.93 375,542.62 Signed 2020-05-14 2020-05-14 2020-05-14 2020-05-14 2020-05-21 2020-05-21 2020-05-28 2020-05-25 2020-06-25 2020-06-02 2020-09-21 2020-06-29 Procurement of Drugs for Response Envelope COVID-19 NP-DOHS-173851-GO-DIR / Procurement of Rapid 1. Emergency COVID-19 IDA / 66040 Post Direct Selection Direct 480,000.00 1,316,049.45 Completed 2020-05-18 2020-05-17 2020-05-23 2020-05-18 2020-06-27 2020-05-24 2020-12-24 2020-06-12 Diagnostic Test Kits for COVID- Response 19 ( 100,000 kits) NP-DOHS-173853-GO-RFB / Procurement of ICU 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 661,016.95 250,681.45 Signed 2020-05-19 2020-05-29 2020-05-24 2020-05-29 2020-07-05 2020-06-19 2020-08-04 2020-06-19 2020-09-08 2020-07-05 2021-03-07 2020-07-14 Consumables for COVID 19 Response Envelope Emergency Response DOHS/G/COVID-19/RTPCR- VTM/2076-77 / Procurement 1. Emergency COVID-19 IDA / 66040 Post Direct Selection Direct 4,173,000.00 2,570,133.32 Completed 2020-05-25 2020-05-24 2020-05-30 2020-06-15 2020-07-04 2020-06-17 2020-12-31 2020-07-26 of RT PCR Reagaent, RNA Response Extraction Kit and VTM. DOHS/G/COVID-19/RNA- VTM/2076-77 / Procurement of RNA Extraction Kit and VTM 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - International 270,000.00 0.00 Canceled 2020-05-15 2020-05-15 2020-05-17 2020-05-17 2020-05-22 2020-05-24 2020-05-28 2020-06-27 as per the requirement of Response Envelope National Public Health Laboratory. Page 1 DOHS/G/COVID- 19/RNA/2076-77 / Procurement of RNA Extraction Kit for COVID-19 from Direct Contracting with Shree Rani Sati Trading 1. Emergency COVID-19 IDA / 66040 Post Direct Selection Direct 210,677.97 0.00 Canceled 2020-05-31 2020-05-31 2020-06-05 2020-05-31 2020-07-10 2021-01-06 Concern Tripureshwor, Response Kathmandu, is a regular supplier of National Public Health Lab and DOHS believe that goods are received in time with best value. NP-MOHP-NPHL-180908-GO- DIR / Furniture and fixtures in billing premises of NPHL.This Procurement will be carried out direct approaching at 1. Emergency COVID-19 IDA / 66040 Post Direct Selection Direct 5,000.00 4,093.98 Completed 2020-06-19 2020-06-23 2020-06-24 2020-06-23 2020-07-29 2020-07-02 2021-01-25 2020-07-02 least 3 vendors to quote the Response price as per PPA. The potential vendors are SB Traders and Suppliers, Karya Binayak suppliers and Sanskriti trader. NP-MOHP-PIU-IT EQUIPMENT 180914-GO-RFQ / Procurement of IT equipment for PIU functioning - Laptop, Desktop, printer/Colour and 3. Implementation Pending BW etc. RFQ Will be issued to Request for Single Stage - One IDA / 66040 Management and Monitoring Post Limited 20,000.00 0.00 Implementati 2020-06-24 2020-08-19 2021-02-15 limited firms from standing Quotations Envelope and Evaluation on list who are authorized representative of manufacturers in Nepal and adequate price competition will be made. DOHS/G/COVID- 19/RNAM/2076-77- II/RNAMEX / Procurement of 1. Emergency COVID-19 IDA / 66040 Post Direct Selection Direct 2,080,000.00 1,226,225.29 Completed 2020-06-29 2020-06-27 2020-06-30 2020-06-29 2020-07-02 2020-07-01 2020-07-05 2020-07-07 Automated RNA extraction Response machine-7 unit with RNA extraction kit-500,000 NP-MOHP-NPHL-180772-GO- DIR / Procurement of IT equipment- Computer, Printer and accessories to upgrade 1. Emergency COVID-19 and improve billing system in IDA / 66040 Post Direct Selection Direct 5,000.00 8,862.88 Completed 2020-06-19 2020-05-19 2020-06-24 2020-05-19 2020-07-29 2020-06-28 2021-01-25 2020-07-02 Response NPHL. Direct Purchase as per PPA will be applied from standing list to select the vendor for this urgent need. DOHS/G/RT-PCR- RNA/UNOPS/2077-78 / Procurement of RT PCR 1. Emergency COVID-19 UN Agencies IDA / 66040 Post Direct 1,092,400.00 1,092,500.00 Completed 2020-07-30 2020-07-17 2020-07-31 2020-07-31 2020-07-31 2020-07-31 2020-08-30 2020-08-20 Reagent Kits and RNA Response (Direct) Extraction Reagent from UNOPS DOHS/G/COVID- 19/VTM/DS/77-78 / Recently, huge demand are arising from different province. Our stock will not be sufficient to meet the 1. Emergency COVID-19 IDA / 66040 Post Direct Selection Direct 113,000.00 114,813.06 Signed 2020-08-10 2020-08-16 2020-08-15 2020-08-16 2020-08-18 2020-08-21 2020-08-28 current demand. So we are Response planning to procure 75,000 unit of Viral Transport Media (VTM) from "Janamukti Health Enterprises, Tripureshwor, Kathmandu" DOHS/G/COVID- 19/VTM/2077-78 / To meet urgent testing demand from different parts of the country,after analyzing the 1. Emergency COVID-19 current market for the best IDA / 66040 Post Direct Selection Direct 220,000.00 223,846.16 Signed 2020-09-04 2020-09-04 2020-09-06 2020-09-04 2020-09-09 2020-09-13 2020-11-08 Response value for money, DOHS has decided to procure 300,000 units of VTM from Hamro Medi Concern to meet the urgent requirements. DOHS/G/COVID-19/RTPCR- RNA/2077-78 / To maintain the continuous supply of testing reagent through out the country, analyzing the 1. Emergency COVID-19 market for the best value for IDA / 66040 Post Direct Selection Direct 1,045,250.00 1,067,307.70 Signed 2020-09-14 2020-09-14 2020-09-15 2020-09-14 2020-09-18 2020-09-17 2020-11-02 Response money, DOHS has decided to procure the 300,000 RT PCR Reagent kit and 50,000 RNA Extraction Reagent (manual) from Fair Trade Pvt Ltd DOHS/G/COVID-19 ICB- 1/2077-78/PPE / For procurement of PPE and other items such as Bouffant cap, Under 1. Emergency COVID-19 Single Stage - One Mask (N-95, Surgicals) gloves, IDA / 66040 Post Request for Bids Open - International 3,660,000.00 0.00 Implementati 2020-10-31 2020-11-05 2020-11-05 2020-11-06 2020-12-17 2020-12-21 2021-01-16 2021-02-20 2021-08-19 Response Envelope gown (Reusables and on Disposable), face shield, goggles, body bag, bio hazard bag, NaDcc DOHS/G/COVID-19/NCB- 7/2077-78/OXYGEN CON / DOHS has planned to procure 200 set of oxygen Under 1. Emergency COVID-19 Single Stage - One concentrator to supply the IDA / 66040 Post Request for Bids Open - National 904,000.00 0.00 Implementati 2020-11-05 2020-11-08 2020-11-10 2020-11-10 2020-12-10 2020-12-09 2021-01-09 2021-02-13 2021-08-12 Response Envelope different hospitals of the on country. DOHS has planned for national bidding for the procurement. Page 2 DOHS/G/COVID-19/NCB- 4/2077-78/OXY PLANT / Pending 1. Emergency COVID-19 Single Stage - One DOHS has planned to procure IDA / 66040 Post Request for Bids Open - National 625,000.00 0.00 Implementati 2020-11-20 2020-11-25 2020-12-25 2021-01-09 2021-01-31 2021-06-30 Response Envelope and install the oxygen plant on in all province. DOHS/G/COVID-19/NCB- Pending 5/2077-78 / For the 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 250,000.00 0.00 Implementati 2020-11-20 2020-11-25 2020-12-25 2021-11-05 2021-11-27 2022-02-25 procurement of hospital waste Response Envelope on management equipment's, DOHS/G/COVID-19/NCB- Pending 6/2077-78 / This plan is for 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 170,000.00 0.00 Implementati 2020-11-27 2020-12-02 2021-01-01 2021-01-16 2021-02-07 2021-05-08 the procurement of WASH Response Envelope on equipment's for the hospitals. DOHS/G/COVID-19/NCB- 8/2077-78 / This is the plan Pending for the procurement of cold 1. Emergency COVID-19 Single Stage - One IDA / 66040 Post Request for Bids Open - National 125,000.00 0.00 Implementati 2020-12-04 2020-12-09 2021-01-08 2021-01-23 2021-02-14 2021-02-23 chain and laboratory Response Envelope on equipment's for strengthening the cold chain systems. DOHS/G/COVID- 19/DS/AUTOMATED RNA EX KIT / DOHS has decided to manage 60,000 RNA Extraction Kit (Automated) Pending urgently. The kit is essential 1. Emergency COVID-19 IDA / 66040 Post Direct Selection Direct 120,000.00 0.00 Implementati 2020-12-01 2020-12-06 2021-01-10 2021-02-09 for the uninterrupted testing Response on through out the country. In this context, DOHS has decided to contract Medtronix Nepal for the supply of the supply of kits. NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-MOHP-NPHL-180903-NC- DIR / COVID 19 Reporting system Software for integrated information lab information system on COVID 1. Emergency COVID-19 test cases. MS Mavorion IDA / 66040 Post Direct Selection Direct 5,000.00 3,783.06 Completed 2020-06-19 2020-05-14 2020-06-24 2020-05-15 2020-07-29 2020-05-30 2021-01-25 2020-07-10 Response System Pvt. Ltd selected from standing list quotation for best price offer and approved specification. At least 3 suppliers approached. NP-MOHP-PIU-OMR-180912- NC-DIR / Office Make Ready Work at PIU (Furniture and Furnishing, Electricity- Cabling, Networking and all 3. Implementation complete office work)- Area- IDA / 66040 Management and Monitoring Post Direct Selection Direct 25,000.00 7,930.64 Completed 2020-06-19 2020-06-30 2020-06-24 2020-07-01 2020-07-29 2020-07-09 2021-01-25 2020-07-15 1000 Sq.ft. estimated. Ama and Evaluation Engineering and Construction Pvt.ltd. was selected from the standing list for their past performance. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-DOHS-190986-CS- INDV_PROGRAM_OFFICER / 3. Implementation Individual Procurement of Program Under IDA / 66040 Management and Monitoring Post Consultant Open 14,900.00 0.00 2020-08-30 2020-08-30 2020-10-18 2020-11-08 2020-12-13 2021-10-30 Officer for the support in Implementation and Evaluation Selection Project Implementation Unit at MOHP NP-MOHP-PIU-211330-CS- INDV_ENVSPECIALIST / Procurement of Environment Specialist- Individual Consultant. The project has prepared Environmental and 3. Implementation Individual Pending Social Management IDA / 66040 Management and Monitoring Post Consultant Open 24,500.00 0.00 2020-12-25 2021-02-12 2021-03-05 2021-04-09 2022-07-31 Implementation Framework and Evaluation Selection (ESMF),Environmental and Social Commitment Plan (ESCP) and Stakeholder Engagement Plan (SEP) which needs to be implemented NP-MOHP-PIU-211331-CS- INDV_SOCSPECIALIST / 3. Implementation Individual Procurement of Social Pending IDA / 66040 Management and Monitoring Post Consultant Open 24,500.00 0.00 2020-12-25 2021-02-12 2021-03-05 2021-04-09 2022-07-31 Specialist for social safeguard Implementation and Evaluation Selection and management services at MOHP for COVID 19 Project Page 3