PROCUREMENT PLAN (Textual Part) Project information: Vietnam – Improved Delivery of Legal Aid for the Poor and Vulnerable Project – TF0B7834 Project Implementation agency: Ministry of Justice Date of the Procurement Plan: 19th May 2023 Period covered by this Procurement Plan: May 2023 to December 2023 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Law No. 43/2013/QH13 on Bidding, adopted by the National Assembly on 26 November 2015, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not applicable; Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not applicable; Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works): Not applicable Other Relevant Procurement Information. Not applicable MINISTRY OF JUSTICE SOCIALIST REPUBLIC OF VIETNAM Independence - Freedom - Happiness Hanoi, May 19, 2023 PROCUREMENT PLAN 2023 IMRPOVED DELIVERY OF LEGAL AID FOR THE POOR AND VULNERABLE PROJECT (Issued with Decision No. 750/QD-BTP dated May 19, 2023 by the Minister of Justice)1 CATEGORY OF OUTPUTS, INDICATORS, AND EXPENDITURE IMPLEMATATI BENEFICIARY METHOD equivalent) EXECUTING REVIEW BY Estimated Estimated TARGETS OF THE YEAR ON TIME (in USD) Amount Amount (in VND BANK UNIT UNIT SELECTI REMEN PROCU ON No Description T 1 2 3 4 5 6 7 8 9 10 Package 1: 01 international CONS Post ICs Internati May, PMU Departmen 19.60 462.795.20 consultant to execute Activity onal June t of Legal 0 0 1.1.2.1. Developing materials individu Aid on barrier determination against al accessibility to legal aid consulta services, Activity 1.2.1.1. nt Developing training materials on legal aid for key community officials (e.g. village patriarches, village leaders, clan leaders, prestigious persons), and Activity 2.2.1.1. Developing 1 Exchange rate 1 USD = 23.612 Vietnamese dong according to foreign currency accounting rate as of May 2023 training materials to strengthen of the State Bank of Vietnam essential skills for legal aid practitioners Package 2 (Activity 1.1.2.2): National 01 national consultant to individu Departmen May, 184.881.96 develop materials on barrier CONS Post ICs al PMU t of Legal 7.830 June 0 determination against consulta Aid accessibility to legal aid services nt Package 3 (Activity 1.2.1.2): National Developing training materials on individu Departmen legal aid for key community 10.80 255.009.60 CONS Post ICs al June PMU t of Legal officials (e.g. village patriarches, 0 0 consulta Aid village leaders, clan leaders, nt prestigious persons) National Package 4 (Activity 2.2.2.2): individu Departmen Developing training materials to 10.80 255.009.60 CONS Post ICs al June PMU t of Legal strengthen essential skills for 0 0 consulta Aid legal aid practitioners nt Package 5 (Activity 1.1.2.3): National 01 translator fluent in spoken individu Departmen and written ethnic languages May, CONS Post ICs al PMU t of Legal 1.670 39.432.040 assisting with barrier June consulta Aid determination against nt accessibility to legal aid services Package 6 (Activity 1.3.1.1): CONS Post CQS National July PMU Departmen 18.00 425.016.00 Designing communication consultin t of Legal 0 0 campaigns on legal aid for g firm Aid, Legal beneficiaries, especially Aid Center vulnerable groups such as of Dien children, women, people with Bien and disabilities, ethnic minorities, Yen Bai including those affected by Covid-19 identified by Department of Legal Aid, (Activity 1.3.1.2): Designing communication campaigns on legal aid for beneficiaries, especially vulnerable groups such as children, women, people with disabilities, ethnic minorities, including those affected by Covid-19 identified by Legal Aid Center Dien Bien, (Activity 1.3.1.3): Designing communication campaigns on legal aid for beneficiaries, especially vulnerable groups such as children, women, people with disabilities, ethnic minorities, including those affected by Covid-19 identified by Legal Aid Center Yen Bai Package 7 (Activity 1.3.2.1): Designing communication materials (in multiple formats, National Departmen e.g. leaflets, brochures, videos, service Augu 19.00 448.628.00 NCS Post RFQ PMU t of Legal infographics, and in ethnic provider st 0 0 Aid minority languages) for training s and dissemination in ethnic languages Package 8 (Activity 1.4.1.2): National Departmen Augu 20.00 472.240.00 Development of mobile CONS Post CQS consultin PMU t of Legal st 0 0 application for legal aid services g firm Aid Package 9.1 - Lot 1 (Activity Legal Aid 2.6.1.1): Initial procurement of GOO June, 11.50 271.538.00 Post RFQ PMU Center office equipment for Legal Aid DS July 0 0 Dien Bien Center Dien Bien Package 09.2 - Lot 2 (Activity 1.6.1.2): Initial Center of GOO National June, 11.50 271.538.00 procurement of office Post RFQ PMU Legal Aid DS suppliers July 0 0 equipment for Legal Aid Center Yen Bai Yen Bai Package 09.3 - Lot 3 (Activity 4.1.6.1): Initial GOO June, 118.060.00 Post RFQ PMU PMU 5.000 procurement of office DS July 0 equipment for the PMU in 2023 Package 10 (Activity Internati 3.2.1.1): 01 international onal Departmen consultant to develop guidelines individu t of 165.284.00 CONS Post ICs June PMU 7.000 for the assessment and al Internation 0 evaluation criteria of legal aid consulta al Law services nt Package 11 (Activity CONS Post ICs National June PMU Departmen 4.100 96.809.200 3.2.1.2): 01 national consultant individu t of to develop guidelines for the al Internation assessment and evaluation consulta al Law criteria of legal aid services nt (with expertise in international experiences and practices, international treaties) Package 12 (Activity 3.2.1.3): 01 national consultant National to develop guidelines for the individu Departmen June, assessment and evaluation CONS Post ICs al PMU t of Legal 4.000 94.448.000 July criteria of legal aid services consulta Aid (with expertise in Vietnamese nt regulations) Package 13 (Activity 4.1.2.1) National National Consultant to assist individu May, 28.80 680.025.60 PMU in performing tasks related CONS Post ICs al PMU PMU June 0 0 to procurement, bidding, consulta contract management nt Package 14 (Activity 4.1.2.2) National National Consultant to support individu project coordination, and May, 19.20 453.350.40 CONS Post ICs al PMU PMU environmental and social- June 0 0 consulta related tasks during project nt implementation Package 15 (Activity 4.1.3): National Auditing company to audit May, 48.00 1.133.376.0 CONS Post CQS consultin PMU PMU expenses in the implementation June 0 00 g firm years Package 16 Company hired to CONS Post CQS National May, PMU PMU, 23.50 554.882.00 perform Activity 4.2.1. Site consultin June Departmen 0 0 surveying at the initial phase of g firm t of Legal project implementation; Aid Activity 4.2.2. Conducting mid- term evaluation, independently supervising the project, and Activity 4.2.3. Preparing implementation completion report Package 17 Company hired to perform Activity 4.3.1. Developing project website; Activity 4.3.2. Developing National communication products and May, 67.60 1.596.171.2 NCS Post RFQ service PMU PMU materials for the project; June 0 00 provider Activity 4.3.3. Developing media publication, printing, and Activity 4.3.4. Creating project visual identity 337.9 7.978.494. TOTAL AMOUNT IN 2023 00 800 PROCUREMENT Viet Nam : Vietnam: Improved Delivery of Legal Aid for the Poor And Vulnerable PLAN General Information Country: Viet Nam 2023-07-12 Bank’s Approval Date of the Original Procurement Plan: 2024-08-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P171660 GPN Date: Project Name: Vietnam: Improved Delivery of Legal Aid for the Poor And Vulnerable Loan / Credit No: TF / B7834 Ministry of Justice Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 2023_RFQ_009 / Purchase of Project management and ad office equipment for Legal Ai ministration, monitoring and Request for Quota Single Stage - One E d Centers comprising 3 Lots i TF / B7834 Post Open - National 28,000.00 0.00 Signed 2024-02-24 2024-03-26 2024-05-20 2024-04-25 evaluation, and knowledge tions nvelope n Dien Bien (Lot-1), Yen Bai ( Dissemination Lot-2), and PMU at MOJ (Lot-3 ) NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 2024-RFQ-07 / Package 7 (A ctivity 1.3.2.1): Designing co Project management and ad mmunication materials (in m ministration, monitoring and Request for Quota Single Stage - One E Pending Impl ultiple formats, e.g. leaflets, TF / B7834 Post Open - National 19,000.00 0.00 2024-07-29 2024-09-12 2024-12-11 evaluation, and knowledge tions nvelope ementation brochures, videos, infographi Dissemination cs, and in ethnic minority lan guages) for training and diss emination in ethnic language s. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 2023_ CONS CQS_015 / Proj Project management and ad Consultant Qualifi Under Implement ect Audit (include sub-project TF / B7834 ministration, monitoring and Post Open - National 48,000.00 0.00 2023-08-16 2023-08-16 2023-09-15 2023-09-26 2024-04-22 2023-10-03 2024-06-06 2023-10-11 2026-07-31 cation Selection ation s) evaluation, and knowledge Dissemination 2023_CQS_016 / Conduct ba seline survey at the initial ph Project management and ad ase of project implementatio ministration, monitoring and Consultant Qualifi Under Implement n and Conduct mid-term eval TF / B7834 Post Open - National 23,500.00 0.00 2023-10-18 2024-05-14 2023-11-08 2023-11-21 2024-07-16 2023-11-24 2024-08-09 2023-11-30 2026-08-31 evaluation, and knowledge cation Selection ation uation, independently superv Dissemination ise the project, and Prepare i mplementation completion r eport 2024-CQS-06 / Package 06: Designing communication ca mpaigns on legal aid for peo Improved access to and use Consultant Qualifi Pending Impleme TF / B7834 Post Open - National 18,000.00 0.00 2024-07-22 2024-08-12 2024-09-25 2024-10-09 2024-10-29 2025-01-27 ple, especially vulnerable gro of legal aid services cation Selection ntation ups such as children, women, people with disabilities, ethni c minorities PACKAGE CQS–29 / Package CQS–29: Activity 4.1.4.1. Rec Improved access to and use Consultant Qualifi Pending Impleme ruitment of a consulting com TF / B7834 Post Open - National 22,000.00 0.00 2024-09-06 2024-09-27 2024-10-13 2024-10-28 2024-11-18 2026-07-31 of legal aid services cation Selection ntation pany to supervise and perfor m financial supervision of su b-grants INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 2023_ICS_013 / Recruit 01 In Project management and ad dividual Consultant to perfor ministration, monitoring and Individual Consult TF / B7834 Post Open - National 28,800.00 0.00 Signed 2023-07-11 2023-07-11 2023-08-20 2023-07-25 2023-08-24 2023-10-04 2023-08-30 2023-10-30 2026-07-31 m tasks related to procurem evaluation, and knowledge ant Selection ent, bidding, contract manag Dissemination ement (Act 4.1.2.1) 2023_ICS_014 / Recruit 01 In Project management and ad dividual Consultant to suppor ministration, monitoring and Individual Consult t project coordination, and en TF / B7834 Post Open - National 19,200.00 0.00 Signed 2023-07-11 2023-07-24 2023-08-20 2023-09-22 2023-08-24 2023-11-01 2023-08-30 2023-10-31 2026-07-31 evaluation, and knowledge ant Selection vironmental and social-relate Dissemination d tasks during project imple mentation (Activity 4.1.2.2) 2023_ICS_02 / National cons ultant to develop materials o Improved access to and use Individual Consult TF / B7834 Post Open - National 7,830.00 0.00 Signed 2023-09-07 2023-09-06 2023-10-04 2023-10-18 2023-10-14 2023-10-09 2023-10-24 2024-01-01 2024-01-31 n barrier determination again of legal aid services ant Selection st accessibility to legal aid se rvices 2023_ICS_03 / Developing tr aining materials on legal aid Improved access to and use Individual Consult for key community officials ( TF / B7834 Post Open - National 10,800.00 0.00 Signed 2023-09-07 2023-09-12 2023-10-04 2023-10-04 2023-10-14 2023-10-06 2023-10-24 2024-01-02 2024-01-31 of legal aid services ant Selection e.g. village patriarchs, village leaders, clan leaders, prestigi ous persons) Page 1 2023_ICS_05 / Translator flu ent in spoken and written eth Improved access to and use Individual Consult nic languages assisting with TF / B7834 Post Open - National 1,670.00 0.00 Signed 2023-09-07 2023-09-06 2023-10-04 2023-10-09 2023-10-14 2023-10-09 2023-10-24 2024-01-16 2024-01-31 of legal aid services ant Selection barrier determination against accessibility to legal aid servi ces 2023_ICS_01 / Recruitment o f one international expert to perform Act 1.1.2.1. Identifyi ng barriers against people's Improved access to and use Individual Consult Open - Internationa TF / B7834 Post 19,600.00 0.00 Signed 2023-09-18 2023-09-15 2023-10-20 2023-10-26 2023-10-28 2022-10-16 2023-11-03 2023-11-01 2024-01-31 access to legal aid services; of legal aid services ant Selection l Act 1.2.1.1 & 2.2.1.1 Develo ping training materials on leg al aid for community officials and legal aid practitioners 2024-ICS-04 / Developing tra Improved access to and use Individual Consult ining materials to strengthen TF / B7834 Post Open - National 10,800.00 0.00 Signed 2024-01-31 2024-01-18 2024-04-04 2024-04-17 2024-04-14 2024-04-19 2024-05-03 2024-05-07 2024-08-01 of legal aid services ant Selection essential skills for legal aid p ractitioners 2024-ICS-12 / Develop guide lines for the assessment and Pilots for sustainable deliver Individual Consult evaluation criteria of legal ai TF / B7834 y and monitoring and evalua Post Open - National 4,000.00 0.00 Signed 2024-01-31 2024-01-15 2024-04-05 2024-04-16 2024-04-15 2024-04-22 2024-04-30 2024-05-06 2024-07-29 ant Selection d services (with expertise in tion of legal aid services Vietnamese regulations) 2023-ICS-11 / Package 11 (A ctivity 3.2.1.2): 01 national c onsultant to develop guidelin Improved access to and use Individual Consult es for the assessment and ev TF / B7834 Post Open - National 4,100.00 0.00 Signed 2024-02-29 2024-02-18 2024-04-24 2024-04-26 2024-05-15 2024-04-16 2024-06-19 2024-04-26 2024-06-28 of legal aid services ant Selection aluation criteria of legal aid s ervices (with expertise in inte rnational experiences and pr actices, international treaties ) 2023-ICS-10 / Package 10 (A ctivity 3.2.1.1): 01 internatio Improved access to and use Individual Consult Open - Internationa Under Implement nal consultant to develop gui TF / B7834 Post 7,000.00 0.00 2024-03-04 2024-02-26 2024-04-23 2024-06-17 2024-05-28 2024-08-26 of legal aid services ant Selection l ation delines for the assessment a nd evaluation criteria of legal aid services 2024-ICS-21 / Package ICS-2 1: Activity 2.3.1.1. Recruitme Pilots for sustainable deliver nt of 1 domestic expert to dr Individual Consult Under Implement TF / B7834 y and monitoring and evalua Post Open - National 5,400.00 0.00 2024-07-23 2024-08-26 2024-08-26 2024-09-16 2024-10-05 2024-12-04 aft training materials for rele ant Selection ation tion of legal aid services vant people on skills to com municate legal aid informatio n to people. 2024-ICS-22 / Package ICS-2 2: Recruitment of 1 domesti c expert to draft training mat erials on coordination and qu Improved access to and use Individual Consult Under Implement TF / B7834 Post Open - National 5,400.00 0.00 2024-07-25 2024-08-26 2024-09-02 2024-09-17 2024-10-11 2024-12-10 ick response mechanisms am of legal aid services ant Selection ation ong legal aid providers, proc edure-conducting agencies a nd relevant agencies in provi ding legal aid Page 2