PROCUREMENT PLAN (Textual Part) Project information: Volcanoes Community Resilience Project (P178161) Project Implementation agencies: Meteo, MOE, RDB, REMA & RWB Date of the Procurement Plan: April 9, 2024 Period covered by this Procurement Plan: April 9, 2024 to June 30, 2025. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Rwanda Public Procurement Law, “Law governing public procurement N°62/2018 of 25/08/2018”, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing is not applicable for those contracts identified in the Procurement Plan tables. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is not applicable for those contracts identified in the Procurement Plan tables. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: [is not applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable for those contracts identified in the Procurement Plan tables] Other Relevant Procurement Information. None PROCUREMENT Rwanda : Volcanoes Community Resilience Project PLAN General Information Country: Rwanda 2024-05-03 Bank’s Approval Date of the Original Procurement Plan: 2024-08-07 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P178161 GPN Date: Project Name: Volcanoes Community Resilience Project Loan / Credit No: IDA / 74190 Rwanda Environment Management Authority Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 000001/NC/ICB/2023/2024/R EMA / Acquisition of LiDAR da ta for the Volcanoes Commu Component 2: Landscape re Open - Internationa Single Stage - Two E Under Imple nity Resilience Project by con IDA / 74190 storation and catchment ma Post Request for Bids 1,250,000.00 0.00 2024-05-16 2023-05-23 2024-06-30 2024-09-08 2024-01-29 2024-11-21 2025-09-01 2025-09-01 l nvelope mentation ducting an integrated aerial s nagement urvey for acquisition of LiDAR topographic data and visible/ near infrared images CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 000012/C/ICB/2022/2023/RE Component 2: Landscape re MA / Consultancy Services to Quality And Cost- Open - Internationa IDA / 74190 storation and catchment ma Post 250,000.00 0.00 Signed 2023-06-29 2023-06-28 2023-07-20 2023-09-02 2023-09-14 2023-09-30 2023-07-30 2023-10-30 2023-10-20 2023-12-04 2023-11-06 2024-01-08 2025-01-07 prepare a Livelihood Improve Based Selection l nagement ment/Restoration Plan (LIP) for VCRP landscape. 000011/C/ICB/2022/2023/RE MA / Consultancy service to i Component 2: Landscape re Quality And Cost- Open - Internationa Under Implement dentify potential sites and co IDA / 74190 storation and catchment ma Post 318,000.00 0.00 2023-06-29 2023-06-28 2023-07-20 2023-09-02 2023-09-14 2023-09-30 2023-10-16 2023-10-30 2023-10-20 2023-12-04 2023-11-06 2024-01-08 2025-01-07 Based Selection l ation nduct detailed study on ecolo nagement gical restoration for the whol e VCRP project area INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 000005/C/NCB/2023/2024/R Component 2: Landscape re EMA / Call for individual local Individual Consult IDA / 74190 storation and catchment ma Post Open - National 50,000.00 0.00 Signed 2023-10-23 2023-06-28 2023-12-11 2023-12-05 2024-01-01 2023-12-20 2024-02-05 2024-08-03 consultant to supervise LiDA ant Selection nagement R survey for quality check of data to be generated 000012/C/NCB/2023/2024/R EMA / Technical Assistance t Component 2: Landscape re Individual Consult o support the in development IDA / 74190 storation and catchment ma Post Open - National 50,000.00 0.00 Canceled 2024-01-24 2024-03-27 2024-04-17 2024-05-22 2025-06-21 ant Selection of ecological and biodiversity nagement restoration study under VCRP RW-REMA-422713-CS-INDV / Individual consultancy to support the PIU Component 2: Landscape re team in development Individual Consult Pending Impleme IDA / 74190 storation and catchment ma Post Open - National 20,000.00 0.00 2024-04-17 2024-06-05 2024-06-26 2024-07-31 2025-01-27 of Environmental and ant Selection ntation nagement Social Framework (ESF ) Instruments for GEF8 Project 000002/C/SS/2022/2023/RE MA / Consultancy services to Component 2: Landscape re Pending Impleme develop Environmental and S IDA / 74190 storation and catchment ma Post Direct Selection Direct - National 190,000.00 0.00 2024-05-16 2024-05-26 2025-05-12 2025-05-12 ntation ocial Framework Instruments nagement for Volcanoes Community Re silience Project RW-REMA-422701-CS-CDS / Consultancy firm to conduct GEF8 feasibility study and Component 1: Flood risk ma Pending Impleme IDA / 74190 Post Direct Selection Direct - National 170,000.00 0.00 2024-04-17 2024-04-27 2024-07-01 2024-12-28 other related studies nagement ntation required for project document development Page 1