PROCUREMENT PLAN Project information Name of the Country: Independent State of Samoa Name of the Project: Digitally Connected and Resilient Samoa Project Project ID: P180807 Project Implementation agencies: 1. Ministry of Communications & Information Technology (MCIT) 2. Office of the Regulator (OoTR) Note: OoTR procurement activities will be implemented under MCIT procurement plan as the ministry. Date of the Procurement Plan: Aug 16, 2024 Period covered by this Procurement Plan: Project period 2025 to 2029. (FTTH and other activities will be added later after feasibility studies) Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (September 2023) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Public Finance Management Act 2001 (Part XII Procurement and Contracts), Treasury Instructions 2013 (and as amended 2016, 2019 & 2020) and Procurement Operating Manual 2020 such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. The Government of Samoa e-Tendering Portal for publication and submission of electronic bids for the World bank financed Projects has been approved for use, subject to the conditions that need to be met when using the system, as detailed in the approval letter dated May 20, 2021. When national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulation Consulting Firms S Acti Activity Description Revie Categ Selec Market Estimated Estimated Implem N vity w ory tion Approac Amount Starting enting Ref. Type Meth h (USD Date Agency No. ods Million) 1 Open OOTR Regulatory Gap Analysis, Telecom Cost Internation Jan 2025 (AP), DSP/CS/01 Model for tariff Post CS CQS al 0.20 OoTR 2 MCIT Review the existing ICT sector legislation and develop a new ICT Open legislation including data governance Consultin Internation DSP/CS/02 and privacy and services of retainer Prior g Service QCBS al 1.2 Feb 2025 (AP) 3 Development of CIP capacities, Revise MCIT Samoa National Cyber Security Strategy & applicability ICT sector policies and implementation of the information Open security policy, implementation of IT Consultin Internation DSP/CS/03 security policy Post g Service QCBS al 0.65 Mar 2026 4 Enhancement national government Post Consultin CQS Open MCIT portal to support e-services g Service Internation 0.340 DSP/CS/4 al Feb 2026 5 Open OOTR Consultin Internation April 2025, DSP/CS/5 Assess Regulatory Instruments Post g Service CQS al 0.3 OoTR (AP) 6 Technical Assistance firm for Open MCIT Transactional legal and regulatory Consultin Internation DSP/CS/6 support for PPP Prior g Service QCBS al 0.8 Jun 2025 7 Assessment of Government needs for Open MCIT Data Center and use of Government Consultin Internation DSP/CS/7 Cloud Post g Service CQS al 0.20 May 2025 8 Development of a Monitoring and May 2026, OOTR Open DSP/CS/8 Evaluation system for the ICT sector Post CS CQS 0.10 OoTR Internation al Goods and Non-Consulting Services S Activity Activity Description Revi Cat Select Market Estimate Estimated Imple N Ref. No. ew eg ion Approa Starting Date mentin Type ory Metho ch d g ds Amount Agency (USD Million) 1 Purchases of PCs, networking MCIT and ICT equipment for use at selected Fono Faavae, schools Open- DSP/GO/01 and medical facilities Post Goods RFQ National 0.40 November 2025 2 Dec 2024 (AP) MCIT Software and Application Justification: to Licensing ( SNBH network Non be consistent monitoring tools, office365 consulting with existing DSP/GO/02 subscriptions) Post services Limited Direct 0.40 software 3 Non MCIT Software Development Tools consulting Open DSP/GO/03 and Trainings Post services RFQ International 0.40 July 2025 4 2AP Radio Equipment (supply , MCIT installation, and Open DSP/GO/04 commissioning) Post Goods RFQ International 0.20 Jan 2025 (AP) 5 Supply of Containerized Data Open MCIT DSP/GO/05 Center Prior Goods RFQ International 0.95 Feb 2026 6 Government Network (GWAN, Open MCIT DSP/GO/06 LANs and IXP) Prior Goods RFB International 1.50 Mar 2026 7 Open OOTR DSP/GO/07 Equipment for OOTR Monitoring Post Goods RFQ International 0.2 April 2025 Works S Activity Ref. Activity Revie Categor Selecti Market Estimate Estimated Implementing N No. Description w y on Approac d Amount Starting Date agency Type Metho h (USD ds Millio n) 1 Preparatory works Open Sept MCIT DSP/WO/01 for Data Center Post Works RFQ National 0.40 2025 2 Refurbishment of an February 2026 MCIT Innovation and Open- DSP/WO/02 Training Lab Post Works RFQ National 0.20 Individual consultants S Activit Activity Description Revie Categ Selecti Market Approach Estimate Estimated Implementi N y Ref. w Type ory on d Starting Date ng Agency No. Metho Amount ds (USD Million) 1 DSP/ICS/01 Sector Coordinator Post CS ICS Open national 0.18 Dec 2024 MCIT (AP) 2 DSP/ICS/02 ICT Expert Post CS ICS Open National 0.10 May 2025 MCIT (AP) 3 Construction Jan 2026 MCIT DSP/ICS/03 Supervisor Post CS ICS Open National 0.30 4 DSP/ICS/04 Procurement officer Post CS ICS Open National 0.15 Dec 2024 MCIT (AP) 5 DSP/ICS/05 FM Officer Post CS ICS Open National 0.15 Jan 2025 MCIT (AP) 6 DSP/ICS/06 M&E officer Post CS ICS Open National 0.15 Jan 2025 MCIT 7 Environmental and Jan 2025 (AP) MCIT Social Safeguard DSP/ICS/07 officer Post CS ICS Open National 0.15 PROCUREMENT Samoa : Digitally Connected and Resilient Samoa Project PLAN General Information Country: Samoa 2024-09-09 Bank’s Approval Date of the Original Procurement Plan: 2024-09-09 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P180807 GPN Date: Project Name: Digitally Connected and Resilient Samoa Project Loan / Credit No: / Ministry of Communications and Information Technology Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Request for Quota DSP/WO/01 / Preparatory wo Request for Quota Single Stage - One E Pending Imp 2026-05-1 / Post Open - National tions (Non Bank-S 400,000.00 0.00 2025-09-12 2025-11-19 rks for Data Center tions nvelope lementation 8 PD) Request for Quota DSP/WO/02 / Refurbishment Request for Quota Single Stage - One E Pending Imp 2026-10-3 / Post Open - National tions (Non Bank-S 200,000.00 0.00 2026-02-25 2026-05-04 of an Innovation and Training tions nvelope lementation 1 PD) Lab GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual DSP/GO/01 / Purchases of PC s, networking and ICT equip Request for Quota Single Stage - One E Pending Impl / Post Open - National 400,000.00 0.00 2025-11-06 2026-01-06 2026-07-05 ment for use at selected Fon tions nvelope ementation o Faavae, schools and medic al facilities DSP/GO/04 / Government Ne Open - Internationa Single Stage - Two E Pending Impl / Prior Request for Bids 1,500,000.00 0.00 2026-03-07 2026-03-12 2026-04-23 2026-07-06 2026-08-10 2027-08-10 twork (GWAN, LANs and IXP) l nvelope ementation DSP/GO/05 / Equipment for Request for Quota Open - Internationa Single Stage - One E Pending Impl / Post 200,000.00 0.00 2025-04-25 2025-07-12 2026-01-08 OoTR Monitoring tions l nvelope ementation NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual DSP/NCS/01 / Software and Application Licensing ( SNBH Direct - Internation Pending Impl / Post Direct Selection 400,000.00 0.00 2024-12-01 2024-12-06 2025-01-23 2026-01-23 network monitoring tools, offi al ementation ce365 subscriptions) DSP/NCS/02 / Software Deve Request for Quota Open - Internationa Single Stage - One E Pending Impl / Post 400,000.00 0.00 2025-07-06 2025-09-24 2026-03-23 lopment Tools and Trainings tions l nvelope ementation CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual DSP/CS/01 / Regulatory Gap Consultant Qualifi Open - Internationa Pending Impleme / Post 200,000.00 0.00 2025-01-01 2025-01-31 2025-03-23 2025-04-22 2025-05-20 2025-11-16 Analysis, Telecom Cost Model cation Selection l ntation for tariff DSP/CS/02 / Review the exist ing ICT sector legislation and Quality And Cost- Open - Internationa Pending Impleme develop a new ICT legislation / Prior 1,200,000.00 0.00 2025-02-01 2025-03-03 2025-04-16 2025-05-16 2025-06-15 2025-07-20 2025-08-17 2026-08-17 Based Selection l ntation including data governance a nd privacy and services of re tainer DSP/CS/03 / Development of CIP capacities, Revise Samoa National Cyber Security Strat Quality And Cost- Open - Internationa Pending Impleme egy & applicability ICT sector / Prior 650,000.00 0.00 2026-01-01 2026-01-31 2026-03-16 2026-03-23 2026-04-22 2026-05-29 2026-06-26 2027-06-26 Based Selection l ntation policies and implementation of the information security p olicy, implementation of IT se curity policy DSP/CS/5 / Assess Regulator Consultant Qualifi Open - Internationa Pending Impleme / Post 300,000.00 0.00 2025-04-01 2025-04-22 2025-06-05 2025-07-05 2025-08-02 2026-01-29 y Instruments cation Selection l ntation DSP/CS/6 / Technical Assista Quality And Cost- Open - Internationa Pending Impleme nce firm for Transactional leg / Prior 800,000.00 0.00 2025-06-01 2025-07-01 2025-08-15 2025-08-17 2025-09-16 2025-10-18 2025-11-15 2026-11-15 Based Selection l ntation al and regulatory support for PPP DSP/CS/7 / Assessment of G Consultant Qualifi Open - Internationa Pending Impleme overnment needs for Data Ce / Post 200,000.00 0.00 2025-05-01 2025-05-22 2025-07-21 2025-08-20 2025-09-17 2026-03-16 cation Selection l ntation nter and use of Government Cloud DSP/CS/8 / Development of Consultant Qualifi Open - Internationa Pending Impleme a Monitoring and Evaluation / Post 100,000.00 0.00 2026-05-01 2026-05-22 2026-07-21 2026-08-10 2026-09-07 2027-03-06 cation Selection l ntation system for the ICT sector DSP/CS/4 / Enhancement nat Consultant Qualifi Open - Internationa Pending Impleme ional government portal to s / Post 340,000.00 0.00 2026-02-10 2026-03-03 2026-04-16 2026-05-16 2026-06-13 2026-12-10 cation Selection l ntation upport e-services INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 DSP/ICS/01 / Sector Coordin Individual Consult Pending Impleme / Post Open - National 180,000.00 0.00 2024-12-01 2025-02-04 2025-02-25 2025-04-01 2028-03-31 ator ant Selection ntation Individual Consult Pending Impleme DSP/ICS/02 / ICT Expert / Post Open - National 100,000.00 0.00 2025-05-01 2025-07-05 2025-07-26 2025-08-30 2028-08-29 ant Selection ntation DSP/ICS/03 / Construction Su Individual Consult Pending Impleme / Prior Open - National 300,000.00 0.00 2026-01-01 2026-03-07 2026-03-28 2026-05-02 2029-05-01 pervisor ant Selection ntation DSP/ICS/04 / Procurement of Individual Consult Pending Impleme / Post Open - National 150,000.00 0.00 2024-12-09 2025-02-12 2025-03-05 2025-04-09 2028-04-08 ficer ant Selection ntation Individual Consult Pending Impleme DSP/ICS/05 / FM Officer / Post Open - National 150,000.00 0.00 2025-01-25 2025-03-31 2025-04-21 2025-05-26 2028-05-25 ant Selection ntation Individual Consult Pending Impleme DSP/ICS/06 / M&E officer / Post Open - National 150,000.00 0.00 2025-01-10 2025-03-16 2025-04-06 2025-05-11 2028-05-10 ant Selection ntation DSP/ICS/07 / Environmental Individual Consult Pending Impleme / Post Open - National 150,000.00 0.00 2025-01-04 2025-03-10 2025-03-31 2025-05-05 2028-05-04 and Social Safeguard officer ant Selection ntation Page 2