The World Bank Report No: ISR13269 Implementation Status & Results Timor-Leste GPE Management Strengthening Project (P125443) Public Disclosure Copy Operation Name: GPE Management Strengthening Project (P125443) Project Stage: Implementation Seq.No: 3 Status: ARCHIVED Archive Date: 03-May-2014 Country: Timor-Leste Approval FY: 2012 Product Line: Recipient Executed Activities Region: EAST ASIA AND PACIFIC Lending Instrument: Specific Investment Loan Implementing Agency(ies): MINISTRY OF EDUCATION Key Dates Board Approval Date 26-Jun-2012 Original Closing Date 31-Jul-2015 Planned Mid Term Review Date 26-May-2014 Last Archived ISR Date 20-Jun-2013 Effectiveness Date 25-Jun-2012 Revised Closing Date 31-Jul-2015 Actual Mid Term Review Date Project Development Objectives Project Development Objective (from Project Appraisal Document) The project development objective is to support the implementation of the NESP through strengthening the capacity and systems of the Ministry of Education. Has the Project Development Objective been changed since Board Approval of the Project? Yes No Component(s) Component Name Component Cost Component 1. Strengthening Targeted Management Directorates 1.81 Component 2: Strengthening Public Financial Management and Evidence-based Planning Capacity, 0.98 including Management Information System s Overall Ratings Previous Rating Current Rating Progress towards achievement of PDO Moderately Satisfactory Moderately Unsatisfactory Public Disclosure Copy Overall Implementation Progress (IP) Moderately Satisfactory Moderately Satisfactory Overall Risk Rating Substantial Substantial Implementation Status Overview MSP, a technical assistance project, became effective in July 2012. However, due to the general election, presidential and followed up with the changes of leaderships in the Ministry in 2012, implementation experienced a significant delay. A full scale implementation started in mid-2013. Although the achievement of the PDO has not been measured as the rating system for the management capacity is still being developed, there has been progress toward the achievement of the PDO, as indicated by the completion of the MOE reorganization as mandated by its Organic Law (dated May 2013) to effectively achieve the National Education Strategic Plan (NESP). The new MOE organization structure is now in place and seems appropriate for developing long-term capacity to manage the education sector. The new organization includes 8 new units including Office of Vice Minister for Pre-School and Basic Education, Directorate General for Pre-School and Basic Education, and a Legal Office. In addition, 4 Directorates were restructured. The current administration proposed to Page 1 of 5 The World Bank Report No: ISR13269 use FY 2013 as a period to do an organizational set-up to be fully ready for implementation of the development programs in FY 2014 and beyond. Regarding the achievement of the intermediate outcome indicators, the project has been able to contribute to the strengthening of the Public Financial Management system in the Ministry as indicated by the presence of transparent, competition and complaints mechanisms in procurement. However, other indicators have not yet been achieved: (i) Given the fact that the reorganization took more time than anticipated, that some of the units were newly established and the budget for FY2013 (for January-December) was only available in April 2013, the overall MOE Budget Public Disclosure Copy Execution Rate (BER) for FY 2013 was 87 percent missing the 2013 target of 97 percent. Moreover, the BERs for the targeted management directorates responsible for NESP Priority Programs of Basic Education Reform, Improving Teacher Quality, General Management Reform, De-concentration and Organizational Improvements, and ICT and MIS have not been specified yet; (ii) the average deviation of budget execution from original budget across all National Directorates is 13 percent compared to a 2013 target of 5 percent; and (iii) performance of targeted management directorates and key staff against Annual Action Plans and relevant NESP priority programs will only be reported in April 2014, after the MOE's annual evaluation and planning workshop scheduled for March 2014. Locations No Location data has been entered Results Project Development Objective Indicators Indicator Name Core Unit of Measure Baseline Current End Target Improved rating of sector management Yes/No Value No No Yes capacity assessment Date 09-Jul-2012 14-Feb-2014 13-Jul-2015 Comments Baseline has not established yet. M&E Advisor will be in place by April 2014 to facilitate the establishment of the baseline and the management capacity assessment mechanism. Intermediate Results Indicators Indicator Name Core Unit of Measure Baseline Current End Target 1. Performance by Targeted Management Percentage Value 50.00 50.00 100.00 Directorates and key staff against Annual Date 09-Jul-2012 14-Feb-2014 13-Jul-2015 Public Disclosure Copy Action Plans and Budget Plans and relevant Comments Measuring performance NESP Priority Programs satisfaction rate based on MoE performance review process 2a. Strength of public financial management Percentage Value 6.00 13.00 3.00 systems in the Ministry: The average deviation Date 09-Jul-2012 14-Feb-2014 13-Jul-2015 (in percentage) of budget execution Comments The rate is not available yet. fromoriginal budget across all National Directorates The MOE annual meeting to review the FY 2013 Page 2 of 5 The World Bank Report No: ISR13269 implementation is scheduled for March 2014. Report willbe shared with the Bank in April. Performance rates will be Public Disclosure Copy presented by Priority Programs, as each of them are at different speed levels. 2b: Strength of public financial management Percentage Value 94.00 87.00 97.00 systems in the Ministry: Budget Execution rate Date 09-Jul-2012 14-Feb-2014 13-Jul-2015 measured in cash basis Comments This is Budget Execution Rate for FY 2013. It is noted that the BER fluctuates across FYs, affected by of the parliamentary and presidential elections as well as the changes of the MoEC’s authorities, the 2012 BER of 89 percent was lower than the ones registeredin 2010 (95%) and 2011 (94%). This fluctuation suggests that BER may not be a good measure for the strengthened FM system. This matter will be reviewed during the MTR in May 2014. 2c: Strength of PFM system in the Ministry: Yes/No Value No Yes Yes Presence of transparency, competition and Date 09-Jul-2012 09-Jul-2012 13-Jul-2015 complaints mechanisms in procurement Comments The MOE, with support from the Advisers establishing high quality and transparent financial management systems in line with the Public Public Disclosure Copy Financial Management (PFM) Reform Matrix set in 2011. Complaint handling mechanism on procurement is in place, accessible and functioning. But there is still a lot to improve, including formalizing internal procedures through Page 3 of 5 The World Bank Report No: ISR13269 development of documents and manuals, to be done in cooperation with the National Procurement Commission. Public Disclosure Copy Currently most complaints on the tenders held by the Ministry are filed by bidders at the National Procurement Committee. A draft of Procurement and Contract Management Performance Indicators is in place, to be finalized by June 2014. Data on Financial Performance (as of 20-Mar-2014) Financial Agreement(s) Key Dates Project Ln/Cr/Tf Status Approval Date Signing Date Effectiveness Date Original Closing Date Revised Closing Date P125443 TF-12495 Effective 15-Jun-2012 25-Jun-2012 25-Jun-2012 31-Jul-2015 31-Jul-2015 Disbursements (in Millions) Project Ln/Cr/Tf Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed P125443 TF-12495 Effective USD 2.80 2.80 0.00 0.87 1.93 31.00 Disbursement Graph Public Disclosure Copy Page 4 of 5 The World Bank Report No: ISR13269 Public Disclosure Copy Key Decisions Regarding Implementation The project is scheduled for a mid-term review in May 2014 during which time progress to date will be assessed and options explored to help accelerate project implementation and progress towards PDO achievement. Restructuring History There has been no restructuring to date. Related Projects There are no related projects. Public Disclosure Copy Page 5 of 5