Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : Project Name : Food Security and Agriculture Productivity Project Loan Credit No. : P 1555513 2. Bank’s Approval Date of the Procurement Plan : October 20, 2016 In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method Prior Review Procurement (USD equivalent) Threshold (USD) ICB (Goods) > 200,000 USD All contract above USD 100,000 RFB ( Goods) > USD 30,000 and up to USD 200,000 RFQ (Goods) Up to USD 30,000 ICB (Works) > 1.5 million All contract above RFB (Works) > 50,000 and up to USD USD 300,000 1.5 million RFQ (Works) Up to USD 50,000 ICB (Non- > 200,000 USD All contract above Consulting USD 100,000 Services) RFB (Non- < 200,000 USD Consulting Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Bidding Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process.. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Threshold (USD Prior Review Threshold Procurement Equivalent) (a) Quality and Cost No threshold All Contracts above USD Based Selection 70,000 for Firms; and (b) Quality Based No threshold above USD 50,000 for Selection Individuals (c) Selection Made No threshold Under a Fixed Budget (d) Least Cost Selection No threshold (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source As per Consultant Selection of firms Guidelines Para 3.9 (g) Selection of No threshold Individual Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : Food Security and Agriculture Productivity Project PLAN General Information Country: Bhutan 2020-05-28 Bank’s Approval Date of the Original Procurement Plan: 2024-10-02 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P155513 GPN Date: 2017-11-30 Project Name: Food Security and Agriculture Productivity Project Loan / Credit No: TF / A4224, TF / B6044 ARDC Bajo Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned BT-ARDC-B-379151-CW-RFB Component 2: Enhancing Fa Single Stage - One E Other (with field f 2024-08-1 / Construction of farmers hos TF / B6044 Post Request for Bids Open - National 110,000.00 0.00 Completed 2023-11-30 2023-09-30 2023-12-05 2023-10-01 2024-01-04 2023-10-16 2024-01-24 2023-11-30 2024-02-18 2023-11-12 rmer Productivity nvelope or explanation) 6 tel at ARDC Bajo (2.2.1) GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-ARDC-B-175042-GO-DIR / Procurement of 500 nos of br Component 2: Enhancing Fa TF / A4224 Post Direct Selection Direct 100.00 50.80 Completed 2020-06-10 2020-05-29 2020-06-15 2020-06-22 2020-07-20 2020-06-26 2021-01-16 2020-07-07 isks for construction Biodiges rmer Productivity ter at ARDC, Bajo. BT-ARDC-B-175046-GO-DIR / Procurement of aggregates a Component 2: Enhancing Fa TF / A4224 Post Direct Selection Direct 180.00 186.61 Completed 2020-06-01 2019-11-25 2020-06-06 2019-11-26 2020-07-11 2019-12-13 2021-01-07 2019-12-31 nd boulders for construction rmer Productivity of Biodigester at ARDC, Bajo BT-ARDC-B-175049-GO-DIR / Procurement of 30 bags-cem Component 2: Enhancing Fa TF / A4224 Post Direct Selection Direct 180.00 464.46 Completed 2020-06-03 2019-12-12 2020-06-08 2019-12-12 2020-07-13 2019-12-29 2021-01-09 2020-06-30 ent to be used for constructio rmer Productivity n of biodigester at ARDC, Baj o BT-ARDC-B-236841-GO-DIR / Procurement of materials for maintenance of Internal Irrig Component 2: Enhancing Fa ation channel and onion dryi TF / A4224 Post Direct Selection Direct 12,500.00 7,406.49 Completed 2021-08-06 2021-11-01 2021-08-11 2021-11-20 2021-09-15 2022-05-02 2022-03-14 2022-05-13 rmer Productivity ng shed such as sand, stone gravel, cement, wire mesh, s tone boulders, HDPE Pipes, ti mbers and other martials BT-ARDC-B-229490-GO-RFQ / Procurement of SMART irrig ation controller: Complete se Component 2: Enhancing Fa Request for Quota Single Stage - One E t: Smart controller, solar pan TF / A4224 Post Open - National 18,500.00 9,552.11 Completed 2021-08-16 2021-10-11 2022-01-16 2022-04-09 2022-01-21 rmer Productivity tions nvelope el, battery, HP pump Wifi ba sed temperature and Humidit y Sensor and online logging a nd Watering zone. BT-ARDC-B-236825-GO-DIR / Component 1:Strengthening Procurement of plastic poles TF / A4224 Post Direct Selection Direct 4,600.00 0.00 Canceled 2021-08-12 2021-08-17 2021-09-21 2022-03-20 Farmer and Producer Groups from Greener Way Bhutan. BT-ARDC-B-236827-GO-RFQ / Procurement of Greenhous Component 2: Enhancing Fa Request for Quota Single Stage - One E TF / A4224 Post Open - National 2,400.00 958.41 Completed 2021-08-10 2021-10-05 2021-12-23 2022-04-03 2022-01-02 e to be used in ARDC for con rmer Productivity tions nvelope struction of fully Automated Greenhouse. BT-ARDC-B-236842-GO-RFQ / Procurement of value additi on equipment for rice produc Component 3: Enhancing Ac Request for Quota Single Stage - One E t diversification to be demon TF / A4224 Post Open - National 3,000.00 0.00 Canceled 2022-04-26 2022-06-21 2022-12-18 cess to Markets tions nvelope strated at ARDC Bajo (2 nos of rice flakes machine, 25 ltrs rice cookers, pots, buckets a nd sacks). BT-ARDC-B-229482-GO-RFQ / Procurement of GI wire, cla mps, electrical items and oth Component 1:Strengthening Request for Quota Single Stage - One E TF / A4224 Post Open - National 4,500.00 0.00 Canceled 2022-05-09 2022-07-04 2022-12-31 er materials to demonstrate Farmer and Producer Groups tions nvelope beekeeping and mitigation of human wild life conflict to th e Famers Group. BT-ARDC-B-229484-GO-RFQ / Procurement of silpoline sh eet 300GSM, sprinklers @ 65 Component 2: Enhancing Fa Request for Quota Single Stage - One E TF / B6044 Post Open - National 6,000.00 0.00 Canceled 2022-04-26 2022-06-21 2022-12-18 0, single plug trays to demon rmer Productivity tions nvelope strate climate smart agricult ure technologies to the proje ct dzongkhags. BT-ARDC-B-308457-GO-RFQ / Procurement of SMART irrig ation controller set & Access ories for the demonstration o Component 2: Enhancing Fa Request for Quota Single Stage - One E f automation in the existing p TF / B6044 Post Limited 13,610.00 0.00 Completed 2022-12-05 2022-12-06 2023-01-30 2023-03-06 2023-04-30 2023-06-30 rmer Productivity tions nvelope oly houses (Sl. No. 2.1.1) and materials for smart irrigation system to be used to demons trate to enhance water-use e fficiency (Sl.No.2.1.2) BT-ARDC-B-308478-GO-DIR / Procurement of HDPE pipe, c ement, stone aggregates and Component 2: Enhancing Fa TF / B6044 Post Direct Selection Direct - National 5,725.00 0.00 Completed 2022-11-30 2022-12-12 2022-12-05 2022-12-12 2023-01-09 2022-12-23 2023-04-09 2023-02-11 sand for demonstration of gr rmer Productivity een house automation (Sl. N o. 2.1.1) and smart irrigation system (Sl. No. 2.1.2). Page 1 BT-ARDC-B-308505-GO-RFQ / Procurement of plant growt h chamber (double)for the ca pacity enhancement of NCR Component 2: Enhancing Fa Request for Quota Single Stage - One E TF / B6044 Post Limited 3,767.00 0.00 Completed 2022-12-05 2022-12-02 2023-01-30 2023-02-01 2023-04-30 2023-06-19 under ARDC-Bajo on Shoot ti rmer Productivity tions nvelope p grafting of citrus to enhanc e production, preservation, a nd maintenance of disease-fr ee citrus germplasm (Sl.No.2 .2.3) BT-ARDC-B-311893-GO-DIR / Procurement of plug trays for enhancement training of far Component 2: Enhancing Fa mers to cultivate black pepp TF / B6044 Post Direct Selection Direct - National 756.00 0.00 Terminated 2022-10-28 2023-01-24 2022-11-02 2023-01-24 2022-11-27 2023-02-11 2022-12-27 rmer Productivity er and to enhance income ge neration capacity of farmers contributing to food security attainment (Sl. No. 2.2.5) BT-ARDC-B-363099-GO-RFQ / Procurement of refrigerator for the capacity enhancemen t of NCR under ARDC-Bajo on Component 2: Enhancing Fa Request for Quota Single Stage - One E TF / B6044 Post Limited 500.00 0.00 Completed 2023-06-15 2023-06-03 2023-08-01 2023-06-23 2023-08-31 2023-06-26 Shoot tip grafting of citrus to rmer Productivity tions nvelope enhance production, preserv ation, and maintenance of di sease-free citrus germplasm (Sl.No.2.2.3) BT-ARDC-B-372983-GO-DIR / Procurement of plug trays for enhancement training of far Component 2: Enhancing Fa mers to cultivate black pepp TF / B6044 Post Direct Selection Direct - National 756.00 0.00 Completed 2023-07-25 2023-05-14 2023-07-30 2023-05-15 2023-08-17 2023-05-16 2023-09-16 2023-06-20 rmer Productivity er and to enhance income ge neration capacity of farmers contributing to food security attainment (Sl. No. 2.2.5) BT-ARDC-B-379153-GO-DIR / Procurement of cement, sand , aggregate, MS rod to establ ish & demonstrate raised bed Component 2: Enhancing Fa nursery (2.2.2), Planters & nu TF / B6044 Post Direct Selection Direct - National 11,800.00 0.00 Completed 2023-12-31 2023-11-20 2024-01-05 2023-11-22 2024-01-30 2024-03-13 2024-03-15 2024-04-15 rmer Productivity trients- demonstration of Hyd roponics at ARDSC Menchuna (2.2.3),Copper sulphate, Bok ashi & Biochar - Integrated M anagement of Citrus (2.2.1) BT-ARDC-B-379154-GO-RFQ / Procurement of bricks, plast ic sheet- establish & demons trate raised bed nursery (2.2. Component 2: Enhancing Fa Request for Quota Single Stage - One E 2), greenhouse -demonstrati TF / B6044 Post Open - National 27,400.00 0.00 Completed 2024-01-05 2024-02-24 2023-12-25 2024-04-24 2024-02-15 rmer Productivity tions nvelope on of Hydroponics (2.2.3), Ma terials for Integrated Manage ment of Citrus (2.2.1), Plastic sheet, secateurs- black pepp er demonstration (2.2.5) BT-ARDC-B-379162-GO-DIR / Procurement of black pepper seedling to promote cultivati Component 2: Enhancing Fa TF / B6044 Post Direct Selection Direct - National 6,000.00 0.00 Completed 2023-12-31 2023-09-20 2024-01-05 2023-09-24 2024-01-30 2023-09-30 2024-03-15 2024-06-14 on of black pepper as an inte rmer Productivity rcrop with arecanut to enha nce income generation (2.2.5 ) BT-ARDC-B-453297-GO-RFQ / Procurement for furnishing t Component 2: Enhancing Fa Request for Quota Single Stage - One E Pending Impl he Famer's Hostel (Beds, Cup TF / B6044 Post Open - National 12,200.00 0.00 2024-10-20 2024-11-25 2025-01-09 rmer Productivity tions nvelope ementation board, Chairs and tables, win dow and door curtains, sofa s et, mattress, quilts) NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2