LILIA BURUNCIUC Country Director Sint Maarten Latin America and Caribbean Region 21-Jun-2022 Date: ____________ Mr. Claret Connor Director National Recovery Program Bureau 57 Walter J.A. Nisbeth Road Phillipsburg, St. Maarten Re: Grant No. B8048-SX (SINT MAARTEN Fostering Resilient Learning Project) Additional Instructions: Disbursement and Financial Information Letter Dear Mr. Connor: I refer to the Grant Agreement (“Agreement”) between the International Bank for Reconstruction and Development (“World Bank”), acting as administrator of the Sint Maarten Hurricane Irma Reconstruction, Recovery and Resilience Trust Fund and the National Recovery Program Bureau (the 21-Jun-2022 “Recipient”) for the above-referenced project, dated _______________________. The Agreement provides that the World Bank may issue additional instructions regarding the withdrawal of the proceeds of Grant B8048-SX (“Grant”). This letter (“Disbursement Letter”), as revised from time to time, constitutes the additional instructions. I. Disbursement Arrangements and Withdrawal of Grant Funds The World Bank Disbursement Guidelines for Projects, dated February 1, 2017, (“Disbursement Guidelines”) are available in the World Bank's public website at https://www.worldbank.org, and are an integral part of the Disbursement and Financial Information Letter. The manner in which the provisions in the Disbursement Guidelines apply to the Grant is specified below. Sections and subsections in parentheses below refer to the relevant sections and subsections in the Disbursement Guidelines and, unless otherwise defined in this letter, the capitalized terms used have the meanings ascribed to them in the Disbursement Guidelines. (i) Disbursement Arrangements The table in Schedule 1 provides the disbursement methods4/ which may be used by the Recipient, information on registration of authorized signatures5/, processing of withdrawal applications (including minimum value of applications and advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. (ii) Withdrawal of Grant Funds (Electronic Delivery) Section 7.01 (c) of the Standard Conditions. The Recipient will deliver Withdrawal Applications (with supporting documents) electronically through the Bank’s web-based portal “Client Connection” at https://clientconnection.worldbank.org. This option will be effected after the officials designated in writing by the Recipient who are authorized to sign and deliver Withdrawal Applications have registered as users of “Client Connection”. The designated officials will deliver Applications electronically by completing the Form 2380, which is accessible through “Client Connection”. By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Bank by electronic means. The Recipient may exercise the option of preparing and delivering Withdrawal Applications in paper form on exceptional cases (including those where the Recipient encounters legal limitations), and which were previously agreed with the Bank. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the World Bank's public website at https://worldbank.org and “Client Connection”; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits 7/ Section 2.07 (a) and (b) of the Standard Conditions. (i) Financial Reports. The Recipient must prepare and furnish to the Bank not later than forty-five (45) days after the end of each calendar quarter, interim unaudited financial reports (“IFR”) for the Project covering the quarter. (ii) Audits. Each audit of the Financial Statements must cover the period of one fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period must be furnished to the Bank not later than six (6) months after the end of such period. III. Other Important Information For additional information on disbursement arrangements, please refer to the Loan Handbook available on the World Bank’s website (http://www.worldbank.org) and “Client Connection”. The World Bank recommends that you register as a user of “Client Connection”. From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Grant, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the World Bank by email at AskLoans@WorldBank.org using the above reference. Yours sincerely, ______________________________ Lilia Burunciuc Country Director Sint Maarten Latin America and Caribbean Region Attachments 1. Form of Authorized Signatory Letter 2. Form of Interim unaudited Financial Report (IFR) Schedule 1: Disbursement Arrangements 1. 2. Basic Information Country Sint Maarten Closing Date: June 30, 2025 B8048 Recipient National Recovery Program Grant Number Bureau Name of the Project: Fostering Disbursement Deadline Date: four months after the Resilient Learning Project closing date Disbursement Methods, and Supporting Documentation Disbursement Methods Methods Available Supporting Documentation Section 2 (**) Subsections 4.3 and 4.4 (**) Direct Payment Yes Copy of Records Reimbursement Yes Interim unaudited Financial Report which will include a list of payments against contract that require the Bank’s prior review – Attachment 2 Designated Account: Yes Interim unaudited Financial Report which will include a list of payments against contract that require the Bank’s prior review - Attachment 2 Special Commitments Yes Copy of letter of credit Designated Account (Section 5 and 6 **) Segregated Variable Type Ceiling Central Bank of Curacao and Sint Maarten USD Financial Institution - Name Currency Quarterly Based on cash-flow forecast as part of Frequency of Reporting, quarterly IFRs; first advance to be Amount Subsection 6.3 (**) equivalent to six-months of eligible expenditures Minimum Value of Applications (subsection 3.5) The Minimum Value of Applications for Direct Payments will be $150,000 USD equivalent. Authorized Signatures (Subsection 3.1 and 3.2 **) The form for Authorized Signatories Letter is provided in Attachment 1 of this letter Withdrawal and Documentation Applications (Subsection 3.3 and 3.4 **) Authorized Signatures: A letter in the Form attached (Attachment 1) should be furnished to the Bank at the address indicated below providing the name(s) and specimen signature(s) of the official(s) authorized to sign Applications: The World Bank 1818 H Street, N.W. Washington, DC 20433, USA Attention: Ms. Lilia Buruncic, Country Director Additional Information/Instructions Resettlement Expenditures are approved up to a maximum amount equivalent to USD 7,800.00. To ensure that this amount is not exceeded, each quarterly IFRs will report on the amount expended to date on Resettlement Expenditures. Other For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Bank’s website (http://www.worldbank.org/) and “Client Connection”. The Bank recommends that you register as a user of “Client Connection”. From this website you will b e able to prepare and deliver Applications, monitor the near real-time status of the Loan, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the Bank by email at askloans@worldbank.org. * Select the agreed supporting documentation, and add the following “in the format provided in Attachment 2 of this letter” ** Sections and subsections indicated relate to the Disbursement Guidelines for Investment Project Financing dated February 2017. Attachment 1 10/ Form of Authorized Signatory Letter [Letterhead] Ministry of Finance [Street address] [City] [Country] [DATE] The World Bank 1818 H Street, N.W. Washington, D.C. 20433 United States of America Attention: [Country Director] Dear [Country Director]: Re: Grant No. ____-___ (____________ Project) I refer to the [Grant] [Letter] Agreement (“Agreement”) between the [International Bank for Reconstruction and Development/International Development Association] (“[World Bank”][“Association”])], acting as [an implementing agency of the Global Environmental Facility] [administrator of the Global Partnership on Output-based Aid] [administrator of name of the trust fund], and [name of recipient] (the “Recipient”), dated _______, providing the above Grant. For the purposes of Section 3.04 (b) of the Standard Conditions, as defined in the Agreement, any [1one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this Grant. For the purpose of delivering Applications to the [World Bank] [Association], 2[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 3[individually] 4[jointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the [World Bank] [Association]. 1 Instruction to the Recipient when sending this letter to the World Bank: Stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the World Bank/Association. 2 Instruction to the Recipient: Stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the World Bank/Association. 3 Instruction to the Recipient: Use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank/Association. 4 Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank/Association. 5[This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the [World Bank] [Association] by electronic means. In full recognition that the [World Bank] [Association] shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation (“Terms and Conditions of Use of SIDC”), the Recipient represents and warrants to the [World Bank] [Association] that it will cause such persons to abide by those terms and conditions.] This Authorization replaces and supersedes any Authorization currently in the [World Bank] [Association] records with respect to this Agreement. [Name], [position] Specimen Signature: ____________________ [Name], [position] Specimen Signature: ____________________ [Name], [position] Specimen Signature: ____________________ Yours truly, / signed / ______________ [Position] 5 Instruction to the Recipient: Add this paragraph if the Recipient wishes to authorize the listed persons to accept Secure Identification Credentials and to deliver Applications by electronic means; if this is not applicable, please delete the paragraph. Please delete this footnote in final letter that is sent to the World Bank/Association. Attachment 2 – Interim unaudited Financial Statements Attachment 2 – Interim unaudited Financial Statements Name of Project Sources and Uses of Funds - Amounts in US$ FOR THE PERIOD ENDING XXX Current Period Cumulative Forecast RECEIPTS Actual Budgeted Variance Actual Budgeted Variance Next 6 Months Government World Bank Advance Direct Payment Reimbursement Total Receipts (A) LESS EXPENDITURES Component 1 Component 2 Component 3 Component 4 Component 5 Total Expenditures (B) RECEIPTS LESS EXPENDITURES Net Change in Cash (A - B) CASH BALANCES Opening Cash Balances Designated Account Project Account Total Opening Balance Closing Cash Balances Designated Account Project Account Total Closing Balance Name of Project Resettlement Costs -- Amounts in US$ FOR THE PERIOD ENDING XXX Current Period Cumulative Total Allocation Approved Component 4- Resettlement Costs Rental Allowance 6,000.00 Moving Allowance 25.00 Contingency Amount 1,775.00 Total Resettlement Costs 7,800.00 Total Name of Project Use of Funds by Disbursement Categories - Amounts in US$ FOR THE PERIOD ENDING XXX Categories Current Period Cumulative Total Allocation Amount per per Legal Actual Amount per IFR Client Connection Difference Comments Agreement 1. Category 1: Goods, works, non-consulting services, consulting services, Training, and Operating Costs and Resettlement Expenditures under Components 1, 2, 3, and 4 of the Project 2. Category 2: Eligible Emergency Expenditures under Component 5 of the Project Total Name of Project Cash Forecast - Amounts in US$ FOR THE PERIOD ENDING XXX US$ Eligible Expenditures to be financed by the World Bank for the Next 6 Months Less Direct payments to be made by the World Bank Eligible Expenditures to be financed by the World Bank from the Designated Accounts Less: Current Balance in the Designated Account Current Balance in the project account Amount Requested to be Advanced to Designated Account DESIGNATED ACCOUNT RECONCILIATION STATEMENT LOAN/CREDIT/NUMBER ______________ ACCOUNT NUMBER ______________ WITH (BANK) __________________________ US$ 1 TOTAL ADVANCED BY WORLD BANK (OR COFINANCIER) 2 LESS: TOTAL AMOUNT DOCUMENTED BY WORLD BANK 3 PRESENT OUTSTANDING AMOUNT ADVANCED TO THE DESIGNATED ACCOUNT (1 - 2) 4 BALANCE OF DESIGNATED ACCOUNT PER ATTACHED BANK RECONCILIATION STATEMENT AS OF DATE ______________________ 5 PLUS: TOTAL AMOUNT CLAIMED IN THIS APPLICATION NO. _______________ 6 PLUS: TOTAL AMOUNT WITHDRAWN AND NOT YET CLAIMED REASON: _____________________________________________ 7 PLUS: AMOUNTS CLAIMED IN PREVIOUS APPLICATIONS NOT YET CREDITED AT DATE OF BANK STATEMENTS APPLICATION NO. WA # XXX WA # XX SUBTOTAL OF PREVIOUS APPLICATIONS NOT YET CREDITED 8 LESS: INTEREST EARNED 9 TOTAL ADVANCE ACCOUNTED FOR (NO. 4 THROUGH NO. 9) 10 DIFFERENCE (3 - 9) 11 EXPLANATION OF ANY DIFFERENCE SHOWN IN LINE 10 _________________________________________________________________________________________________________________________________ SIGNATURE: DATE: __________________________ ______________ TITLE: ____________________ Name of Project Use of Funds by Project Components - Amounts in US$--FOR THE PERIOD ENDING XXX Current Period Cumulative Forecast Actual Budgeted Variance Actual Budgeted Variance Component 1- Rebuilding Inclusive Schools SLM Civil works CLB Civil works Supervision costs SML Supervision costs CLB Furniture SML (primarily ICT equipment) Furniture CLB including ICT equipment Sector Capacity Building, Training and Institutional Strengthening Architectural designs review and bidding docs (SML) Architectural designs and bidding docs (CLB) COVID-19 Impact on Construction Total Component 1 Component 2- Restoring Library Services Library: Civil Works Supervision costs PJL Furniture PJL and ICT Equipment (excl. books) Architectural designs and bidding documents Total Component 2 Component 3- Strengthening the Ministry’s Management Information System MMIS Design MMIS Implementation Total Component 3 Component 4- Project Management Technical Assistance Resettlement Costs M&E Training and Workshops Total Component 4 Component 5- CERC Total