PROCUREMENT PLAN INDONESIA Technical Assistance Grant to support SINERGIS Implementation Project (P502685) I. General 1. Project information: Country : INDONESIA Borrower : Republic of Indonesia Project Name : Technical Assistance Grant to support SINERGIS Implementation Project Grant No./Project ID : P502685 Project Implementing Agency (PIA) : Directorate General of Fiscal Balance, Ministry of Finance, National Development Planning Agency (Bappenas), Ministry of Health, Ministry of Public Works and Housing, Ministry of Home Affairs 2. Bank’s approval Date of the procurement Plan [Original : March 2024] 3. Date of General Procurement Notice: …………… 4. Period covered by this procurement plan: May 2024 – Project Closing Date (June 30, 2025) 5. Exchange Rate: only for planning purposes, 1 US Dollar = IDR 15,000 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (September 2023) (“Procurement Regulations”) the World Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The World Bank’s Procurement prior review thresholds and selection method threshold: The identified procurement risk under this Project is ‘Moderate’ at project preparation stage. Accordingly, all contracts listed in the Procurement Plan Table at or above the thresholds set out in below are subject to the World Bank’s procurement prior review. All other contracts are subject to post-review. The following selection method threshold shall govern for procurement of goods, works, non- consulting services and consulting services. However, the selection of procurement method and market approach shall also be based on market research and analysis as elaborated in the Project Procurement Strategy for Development (PPSD). Procurement Approved Selection Type of Procurement Prior Review Method Threshold Threshold Works (including turnkey, supply & installation of plant and equipment, and PPP) International Open ≥ US$ 40 million ≥ US$ 15 million National Open at or above US$ 500k ≥ US$ 15 million and less than US$ 40 million Request for Quotation/e- ≤ US$ 500k N/A purchasing through mini competition Direct Selection Subject to conditions as ≥ US$ 15 million per paragraph 6.8, 6.9 and 6.10 of the Procurement Regulations Goods and information technology International Open ≥ US$ 10 million ≥ US$ 4 million National Open at or above US$ 500k ≥ US$ 4 million and less than US$ 10 million Request for Quotation/e- ≤ US$ 500k N/A purchasing through mini competition Direct Selection Subject to conditions as ≥ US$ 4 million per paragraph 6.8, 6.9 and 6.10 of the Procurement Regulations Non-Consulting Services International Open ≥ US$ 10 million ≥ US$ 4 million National Open at or above US$ 500k ≥ US$ 4 million and less than US$ 10 million Request for Quotation/e- ≤ US$ 500k N/A purchasing through mini competition Direct Selection Subject to conditions as ≥ US$ 4 million per paragraph 6.8, 6.9 and 6.10 of the Procurement Approved Selection Type of Procurement Prior Review Method Threshold Threshold Procurement Regulations Consultants: firms International Open (Firms) ≥ US$ 500k ≥ US$ 2 million - QCBS, QBS, LCS, FBS and CQS National Open (Firms) - < US$ 500k - QCBS, QBS, LCS, FBS and CQS Direct Selection Subject to conditions as ≥ US$ 2 million per paragraph 7.13, 7.14 and 7.15 of the Procurement Regulations Consultants: individuals Competitive Selection All ≥ US$ 400k or as stated in the procurement plan Direct Selection Subject to conditions as ≥ US$ 400k per paragraph 7.39 of the Procurement Regulations The World Bank’s Standard Procurement Documents: shall be used for all contracts subject to international open competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Open Competitive Procurement: In accordance with paragraph 5.3 of the World Bank’s Procurement Regulations, when approaching the national market, as agreed in the Procurement Plan, the Government of Indonesia’s Procurement Regulations as set out to follow Presidential Regulation (Perpres) No. 16/2018 as amended No. 12/2021, may be used, subject to meeting conditions as stipulated in the World Bank’s Procurement Regulation and use of national bidding document acceptable to the World Bank. Use of National e-Procurement System (SPSE): Unless informed otherwise by the World Bank in writing, SPSE e-procurement system may be used only for procurement of goods, works and non-consultant services under Request for Bids through National Open Competitive method, and using bidding document acceptable by the World Bank. For selection of consultant services through QCBS method, only the modified SPSE (termed by LKPP as SPSE-“ICB”) may be used applying the World Bank’s standard Request for Proposal document. Since at the present time LKPP has not yet developed the modified SPSE for procurement of goods, works and non- consultant services under International Open Competitive method, nor for selection of consultants under QBS, CQS, LCS, FBS and individual consultant selection methods, therefore procurement of all contract packages under these methods shall be carried out through non-electronic process with manual issuance of invitation for bids and receipt of bids, until such time that the modified SPSE has been completed by LKPP and assessed by the World Bank to be acceptable. If the World Bank determines the modified SPSE to be acceptable for use under the above-mentioned remaining procurement methods, the World Bank will confirm through the World Bank’s written no objection to LKPP and will also notify in writing to project implementing agencies. The use of National e-purchasing/e-catalogue system will be based on market analysis and provided that equipment/goods are available in e- catalogue system with sufficient quantity and ensure to achieve economy and value for money, and to be acceptable by the World Bank. In case the use of e-catalogue system is justified, mini competition (similar to Request for Quotation by comparing several quotations) approach shall be followed. Other Relevant Procurement Information. - Advance procurement may be conducted under the project. The Procurement Plan table below are only for the first 18 months of implementation. The Procurement Plan is a living document and can be revised if there are any changes during the implementation of the project. Table 1 Procurement of Goods and Non-Consulting Services 1 2 3 4 5 6 7 8 9 Re Contract Estimat Procuremen Prequa Evaluatio Review Expecte Commen f. (Description) ed t lificatio n Method by d ts No Cost Approach n Bank Bid- . / (yes/no (Prior / Opening Selection ) Post) Date/ method Contract Award 1 Procurement of ERP 6,667 RFQ No Lowest Post May 2024 DGFB- software evaluated MoF price (Secretari at) 2 Profile and 6,992 RFQ No Lowest Post May 2024 DGFB- education video evaluated MoF price (Secretari at) Table 2 Consulting Services (Firm and Individual Consultants) 1 2 3 4 5 6 7 Re Description of Assignment Estimate Procureme Review Expected Comment f d nt by Bank Proposal s No Cost Approach/ (Prior / s . Selection Post) Submissi Method on Date/ Contract Award 1 Senior Economic/Public 24,000 IC Post June 2024 DGFB-MoF Administration Specialist Competitive (DTU) Selection 2 Research Analyst 8,667 IC Post June 2024 DGFB-MoF Competitive (DTU) Selection 3 DAU PIP Development Specialist 6,667 IC Post June 2024 DGFB-MoF Competitive (DTU) Selection 4 TA for Development of 5,833 IC Post June 2024 DGFB-MoF Implementation Plan of SIKD Competitive (SIPT) Next Generation Selection 5 TA for Development of Analytical 4,667 IC Post June 2024 DGFB-MoF and Data Service Competitive (SIPT) Selection 6 TA for Development of DAK Fisik 60,000 IC Post June 2024 DGFB-MoF Integrated Monev Competitive (SIPT) Selection 7 TA for Development of Climate 4,667 IC Post January DGFB-MoF Responsive DAK Fisik Project Competitive 2025 (SIPT) Tagging Selection 8 Adjunct Program Manager 20,000 IC Post June 2024 DGFB-MoF Competitive (Secretaria Selection t) 1 2 3 4 5 6 7 Re Description of Assignment Estimate Procureme Review Expected Comment f d nt by Bank Proposal s No Cost Approach/ (Prior / s . Selection Post) Submissi Method on Date/ Contract Award 9 ERP & ICT Specialist 16,800 IC Post June 2024 DGFB-MoF Competitive (Secretaria Selection t) 10 Finance & Admin Specialist 12,000 IC Post June 2024 DGFB-MoF Competitive (Secretaria Selection t) 11 Safeguard Specialist 12,000 IC Post July 2024 DGFB-MoF Competitive (Secretaria Selection t) 12 Internal Control/Quality 12,000 IC Post July 2024 DGFB-MoF Assurance Competitive (Secretaria Selection t) 13 Health Experts for District PIP 36,000 IC Post July 2024 DGFB-MoF support Competitive (DTU) Selection 14 Water Experts for District PIP 36,000 IC Post July 2024 DGFB-MoF support Competitive (DTU) Selection 15 Road Experts for District PIP 36,000 IC Post July 2024 DGFB-MoF support Competitive (DTU) Selection 16 Communications Experts 4,800 IC Post July 2024 DGFB-MoF Competitive (Secretaria Selection t) 16 Economic Development 15,282 IC Post July 2024 Bappenas Specialist Competitive Selection 17 Regional Planning Specialist 15,282 IC Post July 2024 Bappenas Competitive Selection 18 Finance & Administrative 6,113 IC Post July 2024 Bappenas Specialist Competitive Selection 19 Consulting Services for 155,000 CQS Post August MPWH Updating Needs 2024 Data/Baseline Data on Drinking Water Service 20 Consulting Services for 153,333 CQS Post August MPWH Quality improvement of 2024 technical data and development of the SOP of the immediate outcome measurement for DAK roads 21 TA for Business Process 92,500 CQS Post August MOHA Redesign to support the 2024 (Keuda) development of Technical Guidelines and Functional Specification for SIPD Enhancement 1 2 3 4 5 6 7 Re Description of Assignment Estimate Procureme Review Expected Comment f d nt by Bank Proposal s No Cost Approach/ (Prior / s . Selection Post) Submissi Method on Date/ Contract Award 22 Team Leader for SIPD PMO 8,000 IC Post August MOHA Design TA Competitive 2024 (Keuda) Selection 23 Sr. Organization 6,667 IC Post August MOHA Development Specialist for Competitive 2024 (Keuda) TA on SIPD PMO Design Selection 24 Sr. HR Specialist for TA on 6,667 IC Post August MOHA SIPD PMO Design Competitive 2024 (Keuda) Selection 25 Helpdesk & Technical Support 6,667 IC Post August MOHA Specialist for TA on SIPD PMO Competitive 2024 (Keuda) Design Selection IV. Implementing Agency Capacity Building Activities with Time Schedule 1. In this section the agreed Capacity Building Activities are listed with time schedule Expected outcome / Estimate Estimated Start Commen No. Activity Description d Cost Duration Date ts 1 Bank’s Procurement 1 day April 2024 Regulation 2 Systemic Tracking Exchange 1 day April 2024 in Procurement (STEP) NOTE: - Regardless of whether the package is subject to prior or post review, all TORs of consulting services both firm and individual shall be reviewed by the World Bank. For procurement of goods, works and non-consulting services, the scope of work, technical specifications, environmental and social safeguard documents, cost estimates shall also be prior reviewed by the World Bank. PROCUREMENT Indonesia : Technical Assistance Grant to Support SINERGIS Implementation PLAN General Information Country: Indonesia 2024-10-15 Bank’s Approval Date of the Original Procurement Plan: 2024-10-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P502685 GPN Date: Project Name: Technical Assistance Grant to Support SINERGIS Implementation Loan / Credit No: TF / C4755 Directorate General Fiscal Balance, Ministry of Finance Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-DJPK-455805-CS-CQS / Pr Consultant Qualifi Pending Impleme oject Management Office for TF / C4755 Post Open - National 107,466.67 0.00 2024-10-11 2024-10-14 2024-10-22 2024-10-25 2024-11-17 2024-12-31 cation Selection ntation SINERGIS Secretariat INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-DJPK-444148-CS-INDV / E Individual Consult Pending Impleme TF / C4755 Post Direct - National 6,666.67 0.00 2024-08-07 2024-08-17 2024-09-07 2024-10-12 2024-12-15 xpert to support sub-activitie ant Selection ntation s 1,2,3 ID-DJPK-454739-CS-INDV / D Individual Consult Pending Impleme eployment of Expert in FY 20 TF / C4755 Post Open - National 3,333.33 0.00 2024-10-04 2024-10-27 2024-10-28 2024-10-30 2024-12-20 ant Selection ntation 24: Health Expert ID-DJPK-454743-CS-INDV / D Individual Consult Pending Impleme eployment of Expert in FY 20 TF / C4755 Post Direct - National 3,333.33 0.00 2024-10-11 2024-10-15 2024-10-18 2024-10-27 2024-12-15 ant Selection ntation 24: Health Expert ID-DJPK-454744-CS-INDV / D Individual Consult Pending Impleme eployment of Expert in FY 20 TF / C4755 Post Open - National 4,920.00 0.00 2024-10-04 2024-10-27 2024-10-28 2024-10-31 2024-12-21 ant Selection ntation 24: Health Expert ID-DJPK-454745-CS-INDV / D Individual Consult Pending Impleme eployment of Expert in FY 20 TF / C4755 Post Open - National 3,333.33 0.00 2024-10-04 2024-10-27 2024-10-28 2024-10-31 2024-12-21 ant Selection ntation 24: Road Expert ID-DJPK-454746-CS-INDV / D Individual Consult Pending Impleme eployment of Expert in FY 20 TF / C4755 Post Open - National 3,333.33 0.00 2024-10-04 2024-10-27 2024-10-28 2024-10-31 2024-12-21 ant Selection ntation 24: Road Expert ID-DJPK-454747-CS-INDV / D Individual Consult Pending Impleme eployment of Expert in FY 20 TF / C4755 Post Open - National 4,920.00 0.00 2024-10-04 2024-10-27 2024-10-28 2024-10-31 2024-12-21 ant Selection ntation 24: Road Expert ID-DJPK-454748-CS-INDV / D Individual Consult Pending Impleme eployment of Expert in FY 20 TF / C4755 Post Open - National 4,920.00 0.00 2024-10-04 2024-10-27 2024-10-28 2024-10-31 2024-12-21 ant Selection ntation 24: Water Expert ID-DJPK-454749-CS-INDV / D Individual Consult Pending Impleme eployment of Expert in FY 20 TF / C4755 Post Open - National 3,333.33 0.00 2024-10-04 2024-10-27 2024-10-28 2024-10-31 2024-12-21 ant Selection ntation 24: Water Expert ID-DJPK-454750-CS-INDV / D Individual Consult Pending Impleme eployment of Expert in FY 20 TF / C4755 Post Direct - National 3,333.33 0.00 2024-10-11 2024-10-14 2024-10-15 2024-10-20 2024-12-15 ant Selection ntation 24: Water Expert ID-DJPK-454752-CS-INDV / T echnical assistance on Devel Individual Consult Pending Impleme TF / C4755 Post Direct - National 6,666.67 0.00 2024-11-01 2024-11-07 2024-11-11 2024-11-17 2024-12-15 opment of Integrated Monev ant Selection ntation of DAK Fisik Phase I ID-DJPK-455995-CS-INDV / T A on Development of Bluepri Individual Consult Pending Impleme TF / C4755 Post Direct - National 6,667.67 0.00 2024-10-18 2024-10-23 2024-10-24 2024-11-17 2024-12-15 nt and Implementation Plan o ant Selection ntation f SIKD Next Generation ID-DJPK-455996-CS-INDV / T Individual Consult Pending Impleme A on Use Cases of DAK Fisik TF / C4755 Post Direct - National 20,000.00 0.00 2024-10-13 2024-10-17 2024-10-20 2024-10-24 2024-12-15 ant Selection ntation and Spending Performance In dicators ID-DJPK-446177-CS-CDS / PI Individual Consult Pending Impleme TF / C4755 Post Direct - National 6,666.67 0.00 2024-10-15 2024-10-21 2024-10-24 2024-10-29 2024-12-18 P Guideline Development Sp ant Selection ntation ecialist Page 1 ID-DJPK-446176-CS-CDS / Re Individual Consult Pending Impleme TF / C4755 Post Direct - National 2,933.33 0.00 2024-10-15 2024-10-21 2024-10-24 2024-11-15 2024-12-30 searsch Analyst DAU Reform ant Selection ntation Page 2