PROCUREMENT PLAN (Textual Part) Project information: Kosovo Social Assistance System Reform Project P171098 Project Implementation agency: Ministry of Finance, Labor and Transfers Date of the Procurement Plan: Jul 19, 2023 Period covered by this Procurement Plan: Jul 2023 – May 2025 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. - Not applicable Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Not applicable Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. PROCUREMENT Kosovo : Kosovo Social Assistance System Reform Project PLAN General Information Country: Kosovo 2023-11-07 Bank’s Approval Date of the Original Procurement Plan: 2024-11-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P171098 GPN Date: Project Name: Kosovo Social Assistance System Reform Project Loan / Credit No: IDA / 69880 Ministry of Finance, Labor and Transfers Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SAS.1.3.RFQ.035 / IT Equipm Component 3. Project imple Request for Quota Single Stage - One E IDA / 69880 Post Limited 10,000.00 0.00 Signed 2023-12-11 2024-01-22 2023-12-24 2024-02-20 2024-02-07 ent's for PCU staff mentation and management tions nvelope SAS.1.1.RFQ.015 / E-VIEWS Component 1. Strengthening Request for Quota Open - Internationa Single Stage - One E Under Imple 14 Commercial and Governm IDA / 69880 social protection delivery sy Post 10,500.00 0.00 2024-09-06 2024-09-26 2024-10-08 2025-04-06 tions l nvelope mentation ent Volume License Program stems (SEAT license) SAS.1.1. RFB.003 / Purchase Component 1. Strengthening Single Stage - One E Under Imple of Vehicles for needs of the S IDA / 69880 social protection delivery sy Post Request for Bids Open - National 320,000.00 0.00 2024-10-21 2024-10-22 2024-10-22 2024-10-22 2024-11-22 2024-11-22 2024-12-02 2024-12-17 2025-06-15 nvelope mentation ocial Assistance Reform Proje stems ct (2 LOTs) NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SAS.1.1.CQ.001 / Communic Component 1. Strengthening ation campaign on SAS refor Consultant Qualifi IDA / 69880 social protection delivery sy Post Open - National 80,000.00 0.00 Canceled 2023-12-22 2024-02-01 2024-01-12 2024-02-13 2024-02-25 2024-04-24 2024-03-26 2024-04-30 2024-10-27 m and pilot implementation ( cation Selection stems prepare strategy, materials a nd implement) SAS.1.1.CQ.007 / Assessmen t of the SAS pilot for the SAS Law, (covers surveys of bene Component 1. Strengthening Consultant Qualifi ficiaries and non-beneficiarie IDA / 69880 social protection delivery sy Post Open - National 60,000.00 0.00 Canceled 2024-03-01 2024-08-28 cation Selection s) – stems Survey to assess the impact of the SAS pilot on beneficiari es enrolled under the new eli gibility criteria INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SAS.1.3.ICS.022 / Project Co Component 3. Project imple Individual Consult IDA / 69880 Post Open - National 100,000.00 0.00 Signed 2023-10-31 2023-05-16 2023-11-20 2023-06-28 2023-11-25 2023-08-25 2023-12-06 2023-09-13 2024-09-30 ordinator of PCU mentation and management ant Selection SAS.1.3.ICS.023 / Financial Component 3. Project imple Individual Consult IDA / 69880 Post Open - National 55,000.00 0.00 Signed 2023-10-31 2023-05-16 2023-11-20 2023-08-28 2023-11-22 2023-09-01 2023-12-03 2023-09-13 2024-09-30 Management Specialist mentation and management ant Selection SAS.1.3.ICS.024 / Procureme Component 3. Project imple Individual Consult IDA / 69880 Prior Open - National 55,000.00 0.00 Signed 2023-10-31 2023-11-08 2023-11-20 2023-09-29 2023-11-22 2023-12-07 2023-12-03 2023-10-18 2024-10-18 nt Specialist (Full time) mentation and management ant Selection SAS.1.3.ICS.025 / Social Exp Component 3. Project imple Individual Consult IDA / 69880 Post Open - National 70,000.00 0.00 Signed 2023-10-31 2023-05-16 2023-11-20 2023-08-25 2023-11-22 2023-09-13 2023-12-03 2023-09-13 2024-09-30 ert mentation and management ant Selection SAS.1.3.ICS.026 / Communic Component 3. Project imple Individual Consult IDA / 69880 Post Open - National 55,000.00 0.00 Signed 2023-10-31 2023-05-16 2023-11-20 2023-06-28 2023-11-22 2023-09-08 2023-12-04 2023-10-04 2024-10-10 ation Expert mentation and management ant Selection SAS.1.3.ICS.027 / IT Task Ma Component 3. Project imple Individual Consult IDA / 69880 Post Open - National 70,000.00 0.00 Signed 2023-10-31 2023-05-16 2023-11-20 2023-06-28 2023-11-22 2023-08-25 2023-12-04 2023-09-15 2024-09-30 nager mentation and management ant Selection SAS.1.1.ICS.006 / Individual Consultant on reviewing opti Component 1. Strengthening Individual Consult ons to review GRM and stren IDA / 69880 social protection delivery sy Post Open - National 15,000.00 0.00 Signed 2023-12-20 2023-12-19 2024-02-07 2024-01-29 2024-02-28 2024-02-07 2024-04-03 2024-02-08 2024-09-30 ant Selection gthen grievance and redress stems mechanism for SAS (improve accessibility and use) SAS.1.1.ICS.012 / Social Prot Component 1. Strengthening Individual Consult ection (SP) consultant to sup IDA / 69880 social protection delivery sy Post Open - National 45,000.00 0.00 Canceled 2023-12-20 2023-12-26 2024-02-07 2024-04-18 2024-02-28 2024-04-03 2024-09-30 ant Selection port SWIS and Social Registr stems y SAS.1.2.ICS.017 / Internation Component 2: Improving the Individual Consult al consultant to advise on act IDA / 69880 performance of the Social As Post Limited 25,000.00 0.00 Signed 2023-12-18 2023-12-20 2023-12-23 2024-01-10 2024-01-13 2024-02-16 2024-02-17 2024-02-02 2024-08-15 ant Selection ivation design sistance Scheme SAS.1.2.ICS.018 / Individual l Component 2: Improving the Individual Consult ocal consultant to coordinate IDA / 69880 performance of the Social As Post Open - National 50,000.00 0.00 Canceled 2023-12-13 2023-12-26 2024-01-31 2024-02-21 2024-03-27 2024-09-23 ant Selection activation design and implem sistance Scheme entation Page 1 SAS.1.1.ICS.008 / Hiring of s ocial workers on short-term b Component 1. Strengthening Individual Consult asis to increase CSW capacit IDA / 69880 social protection delivery sy Post Open - National 120,000.00 0.00 Signed 2023-12-20 2024-02-07 2024-02-07 2024-04-30 2024-02-17 2024-05-17 2024-02-29 2024-05-17 2024-10-06 ant Selection y on supporting Pilot for SAS stems or implementation new SAS L aw SAS.1.1.ICS.015 / Drafting a Component 1. Strengthening Individual Consult nd review of secondary legisl IDA / 69880 social protection delivery sy Post Open - National 20,000.00 0.00 Canceled 2023-12-21 2024-02-08 2024-02-29 2024-03-15 2024-10-01 ant Selection ation (SAS, financial regulatio stems n, etc) SAS.1.1.DS.002 / Individual c onsultant to design of new m odules (three modules) for d Component 1. Strengthening epartment for social scheme, IDA / 69880 social protection delivery sy Post Direct Selection Direct - National 80,000.00 0.00 Canceled 2023-12-17 2023-12-22 2023-12-27 2024-01-03 2025-12-31 include maintenance for thre stems e modules, training central le vel staff and support implem entation during pilot SAS.1.2.ICS.08 / Internationa Component 1. Strengthening Individual Consult Open - Internationa l SP information system cons IDA / 69880 social protection delivery sy Post 75,000.00 0.00 Canceled 2023-12-25 2024-01-01 2024-02-12 2024-03-04 2024-04-08 2024-10-05 ant Selection l ultant for SWIS and Social re stems gistry SAS. 1.1.ICS. 013 / Internatio Component 1. Strengthening Individual Consult Open - Internationa nal SP Information System C IDA / 69880 social protection delivery sy Post 75,000.00 0.00 Canceled 2023-12-26 2023-12-26 2024-02-02 2024-02-03 2024-02-08 2024-04-30 ant Selection l onsultant for SWIS and Social stems Registry SAS.1.2.ICS.018/1 / Junior lo Component 2: Improving the Individual Consult cal consultant to support the IDA / 69880 performance of the Social As Post Open - National 50,000.00 0.00 Canceled 2024-03-04 2024-03-18 2024-03-20 2024-03-31 2025-12-31 ant Selection activation of SAS beneficiarie sistance Scheme s SAS.1.1.ICS.009 / The engag ement of 40 employment cou nselors to increase the capac Component 1. Strengthening Individual Consult Under Implement ity of Employment Offices for IDA / 69880 social protection delivery sy Post Open - National 210,000.00 0.00 2024-08-19 2024-08-18 2024-09-05 2024-09-07 2024-09-18 2025-03-17 ant Selection ation implementing the Pilot Progr stems am for Activating SAS benefi ciaries in all municipalities of Kosovo SAS.1.1.ICS.007 / THREE AN Component 1. Strengthening ALYSTS TO SUPPORT THE QU Individual Consult IDA / 69880 social protection delivery sy Post Open - National 45,000.00 0.00 Canceled 2024-09-10 2024-09-23 2024-10-10 2024-10-12 2024-10-23 2025-10-23 ANTITATIVE PROGRAM MONI ant Selection stems TORING AND EVALUATION PR OCESS SAS.1.1.ICS.010 / Engageme Component 1. Strengthening Individual Consult Under Implement IDA / 69880 Post Open - National 105,000.00 0.00 2024-10-02 2024-10-02 2024-11-20 2024-12-11 2025-01-15 2025-07-14 nt of 40 Monitoring Workers social protection delivery sy ant Selection ation stems SAS.1.1.ICS.011 / Employme Component 1. Strengthening nt of 32 Social Welfare Offici Individual Consult Under Implement IDA / 69880 social protection delivery sy Post Open - National 100,000.00 0.00 2024-10-21 2024-10-03 2024-12-09 2024-12-30 2025-02-03 2025-08-02 als at Pension Offices ant Selection ation stems REF: SAS.1.1.ICS.011 SAS. 1.1.ICS.007-1 / TWO AN Component 1. Strengthening ALYSTS TO SUPPORT THE QU Individual Consult Pending Impleme IDA / 69880 social protection delivery sy Post Limited - National 45,000.00 0.00 2024-11-27 2024-12-02 2024-12-23 2025-01-27 2025-07-26 ANTITATIVE PROGRAM MONI ant Selection ntation stems TORING AND EVALUATION PR OCESS Page 2