PROCUREMENT PLAN
Version 1.1 – Date: August 31, 2021
Modernizing the Management of Public Resources in Indonesia
MULTI-DONORS TRUST FUND FOR THE PUBLIC FINANCIAL
MANAGEMENT AND REVENUE ADMINISTRATION REFORM PROJECT
(PFM MDTF-3)
A. Project Information:
Country: Indonesia
Borrower: Government of the Republic of Indonesia (GoI)
Project ID: P173429
Financing Agreement TF0B5420 (signed on 18 May 2021)
Number:
Project Implementation Agency(ies):
PMU: PSSU, Secretary General Office, Ministry of Finance (MOF)
PIU: DG Budget, DG Treasury, DG Tax, DG Fiscal Balance, Central
Transformation Office (CTO), Center of Information and
Technology (PUSINTEK), MOF
Government Internal Auditor Office (BPKP)
Deputy of Development Funding, BAPPENAS
DG Regional Finance, MOHA
B. Key Dates:
1. Procurement Plan:
a. Version 1.0 (for February 27, 2021
negotiation)
Bank’s No Objection: March 19, 2021
Period covered by this March 20, 2021 – December 31,
version: 2021
b. Version 1.1 this version) August 31, 2021
Bank’s No Objection: September 3, 2021
Period covered by this March 20, 2021 – December 31,
version: 2021
c. [next version, if any] [to be updated]
(i) General
Procurement Notice:
a. First Published: [to be updated]
b. Revision, if any [to be updated]
C. Preamble
All Procurement under the Project shall be carried out in accordance
with the World Bank’s Procurement Regulations for IPF Borrowers
(Fourth Edition, November 2020) (“the Procurement Regulations”),
and the provisions of the Procurement Plan and Project Operations
Manual and shall take precedence over any national procurement
regulations.
In accordance with paragraph 5.9 of the Procurement Regulations, the Bank’s
online procurement planning and tracking tools i.e. Systematic Tracking and
Exchanges in Procurement (STEP) will be used to prepare, clear and update
Procurement Plans and conduct all procurement transactions for the Project.
This textual part along with the Procurement Plan tables in STEP constitute the
Procurement Plan for the Project. The other elements of the Procurement Plan
as required under paragraph 4.4 of the Procurement Regulations are set forth
in STEP.
D. Key Provisions
The following conditions apply to all procurement activities in this Procurement
Plan.
The Bank’s procurement prior review thresholds: The identified
procurement risk under this Project is ‘Substantial’. Accordingly, all contracts
listed in the Procurement Plan that are at or above the thresholds set out below
are subject to the Bank’s prior review. All other contracts are subject to the
Bank’s ex-post review.
Table 1. Applied Prior Review Thresholds
Type of procurement Procurement
Prior Review
Thresholds
(US$ millions)
Goods, Information Technology and Non- 2
consulting Services
Consultants: firms 1
Consultants: individuals 0.3
The Bank’s approved selection methods thresholds: The following
selection method thresholds shall apply for procurement of Goods &
Information Technology, Non-consulting Services and Consulting Services of
each identified activity.
Table 2. Applied Approved Selection Method Thresholds
Type of Procurement and Approved Selection Method
Approved Selection Method Thresholds
Based on Market Approach Options
(US$ millions)
A. Goods, Information Technology (IT) and Non-consulting services
For Goods and IT: National International
(i) Request for Request for less than $2 at or above $2
Bids (RFB)*
(ii) Request for Quotations less than $0.1 N/A
(RFQ)**
(iii) Direct Selection On exceptional basis if justified as per
paragraph 6.8, 6.9 and 6.10 of the
Procurement Regulations
For Non-consulting National International
Services:
(i) Request for Request for less than $10 at or above $10
Bids (RFB)
(ii) Request for Quotations less than $0.1 N/A
(RFQ)
(iii) Direct Selection On exceptional basis if justified as per
paragraph 6.8, 6.9 and 6.10 of the
Procurement Regulations
Type of Procurement and Approved Selection Method
Approved Selection Method Thresholds
Based on Market Approach Options
(US$ millions)
* RFB method may be also applied for contracts estimated to be more than
IDR 200 million (or $0.0015 million equivalent) and less than $0.1 mil
equivalent, when use of RFQ method and/or e-catalogue is not justified.
**RFQ method shall be applied for contracts estimated to be less than IDR
200 million (or $0.0015 million equivalent) without any option for use of
national non-competitive method (i.e. Pengadaan Langsung and
Penunjukkan Langsung) and when use of e-catalogue is not justified.
B. Consulting Services
For Consulting Firms National International
(i) Quality Cost Based All, no monetary threshold.
Selection (QCBS), Fixed Shortlist of firms for contracts below $0.4
Budget Based Selection million may comprise entirely national
(FBS), Least Cost Based firms and therefore PSSU/PIUs may
Selection (LCS) and
exclusively approach consulting firms from
Quality Based Selection the national market through open
(QBS)* advertisement to seek their expression of
interest.
(ii) Consultant’s less than $0.3 N/A
Qualifications Based
Selection (CQS)**
(iii) Direct Selection On exceptional basis if justified as per
paragraph 7.13, 7.14 and 7.15 of the
Procurement Regulations
*These methods (other than CQS) may be also applied for contracts
estimated to be more than IDR 100 million (or $0.0010 million equivalent)
and less than $0.3 mil equivalent, when use of CQS method is not justified.
**CQS method shall be applied for contracts estimated to be less than IDR
100 million (or $0.00075 million equivalent) without any option for use of
national non-competitive method (i.e. Pengadaan Langsung and
Penunjukkan Langsung).
For Individual Consultants National International
(i) Open Competitive All, no monetary threshold
Selection of Individual
Consultants and Limited
Competitive Selection of
Individual Consultants
Type of Procurement and Approved Selection Method
Approved Selection Method Thresholds
Based on Market Approach Options
(US$ millions)
(ii) Direct Selection of On exceptional basis if justified as per
Individual Consultants paragraph 7.39 of the Procurement
Regulations
Standard Procurement Documents (SPD): The Bank’s SPD shall be used
when approaching the international market (specifically for international
competitive procurement and those contracts shall be as specified in the
Procurement Plan tables in STEP).
Use of National Procurement Procedures: In accordance with paragraphs
5.3 of the Procurement Regulations, when approaching the national market all
contracts to be procured through open national competitive procurement will
follow the GoI’s procurement regulation. The procedures applicable to the
procurement of goods and non-consulting services awarded on the basis of
open national competitive procurement shall be those of the Tender method
as set forth in the Peraturan Presiden No. 16/2018 and its subsequent
amendment Peraturan Presiden No. 12/2021) provided that such
arrangements continue to meet requirements set forth under paragraph 5.4
of these Regulations and the following conditions:
1. The procurement is open to eligible firms from any country. There shall not
any restriction to the bidders’ participation including mandatory
requirement to form in joint venture;
2. Any gaps between National Procurement Procedures and the Procurement
Regulations will be addressed and incorporated in the harmonized bidding
documents acceptable by the Bank.
Use of National e-Procurement System (SPSE): Unless informed
otherwise by the Bank in writing, SPSE e-procurement system may be used
only for procurement of goods, and non-consultant services under Request for
Bids (RFB) method through national open competitive procurement method,
applying the harmonized model bidding documents for national open
competitive procurement agreed by the Bank. For selection of consultant
services through QCBS and CQS methods, only the modified SPSE (termed by
LKPP as SPSE-“ICB”) may be used applying the Bank’s Standard Request for
Proposal (SRFP) document for QCBS and Modified SRFP document for CQS until
such time as the system is further enhanced and streamlined into the next
version of the SPSE 4.5. Since at the present time LKPP has not yet developed
the modified SPSE for procurement of goods, works and non-consultant
services under international open Competitive method, nor for selection of
consultants under QBS, LCS, FBS, and individual consultant selection
methods, therefore procurement of all contract packages under these
methods shall be carried out through non-electronic process with manual
issuance of specific procurement notice (request for expression of interest or
invitation for bids/proposals and receipt of bids/proposals), until such time that
the modified SPSE has been completed by LKPP and assessed by the Bank to
be acceptable. If the Bank determines the modified SPSE to be acceptable for
use under the above-mentioned remaining procurement methods, the Bank
will confirm through the Bank’s written no objection to LKPP and will also notify
in writing to PSSU/PIUs.
Use of National e-Catalogue System. Based on the Bank’s assessment of
the national e-catalogue system, the Bank allows the Project Implementing
Units (PIUs) under World Bank financed projects to use the national e-
catalogue for procurement of small value of goods in lieu of the Request for
Quotations (RFQ) method specified in these Regulations within the parameters
as below:
a) For Goods (other than medicines) with estimated cost not more than USD
15,000 equivalent per contract. PSSU/PIUs may use the national e-catalogue
for procuring such items of goods within the above-specified threshold, if
such goods are required under the project and specified in the Procurement
Plan approved by the Bank.
b) Goods (other than medicines) with estimated cost greater than USD 15,000
but less than USD 100,000 equivalent per contract. PSSU/PIUs may use the
national e-catalogue for procuring such items of goods if such goods are
required under the project subject to fulfilling the following additional
procedural requirement as below:
PSSU/PIUs shall carry out a secondary procurement process through mini
competition, by comparing the prices of similar goods offered by at least three
different suppliers which available in the national e-catalogue and then
selecting the Supplier with the lowest evaluated price on the basis of “as
delivered" price at final destination (i.e., including inland transportation,
insurance, applicable taxes and any other incidental charges for the delivery
of the required quantity of goods at final destination).
E. Other Relevant Procurement Information
• Project Operations Manual (POM) shall set out the operating procedures for
procurement and contract implementation matters under the Project
written in Bahasa, which shall be consistent with the procedures and rules
specified under the Procurement Regulations and this Procurement Plan.
In case of any difference of interpretation between the POM and the
Procurement Regulations and/or the Procurement Plan, the later shall
prevail;
• PSSU and all other PIUs may use its own forms of contract for goods and
non-consulting services procured under Request for Quotations (RFQ)
method acceptable to the Bank, when approaching to the national market;
• All contracts shall not be designed as single-year contract, and therefore
procurement process shall continue throughout multiple calendar years
without limitation of contract period up to end of the GoI’s fiscal year;
• Regardless of the Bank’s review requirement (prior or post), the Bank shall
review technical aspects of procurement documents and other non-
procurement matters (including terms of reference, statement of works,
technical specifications, environmental documents, cost estimate, etc.)
related to the procurement activity in question prior to initiation of the
procurement process of the relevant Activity;
• The Bank will continue to provide guidance and support to the PSSU, and
all other PIUs for procurement processing through the STEP.
• Project Implementation Support Personnel as defined in the PPSD shall not
be included in this Procurement Plan. Their selection and hiring procedures
shall continue to apply the GoI’s selection and hiring procedures as further
defined in the POM.
The Procurement Plan is a living document and can be revised if there are any
changes during the implementation of the project.
The Procurement Plan table below is only prepared for first contract expected
to be procured by one of PIU based on the approved activities proposals, PPSD
and initial version of the Procurement Plan approved by the World Bank on
February 27, 2021. The same table will be updated from time to time in the
next Procurement Plan versions.
PROCUREMENT
Indonesia : The PFM MDTF III Support to Government of Indonesia
PLAN
General Information
Country: Indonesia 2021-10-06
Bank’s Approval Date of the Original Procurement Plan:
2024-10-02
Revised Plan Date(s): (comma delineated, leave blank if none)
Project ID: P173429 GPN Date:
Project Name: The PFM MDTF III Support to Government of Indonesia
Loan / Credit No: TF / B5420
Sekretariat Direktorat Jenderal Perbendaharaan
Executing Agency(ies):
WORKS
Activity Reference No. / Estimated Actual Am Bid Evaluation Report
Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet
Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract
o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion
S$) ) for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned
GOODS
Activity Reference No. / Bid Evaluation Report
Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission /
Description Component Review Type Method and Recommendation Signed Contract Contract Completion
o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes
for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
NON CONSULTING SERVICES
Activity Reference No. / Bid Evaluation Report
Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission /
Description Component Review Type Method and Recommendation Signed Contract Contract Completion
o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes
for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
ID-DJPB-453989-NC-RFQ / Ki
Expenditure Policy & Manag Request for Quota Single Stage - One E Pending Impl
ck-off the 1st ASEAN Treasur TF / B5420 Post Open - National 99,730.00 0.00 2024-09-07 2024-10-01 2024-10-26
ement tions nvelope ementation
y Forum Meeting
CONSULTING FIRMS
Activity Reference No. / Combined Evaluation
Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic
Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion
o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal
otiated Contract
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
ID-DJPB-256786-CS-CQS / BL
Expenditure Policy & Manag Consultant Qualifi
U Transformation Program (M TF / B5420 Post Limited 299,901.00 306,941.58 Signed 2021-10-07 2021-10-06 2021-10-28 2021-10-22 2021-11-25 2021-11-05 2021-12-01 2021-11-13 2022-05-30
ement cation Selection
aturity Rating BLU)
INDIVIDUAL CONSULTANTS
Activity Reference No. /
Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont
Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion
o. h unt (US$) (US$) d/Selected Consultant ract
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
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