Republic of Kiribati Kiribati Kiritimati Infrastructure Project (P506425) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) Appraisal October 2024 1 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Kiribati (the Recipient) will implement the Kiribati Kiritimati Infrastructure Project (the Project), with the involvement of the Ministry of Line and Phoenix Islands Development (MLPID) and Ministry of Information, Communication and Transport (MICT), as set out in the Financing Agreement (the Agreement). The International Development Association (the Association) has agreed to provide financing for the Project, as set out in the referred Agreement. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the Agreement. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, their respective timeframes; institutional, staffing, training, monitoring and reporting arrangements; and grievance management. The ESCP also sets out the environmental and social (E&S) documents that shall be prepared or updated, consulted, disclosed and implemented under the Project, consistent with the ESSs, in form and substance acceptable to the Association. Said E&S documents may be revised from time to time with prior written agreement by the Association. As provided for under the Agreement, the Recipient shall ensure that there are sufficient funds available to cover the costs of implementing the ESCP. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time, if necessary, to reflect adaptive management of Project changes or unforeseen circumstances or in response to Project performance. In such circumstances, the Association and the Recipient agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Recipient’s Representative specified in the Agreement or Permanent Secretaries of MLIPD and MICT. The Recipient shall promptly disclose the updated ESCP. 5. The subsection on “Indicators for Implementation Readiness” below identifies the actions and measures to be monitored to assess Project readiness to begin implementation in accordance with this ESCP. Nevertheless, all actions and measures in this ESCP shall be implemented as set out in the “Timeframe” column below irrespective of whether they are listed in the referred subsection. 2 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY IMPLEMENTATION ARRANGEMENTS AND CAPACITY SUPPORT A ORGANIZATIONAL STRUCTURE a. Establish the PCU, including the ESHSO and a. Establish and maintain a Project Coordination Unit (PCU) with qualified staff and CLO, within 6 months after Effective Date MLPID resources to support management of environmental, social, health and safety (ESHS) risks and prior to the commencement of the MICT and impacts of the Project including an ESHS Officer (ESHSO) and a community liaison bidding process for i) the DSC; and ii) physical MFED officer (CLO). The PCU will be supported by a design and supervision consultant (DSC) works and thereafter maintain the PCU and which will include E&S specialists as well as the Kiribati Fiduciary Services Unit (KFSU). these positions throughout Project implementation. B CAPACITY BUILDING PLAN/MEASURES 1. Prepare and implement the following capacity building measures: a. Within 60 days of the engagement of the KFSU a. KFSU to provide training for PCU staff on ESF requirements, ESHS management, PCU. PCU stakeholder engagement, grievance redress mechanism (GRM), community b. Requirement to be included in bidding health and safety, emergency preparedness and response documents prior to the commencement of b. DSC contract to include the requirement to develop and implement a ESHS the DSC bidding process. ESHS capacity plan capacity building program for PCU, relevant implementing agency counterparts to be developed within 60 days of DSC and contractors, contract commencement and implemented throughout Project implementation. c. PCU and DSC to provide training for communities and Project workers on c. Throughout Project implementation. stakeholder engagement, emergency preparedness and response, and community and worker health and safety, including sexual exploitation and abuse/sexual harassment (SEA/SH). The MLPID and MICT and other relevant implementing support staff responsible 2. Within 60 days of the Effective Date and as MLPID and MICT for the Project will receive training on the Project’s ESF requirements and new Project team members join the Project application, including all ESHS instruments to be prepared and implemented for throughout implementation. the Project, and the roles and responsibilities of key agencies in the ESF implementation. 3. Contractors and consultants will receive training on the relevant aspects of the ESF, Prior to activities/work commencing and MLPID and MICT ESHS instruments, SEP and relevant ESHS requirements. throughout Project implementation. MONITORING AND REPORTING C REGULAR REPORTING Prepare and submit to the Association regular monitoring reports on the E&S MLPID and MICT performance of the Project. The reports shall include: PCU • Status of preparation and implementation of ESHS instruments required under the ESCP. • Summary of stakeholder engagement activities carried out as per the Stakeholder Engagement Plan (SEP). 3 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY • Complaints submitted to the grievance mechanism, the grievance log, and The PCU will submit Quarterly Progress progress made in resolving them. Reports (QPR) which will include a chapter/section on ESHS matters and six • EHSS performance of contractors and subcontractors as reported through monthly ESHS Monitoring Reports (ESMR) to monthly contractors’ reports. the Association throughout Project • Number and status of resolution of incidents and accidents reported under action implementation, commencing within six E below. months of engagement of the PCU. Submit each QPR to the Association no later than 45 days after the end of each reporting period. D CONTRACTORS’ MONTHLY REPORTS Require contractors and supervising firms to provide monthly monitoring reports on E&S PCU to submit the monthly reports to the MLPID and MICT performance in accordance with the metrics specified in the respective bidding Association. The monthly reports of the DSC documents and contracts and submit such reports to the Association. and contractor(s) to be annexes to the QPRs to be submitted under action C above. E INCIDENTS AND ACCIDENTS Notify the Association of any incident or accident relating to the Project which has, or is Notify the Association no later than 48 hours PCU likely to have, a significant adverse effect on the environment, the affected communities, after learning of the incident or accident. MLPID and MICT the public or workers, including those resulting in death or significant injury to workers or Provide available details upon request. the public; acts of violence, discrimination or protest; unforeseen impacts to cultural heritage or biodiversity resources; pollution of the environment; forced or child labor; displacement without due process (forced eviction); allegations of SEA/SH; or disease outbreaks. Provide available details of the incident or accident to the Association upon request. Arrange for an appropriate review of the incident or accident to establish its immediate, Provide a review report and Corrective PCU underlying and root causes. Prepare, agree with the Association, and implement a Action Plan to the Association no later than MLPID and MICT Corrective Action Plan that sets out the measures and actions to be taken to address the 10 days following the submission of the incident or accident and prevent its recurrence. initial notice, unless a different timeframe is agreed to, for a particular incident or accident, in writing by the Association. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ENVIRONMENTAL AND SOCIAL ASSESSMENTS AND/OR PLANS Prepare (through update of existing), adopt and implement an Environmental and Social Prepare, and submit to the Association for MLPID and MICT Management Plan (ESMP) which includes labor management procedures, for Components clearance, and adopt the ESMPs, prior to PCU 1 (airport upgrade) and 2 (road upgrade) of the Project, consistent with the relevant ESSs. commencement of the bidding process for the civil works contracts, and thereafter implement the ESMPs throughout Project implementation. MLPID and MICT PCU 4 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY If required once detailed designs have been completed, e.g. for temporary construction If required by detailed designs, prepare, and access or vegetation clearance, a land use/land access procedure consistent with ESS5 and submit to the Association for clearance, and ESS6 will be developed (and will include procedures for negotiation of access with adopt updated ESMPs prior to carrying out relevant land users/occupants) and included as an annex to updated ESMPs and the relevant works, and implement the land implemented. use/land access procedure throughout Project implementation. 1.2 MANAGEMENT OF CONTRACTORS Incorporate the relevant aspects of the ESCP, including, inter alia, the ESMP, the labor As part of the preparation of procurement MLPID and MICT management procedures incorporated into the ESMP, construction environment and documents and respective contracts. PCU social management plans (CESMPs), and workers code of conduct, into the ESHS Supervise contractors throughout Project specifications of the procurement documents and contracts with contractors and implementation. Copies of relevant contracts supervising firms. provided to the Association upon request. Thereafter ensure that the contractors and supervising firms comply and that they require their subcontractors to comply with the ESHS specifications of their respective contracts, including the contractor developed CESMPs to be reviewed and cleared by the PCU. Provide copies of the relevant contracts with contractors/subcontractors and supervision firms to the Association. 1.3 TECHNICAL ASSISTANCE Throughout Project implementation. MLPID and MICT Carry out the consultancies, studies, capacity building, training, and any other technical PCU assistance activities under the Project in accordance with terms of reference acceptable to the Association, that are consistent with the ESSs. Thereafter prepare and finalize the outputs of such activities in compliance with the terms of reference. 1.4 CONTINGENT EMERGENCY RESPONSE FINANCING 1. The preparation of the CERC Manual in MLPID and MICT 1. Ensure that the CERC Manual includes a description of the E&S assessment and form and substance acceptable to the PCU management arrangements for the implementation of the CERC Component, in Association is a withdrawal condition under accordance with the ESSs. Section III.B.1 of Schedule 2 of the Agreement. 2. Implement the E&S provisions of the CERC Manual. 2. In accordance with the timeframes specified in the CERC Manual. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES Prepare and adopt labor management procedures including a worker’s code of conduct Prepare and adopt the labor management MLPID and MICT incorporated into the ESMPs and Project Operations Manual (POM) and implement procedures incorporated into the ESMPs and PCU throughout the Project. Project Operations Manual, prior to commencement of the bidding process for contractors, and thereafter implement the ESMPs and POM throughout Project implementation. 5 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 2.2 OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT PLAN Require contractors and subcontractors to prepare and implement OHS Plan, as part of Prepare, and submit to the Association for MLPID and MICT the CESMP, in accordance with the Project ESMPs. clearance, and adopt the CESMP, prior to PCU commencement of civil works, and thereafter implement the CESMPs throughout Project implementation. 2.3 GRIEVANCE MECHANISM FOR PROJECT WORKERS Establish grievance mechanism prior to Establish, maintain, and operate a grievance mechanism for Project workers, as described engaging Project workers and thereafter MLPID and MICT in the ESMPs and consistent with ESS2. maintain and operate it throughout Project PCU implementation. 2.4 UXO SURVEY Ensure that the ESMPs include procedures for UXO risk management including: (i) an Same timeframe as the ESMPs in 1.1 above. MLPID and MICT initial screening for unexploded ordinances (UXO) is conducted on all Project sites where Thereafter implement the UXO procedures in PCU civil works are proposed; and (ii) subsequent to the screening mentioned in (i) herein, the ESMPs throughout Project conduct an on-site physical survey to ensure that the screened areas do not have any implementation. UXO, all consistent with the Project Operations Manual and ESMPs, iii) ensure no Project activities are undertaken in areas in which UXOs are present, iv) ensure adequate adoption of UXO awareness raising and occupational health and safety practices for workers during construction and maintenance operations. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 WASTE MANAGEMENT PLAN Prepare and implement a Waste Management Plan (WMP), as part of the ESMPs prepared Prepare, and submit to the Association for MLPID and MICT for the Project, to manage hazardous and non-hazardous wastes, consistent with ESS3. clearance, and adopt the ESMPs, with same PCU timeframe as the ESMPs in 1.1 above, and thereafter implement the ESMPs throughout Project implementation. 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Incorporate resource efficiency and pollution prevention and management measures in Prepare, and submit to the Association for MLPID and MICT the ESMPs to be prepared under action 1.1 above. clearance, and adopt the ESMPs, with same PCU timeframe as the ESMPs in 1.1 above, and ESMPs will include an E&S assessment of local aggregate sourcing sites. Should a suitable thereafter implement the ESMPs throughout source not be identified, in accordance with ESSs, to the satisfaction of the Association, Project implementation. then aggregates must be imported. ESS 4: COMMUNITY HEALTH AND SAFETY 6 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 4.1 COMMUNITY HEALTH AND SAFETY Assess and manage specific risks and impacts to the community arising from Project Prepare, and submit to the Association for MLPID and MICT activities including, inter alia, materials sourcing, materials transportation, behavior of clearance, and adopt the ESMPs, with same PCU Project workers, risks of labor influx, risks of spread of communicable diseases, response timeframe as the ESMPs in 1.1 above, and to emergency situations, and include mitigation measures in the ESMPs to be prepared thereafter implement the ESMPs throughout under Action 1.1. Project implementation. 4.2 TRAFFIC AND ROAD SAFETY Prepare, and submit to the Association for MLPID and MICT Incorporate measures to manage traffic and road safety risks as identified in the ESMPs to clearance, and adopt the ESMP, with same PCU be prepared under action 1.1 above, in Traffic Management Plans (TMP) as part of the timeframe as the ESMPs in 1.1 above. CESMPs prepared for the Project. Prepare the TMP, as part of the CESMP, prior to commencement of any physical works (including site establishment, clearing and grubbing activities), and thereafter implement the plan throughout Project implementation. 4.3 SEA AND SH RISKS Prepare, adopt and implement a SEA/SH Action Plan as part of the ESMPs prepared under Prepare, and submit to the Association for MLPID and MICT Action 1.1, to assess and manage the risks of SEA and SH. clearance, and adopt the SEA/SH Action Plan PCU as part of the ESMP, with same timeframe as the ESMPs in 1.1 above, and thereafter implement the ESMPs throughout Project implementation. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT Not currently relevant to the project ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6.1 BIODIVERSITY RISKS AND IMPACTS All biodiversity and living natural resource risks and impacts, and required management Prepare, and submit to the Association for MLPID and MICT PCU measures, will be identified in the ESMPs, prepared under Action 1.1, and biodiversity and clearance, and adopt the ESMP, with same living natural resources -related measures will be integrated into the final design of the timeframe as the ESMPs in 1.1 above, and [investments? Activities?] consistent with ESS6. thereafter implement the ESMPs throughout Project implementation Any new disturbance will avoid areas of critical habitat as confirmed by the completion Prepare ecological assessments, and submit of ecological assessments. to the Association for clearance, prior to finalization of design works. 7 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 6.2 IMPLEMENTATION OF SPECIAL MEASURES Complete required ecological assessments and integrate outcomes into ESMPs prior to Prior to commencing physical works, and MLPID and MICT commencing any physical works on undisturbed land and prohibit the disturbance of any thereafter implement throughout Project PCU areas of critical habitat. implementation. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL Not relevant to the Project ESS 8: CULTURAL HERITAGE 8.1 CULTURAL HERITAGE DUE DILIGENCE AND INSTRUMENTS The ESMPs to be prepared for the road upgrade component under Action 1.1, will assess Prepare, and submit to the Association for MLPID any cultural heritage risks and outline mitigation measures, if any, in accordance with clearance, and adopt the ESMP, with same PCU national laws and ESS8. timeframe as the ESMPs in 1.1 above, and thereafter implement the ESMPs throughout Note: The airport upgrade component (Component 1.2 as described in the Agreement) will Project implementation. be undertaken on land wholly within the airport boundary and on land already modified and disturbed, therefore this component triggering ESS8 is unlikely. 8.2 CHANCE FIND PROCEDURES Describe and implement a chance find procedure as part of the ESMP. Prepare, and submit to the Association for MLPID clearance, and adopt the ESMPs with same PCU timeframe as the ESMPs in 1.1 above, and thereafter implement the ESMPs throughout Project implementation. ESS 9: FINANCIAL INTERMEDIARIES Not relevant to the Project ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN Update and implement the SEP for the Project, consistent with ESS10, which shall include Update the SEP within 60 days of MLPID and MICT measures to, inter alia, provide stakeholders with timely, relevant, understandable and establishment of the PCU, adopt, and PCU accessible information, and consult with them in a culturally appropriate manner, which is thereafter implement the SEP throughout free of manipulation, interference, coercion, discrimination and intimidation. Project implementation. 10.2 PROJECT GRIEVANCE MECHANISM Establish, publicize, maintain, and operate an accessible grievance mechanism, to receive Establish the grievance mechanism within 60 MLPID and MICT and facilitate resolution of concerns and grievances in relation to the Project, promptly days of establishment of the PCU, and PCU and effectively, in a transparent manner that is culturally appropriate and readily thereafter maintain and operate the accessible to all Project-affected parties, at no cost and without retribution, including mechanism throughout Project concerns and grievances filed anonymously, in a manner consistent with ESS10. implementation. 8 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. INDICATORS FOR IMPLEMENTATION READINESS Not applicable 9