The World Bank Ibadan Urban Flood Management Project (P130840) REPORT NO.: RES25745 RESTRUCTURING PAPER ON A PROPOSED PROJECT RESTRUCTURING OF IBADAN URBAN FLOOD MANAGEMENT PROJECT APPROVED ON JUNE 17, 2014 TO FEDERAL REPUBLIC OF NIGERIA URBAN, RESILIENCE AND LAND WESTERN AND CENTRAL AFRICA Regional Vice President: Hafez M. H. Ghanem Country Director: Shubham Chaudhuri Regional Director: Catherine Signe Tovey Practice Manager/Manager: Sylvie Debomy Task Team Leader(s): Francis Samson Nkoka, Robert Curle Jesse Reid The World Bank Ibadan Urban Flood Management Project (P130840) ABBREVIATIONS AND ACRONYMS ARAP Abbreviated Resettlement Action IFRs Interim Financial Reports Plan CBO Community Based Organization IGR Internally Generated Revenue CDA Community Development IIFRMM Ibadan’s Integrated Flood Risk Association Management Masterplan CDC Community Development IAG Independent Advisory Group Committee CDS Cross Drainage System IITA International Institute for Tropical Agriculture CERT Community Emergency Response ISA International Standards on Auditing Team CPS Country Partnership Strategy ISP Implementation Support Plan CSDO Community Social Development ISRP Implementation Status Results and Project Report DA Designated Account IUFMP Ibadan Urban Flood Management Project DRM Disaster Risk Management LEMC Local Emergency Management Committees DRR Disaster Risk Reduction LGAs Local Government Areas DSR Dam Safety Report LPAs Local Planning Authorities EPP Emergency Preparedness Plan LUAC Land Use Allocation Committee ESIA Environment and Social Impact MDAs Ministries, Department and Agencies Assessment ESMF Environmental and Social MIC Middle Income Country Management Framework ESMP Environmental and Social ML Management Letter Management Plan ESS Environment Screening Sheet MoU Memorandum of Understanding PME Federal Ministry of Environment MPP&UD Ministry of Physical Planning and Urban Development FMWR Federal Ministry of Water NCB National Competitive Bidding Resources FPM Financial Procedures Manual NDMF National Disaster Management Framework GDP Gross Domestic Product NEMA National Emergency Management Agency GFDRR Global Facility for Disaster NGOs Non-Governmental Organizations Reduction and Recovery GIS Geographic Information System NIHSA Nigeria Hydrological Services Agency GRM Grievance Resolution Mechanism NIMET Nigeria Meteorological Agency HFA Hyogo Framework for Action NSBD National Standard Bidding Document ICB International Competitive Bidding OORBA Ogun Oshun River Basin Authority ICT Information and Communication OYSEMA Oyo State Emergency Management Technology Agency The World Bank Ibadan Urban Flood Management Project (P130840) OSEMEPB Oyo State Ministry of Economic PMC Project Management Consultancy Planning and Budgeting OSEMF Oyo State Ministry of Finance PPA Project Preparation Advance OSEMLH Oyo State Ministry of Land and PPIAF Public Private Infrastructure Advisory Housing Facility OSEPA Oyo State Environment Protection PRAMS Project Risk Assessment and Agency Management System OSMEH Oyo State Ministry of Environment PRMS Portfolio and Risk Management System and Habitat OSMWR Oyo State Ministry of Water PSC Project Steering Committee Resources OSMW Oyo State Ministry of Works PTC Project Technical Committee OSSWMA Oyo State Solid Waste RAP Resettlement Action Plan Management Authority OYOWMA Oyo Waste Management RPF Resettlement Policy Framework Authority PC Performance Contract SA Subsidiary Agreement PCN Project Concept Note SAI Supreme Audit Institution PFMU Project Financial Management SBD Standard Bidding Document Unit PIM Project Implementation Manual SWM Solid Waste Management PIU Project Implementation Unit The World Bank Ibadan Urban Flood Management Project (P130840) BASIC DATA Product Information Project ID Financing Instrument P130840 Investment Project Financing Original EA Category Current EA Category Full Assessment (A) Full Assessment (A) Approval Date Current Closing Date 17-Jun-2014 31-Dec-2023 Organizations Borrower Responsible Agency Federal Republic of Nigeria Project Development Objective (PDO) Original PDO The project development objective is to improve the capacity of Oyo State to effectively manage flood risk in the city of Ibadan. OPS_TABLE_PDO_CURRENTPDO Summary Status of Financing (US$, Millions) Net Ln/Cr/Tf Approval Signing Effectiveness Closing Commitment Disbursed Undisbursed IDA-55100 17-Jun-2014 07-Nov-2014 23-Feb-2015 31-Dec-2023 200.00 84.64 91.97 Policy Waiver(s) Does this restructuring trigger the need for any policy waiver(s)? No The World Bank Ibadan Urban Flood Management Project (P130840) I. PROJECT STATUS AND RATIONALE FOR RESTRUCTURING A. Background 1. The need for the Ibadan Urban Flood Management Project was triggered by a major flood experienced in August 2011 which caused significant loss of life and property in Ibadan City. Settlements located in unstable and risky locations such as along the Ogunpa, Kudeti, Ogbere and Orogun floodplains and the hillsides of Oke-Are, Oke-Aremo, Sapati and Mokola were seriously affected with over 120 fatalities reported. Ibadan’s setting is characterized by rugged terrain with wide valley plains. The city is drained by three river systems flowing North-to-South, namely the Ona River (Western), Ogunpa River (Central) and Ogbere River (Eastern). These rivers are the main drainage channels that cause flooding when not properly regulated. Before IUFMP, responses to flooding events have been piecemeal, mainly focusing on alleviating immediate and short-term needs, such as rebuilding destroyed assets. 2. The Project Development Objective is to “improve the capacity of Oyo State to effectively manage flood risk in the city of Ibadan”. The project components are: Component-1: Flood Risk Identification, Prevention and Preparedness Measures (Total Costs US$43.0 million) with Sub-Component-1.1: Ibadan's Flood Risk Management Investment Program (Total US$22.0 million), Sub-Component-1.2: Ibadan’s Long-Term Flood Resilience Strategy (Total US$1.0 million), Sub-Component-1.3: Ibadan's Flood Early Warning and Response System: (US$7.0 million) and Sub-Component-1.4: Contingency Component (US$13.0 million); Component-2: Flood Risk Reduction - (US$149.0 million) with Sub-Component-2.1: Priority Infrastructure Improvement Program in “Priority Sites” (US$20.9 million), Sub-Component-2.2: Long-term Integrated Flood Risk Mitigation Measures (US$128.1 million); Component-3: Project Administration and Management Support (US$28.0 million) with Sub-component- 3.1: Project Administration (US$24.0 million) and Sub-component-3.2: Project Management Support (US$4.0 million equivalent). B. Project Status 3. The project has completed a number of planned interventions. Under Component 1, the project formulated flood risk management, drainage, and physical (city) masterplans. Feasibility studies and detailed design for all planned physical investment have been completed. Supervision of civil work is being provided with quality expertise. A flood Early Warning System has been designed and is under installation. The Flood Resilience Strategy is being prepared based on above-mentioned masterplans, and a pending Solid Waste Masterplan is being finalized. Under Component 2, the improvement of critical infrastructure, such as river channels, culverts, bridges and associated approach roads, at seventeen priority sites as well as the safety rehabilitation of Eleyele dam, have been completed successfully. In addition, 34 km of natural river channels and streams have been dredged. 4. The long-term investments for flood risk management have experienced delays due to: (i) the time needed to complete the master plans and fill critical data/information for flood risk assessment, and (ii) the lengthy preparation of safeguards instruments to address complex issues in urbanized areas compounded by COVID-19 restrictions (including outbreaks in the PIU, contractors’ and supervising consultant’s staff). However, some progress has been noted in the implementation of Lot 1 and Lot 2 of the First Pool of Long-Term Investment (PLTI1). All critical instruments (safeguards, contract management, resources) to facilitate timely implementation of activities under PLTI1 have been implemented and complied with. To ensure delivery of PLTI1 on time, the scope of Lot 1 and Lot 2 contracts was revised, and 13 culverts were contracted to 4 new contractors - Lot 1a, Lot 1b, Lot 1c and Lot 2a. The four new contractors were mobilized, and work has commenced. 5. With regards to the Second Pool of Long-Term Investment (PLTI2), contracts have been awarded and progress has been noted toward finalization of 4 safeguards instruments. The next step is to disclose the instruments and discuss them with the selected contractors of Lot 3a, Lot 3b, Lot 4a, and Lot 4b. The state government has transferred counterpart funds to cover safeguards implementation costs for PLTI2 to the project account. The World Bank Ibadan Urban Flood Management Project (P130840) 6. Furthermore, there is a renewed commitment from the state to ensure effective and efficient implementation of the project activities. A new Project Coordinator was appointed to lead the project implementation. Action of the PIU to deliver the project efficiently. The PIU capacity has been enhanced with staff replaced in 2022 in the following functions: Environmental Specialist, GIS Specialist, Infrastructure Engineer and Hydraulic Engineer, Contract Management Specialist, Hydraulic Engineer and Quantity Surveyor. 7. The overall performance of the procurement system regarding internal controls, record-keeping and implementation of the project complies the requirements except for cases of slippages in some critical activities that are being addressed. The procurement risk is rated moderate, and the procurement performance is rated Moderately Satisfactory. Procurement transactions have been processed in STEP with timely updates. The State Government has complied with all covenants specified in the Financing Agreement. Furthermore, the state Government has resolved most of the shortcomings in the adherence to the safeguards requirements, therefore, the overall Environmental and Social risk rating of the Project remains Substantial, and the performance is rated Moderately Satisfactory. 8. The State Government has strengthened the oversight of the project through a functioning Project Steering Committee (PSC) and ensuring regular meetings of PSC leading to coordinated and continuous inputs of the Ministries, Departments and agencies (MDAs) participating in the project. The PSC is holding regular meetings to review project progress, monitor attainment to all agreed actions and supervise the performance of the PIU, Contractors and Consultants. 9. The project was designed to not only to support flood risk management infrastructure, but progress has been also noted towards building institutional capacities to manage flood risk and prepare against future natural rainfall disasters. The institutional activities will ensure sustainability and ownership of project activities after the end of the project. Thus, the project has focused on: (i) finalizing a flood resilience strategy that brings together information and vision of Ibadan City Master Plan and Flood Risk Management and Drainage Master Plan; (ii) developing of flood asset management plan with details financial needs for the operations and maintenance of flood control assets, (iii) defining a flood risk management capacity investment program to coordinate financing from different financiers; (iv) designing and establishing a flood forecasting and early warning system to strengthen resilience of the community, and (v) establishing flood risk management coordination mechanism. 10. The overall project risk rating remains Substantial. The risk assessment conducted at appraisal is still relevant. Some of the risk identified at appraisal have materialized and contributed to delays in project activities implementation. The project team has been applying the mitigation measures such as close oversight to ensure project activities are prepared and implemented timely and to ensure compliance with the World Bank policies and procedures. C. Rationale for Restructuring 11. The restructuring of IUFMP is required to (a) revise the closing date of the project from June 30, 2022 to December 31, 2023 to: (a) allow completion of delayed activities under PLTI1 and PLTI2; (b) reallocate resources from the subcomponent 1.4 Contingency Component (US$13.0 million equivalent) to cover the exchange losses in component 2, and (c) revise the result framework to reflect correct numbers on indicators that were underestimated or missed at appraisal. 12. The project started off with developing the master plan to guide the investments financed by the project. The preparation of the master plan took longer than expected thereby affecting the start off investment design and implementation. Furthermore, effectiveness of the project took over a year to materialized thereby contributing to delaying the project activities. Even after the project became affective, disbursement has been very slow. 13. PLTI1 completion was disrupted by contractor mobilization delays exacerbated by COVID-19 travel and shipment restrictions. The start of PLTI2 activities was furthermore held up by delays in the fulfilling the required safeguards instruments. PLTI1 and PLTI2 can no more be completed in the remaining project period. Lot 3a needs 15 months, l-Lot 3b and 4a need 12 The World Bank Ibadan Urban Flood Management Project (P130840) months and Lot 4b needs 14 months to be fully implemented. Therefore, considering preliminary activities before the commencement of works, like mobilization, safeguards implementation and resourcing, the CMU agreed on a 18-month extension of the project shifting the project closing date from June 30, 2022 to 31 December 2023. 14. In early June 2022 a Bank supervision mission agreed with the State on an aggressive action plan with corresponding sanctions to ensure acceleration and full delivery of the project during the 18-months extension period. The new action plan was agreed to troubleshoot PLTI1 and PLTI2 contract blockages, improve project performance, and establish enforceable milestones. The State has begun implementing the action plan commitments, (see details in Annex 1) and has been abiding to the imposed timelines. The actions and milestones are understood as strict, with potential cancellation of Lots and their associated funding, if not complied with. 15. Since the inception of the project there has been an exchange loss of US$17.4 million. The loss has an impact on the activities that can be delivered by the project. Since subcomponent 1.4 – Contingency Component with an allocation of US$13 million has not been utilized, the proposed change is to cancel the component and allocate the amount to component 2 to fill the loss that has been incurred in the project. Therefore, the loss to the remaining components will be US$4.4 million which will not have significant impact on activity implementation. 16. Changes to results framework are necessary to reflect the precise numbers, details and description of indicators that were not fully detailed at appraisal as there was no inadequate information at that time. II. DESCRIPTION OF PROPOSED CHANGES 17. The proposed changes are to (a) revise the closing date of the project from June 30, 2022 to December 31, 2023 to allow compression of delayed activities under the PLTI2; (b) reallocate resources from the subcomponent 1.4 Contingency Component (US$13.0 million equivalent) to cover to the exchange losses in component 2, and (c) revise the result framework to reflect correct number on indicators that were underestimated or missed at appraisal. 18. Changes to results framework are necessary to reflect the precise number, details and description of indicators that were now fully detailed at appraisal. 19. The changes to the project indicators and reallocation between categories and component are detailed in table 1 and 2 below: The World Bank Ibadan Urban Flood Management Project (P130840) Table 1: Summary of change to the project results indicators Indicators Changes Rationale PDO Indicators Number of beneficiaries Target increased from Additional infrastructure sites were identified through benefiting from rehabilitation 36,600 to 385,000 flood risk management study and drainage masterplan. or construction of (Female from 18,000 Target is estimated based on good practice and infrastructure 190,000) hydrological and hydraulic l analysis conducted through (number) the project while initial target was based on available information at that time. Land Area Protected from a 25- Target increased from Additional infrastructure sites were identified through year return period flood event 3,500 to 30,000 study for flood risk management and drainage (ha) masterplan. Target is estimated based on good practice and hydrological and hydraulic analysis conducted through the project while initial target was based on available information at that time. Intermediate Results Indicators Component 1: Flood Risk Identification, Prevention and Preparedness Number of beneficiaries New indicator: New indicator to monitor capacity development through benefiting from capacity Target = 205 (new) the project. Number of MDAs staff trained under the development activities IUFMP will be measured. (number) Component 2: Flood Risk Reduction Population protected by Target increased from Target is estimated based on hydraulic flood simulations restoring the safety of Eleyele 5,065 to 8,000 and dam break analysis conducted through the project Dam (number) while initial target was based on available information at that time. Flood risk management Indicator revised from Definition is revised because, through long term infrastructures completed to “flood-prone sites made investments identified by flood risk management and improve resilience in Ibadan flood resilient in Ibadan" drainage masterplan, resilience will be enhanced at basin (number) Target increased from 14 to scale, not flood prone site basis. 60 Additional infrastructures were identified through flood risk management study and drainage masterplan. Number of community New indicator: New indicator to monitor community engagement members benefiting from Target = 3,300 (new) through the project. Number of community members community engagement participating in community engagement activities activities through the project will be measured. (number) Length of dredged New indicator: New indicator to monitor dredging of river/drainage river/drainage channel Target = 505 (new) channels to reduce flood risk of surrounding (km) communities. Length of dredged river/channel will be measured. Length of approach roads New indicator: New indicator to assess approach roads constructed to constructed to link flood risk Target = 35 (new) link flood risk management infrastructure. Length of management infrastructure approach roads constructed will be measured. (km) The World Bank Ibadan Urban Flood Management Project (P130840) Length of channelization of New indicator: New indicator to assess channelization of river channel river channel (km) Target = 35 (new) for flood risk reduction. Length of channelization of river channel completed will be measured. Table 2: Reallocation Between Disbursement Categories Category Current Allocation Actuals + Proposed Percentage of (expressed in SDR) Committed Allocation Expenditures to be (SDR) (expressed in SDR) Financed (inclusive of Taxes) (1) Goods, works, training, non- 114,300,000.00 98,809,503.31 125,534,000.00 100% consulting services and consultants services for Parts 1.1, 1.2, 1.3(c ), 2.1, 2.2, 3.1 (a) and 3.2 of the project under Part 1(a)(i) of the Project (2) Refund for Preparation 3,100,000.00 236,818.46 266,000.00 100% Advance (3) Emergency Expenditures 8,400,000.00 0 0 under Part 1.4 of the Project (5) Goods, Training, non- 3,300,000.00 1,472,649.35 3,300,000.00 100% consulting services, consultants’ services for Part 1.3(a) and 1.3(b) of the Project TOTAL AMOUNT 129,100,000.00 100,518,971.1 129,100,000.00 2 Table 3: Reallocation Between Project Components COMPONENTS Proposed Current Cost Current Component Name Action Proposed Component Name Cost (US$M) (US$M) Component 1: Flood Risk Component 1: Flood Risk Identification, Prevention and 43.00 Revised Identification, Prevention and 30.00 Preparedness Preparedness Component 2: Flood Risk 149.00 Revised Component 2: Flood Risk Reduction 160.00 Reduction Component 3: Project Component 3: Project 8.00 Revised 10.00 Administration and Management Administration and Management TOTAL 200.00 200.00 The World Bank Ibadan Urban Flood Management Project (P130840) III. SUMMARY OF CHANGES Changed Not Changed Results Framework ✔ Components and Cost ✔ Loan Closing Date(s) ✔ Reallocation between Disbursement Categories ✔ Implementation Schedule ✔ Technical Analysis ✔ Implementing Agency ✔ DDO Status ✔ Project's Development Objectives ✔ PBCs ✔ Cancellations Proposed ✔ Disbursements Arrangements ✔ Disbursement Estimates ✔ Overall Risk Rating ✔ Safeguard Policies Triggered ✔ EA category ✔ Legal Covenants ✔ Institutional Arrangements ✔ Financial Management ✔ Procurement ✔ Other Change(s) ✔ Economic and Financial Analysis ✔ Social Analysis ✔ Environmental Analysis ✔ The World Bank Ibadan Urban Flood Management Project (P130840) IV. DETAILED CHANGE(S) OPS_DETAILEDCHANGES_COMPONENTS_TABLE COMPONENTS Current Current Proposed Proposed Cost Action Component Name Component Name Cost (US$M) (US$M) Component 1: Flood Risk Component 1: Flood Risk Identification, Prevention and 43.00 Revised Identification, Prevention and 30.00 Preparedness Preparedness Component 2: Flood Risk Component 2: Flood Risk 149.00 Revised 160.00 Reduction Reduction Component 3: Project Component 3: Project 8.00 Revised Administration and 10.00 Administration and Management Management TOTAL 200.00 200.00 OPS_DETAILEDCHANGES_LOANCLOSING_TABLE LOAN CLOSING DATE(S) Original Revised Proposed Proposed Deadline Ln/Cr/Tf Status Closing Closing(s) Closing for Withdrawal Applications IDA-55100 Effective 30-Jun-2022 31-Dec-2023 31-Dec-2023 30-Apr-2024 OPS_DETAILEDCHANGES_REALLOCATION _TABLE REALLOCATION BETWEEN DISBURSEMENT CATEGORIES Financing % Current Allocation Actuals + Committed Proposed Allocation (Type Total) Current Proposed IDA-55100-001 | Currency: XDR iLap Category Sequence No: 1 Current Expenditure Category: GdWkTrNCSCSP1.1-2,1.3c2.1-2,3.1a3.2 114,300,000.00 53,512,492.65 125,534,000.00 100.00 100.00 iLap Category Sequence No: 2 Current Expenditure Category: PPF REFINANCING The World Bank Ibadan Urban Flood Management Project (P130840) 3,100,000.00 265,531.42 300,000.00 100 iLap Category Sequence No: 3 Current Expenditure Category: Emergency Expenditures Pt1.4 8,400,000.00 0.00 0.00 100.00 100.00 iLap Category Sequence No: 4 Current Expenditure Category: Gd,Tr,NCS,CS Pt 1.3a & b 3,300,000.00 761,550.36 3,266,000.00 100.00 100.00 Total 129,100,000.00 54,539,574.43 129,100,000.00 . The World Bank Ibadan Urban Flood Management Project (P130840) . Results framework COUNTRY: Nigeria Ibadan Urban Flood Management Project Project Development Objectives(s) The project development objective is to improve the capacity of Oyo State to effectively manage flood risk in the city of Ibadan. Project Development Objective Indicators by Objectives/ Outcomes RESULT_FRAME_TBL_PDO Indicator Name PBC Baseline Intermediate Targets End Target 1 2 3 4 5 6 7 8 Improve the capacity of Oyo State to effectively manage flood risk in the city of Ibadan Direct project beneficiaries 0.00 0.00 0.00 5,000.00 7,000.00 10,200.00 12,000.00 28,000.00 36,600.00 385,000.00 (Number) Rationale: Additional infrastructure sites were identified through study for flood risk management and drainage masterplan. Action: This indicator Target is estimated based on good practice and hydrological and hydraulic l analysis conducted through the project while initial target was based on available has been Revised information at that time. Female beneficiaries 0.00 50.00 (Percentage) Action: This indicator has been Revised Land area protected 0.00 200.00 500.00 1,000.00 1,500.00 2,000.00 2,500.00 3,500.00 30,000.00 from a 25 year return The World Bank Ibadan Urban Flood Management Project (P130840) RESULT_FRAME_TBL_PDO Indicator Name PBC Baseline Intermediate Targets End Target 1 2 3 4 5 6 7 8 period flood event (Hectare(Ha)) Rationale: Additional infrastructure sites were identified through study for flood risk management and drainage masterplan. Action: This indicator Target is estimated based on good practice and hydrological and hydraulic l analysis conducted through the project while initial target was based on available has been Revised information at that time. Improved institutional Not coordination on flood Satisfactory Satisfactory (Yes) risk management in (No) Ibadan (Text) Effective use of flood control assets 0.00 No No No No No Yes Yes management plan (Text) PDO Table SPACE Intermediate Results Indicators by Components RESULT_FRAME_TBL_IO Indicator Name PBC Baseline Intermediate Targets End Target 1 2 3 4 5 6 7 8 9 Component 1: Flood Risk Identification, Prevention and Preparedness Adoption of flood control assets None No No No No No Yes Yes Yes management plan for Ibadan (Text) The World Bank Ibadan Urban Flood Management Project (P130840) RESULT_FRAME_TBL_IO Indicator Name PBC Baseline Intermediate Targets End Target 1 2 3 4 5 6 7 8 9 Ibadan’s long term Flood Resilience No No No No No No No Yes Strategy developed and validated (Text) Improved capacity No for flood forecasting None No No No No No Yes and warning (Text) Number of beneficiaries benefiting from 0.00 200.00 capacity development activities (Number) Rationale: Action: This New indicator to monitor capacity development through the project. Number of MDAs staff trained under the IUFMP will be measured. indicator is New Component 2: Flood Risk Reduction (Action: This Component has been Revised) Population protected by restoring the safety 0.00 0.00 0.00 4,000.00 4,500.00 4,635.00 4,774.00 4,917.00 8,000.00 of the Eleyele dam (Number) Rationale: Action: This Target is estimated based on hydraulic flood simulations and dam break analysis conducted through the project while initial target was based on available information indicator has been at that time. Revised Flood risk 0.00 4.00 12.00 14.00 60.00 management The World Bank Ibadan Urban Flood Management Project (P130840) RESULT_FRAME_TBL_IO Indicator Name PBC Baseline Intermediate Targets End Target 1 2 3 4 5 6 7 8 9 infrastructure completed to improve resilience in Ibadan (Number) Rationale: Action: This Definition is revised because, through long term investments identified by flood risk management and drainage masterplan, resilience will be enhanced at basin scale, indicator has been not flood prone site basis. Revised Additional infrastructures were identified through study for flood risk management and drainage masterplan. Flood risk management capital investment program None No No No Yes adopted for targeted sites (Text) Number of community members benefiting 0.00 3,300.00 from community engagement activities (Number) Rationale: Action: This New indicator to monitor community engagement through the project. Number of community members participated in community engagement activities through the indicator is New project will be measured Length of dredged river/drainage 0.00 500.00 channel (Kilometers) The World Bank Ibadan Urban Flood Management Project (P130840) RESULT_FRAME_TBL_IO Indicator Name PBC Baseline Intermediate Targets End Target 1 2 3 4 5 6 7 8 9 Rationale: Action: This New indicator to monitor dredging of river/drainage channels to reduce flood risk of surrounding communities. Length of dredged river/channel will be measured. indicator is New Length of approach roads constructed to link flood risk 0.00 35.00 management infrastructure (Kilometers) Rationale: Action: This New indicator to assess approach roads constructed to link flood risk management infrastructure. Length of approach roads constructed will be measures indicator is New Length of channelization of 0.00 35.00 river channel (Kilometers) Rationale: Action: This New indicator to assess channelization of river channel for flood risk reduction. Length of channelization of river channel completed will be measured indicator is New IO Table SPACE The World Bank Ibadan Urban Flood Management Project (P130840) ANNEX 1: COMMITTED ACTION PLAN 1. PLTI1 Lot 1 contractor. The contract expired on April 9, 2022, and the State decided not to renew the contract. Action Required: The remaining scope of work is to be divided into two Lots and the State Government is to reprocure through International Competitive Bidding (ICB). The procurement will follow a strict timeline as below, failing which Lot 1 will be cancelled from the project: a. Bidding documents to be submitted for Bank clearance by June 13, 2022 b. Bid advertisement by June 18, 2022 c. Bid Opening and evaluation by August 2, 2022 d. State approval of BER and draft contract agreement by August 9, 2022 e. Bank NO on BER and draft contract agreement by August 19, 2022 f. Sign 12 months contract with new contractor(s) by September 9, 2022 g. Contractor mobilization by September 19, 2022 2. PLTI1 Lot 2 contractor. The contract expires on June 9, 2022, and a contract extension has been requested by the Contractor. The State Government has discussed the revised conditions to ensure delivery of the Lot, with the Contractor. The Contractor agreed to the new condition on June 3, 2022. Actions Required: The State Government is to submit by June 17, 2022, the revised 12 months contract extension, to be signed by the contractor before June 24, 2022, contingent on subsequent project extension confirmation. If not achieved by this date, Lot 2 financing will be cancelled from the project. 3. Contractors for works descoped from Lot 1 and Lot 2 (Descoped contractors). Delays have been noted on the four descoped contractors. Mitigation measures were discussed and agreed with the Supervising Engineer, Contractors and the PIU. Actions Required: The State Government is to submit the final mitigation actions signed by all parties by June 17, 2022 and contract extension to December 2022 to be signed by June 24, 2022, contingent on subsequent project extension confirmation, otherwise the associated financing for these works will be cancelled from the Project. 4. Project Implementation Unit (PIU). Improvements have been noted on the performance of the PIU, but weaknesses have been observed too. The PIU is to submit the signed code of conduct and work protocols of all staff and key performance indicators to be developed for all PIU units by June 17, 2022. 5. Supervising Engineer. Procedural and performance weaknesses were observed on the Supervising Engineer contract which is expiring June 30, 2022. Actions Required: a. The PIU should submit additional documentation to backup payments made to the Supervising Engineer by June 10, 2022. b. The PIU is to submit a Strategic Procurement Plan for the Supervising Engineer by June 15, 2022. c. The PIU is to submit a revised Supervising Engineer Terms of Reference that enhances the roles and presence of SE to deliver the project timely, by June 17, 2022. 6. State Government. Delays have been noted on the processing of requests and submissions from the PIU to State Government. The Project requires real commitment by the State Government to grant the PIU more autonomy to advance the project within the agreed framework of the Annual Work Plan. The World Bank Ibadan Urban Flood Management Project (P130840) 7. PLTI2. The State reached agreement with the selected contractors of Lot 3b, 4a and 4b on their demands to increase the contract pricing due to global inflation. The second successful bidder is retained for the Lot 3a contract after the first successful bidder rejected the price adjustment offer. The final safeguard instrument has been resubmitted to RSA for review and clearance. The following actions should be implemented, and any slippage will lead to the cancellation of the associated lot: a. ESIA for Ona Channelization was submitted to the WB Regional Safeguards Adviser, for review and clearance by June 20, 2022 b. The State Government is to sign an agreement with all contractors pending project extension by June 20, 2022. c. Actual Contract to be signed by July 17, 2022 (by then the extension would have been processed) as long as there is sufficient funding in the project budget to accommodate all four lots in the second pool and No Objections of the World Bank issued. d. Contractor mobilization by July 30, 2022.