Agricultural Productivity Programme for Southern Africa Project Procurement Plan [for First Eighteen Months] – P094183 106112 Introduction 1. This is a revised Procurement Plan for the First Eighteen Months from the date of loan effectiveness, including a description of the contracts concerned, their cost, procurement category and timing. The Plan is intended to facilitate forward planning and management to ensure economy and efficiency in processing and delivery of the goods and services at the right time for the Project. It will be updated annually or more frequently if necessary. The proposed research priority area for the Agricultural Productivity Programme for Southern Africa Project in Malawi is Maize Based Farming Systems. The overall purpose of the project is to enhance the generation, adaptation and dissemination of Maize Based Farming Systems technologies that will result in increased productivity and improvement in livelihoods of people within Malawi and the region. A Centre of Leadership for maize based farming systems will be established at Chitedze, Malawi whose main aim is to improve and scale up, among other things, access by farmers to relevant information and technologies for sustainable Maize Based farming Systems production in Malawi and the entire Southern African region. The Centre of Maize Based Farming Systems will have three main components namely:  Component 1: Technology Generation and Dissemination  Component 2: Strengthening of Centre of Leadership  Component 3: Project Coordination and Facilitation; 2. The date of this revised procurement plan is March , 2015 Procurement Methods, Thresholds and Prior Review 3. The procurement methods, thresholds and requirements for prior review per IDA guidelines are shown in the Tables 1 and 2 below. Applicable Procurement and Consultants Guidelines. All goods, non consulting services, works and consulting services required for the Project and to be financed out of the proceeds of the Credit shall be procured in accordance with the requirements set forth or referred to in: Section I of the “Guidelines: Procurement of Goods, Works and Non -consulting Services under IBRD Loans and IDA Credits and Grants by World Bank Borrowers” dated January 2011 in the case of goods, works and non consulting services and Sections I and IV of the “Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits and Grants by World Bank Borrowers” dated January 2011 in the case of consultants’ services; and the provisions of this Section III, as the same shall be elaborated in the procurement plan prepared and updated from time to time by the Recipient for the Project in accordance with paragraph 1.18 of the Procurement Guidelines and paragraph 1.25 in the case of the Consultant Guidelines (“Procurement Plan”). Goods and Works and Non-Consulting Services (Abbreviated Procurement Plan) Prior Review Threshold: Procurement Decisions subject to Prior Review by IDA as state in Appendix 1 to the Guidelines for Procurement: Table 1: Thresholds for Procurement Methods and Prior Review – Goods and Works Expenditure Contract Value Threshold For use Contracts Subject to Prior Review Procurement Method Category of Method (US$) (US$) 1. Works ICB(Works/Supply & Installation) >=3,000,000 All contracts NCB >=100,000 - <3,000,000 As in procurement plan Shopping <100,000 None Direct Contracting All values All contracts 2. Goods ICB >=500,000 All contracts NCB >=50,00 <500,000 As in procurement plan Shopping <50,000 None Direct Contracting All values All contracts UN Agency All values None Community Participation in All values None Procurement Prequalification. In accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. N/A Proposed Procedures for Community Driven Development (CDD) Components (as per paragraph. 3.19 of the Guidelines: Some grant funded activities that will be implementation by farmer groups will be implemented on the basis of Community Participation in Procurement using CDD approaches. These activities and how procurement will be carried out will further be elaborated in the Procurement Manual which forms part of the Project Implementation Manual (PIM). Reference to (if any) Project Operational/Procurement Manual : A procurement manual will be prepared as part of the PIM. It will be used by the procurement team to guide implementation of procurement activities under the project. Any Other Special Procurement Arrangements : None Procurement Packages with Methods and Time Schedule a. Procurement of Civil Works Prior Packa Proc or Expect Expected ge Estimated Preq Ref Domestic Post Bid Contract Description Amount in (yes / Comment Number Metho Pref Opening Signature Numb US $ no) d Revie Date Date er w COMPONENT 1: Technology Generation and Dissemination No expenditure 1. identified COMPONENT 2: Regional Centre of leadership Strengthening Infrastructure and Equipment 1 Construction of infrastructure at CHITEDZE Conference facility Construction of 5 new offices Rehabilitation of 5 offices Construction of guest house Rehabilitation of gene bank Rehabilitation of seed 830,300.00 Shoppi Not yet APPSA/W/01 No N/A Post Q1/2016 Q1/2016 services lab ng started Rehabilitation of soils lab Rehabilitation of Biotechnology lab Rehabilitation of plant pathology lab Rehabilitation of crop storage Construction of w/h 2 Construction of infrastructure at LIFUWU Construction of Conference facility Construction of 5 new offices Shoppi Not yet APPSA/W/02 375,300.00 No N/A Post Q1/2016 Q1/2016 Rehabilitation of 5 offices ng started Construction of guest house Rehabilitation of seed services lab Construction of w/h 3 Construction of infrastructure at CHITALA Rehabilitation of Shoppi Not yet APPSA/W/03 169,800.00 No N/A Post Q1/2016 Q1/2016 Conference facility ng started Construction of 5 new offices Rehabilitation of 5 offices Construction of w/h 4 Construction of infrastructure at KASINTHULA Construction of Conference facility Construction of 5 new Shoppi Not yet APPSA/W/04 280,300.00 No N/A Post Q1/2016 Q1/2016 offices ng started Rehabilitation of 5 offices Rehabilitation of seed services lab Construction of w/h 5 Construction of infrastructure at MBAWA Rehabilitation of Conference facility Shoppi Not yet Construction of 5 new APPSA/W/05 169,800.00 No N/A Post Q1/2016 Q1/2016 ng started offices Rehabilitation of 5 offices Construction of w/h 6 Construction of infrastructure at BVUMBWE Construction of Conference facility -16.5 Construction of 5 new offices Shoppi Not yet Rehabilitation of 5 offices APPSA/W/06 169,800.00 No N/A Post Q1/2016 Q1/2016 ng started Rehabilitation of seed services lab Rehabilitation of soils lab Rehabilitation of plant pathology lab Construction of w/h 33.3 7 Road Rehabilitation Work at Chitedze Research Station length 15 KM and Shoppi Not yet APPSA/W/07 800,000.00 No N/A Post Q1/2016 Q1/2016 Rehabilitation of Irrigation ng started Infrastructure at Chitedze Research Station (20 ha) 8 Road Rehabilitation Work at APPSA/W/08 240,000.00 Lifuwu Research Station length 4 KM and Shoppi Not yet No N/A Post Q1/2016 Q1/2016 Rehabilitation of Irrigation ng started Infrastructure at Lifuwu Research Station (15 ha) 9 Road Rehabilitation Work at APPSA/W/09 200,000.00 Chitala Research Station length 3 KM and Shoppi Not yet No N/A Post Q1/2016 Q1/2016 Rehabilitation of Irrigation ng started Infrastructure at Chitala Research Station 20 ha 11 Road Rehabilitation Work at APPSA/W/11 200,000.00 Bvumbwe Research Station Shoppi Not yet No N/A Post Q1/2016 Q1/2016 length 4 KM ng started 12 Road Rehabilitation Work at APPSA/W/12 190,000.00 Kasinthula Research Station length 2 KM and Shoppi Not yet Rehabilitation of Irrigation No N/A Post Q1/2016 Q1/2016 ng started Drainage and infrastructure at Kasinthula Research station 13 Road Rehabilitation Work at APPSA/W/13 140,000.00 Mbawa Research Station length 2 KM and Shoppi Not yet No N/A Post Q1/2016 Q1/2016 Rehabilitation of Irrigation ng started Infrastructure at Mbawa Research Station 20 ha b. Procurement of Goods Prior Pack or Expect Expected age Estimated Preq Ref Proc Domestic Post Bid Contract Description Amount in (yes / Comment Number Method Pref Opening Signature Num US $ no) Revie Date Date ber w COMPONENT 1: Technology Generation and Dissemination [No Goods identified, those identified are covered under Operating Costs which is not part of the procurement plan] APPSA/G/01 No Post Procured under NCB Procurement of office with Office NCB N/A Q2/2014 Q2/2014 1 equipment equipment in Component 2 30,000.00 &3 2 Procurement of farm APPSA/G/02 No Post Shopping N/A Q3/2014 Q3/2014 Ongoing inputs 45,000.00 3 Procurement of plant APPSA/G/03 No Post Shopping N/A Q4/2014 Q4/2014 Ongoing and scientific equipment 45,000.00 4 Information Education APPSA/G/04 No Post and Communication Shopping N/A Q4/2014 Q4/2014 Ongoing materials 50,000.00 COMPONENT 2: Regional Centre of leadership Strengthening 5 APPSA/G/01 No Post Procured under NCB Computers qty 27, with Office NCB N/A Q3/2014 Q3/2014 Printers qty 30 equipment in Laptops qty 33 Component 2 Photocopiers qty 7 100,000.00 &3 6 APPSA/G/05 No Lump sum Procurement of irrigation NCB N/A Post Q3/2014 Q4/2014 Bidding to equipment 100,000.00 allow for Lots 7 APPSA/G/06 Vehicles are Procurement of Motor being cleared Vehicles UN by Toyota five (5) 4x4 Double Cabs N/A Q2/2014 Q2/2014 Agency Malawi and PHVO 300,000.00 No Post 8 Procurement tractors four (4) Tractors and APPSA/G/07 NCB N/A Q2/2014 Q2/2014 implied accessories 200,000.00 No Post 9 FM and Procurement APPSA/G/08 Procured Direct Software No Prior Contractin N/A Q1/2014 Q1/2014 And g M& E software 120,000.00 10 Procurement of Scientific APPSA/G/09 Ongoing Shopping N/A Q4/2014 Q4/2014 equipment 100,000.00 No Post COMPONENT 3: Project Coordination and Facilitation 11 APPSA/G/1 Procured Computers qty 5, Printers No Post under NCB qty 8 with Office NCB N/A Q3/2014 Q3/2014 Laptops qty 5 equipment in Photocopiers qty 1 Component 2 30,000.00 &3 12 APPSA/G/10 Vehicles are Procurement of Motor No Post being cleared Vehicles (4) UN Q2 N/A Q2/2014 by Toyota Coaster (1) agency /2014 Malawi and 304,000.00 PHVO c. Non Consultant Services Prior Expect Expected Estimated Preq Ref Proc Domestic or Bid Contract Description Amount in (yes / Comment Number Method Pref Post Opening Signature US $ no) Review Date Date COMPONENT 1: Technology Generation and Dissemination No non-consultant services identified COMPONENT 2: Regional Centre of leadership Strengthening 1 APPSA/NC Internet Services Shopping N/A Q2/2015 Q2/2015 S/001 150,000.00 No Post 2 APPSA/NC Security Shopping N/A Q2/2015 Q2/2015 S/002 25,000.00 No Post 3 Maintenance of APPSA/NC Shopping N/A Q2/2015 Q2/2015 office equipment S/003 10,000.00 No Post 4 APPSA/NC When Hiring of vehicles Shopping N/A S/004 10,000.00 No Post need arise COMPONENT3 : Project Coordination and Facilitation 5 APPSA/NC Internet Services Shopping N/A Q3/2014 Q3/2014 S/005 50,000.00 No Post 6 APPSA/NC Q3/2014 Security Shopping N/A Q3/2014 S/006 25,000.00 No Post 7 Maintenance of APPSA/NC Shopping N/A Q2/2015 Q2/2015 office equipment S/007 10,000.00 No Post 8 APPSA/NC When Hiring of vehicles Shopping N/A S/008 10,000.00 No Post need arise d. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Table 2: Thresholds for Consultants Selection Methods and Prior Review Contract Value Threshold for Contracts Subject to Prior Expenditure Category Procurement Method use of selection method (US$) Review (US$ millions) QCBS, QBS >=200,000 All contracts Consulting Firms CQS, LCS, QBS, FBS <200,000 As in procurement plan SSS All values All Contracts Individual Consultants Competitive selection >=100,000 All contracts (IC) IC Single Source Selection All values All contracts NOTE: Contracts selected on basis of CQS should not exceed US$200,000 equivalent. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Terms of Reference (TOR) for all consultancy contracts as well as all single source selections, irrespective of the contract value, will be subject to prior review. Any Other Special Selection Arrangements: N/A Consultancy Assignments with Selection Methods and Time 1 2 3 4 5 6 7 8 Expected Estimated Prior / proposal Ref. Selection Expected Comments Description Cost in Post submission No. Method contract signing US$000 Review /opening Date COMPONENT 1: Technology Generation and Dissemination COMPONENT 2: Regional Centre of leadership Strengthening APPSA/ C/01 Review of the National Seed Policy and Consultant IC 60,000.00 Prior Q2 / 2014 Q3/2014 Preparation of the National Seed Strategy presented all delivarables APPSA/ C/02 Architectural assessment of Contract signed infrastructure (International conference IC 130,000.00 Prior Q4 / 2014 Q4/2014 centre and all other structures) at Chitedze Research Station only. APPSA/ C/03 Architectural design and supervision of Not done infrastructure (International conference QCBS 300,000.00 Prior Q1/2015 Q4/2015 centre, offices, labs, warehouses) at Chitedze Research Station only. APPSA/ C/04 Architectural design and supervision of Advertised infrastructure (International conference QCBS 400,000.00 Prior Q1/2015 Q1/2015 centre, offices, labs, warehouses) at the 5 Satellite Research Stations. APPSA/ C/05 In house Development of Training Plan & Training needs assessment in the area of QCBS 62,000.00 Prior Q3/ 2014 Q3/2014 maize cropping system APPSA/ C/06 Short listing EOIs Development of Database Management QCBS 60,000.00 Prior Q2/ 2015 Q2/2015 information system Component 3 : Coordination Financial Management Specialist No. 1 All in place except M&E Officer No. 1 Project Environmental specialist No. 1 Direct Q4/2013 Coordinator APPSA/ C/05 907,200.00 Prior Q4/2013 Procurement Specialist No. 1 Contracting Accountant No. 1 Project Coordinator 1 APPSA/ C/06 Q4/2014 Contract signed Baseline survey IC 60,000.00 Prior Q4/2014 APPSA/C/07 Q4/2014 In house Mapping out IC 25,000.00 Prior Q4/2014 APPSA/ C/08 Q4/2014 Value chain assessment IC 50,000.00 Prior Q4/2014 APPSA/ C/09 Q4/2015 Mid –term review IC 60,000.00 prior Q4/2015 APPSA/ Q4/2019 C/010 End of project review QCBS 135,000.00 Prior Q4/2019 e. Capacity building – Training Estimated Prior Expect Expected Preq Dome Ref Amount Proc or Bid Contract Description (yes / stic Comment Number in Method Post Opening Signature no) Pref US $ Review Date Date Component 1: Technology Generation and Dissemination: None Component 2: Regional Centre of leadership Strengthening 01 Long term training- APPSA/Tr/ N/A 01 The fields of PhD Program training, where to train Dc No prior Q3/2014 Q3/2014 and who to Biotechnology No. 1 train will be Plant Breeding No. 2 detailed in the Agronomy no. 1 8,032.0 training plan Plant Genetic Resources Management No. 3 Plant Pathology No. 2 Crop Weed Management No. 1 Soil and Water Management No. 1 Crop Physiology No.1 Entomology No. 2 Soil fertility and Plant Nutrition No. 1 Farm Power and machinery No. 1 Seed technology systems No. 2 Post Harvest and processing No. 1 Agricultural Extension No1 Livestock Breeding No. 1 Livestock Nutrition No. 1 2 MSc program APPSA/Tr/ N/A Plant Breeding No. 2 02 Agronomy no. 1 Plant Genetic Resources Management No. 3 Plant Pathology No. 2 Crop Weed Management No. 1 The fields of Crop Physiology No.1 training, Entomology No. 2 where to train Biotechnology No. 1 Dc No prior Q3/2014 Q3/2014 and who to Soil fertility and Plant Nutrition No. 1 train will be detailed in the Soil and Water Management No. 1 training plan Farm Power and machinery No. 1 Seed technology systems No. 2 As shown Post Harvest and processing No. 1 in 1 Agricultural Extension No1 above. (PHd Livestock Breeding No. 1 program) Livestock Nutrition No. 3 BSc Program- APPSA/Tr/ Dc No Plant Genetic Resources Management 03 N/A post Q2/2014 Q3/2014 No. 3 As above 4 Short term training – APPSA/Tr/ Dc No Plant Generic Resources Management 04 No. 10, Study tour No. 5 and N/A post Q2/2014 Q3/2014 Workshop No. 10 As above 5 Short term training - APPSA/Tr/ As above Dc No Farm Power and machinery NO.5, 05 N/A post Q2/2014 Q2/2014 study tour No. 5 and Workshop No. 4. 6 Short term training – APPSA/Tr/ As above Dc No Seed Technology Systems NO. 10 and 06 N/A post Q2/2014 Q3/2014 Study tour No. 10 7 Short term training – APPSA/Tr/ As above Dc No Post Harvest and processing NO.10, 07 N/A post Q2/2014 Q3/2014 Study tour No. 10 and Workshop No. 1 8 Short term training – APPSA/Tr/ As above Dc No Agricultural Extension No. 50, study 08 N/A post Q2/2014 Q3/2014 tour No. 20 and Workshops No. 20 9 Short term training - APPSA/Tr/ As above Dc No Lead farmer No. 50 Study tour No. 10 09 N/A post Q2/2014 Q3/2014 and workshop No. 50 10 Short term training - APPSA/Tr/ As above Dc No Researchers No. 25 Study tour No. 15 010 N/A post Q2/2014 Q3/2014 and workshop No. 60 11 Short term training - APPSA/Tr/ As above Dc No Training of trainers No. 20 Study tour 011 N/A post Q2/2014 Q3/2014 No. 20 and workshop No. 20 12 Long term training: APPSA/Tr/ As above Dc No Livestock Breeding 012 MSc No.1 N/A post Q2/2014 Q3/2014 Livestock Breeding PhD No.1 13 Short term training: APPSA/Tr/ As above Dc No Livestock Breeding No.10, Study tour 013 No. 5 and workshop No. 5. N/A post Q2/2014 Q3/2014 14 Short term training: APPSA/Tr/ As above Dc No Livestock Nutrition No.10, Study tour 014 No. 5 and workshop No. 5. Long Term training: N/A post Q2/2014 Q3/2014 Livestock Nutrition MSc No.1 Livestock Nutrition PhD No.1 4. Note on capacity building, training and workshops: All training will be based on agreed training plan that will be prepared by Ministry of Agriculture and Food security and approved by the Bank and will include at the least the justification of the training identified and the capacity gap, the intended trainees, the name of the training provider, the date and the eventual cost of training. After the training, the beneficiaries will be requested to submit a brief report indicating what skill have been acquired and how these skills will contribute to enhance his performance and contribute to the attainment of the project objective. The training plan will be prepared and submitted once a year and updated as required. 2. Operating costs For this project, the Bank has agreed with MAL that the procurement methods for works, goods and non- consulting services as described in the Procurement Guidelines do not have to be followed for payments made for operating costs arising from the implementation of the project. Instead, the Bank has assessed the Governments own procurement procedures for these expenditures (during appraisal) and agrees that these procedures are adequate for procuring items for operating costs. The operating costs constitute recurrent costs (excluding purchase of motor vehicles, computers etc.) and typically include equipment rental and maintenance, vehicle operating costs, maintenance and repair, office rental and maintenance, office materials and supplies, utility costs (including electricity, water and gas) communications (including telephone and internet charges) equipment rent, operation and maintenance and cost of banking services (bank charges), travel cost and transport of the staff associated with project implementation. The Project Appraisal Document (PAD) and the Financing Agreement (FA) will include a list of the eligible items to be covered under the project. These items will be procured using the i mplementing Government agency’s administrative procedures, which have been reviewed and found acceptable to the Bank. Contracts for these items should not be included in the procurement plan.