THE WORLD BANK IBRD • IDA I WORLDBANKOROUP ROBERT J. SAUM Regional Country Director Eastern Europe Europe and Central Asia H.E. Sergii Marchenko Minister of Finance Ministry of Finance of Ukraine 12/2 Hrushevskoho Kyiv 01008 Ukraine Re: IDA Credit 7626-UA (Lifting Education Access and Resilience in Times of Need In Ukraine Program) Additional Instructions: Disbursement and Financial Information Letter Excellency: I refer to the Financing Agreement between Ukraine ("Recipient") and the International Development Association ("Association") for the above-referenced Program. The General Conditions, as defined in the Financing Agreement, provide that the Recipient may from time-to-time request withdrawals of Credit Financing1 amounts from the Credit Account 1 in accordance with the Disbursement and Financial Information Letter ("DFIL"), and such additional instructions as the Association may specify from time to time by notice to the Recipient. The General Conditions also provide that the Disbursement and Financial Information Letter may set out Program specific financial reporting requirements. This letter constitutes such Disbursement and Financial Information Letter and may be revised from time to time. I. Disbursement Arrangements, Withdrawal of Credit Funds, and Reporting of Uses of Credit Funds (i) Disbursement Arrangements The table in Schedule 1 sets out the disbursement methods which may be used by the Recipient, information on registration of authorized signatories, processing of Withdrawal Applications (including the processing of advances), instructions on supporting documentation, and reporting of advances. (ii) Withdrawal Applications (Electronic Delivery) 2 The Recipient shall deliver Withdrawal Applications (with supporting documents, "Applications") electronically through the Association's web-based portal "Client Connection" at https://clientconnection.worldbank.org. This option will be effective after the officials designated in writing by the Recipient, who are authorized to sign and deliver Applications, have registered as users of "Client Connection." The designated officials shall deliver Applications electronically by completing Form 2380, which is accessible through "Client Connection." By signing the Authorized Signatory Letter, which can be delivered manually or electronically, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by these means. The Recipient may exercise the option of preparing and delivering 1 "Financing Account" means: (a) the Credit Account if the Financing Agreement provides for a Credit only; (b) the Grant Account if the Financing Agreement provides for a Grant only; or (c) the Credit Account in respect of the Credit and the Grant Account in respect of the Grant if the Financing Agreement provides for a Credit and a Grant. 2 Section 2.01 (b) of the General Conditions 2 Applications in paper form on exceptional cases (including those where the Recipient encounters legal limitations) and which were previously agreed with the Association. By designating officials to use SIDC and deliver the Applications electronically, the Recipient confirms through the Authorized Signatory Letter its agreement to (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with the Use of Electronic Means to Process Applications and Supporting Documentation, available in the Association's public website at https://www.worldbank.org and "Client Connection" at https://clientconnection.worldbank.org: and (b) to cause such officials to abide by those terms and conditions. (iii) Disbursement Linked Results (DLRs) The Recipient shall deliver applications of amounts of the Credit allocated to individual Disbursement Linked Results ("DLRs") may, pursuant to the provisions of Section IV.A.2 of Schedule 2 of the Financing Agreement, be submitted to the Association at any time after the Association has notified the Recipient in writing that it has accepted evidence of achievement of the specific DLRs. (iv) Withdrawal Amount for the Program The Application may be for an amount not to exceed the amount of the Credit confirmed by the Association for the specific DLRs in respect of which the withdrawal is requested, as specified in the Association's notice to the Recipient. II. Financial Reports and Audits' • Financial Reports The Recipient shall prepare and furnish to the Association not later than forty-five (45) days after the end of fiscal year interim unaudited financial reports ("IFRs") for the Program covering the fiscal year. • Audits Each audit of the Financial Statements shall cover the period of one (1) fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period shall be furnished to the Association by the Recipient, not later than nine (9) months after the end of such period. III. Other Important Information For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Association's public website at hl1p ://www.worldbank.org and "Client Connection" at https://clientconnection. worldbank.org the Association recommends that you register as a user of "Client Connection." From this website, you will be able to prepare and deliver Authorized Signatory Letters and Withdrawal Applications, monitor the near real-time status of the Financing and retrieve related policy, financial, and procurement information. 1 Section 5.09 of the General Conditions 3 For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the Association by email at askloans@worldbank.org using the above reference. Yours sincerely, m Regional Count Director Eastern Europe Europe and Central Asia Region Attachments 1. Form of Authorized Signatory Letter 2. Sample Form for Advances With copies: Ministry of Finance of Ukraine 12/2 Hrushevskoho Kyiv, Ukraine infomf@minfin.gov. ua Ministry of Education and Science of Ukraine 10, Beresteiskyi A venue Kyiv, Ukraine mon@mon.gov.ua 4 Schedule 1: Disbursement Provisions -- A.. Basic Jnformation Country Ukraine Section IV.B.4 of Schedule 2 to Recipient Ministry of Finance Closing Date the Financing Agreement. IDA Credit 7626-UA No. Name of the Lifting Education Access and Disbursement Six (6) months after the closing Program Resilience in Times ofNeed In Ukraine Deadline Date date. Program B. Disbursement Methods and Saooorting Documentation Disbursement Methods Methods Supporting Documentation Reimbursement (DLI payment Yes Confirmation issued by the World Bank for achieved results) C. Authorized Signatures Thefor.m f,0r Authorized Signarmrie.s Letter is pravided' in ,4ltaclunenJ I ofthis feller. WithdEaw,1d ond Doeu.menllJJion 1-toolloa.iens The form for Authorized Signatory Letter is provided in Attachment 1 of this letter. The ASL and all Withdrawal Aoolications with their suooorting documentation will be submitted electronically via the Bank's "Client Connection" system. 5 Attachment 1 - Form of Authorized Signatory Letter [Letterhead] Ministry of Finance [Street address] [City] [Country] [DATE] International Development Association 1818 H Street, N.W. Washington, D.C. 20433 United States of America 1 Attention: [Country Director] Dear [Country Director] : Re: IDA [Credit] [Grant]2 No. _ _ _- _ (name of Program/Operation) I refer to the [Credit] [Grant] Agreement ("Agreement") between the International Development Association ("Association")[, acting as implementing of the ]3 and [name of recipient] ("Recipient"), providing the above [Credit] [Grant]. For the purposes of Section 2.03 of the General Conditions as defined in the Agreement, any 4 [one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign Withdrawal Applications ("Application") [and applications for a special commitment] under this [Credit] [Grant]. For the purpose of delivering Applications to the Association, including by electronic means, 5 [each]of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 6 [individually] 7[jointly ], to deliver Applications and evidence in support thereof on the terms and conditions specified by the Association. 1 Instruction to Association staff: please forward this letter to the Country Lawyer for further processing (Recipient: please do not delete this note). 2 Instruction to the Recipient: use "Credit" or "Grant" as applicable. Please delete this footnote in the final letter that is sent to the Association. 3Instruction to the Recipient: add text in line with the Grant Agreement if applicable, ifnot applicable delete it. Please delete this footnote in the final letter that is sent to the Associations 4 Instruction to the Recipient: stipulate if more than one person needs to sign Applications, how many or which positions, and if any thresholds apply. Please delete this footnote in the final letter that is sent to the Association. 5 Instruction to the Recipient: stipulate if more than one person needs to jointly sign Applications, ifso, please indicate the actual number. Please delete this footnote in the final letter that is sent to the Association. 6 Instruction to the Recipient: use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete it. Please delete this footnote in the final letter that is sent to the Association. 7 Instruction to the Recipient: use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete it. Please delete this footnote in the final letter that is sent to the Association. 6 This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by electronic means. In full recognition that the Association shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of SIDC"), the Recipient represents and warrants to the Association that it will cause such persons to abide by those terms and conditions. This Authorization replaces and supersedes any Authorization currently in the Association records with respect to this Agreement. Signatory Details Name Position Email ID [Signatory Name] fTitlel [Email] Specimen Signatures Signatory Name Signature 1 Signature 2 Signature 3 [User Name] [User Name] Yours truly, /signed / [Position] 1 1 Instruction to Bank staff: please forward this letter to the Country Lawyer for further processing (Recipient: please do not delete this note).