The Republic of Guinea Ministry of Territorial Administration and Decentralization Guinea Support to Local Governance Project 2 Phase 2 (PAGL2) (P177095) Draft for Appraisal ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) 21 July 2022 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Guinea (the Recipient) is implementing the Support to the Local Governance Project (the Project), with the involvement of the Ministry of Territorial Administration and Decentralization (MTAD) and the National Agency for Local Governments Financing (ANAFIC), as set out in the Financing Agreement. The International Development Association (the Association) acting as the administrator, has agreed to provide the original financing (P17095) and additional financing (P177095) for the Project, as set out in the referred agreement(s). This ESCP supersedes previous versions of the ESCP for the Project and shall apply both to the original and the additional financing for Project referred to above. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement and the Project Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreement(s). 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through the Secretary General of MTAD and the Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the minister. The Recipient shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Guinea Support to Local Governance Project Phase 2 (PAGL2) (P177095) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Submit quarterly reports to the PIU Association] throughout Project Prepare and submit to the Association regular monitoring reports on the environmental, implementation, commencing after the social, health and safety (ESHS) performance of the Project, including but not limited to Effective Date. Submit each report to the implementation of the ESCP, status of preparation and implementation of E&S the Association no later than 15 days instruments required under the ESCP, stakeholder engagement activities, and after the end of each reporting period. functioning of the grievance mechanism(s) (GM), including the SEA/SH GM. B INCIDENTS AND ACCIDENTS Notify the Association no later than 48 PIU hours after learning of the incident or Promptly notify the Association of any incident or accident related to the Project, which accident and no later than 24 hours for has, or is likely to have, a significant adverse effect on the environment, the affected accidents involving death or cases of communities, the public or workers, including, inter alia, cases of sexual exploitation and SEA/SH. abuse (SEA), sexual harassment (SH), and accidents that result in death, serious or multiple injury. Provide sufficient detail regarding the scope, severity, and possible Provide subsequent report to the causes of the incident or accident, indicating immediate measures taken or that are Association no later than seven (7) planned to be taken to address it, and any information provided by any contractor working days from learning of the and/or supervising firm, as appropriate. incident or accident. Subsequently, at the Association’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. C CONTRACTORS’ MONTHLY REPORTS Submit the monthly reports to the PIU Association as annexes to the reports to Suppliers The Beneficiary shall require contractors (service providers and suppliers) to provide be submitted under action A above. Service providers monthly monitoring reports on ESHS performance in accordance with the metrics specified in the respective bidding documents and contracts, and submit such reports to the Association. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Guinea Support to Local Governance Project Phase 2 (PAGL2) (P177095) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 1.1 ORGANIZATIONAL STRUCTURE Establish and maintain a PIU comprising PIU of an environmental specialist, a social Maintain within current PIU under PAGL, qualified staff and resources to support specialist, and a GBV specialist. Recruit management of ESHS risks and impacts of the Project such as an environmental or appoint the environmental and social specialist, a social specialist, and a gender-based violence specialist whose qualifications positions by the Effective Date, and the and TOR shall be deemed acceptable by the Association. GBV specialist no later than three months after Effective Date, and thereafter maintain these positions throughout Project implementation. 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS PIU 1. Adopt and implement an Environmental and Social Management System (ESMS), and 1. Adopt the ESMS within six months of develop effective environmental and social systems, procedures and capacity for Effective Date and thereafter assessing, managing, and monitoring risks and impacts of subprojects acceptable to the implement the ESMS throughout Association. Project Implementation. 2. Update the ESMF no later than three 2. Revise the PAGL 1 Environmental and Social Management Framework that will be months after Effective Date, and consistent with the relevant Environmental and Social Standards. thereafter implement the ESMF throughout Project implementation. 1.3 MANAGEMENT OF CONTRACTORS As part of the preparation of PIU Incorporate the relevant aspects of the ESCP, including, inter alia, the relevant E&S procurement documents and respective instruments, the Labor Management Procedures, and code of conduct, into the ESHS contracts. Supervise contractors specifications of the procurement documents and contracts with contractors and throughout Project implementation. supervising firms. Thereafter ensure that the suppliers and service providers comply with the ESHS specifications of their respective contracts. 1.4 TECHNICAL ASSISTANCE Throughout Project implementation. PIU Ensure that the consultancies, studies (including feasibility studies, if applicable), capacity building, training, and any other technical assistance activities under the Project are carried out in accordance with terms of reference acceptable to the Association, that 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Guinea Support to Local Governance Project Phase 2 (PAGL2) (P177095) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY are consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. 1.5 CONTINGENT EMERGENCY RESPONSE FINANCING a) The adoption of the CERC Manual PIU a) Ensure that the CERC Manual as specified the legal agreement includes a description including, if applicable any CERC- of the ESHS assessment and management arrangements including, if applicable any ESMF/ESMF Addendum in form and CERC-ESMF/ESMF Addendum that will be included or referred to in the CERC Manual for substance acceptable to the Association the implementation of the CERC component, in accordance with the ESSs. is a withdrawal condition under Section [XX] of Schedule 2 of the legal b) Adopt any environmental and social (E&S) instruments which may be required for agreement for the Project. activities under CERC component of the Project, in accordance with the CERC-ESMF or CERC-ESMF Addendum and the ESSs, and thereafter implement the measures and b) Adopt any required E&S instrument actions required under said E&S instruments, within the timeframes specified in said E&S and include it as part of the respective instruments. bidding process, if applicable, and in any case, before the carrying out of the relevant Project activities for which the E&S instrument is required. Implement the E&S instruments in accordance with their terms, throughout Project implementation. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES Adopt the LMP prior to engaging PIU The Beneficiary shall adopt and implement the Labor Management Procedures (LMP) for Project workers, and thereafter the Project, including, inter alia, provisions on working conditions, management of implement the LMP throughout Project workers relationships, code of conduct (including relating to SEA and SH), grievance implementation. arrangements for Project workers, and applicable requirements for contractors (suppliers and service providers). 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Establish grievance mechanism prior PIU The Beneficiary shall establish and operate a grievance mechanism for Project workers, engaging Project workers and as described in the LMP and consistent with ESS2. thereafter maintain and operate it throughout Project implementation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 WASTE MANAGEMENT PLAN Update the ESMF in the same PIU timeframe as 1.2 to include the WMP Contractors prior to commencement of waste 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Guinea Support to Local Governance Project Phase 2 (PAGL2) (P177095) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Adopt and implement a Waste Management Plan (WMP) as part of the ESMF, and generation activities, and thereafter included in the ESMS to manage hazardous and non-hazardous wastes, consistent with implement the WMP throughout ESS3. Project implementation. 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Same timeframe as for the adoption PIU Incorporate resource efficiency and pollution prevention and management measures in and implementation of the ESMP Contractors the ESMF and ESMS to be prepared under action 1.2 above. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 SEA AND SH RISKS PIU a) Adopt the ESMS in the same time a) Assess the risks and impacts of Sexual Exploitation and Abuse (SEA), Sexual frame as 1.2. Harassment (SH) and ensure appropriate procedures and capacity for assessing, managing, and monitoring SEA/SH risks and impacts of subprojects, as well as managing overall portfolio risks in a responsible manner in the Environmental and Social Risk Management System (ESMS) b) Implement mitigation measures in the SEP and LMP including in the grievance b) Implement the mitigation measures mechanism in the project intervention areas. These measures will include: no later than 5 months after Effective Date. • Organize training and awareness sessions for workers and affected communities on the risks associated with SEA/SH, Codes of Conduct, and SEA/SH GM procedures • Implement the SEA/SH GM • Develop a CoC with clear sanctions and prohibited behaviors in case of violation of the above risks will be signed by all project workers • Ensure all subcontractors and service providers adopt a code of conduct (CoC) which will be included in the Tender Documents, works contracts or service contracts. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT Standard not relevant 6|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Guinea Support to Local Governance Project Phase 2 (PAGL2) (P177095) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES Standard not relevant ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES Standard not relevant ESS 8: CULTURAL HERITAGE - Standard not relevant ESS 9: FINANCIAL INTERMEDIARIES Standard not relevant ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION Adopt and disclose the SEP prior to PIU Adopt and implement a Stakeholder Engagement Plan (SEP) for the Project, consistent appraisal and thereafter implement the with ESS10, which shall include measures to, inter alia, provide stakeholders with timely, SEP throughout Project relevant, understandable, and accessible information, and consult with them in a implementation. culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.2 PROJECT GRIEVANCE MECHANISM Update and adopt the existing PIU Establish, publicize, maintain, and operate an accessible grievance mechanism, to grievance mechanism which shall be receive and facilitate resolution of concerns and grievances in relation to the Project, operational three months after promptly and effectively, in a transparent manner that is culturally appropriate and Effective Date and prior to the start of readily accessible to all Project-affected parties, at no cost and without retribution, project activities and thereafter including concerns and grievances filed anonymously, in a manner consistent with maintain and operate the mechanism ESS10. throughout Project implementation. The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. CAPACITY SUPPORT Target audience Responsibility 7|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Guinea Support to Local Governance Project Phase 2 (PAGL2) (P177095) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY CS1 PIU including ANAFIC, the PIU Modules on mitigating SEA/SH risks; requirements on the CERC, health and safety risks Deconcentrated Technical Services Ministry of the Environment including mitigating COVID-19 risks and other communicable risks and mitigating conflict (STD), the Environment and social Ministry of Women and risks, monitoring and implementing an effective GM, including SEA/SH GM process, labor specialists and other local partners, Child Promotion risks, social/gender inclusion, identifying and including vulnerable groups, creating and including NGOs, Monitoring and implementing an ESMS, effective stakeholder engagement. Management Committees, Grievance Management Committee , Gender Focal Other topics will include the adaptation and resilience to the effects of climate change. Points, etc. CS2 Training of project workers in occupational health and safety, the worker GM including Project workers PIU SEA/SH complaints process, disaster prevention and emergency preparedness and response, code of conduct for workers and sanctions, and terms and conditions of employment under national labor law. 8|Page