PROCUREMENT PLAN (Textual Part) Project information: Provincial and Local Roads Improvement Program, PLRIP (P171836) Project Implementation agency: Department of Local Infrastructure and Provincial Governments of Madhesh, Karnali and Sudurpaschim. Date of the Procurement Plan: October 02, 2023 Period covered by this Procurement Plan: October 2023 to July 2025 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016 Revised September 2023) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the IPF component of the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: These procedures are applicable for the procurement of goods, works and non-consulting services only. In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market, as agreed in the Procurement Plan tables in STEP, the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Nepal’s Public Procurement Act, 2007 and the Public Procurement Regulation, 2007 amended in 2022 (12th amendment) made thereunder, such arrangement shall be subject to paragraph 5.4 of the Bank’s Procurement Regulations. The National Procurement procedures are acceptable, as good with the Bank, subject to the following conditions: 1) Model bidding documents, including contract conditions agreed with the Bank (as amended from time to time), shall be used. Bidding documents shall be made available, by mail or in person, or through e- GP portal to all who are willing to pay the required fee. 2) The eligibility of bidders shall be as defined under Section III of the Procurement Regulations. Accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations. 3) The request for bids / request for proposals document shall require that Bidders / Proposers submitting Bids / Proposals present a signed acceptance (in the form attached) at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. 4) Qualification criteria (in case pre-qualifications were not carried out) shall be stated in the bidding documents for all contracts, irrespective of the value, and if a registration process is required, a foreign firm declared as the lowest evaluated bidder shall be given a reasonable opportunity to register, without let or hindrance. 5) Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety (“ESHS”) risks and impacts. 6) Performance security should be an amount of five (5) to ten (10) percent of the contract price and shall not be increased merely based on comparison of the bid price of awarded bidders with the pre-bid cost estimate. 7) If a contract is terminated because of fundamental breach of contract by the contractor, the amount to be recovered from the contractor representing the employer’s additional costs for completing the contract shall be provisioned as agreed with the Bank in model bidding documents. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: “Not Applicable” Procurement of Secondhand Goods as specified under paragraph 5.11 of the Procurement Regulations – “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: not applicable Works: not applicable Other Relevant Procurement Information. The Implementing Agency requires service of a procurement consultant with a good knowledge and experience of procurements in the IDA funded projects. PROCUREMENT Nepal : Provincial and Local Roads Improvement Program - Phase 1 PLAN General Information Country: Nepal 2023-10-30 Bank’s Approval Date of the Original Procurement Plan: 2024-10-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P171836 GPN Date: Project Name: Provincial and Local Roads Improvement Program - Phase 1 Loan / Credit No: / , IDA / 75090 Ministry of Physical Infrastructure Development, Madhesh Province Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned PLRIP/MADHESH/W/NCB/UG/ Component 1: Enhancing eff 01/080-81 / Upgrading of Ma Single Stage - Two E Other (with field f Under Imple 2024-11-2 / iciency and resilience of Pro Post Request for Bids Open - National 4,975,000.00 0.00 2023-12-28 2024-09-13 2024-01-02 2024-09-26 2024-02-13 2024-04-27 2024-06-01 nharpur hansapur roads(16.3 nvelope or explanation) mentation 8 vincial Roads and Bridges 5 km) at in Dhanusha Distri ct PLRIP/MADHESH/W/NCB/UG/ 02/080-81 / Upgrading of Rag Component 1: Enhancing eff Single Stage - Two E Other (with field f Under Imple 2024-11-2 hunathpur-Tarhari (Sonma R / iciency and resilience of Pro Post Request for Bids Open - National 3,077,000.00 0.00 2023-12-28 2024-09-13 2024-01-02 2024-09-26 2024-02-13 2024-04-27 2024-06-01 nvelope or explanation) mentation 8 M)- Sandarpur roads (8.5km) vincial Roads and Bridges in the district of Mahottari GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PLRIP/MADHESH/G/NCB/01/0 Component 3: Strengthening 80-81 / Purchasing 4wd hard Pending Impl / governance system and cap Post Direct Selection Direct - National 250,000.00 0.00 2023-12-20 2023-12-27 2024-02-15 2024-08-13 top Jeep and 2 nos 4WD dou ementation acity development ble cab pickup for PPMU and IDOs PLRIP/MADHESH/G/NCB/02/0 Component 3: Strengthening 80-81 / Purchasing of 4 nos Pending Impl / governance system and cap Post Direct Selection Direct - National 26,900.00 0.00 2023-12-20 2023-12-27 2024-02-15 2024-08-13 150 cc Motorcycles for Supe ementation acity development rvision of the works for PPMU & 8 IDOs NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PLRIP/MADHESH/CS/IND/04/ Component 3: Strengthening Individual Consult 080-81 / Hiring Project Supp / governance system and cap Post Open - National 83,500.00 0.00 Canceled 2023-12-11 2024-01-29 2024-02-19 2024-03-25 2024-09-21 ant Selection ort Consultant (Engineer) for acity development field based PLRIP/MADHESH/CS/IND/01/ Component 3: Strengthening 080-81 / Hiring of Project Ma Individual Consult / governance system and cap Post Open - National 62,000.00 0.00 Signed 2023-12-11 2024-01-16 2024-01-29 2024-04-07 2024-02-19 2024-04-10 2024-03-25 2024-04-24 2024-09-21 nagement and Quality Contr ant Selection acity development ol (PMQC) Specialist PLRIP/MADHESH/CS/IND/02/ Component 3: Strengthening Individual Consult 080-81 / Hiring of Environme / governance system and cap Post Open - National 50,000.00 0.00 Signed 2023-12-11 2024-01-16 2024-01-29 2024-04-07 2024-02-19 2024-04-10 2024-03-25 2024-04-24 2024-09-21 ant Selection ntal Safeguards Specialist (E acity development SS) PLRIP/MADHESH/CS/IND/03/ Component 3: Strengthening Individual Consult 080-81 / Hiring of Social Safe / governance system and cap Post Open - National 50,000.00 0.00 Signed 2023-12-11 2024-01-16 2024-01-29 2024-04-07 2024-02-19 2024-04-10 2024-03-25 2024-04-24 2024-09-21 ant Selection guards Specialist (SSS) acity development PLRIP/MADHESH/CS/IND/PSE/ Component 3: Strengthening Individual Consult Pending Impleme 04/081-82 / Hiring of Project IDA / 75090 governance system and cap Post Open - National 55,944.00 0.00 2024-10-02 2024-11-20 2024-12-11 2025-01-15 2025-07-14 ant Selection ntation Support Engineer (PSE) for fi acity development eld based PLRIP/MADHESH/CS/IND/PSE/ Component 3: Strengthening Individual Consult Pending Impleme 05/081-82 / Hiring of Project IDA / 75090 governance system and cap Post Open - National 55,944.00 0.00 2024-10-02 2024-11-20 2024-12-11 2025-01-15 2025-07-14 ant Selection ntation Support Engineer (PSE) for Fi acity development eld based. PLRIP/MADHESH/CS/IND/SM/ Component 3: Strengthening Individual Consult Pending Impleme 06/081-82 / Hiring of Social M IDA / 75090 governance system and cap Post Open - National 15,994.00 0.00 2024-10-02 2024-11-20 2024-12-11 2025-01-15 2025-07-14 ant Selection ntation obiliser (SM) for field based. acity development PLRIP/MADHESH/CS/IND/SM/ Component 3: Strengthening Individual Consult Pending Impleme 07/081-82 / Hiring of Social M IDA / 75090 governance system and cap Post Open - National 15,994.00 0.00 2024-10-02 2024-11-20 2024-12-11 2025-01-15 2025-07-14 ant Selection ntation obiliser (SM) for field based acity development Page 1