REPUBLIC OF GHANA MINISTRY OF LANDS AND NATURAL RESOURCES GHANA LANDSCAPE RESTORATION AND SMALL-SCALE MINING PROJECT (P171933) ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN (ESMP) FOR THE REN- OVATION OF DUNKWA MINERALS COMMISSION OFFICE FACILITY June, 2024 i TABLE OF CONTENTS LIST OF ABBREVIATIONS ........................................................................................................................IV EXECUTIVE SUMMARY .............................................................................................................................V CHAPTER ONE: INTRODUCTION ............................................................................................................ 2 CHAPTER TWO: DESCRIPTION OF PROJECT DISTRICT AND PROJECT INTERVENTION ........ 3 Project Description and Related Activities ..................................................................................................... 4 Spatial Needs ................................................................................................................................................. 4 Amenities ....................................................................................................................................................... 4 Project Description and Related Activities ..................................................................................................... 5 External Works ............................................................................................................................................. 10 Construction Period ...................................................................................................................................... 11 CHAPTER THREE: ENVIRONMENTAL AND SOCIAL CONDITIONS ............................................... 12 CHAPTER FOUR: APPLICABLE LEGISLATIONS, REGULATIONS, POLICIES AND INSTITU- TIONAL FRAMEWORK ............................................................................................................................ 14 Environmental Approvals and Permits Needed for Construction of the Dunkwa Office .............................. 14 Environmental Quality Standards ................................................................................................................ 15 World Bank Environmental and Social Framework and Standards ............................................................. 17 CHAPTER FIVE: STAKEHOLDER CONSULTATION AND PARTICIPATION .................................. 19 Stakeholder Consultation ............................................................................................................................. 19 Consultations during the Screening Process ................................................................................................ 19 Consultation with District Government Agencies ........................................................................................ 19 Verification of the Suggested Mitigation Measures .................................................................................... 19 Disclosure ..................................................................................................................................................... 20 CHAPTER SIX: ENVIRONMENTAL AND SOCIAL IMPACTS OF THE OFFICE FACILITY ........... 21 Areas of Influence ........................................................................................................................................ 21 Environmental Receptors ............................................................................................................................. 21 Socio-economic Receptors ........................................................................................................................... 21 Influence of institutions and organisations .................................................................................................. 21 Specific Project Activities of Environmental and Social Concerns .............................................................. 21 Pre-Construction (Negative Impacts) ............................................................................................................ 22 Construction................................................................................................................................................. 22 Social Impacts .............................................................................................................................................. 24 CHAPTER SEVEN: ENVIRONMENTAL AND SOCIAL MITIGATIONS ............................................. 25 Environmental and Social Mitigation ........................................................................................................... 25 CHAPTER EIGHT: ENVIRONMENTAL AND SOCIAL MONITORING PLAN ................................... 30 Environmental and Social Monitoring Plan .................................................................................................. 30 Emergency Preparedness and Response Plan .............................................................................................. 31 CHAPTER NINE: GRIEVANCE REDRESS MECHANISM FOR THE RENOVATION OF OFFICES 34 Grievance Redress Mechanism for the Dunkwa Office Facility .................................................................... 34 Financing ..................................................................................................................................................... 35 CHAPTER TEN: PERSONNEL AND INSTITUTIONAL ARRANGEMENT FOR THE ESMP IMPLE- MENTATION .............................................................................................................................................. 36 Implementing Institutions ............................................................................................................................ 36 ii Implementation Arrangement ..................................................................................................................... 36 Personnel and Capacity for Implementation of the ESMP ........................................................................... 36 Estimated Cost for the ESMP Implementation ............................................................................................. 36 REFERENCE ............................................................................................................................................... 38 ANNEXES .................................................................................................................................................... 39 Annex 1: Screening Report for the Dunkwa Office Facility ........................................................................... 39 Annex 2: Evidence of Stakeholder Consultations ......................................................................................... 48 Annex 3: Collated E&S views from respondents during the screening process ............................................ 49 Annex 4: Communities represented within Dunkwa Office Enclave ............................................................. 49 Annex 4: Contact Details of District Safeguards Focal Person at MinCom Office at Dunkwa ...................... 50 Annex 5: Template for Semi-Annual Environmental and Social Reporting as enshrined in the ESMF ......... 50 Annex 6: Complaints Submission Form as captured in the ESMF ................................................................ 52 Annex 7: Grievance Register from the ESMF ................................................................................................ 57 List of Tables TABLE 1: POLICIES AND STANDARDS .................................................................................................................... 14 TABLE 2: REQUIREMENTS FOR AMBIENT NOISE CONTROL .................................................................................... 16 TABLE 3: REQUIREMENTS FOR AMBIENT AIR QUALITY – MAXIMUM LIMIT FOR 24 HOURS .................................. 16 TABLE 4: REQUIREMENTS FOR EFFLUENT DISCHARGE .......................................................................................... 16 TABLE 5: WORLD BANK ENVIRONMENTAL AND SOCIAL STANDARDS RELEVANT TO THE PROJECT ...................... 17 TABLE 6: MITIGATION MEASURES FOR THE DUNKWA OFFICE FACILITY ............................................................... 26 TABLE 7: MONITORING PLAN ................................................................................................................................ 32 TABLE 8: RESOLUTION ACTIONS AND TIMELINES FOR GLRSSP & AEHPMP GRM ............................................ 35 TABLE 9: BUDGET FOR IMPLEMENTATION.............................................................................................................. 37 iii LIST OF ABBREVIATIONS AEHPMP Africa Environmental Health and Pollution Management Program ASM Artisanal and Small-Scale Mining ACM Asbestos Containing Material(s) C-ESMP Contractor Environment and Social Management Plan DOVSU Domestic Violence and Victim Support Unit ESMF Environment and Social Management Framework ESMP Environment and Social Management Plan E&S Environment and Social ESS Environmental Safeguard Standards EMP Environmental Management Plan EPA Environmental Protection Agency GBV Gender-Based Violence GoG Government of Ghana GLRSSMP Ghana Landscape Restoration and Small-Scale Mining Project MCAS Mining Cadastre Administration System MLNR Ministry of Lands and Natural Resources MMDAs Metropolitan, Municipal District Assemblies NADMO National Disaster Management Organisation PCU Project Coordinating Unit PESMP Preliminary Environmental and Social Management Plan PAMABs Protected Area Management Advisory Board PPE Personal Protective Equipment TCO Technical Coordinating Officers SSM Small Scale Mining SEA/SH Sexual exploitation and abuse/sexual harassment WMT District Watershed Management Team iv EXECUTIVE SUMMARY Background As part of Ghana's initiative to formalize the Artisanal and Small-Scale Mining (ASM) subsec- tor, the World Bank-funded Ghana Landscape Restoration and Small-Scale Mining Project (GLRSSMP) became effective in February 2022 to support and improve Governance in Sus- tainable ASM. This initiative aims to strengthen the ASM regulatory framework by moderniz- ing regulatory instruments and enhancing the capacities of key government agencies involved in ASM regulation and compliance monitoring. In accordance with its mandate, the Project Coordinating Unit (PCU) for the GLRSSMP col- laborated closely with the Minerals Commission (MinCom) to approve the renovation and re- furbishment of its Dunkwa office facility. The renovation project is part of the efforts to strengthen regulatory agencies and provide support to improve service delivery to prospective clients in the mining sector, particularly in the small-scale sub-sector. This facility is one (1) of five (5) offices of the Minerals Commission that have been approved for renovation and refurbishment. The Minerals Commission Office in Dunkwa is located in the residential enclave of the defunct Dunkwa Continental Goldfields Limited. The property is owned by the Minerals Commission and includes one building with a total gross floor area of about 296 square meters. The con- tractor will need twelve months to complete the renovation works. Conditions of Proposed works on the existing building Roof: The roofing system of the facility is displaying clear indications of deterioration, with noticeable leakage issues and a visibly sagging appearance. In its current state, the roof is fail- ing to adequately safeguard the building's interior. Based on the assessments carried out by the Supervising Engineer overseeing the planned renovations, a full replacement of the roof is the best recommended course of action. Floor: The concrete floor of the building is likewise in a state of disrepair, with patches of broken and worn-down tiles which present tangible safety concerns. To address this issue, the Supervising Engineer has recommended a complete replacement of the flooring tiles. This will ensure a stable and functional floor surface is established, mitigating the current risks. Windows and Doors: The fenestration of the building is in a dilapidated state, with broken windows that are improperly sealed, leading to noise intrusion and water ingress. Additionally, the doors are outmoded, damaged, or operationally deficient, with loose hinges, broken frames, and compromised locking systems - undermining both security and privacy. Furthermore, the lack of adequate insulation adversely impacts energy efficiency, occupant comfort, and overall site security. To rectify these deficiencies, the renovation scope will entail the removal and replacement of the existing windows and doors with new, energy-efficient units that are aes- thetically aligned with the intended purpose. This holistic approach will address the building's envelope performance shortcomings and enhance the overall user experience. v Painting and Aesthetics: Both the interior and exterior finish of the building have fallen into a state of disrepair, presenting an unsightly and neglected appearance. The paintwork has de- teriorated over time, contributing to an overall worn and tattered aesthetic that detracts from the property's visual appeal. Fittings and Fixtures: The existing lighting infrastructure within the building is suboptimal, poorly installed and does not provide sufficient illumination. The placement and functionality of ancillary fittings and fixtures, such as fans and air conditioning units, are also compromised, resulting in dimly lit areas that undermine safety, productivity, and overall occupant comfort. To rectify these deficiencies, the renovation plan calls for a comprehensive overhaul of the lighting system. This will involve the strategic reinstallation of fixtures to provide ample visi- bility and create a warm, welcoming ambiance throughout the facility. Washroom and Plumbing System: The sanitary facilities within the building have outdated fixtures, plumbing problems, and appear unkempt, perhaps due to substandard upkeep. The washrooms are in dire need of an overhaul, particularly the sinks and water closets. The reno- vation plan dictates a complete removal and replacement of the existing fixtures with new, modern, and efficient units. These upgraded elements will not only promote water conservation but also deliver a heightened level of comfort and hygiene for building occupants Internal Walls: From the Supervising Engineer’s assessments, the internal walls of the prop- erty have no structural defects and would therefore not be torn down and reconstructed. How- ever, some internal walls would require light plastering and treatment before painting. Pavement and Drainage: The exterior grounds surrounding the building will undergo an over- haul, utilizing environmentally responsible materials for the pavement. This will result in a smooth, even surface for pedestrian circulation, mitigating safety hazards such as tripping risks and the accumulation of water during rainfall events. Such conditions can lead to inconven- ience for occupants and potential structural damage. Furthermore, the redesigned grounds will incorporate an efficient drainage system to prevent water pooling and ensure proper runoff during and after precipitation. This will include the installation of appropriately sized drains, gutters, and other channelling infrastructure to effectively manage water flow around the facil- ity. Through this holistic approach to the building's environs, the renovation will deliver a safe, functional, and environmentally conscious outdoor environment for all who access the prem- ises. Aesthetics and Parking: The building's overall visual character is lacking, presenting a worn and uninviting appearance that fails to make a favorable impression. Further compounding this issue, the available parking capacity is limited, proving inadequate to meet the needs of both staff and visitors seeking to access the facility's services. To address these concerns, the reno- vation plan calls for the creation of a dedicated parking area capable of accommodating ap- proximately twenty (20) vehicles. This increase in capacity will better serve the anticipated demand. Additionally, careful consideration will be given to matters of accessibility, ensuring the provision of designated parking spaces for individuals with disabilities, as well as well- defined pathways connecting the parking area to the building's main entrances. Through these targeted improvements to both the aesthetics and functionality of the site, the renovated facility will project a more welcoming and inclusive atmosphere for all who engage with the property. vi Based on a comprehensive assessment conducted by the Supervising Engineer, the recommen- dation is to undertake an extensive renovation program to restore the building's core function- ality, enhance its aesthetic appeal, and ensure the safety of all who utilize the facility. By ad- dressing each identified area of concern through a strategic combination of repairs, replace- ments, and targeted upgrades, the renovated building will provide a more pleasant and efficient environment for both occupants and visitors. Moreover, these improvements will safeguard the long-term viability and continued use of the property. The projected cost for the proposed renovation works is GHC 3,258,402.39 (equivalent to USD 220,000), with an estimated completion timeline of twelve (12) months. Through this holistic approach to revitalizing the building, the end result will be a facility that not only meets the practical needs of its users but also presents a visually appealing and welcoming atmosphere. This Environmental and Social Management Plan (ESMP) has been prepared to guide the ren- ovation works and operations of the office facility based on the procedures outlined in the Environmental and Social Management Framework (ESMF) following the screening exercise carried out, the identification of potential Environmental and Social (E&S) risks and impacts, and the instruments required. The approved ESMF for the broader GLRSSMP provides guidance for an ESMP of the office renovation, such as potential impacts, mitigation measures, implementation arrangements, grievance redress mechanism, monitoring arrangements and budgets for all sub-project related environmental and social issues. This ESMP adopts the provisions and guidance of the Bank- approved ESMF to address the site- and intervention-specific E&S requirements of the reno- vation for the Dunkwa office facility. The specific objectives of the ESMP are to: • Establish clear procedures and methodologies for the identification of potential environ- mental and social impacts, review, approval, and implementation of interventions. • Provide mitigation measures for potential impacts of activities being implemented as part of the renovation exercise. • Specify appropriate roles and responsibilities, and outline the required reporting proce- dures, for managing and monitoring environmental and social concerns related to the ren- ovation exercise. • Determine the training, capacity building, and technical assistance required to success- fully implement the provisions of the ESMP; provide practical information on the re- sources required to implement the ESMP. • Provide input to the bidding documents and obtain necessary regulatory approval from the relevant institutions, as required. Key policy guidance documents and manuals that supported preparation of this ESMP include the World Bank Environmental and Social Framework, the ESMF for GLRSSMP, the National Climate Policy, and a screening report for the office facility. The Project Coordination Unit will be primarily responsible for ensuring the implementation of the ESMP (through inclusion in the bidding documents, project management and construction supervision). E&S staff from the PCU and the Supervising Engineer are responsible for implementing the mitigation and monitoring measures. vii The plan was developed through comprehensive consultation and participation of stakeholders to identify potential impacts. It included consultations during the screening of the office reno- vation sub-project, consultations with key government agencies in Dunkwa during the drafting of the Plan, validation of the proposed mitigation measures with the District Office of the Min- erals Commission and a report from the supervising engineer for the renovation works. The scale of the proposed rehabilitation works is minor. The proposed works will be carried out within residential area of the defunct Dunkwa Continental Goldfields Limited, and includes the replacement of existing floor, roof, ceiling, windows, doors and electrical wiring; and in- stalling partitions, plumbing fixtures, air conditioning, and electrical fixtures. The scale of po- tential E&S impacts and risks associated with these activities are expected to be ‘low’. The matrix below details the potential environmental, social, health, and safety concerns throughout the project cycle. These were recorded through the participatory engagements with stakeholders. viii Potential Impact Mitigation Measures How to Verify Responsibility Monitoring Receptor Pre-Construction Impacts Disregard for Environmen- Ensure that environmental and social Issues are incorporated Using the bidding Docu- PCU Review of the bidding docu- Neighbors/work- tal and Social Issues in the into the bidding documents ments ments ers Bidding Documents Impacts from the building Enhance building designs to avoid any health and safety im- Building designs and draw- PCU Review of building designs, Neighbors/workers Designs. pacts ings Random site inspections Lack of Universal Access Universal access, such as disabled-friendly facilities (ramps Inspection of building de- Contractor Review of building designs Neighbors/workers and toilets) should be provided signs Timing of Construction Ac- Major works can be done from 6am to 6pm during weekdays Inspection of Work Sched- Contractor Review of C-ESMP Neighbors within tivities and outside office hours ules. the vicinity Grievance Redress Mecha- nism A temporary security post will be provided to accommodate The presence of a temporary Contractor Review of C-ESMP Neighbors within the security personnel on site who will be responsible for security post and a site of- Facility Inspections the vicinity Theft of equipment and ma- protecting the valuable equipment, materials, and tools on the fice. Presence of storage site terials, unauthorized access renovation site from theft or damage, as well as controlling to renovation site, and expo- and monitoring access to the renovation site. sure of security personnel to weather conditions. A temporary site office will also be provided on site to store building materials, host the first aid kit, the project manager/ site supervisor/ other key personnel, as well be the central place for managing and coordinating the various activities, resources, and personnel involved in the renovation project. Potential air, water and soil Clearing and cleaning of the site is done under strict regula- Control mechanisms Contractor/Mincom Review of C-ESMP Neighbors within pollution from clearing ac- tion to prevent air, water and soil pollution. the vicinity tivities Exhaust fumes from ma- Regulate movement of vehicles to the site by the required Vehicle movement plan Contractor/Mincom Review of C-ESMP Neighbors within chines and vehicles move- speed limits. the vicinity ment Construction Impacts Ambient Air ix To keep dust from blowing, cover truck loads with canvas in- Journey Management Plan Contractor Random truck inspection Neighbors within cluding cement dust by carefully handling and working under the vicinity moist conditions Make sure that vehicles transporting building materials to Driver Training Records Contractor Impromptu checks Neighbors within site abide by the traffic regulations and the required speed the vicinity/ Work- limits. ers Make sure the stockpiles of things that can be moved are No extensive dust blow Contractor Random site inspection Neighbors within managed well so that there is less blow dust. Caution when the vicinity/ Work- moving materials also when unloading easily broken things, ers keep drop heights to a minimum. Noise, and Vibrations Noise and vibration impact During weekdays, work can be done within the hours of 6am Grievance Recorded Contractor Random site inspection, Re- Neighbors/workers at the construction sites to 6pm. The contractor is recommended to work primarily on view of filed grievances, re- weekdays since the area is within a residential area. view of timesheets of work- ers Use the latest technology and limit the number of machines Type of machine used/ Contractor Spot checks, Review of filed Neighbors/workers that can be used at the same time. Grievance Mechanism grievances Use modern, well-kept equipment (e. g. use of silencers). Technical Specification Contractor Random site inspection Neighbors/workers Sheet Use hearing protection for workers who work in noisy envi- Protective hearing equip- Contractor Random site inspection Neighbors/workers ronments. ment available and used. Community, Occupational Health, and Safety Community, Occupational Given that about twenty-five (25) local people will be em- Training performed and rec- Contractor Check Training modules and Neighbors/workers Health, and Safety ployed during construction phase the workers will be trained orded records in health and safety (including skilled and unskilled). Place a first-aid kit at the project site. Provide First Aid kit for Contractor Random site inspection to Neighbors/workers workers check availability and expiry date of first-aid kit Personal Protective Equipment (PPE), such as hard hats, PPE used on-site by work- Contractor Random site inspection to Neighbors/workers boots, reflector jackets, goggles, nose masks, and ear plugs, ers. check availability and usage should be worn by workers. Keep the place clean to a high standard. Good housekeeping on-site Contractor Random site inspection Neighbors/workers Ensure that the construction site is fenced. Site fenced, security post Contractor Random site inspection Neighbors/workers constructed, and visitors sign-in book available at se- curity post. Fire Prevention As required by law, make sure there are approved fire extin- Fire prevention equipment in Contractor Regular site inspection Neighbors/workers guishers on site. place x Labour Issues (Reference Make sure workers have access to and know about the way Grievance Mechanism in PCU/ Contractor Knowledge and availability Neighbors/workers Labour Management Plan of to file a complaint. place of grievance register the Project) and grievances recorded Ensure that the minimum legal labor standards set by the ILO Grievance Mechanism Rec- Contractor Inspection reports (also from Neighbors/workers and Labour Act are met. These standards include no child or ords, labour authorities), Review of forced labor, no discrimination, fair working hours, and min- Training recorded grievance register and train- imum wages. ing record Give workers clean and adequate facilities, and make sure Appropriate facilities in Contractor confirm before commence- Neighbors/workers that toilets and changing rooms are separate for men and place ment of works women. The Contractor should provide a first aid kit on site for the First aid kit provided at site Contractor Random site inspection Neighbors/workers workers. Soil and Groundwater Environmental contamina- Make sure that construction wastewater, including sanitary Water disposal compliant Contractor/Mincom Random site inspection Neighbors/workers tion/ spills water, is disposed appropriately. with legal requirements Make sure that any spills as such as paint are cleaned up right Workers trained. Contractor/ PCU Random site inspection Neighbors/workers away. One-time inspection after construction Best practice of Managing Acquire building materials such as sand and gravel from li- License/permit of operator Contractor/Mincom Random site inspection Community mem- building materials (e.g. Sand censed quarry and burrow pit operators only bers and gravel) After construction is done, the work area will be put back to- Reinstatement completed Contractor/ PCU One-time inspection after Community Mem- gether as well as possible. construction bers Waste (Solid and Liquid) Toilet facility There should be toilets on the job site for the workers. Area of convenience Contractor Random site inspection Neighbors/workers Waste Management Two trash bins should be set up for solid and liquid waste No littering Contractor Random site inspection Neighbors/workers disposal. Household waste should be taken to an approved landfill. Manage the disposal of Asbestos Containing Material (ACM) that may be found in the existing roof to be replaced. The removal and disposal of any ACM shall be performed by specially trained personnel following EPA’s requirements for handling hazardous substances. Water and Hydrology Surface Water Quality Contractor should provide water for construction activities or Water provided on site. Contractor Random site inspection Neighbors/workers harvest rainwater any time it rains during the construction period to avoid stress on the community water resource. Reuse wastewater whenever possible. Wastewater reused Contractor Random site inspection Neighbors/workers Socio-Economic Issues xi Stakeholder Engagement Effective engagement with communities, and participatory Minutes of Meetings PCU/ Contractor Review of grievance register Neighbors/workers and Grievance Redress and engaging meetings. Grievance Redress Mecha- Mechanism Ensure regular meetings with the local assembly and commu- nism nities to discuss progress of construction work. Inform stakeholders of the existing Grievance Redress Mech- Grievance Mechanism in PCU/ Contractor Review of grievance register Neighbors/workers anism so that people who might be affected by the Project place, grievances recorded can voice their concerns about it. Local Employment & Pro- Make sure that, when possible, goods and services for the Local Procurement and Em- Contractor/Mincom Review procurement and em- Neighbors/workers curement Project and Project staff are supplied by the local commu- ployment Records ployment rules and records nity. Communicable Diseases Ensure that all contractors follow the codes of conduct for Communicable Diseases Contractor Review of diseases register Neighbors/workers employment and code of ethics. This includes, but is not lim- Register and ited to, safety rules, zero tolerance for substance abuse, envi- disease prevention pro- ronmental sensitivity of the area, dangers of sexually trans- gramme if available. mitted diseases and HIV/AIDS, gender equality and sexual harassment, respect for the beliefs and customs of the people and community relations in general. Operational Impacts Waste Generation Waste bins of adequate number and sizes should be provided Disposal containers availa- Contractor/Mincom Review of grievance regis- Neighbors/workers to collect recyclable and other waste separately. ble/Grievance Mechanism ter/Random Site Inspection Drinking water and sanita- Maintenance of drinking water and sanitation facilities Safe drinking water and MinCom Review of grievance register/ Neighbors/workers tion facilities clean toilets Random Site Inspection xii The Plan will be disclosed at the Upper Denkyira East Municipal Assembly, with hard copies available at the District Office at Dunkwa of the Minerals Commission and GLRSSMP imple- menting agencies as well as the Dunkwa Community. Electronic copies will be posted on the websites of the Minerals Commission and the Ministry of Lands and Natural Resources, as well as the World Bank’s website. 1 CHAPTER ONE: INTRODUCTION This section describes the Environmental and Social Management Plan (ESMP) for the pre- construction, construction, and operation of the Dunkwa office facility. It describes the ra- tionale for preparing the ESMP and its objectives. It also forms the background for subsequent chapters and for the provisions required to accomplish the sub-project's objective in an envi- ronmentally and socially sustainable manner. Background As part of Ghana's initiative to formalize the Artisanal and Small-Scale Mining (ASM) sub- sector, the World Bank-funded Ghana Landscape Restoration and Small-Scale Mining Project (GLRSSMP) became effective in February 2022 to support and improve Governance in Sus- tainable ASM. This initiative aims to strengthen the ASM regulatory framework by moderniz- ing regulatory instruments and enhancing the capacity of key government agencies. The purpose of this ESMP is to provide guidance including incorporating E&S considerations into building designs for the renovation of the Minerals Commission offices at Dunkwa; to identify the impacts; and to provide mitigation measures commensurate with those impacts, as well as make provisions for the implementation and monitoring of this Plan. The specific objectives of the ESMP are to: • Establish clear procedures and methodologies for the identification of potential environ- mental and social impacts, review, approval, and implementation of interventions. • Provide mitigation measures for potential impacts of activities being implemented as part of the renovation exercise. • Specify appropriate roles and responsibilities, and outline the required reporting proce- dures, for managing and monitoring environmental and social concerns related to the ren- ovation exercise. • Determine the training, capacity building, and technical assistance required to successfully implement the provisions of the ESMP; provide practical information on the resources re- quired to implement the ESMP. • Provide input to the bidding documents and obtain necessary regulatory approval from the relevant institutions, if required. The Minerals Commission has 18 satellite offices, 13 district offices, and 5 regional offices located throughout the country. Part of the GLRSSMP development objective is to strengthen regulatory agencies and provide support to improve service delivery to prospective clients in the mining sector, particularly in the small-scale sub-sector. In this regard, the Dunkwa office is one (1) of five (5) offices of the Minerals Commission that have been earmarked and ap- proved by the World Bank for renovation and refurbishment under this project. 2 CHAPTER TWO: DESCRIPTION OF PROJECT DISTRICT AND PROJECT IN- TERVENTION This chapter discusses the renovation's context, justification, and anticipated key activities. It concentrates on the profile of the office facility undergoing renovation. It examines the role of the district mining office in the implementation of the ESMP and provides a detailed descrip- tion of the renovation activities. This premises, which formerly belonged to the defunct Dunkwa Continental Goldfields Lim- ited, is now owned by the Minerals Commission. The structure, which is currently unoccupied, has a total floor area of approximately 296 square meters. The external boundaries are not properly defined, as it is currently not enclosed. Upon inspection, several pressing concerns have been identified: The electrical wiring system is outdated, posing potential hazards of electric shocks and fire risks. The flooring is in a state of disrepair. The windows are antiquated and feature louvered designs, lacking modern functionality. Additionally, the absence of fly screens compromises the building's ability to keep out pests. The plywood ceiling has been affected by the visibly sagging roof, while the installed ceiling fans are old and not functioning optimally. The existing interior doors have broken hinges, without functional locking systems, and poorly painted, de- tracting from the overall aesthetic. Also, the current restroom facilities are in a deplorable condition. To address this, the renova- tion plan calls for the design and installation of separate, purpose-built sanitary amenities for male and female staff. Lastly, the building's structure will require complete re-roofing, accom- panied by new ceiling work to address the identified deficiencies. By addressing these wide-ranging defects through a comprehensive renovation, the building will be transformed into a safe, functional, and visually appealing facility capable of meeting the needs of its occupants GPS coordinates: 5°57' 39.675" N 1°47' 9.61" W, Upper Denkyira East Municipal Figure 1 Location of Dunkwa building 3 Photos of back and front view of the Dunkwabuilding BLW C6 Project Description and Related Activities The steps in the renovation of the office space are; Figure 2 Photos of the Dunkwa building Spatial Needs The new layout will have offices for managers, mine wardens, a secretary, and other supporting staff. It is recommended that provision for twenty (20) staff strength should be considered for the design of the office. The renovated office will also have a water storage facility to back up the municipal water supply. An overhead water storage tank will be installed as part of the renovation works. Amenities The current external lighting system will undergo significant improvements as part of the up- coming renovations. This will involve upgrading the existing lighting fixtures to more energy- efficient models, which will not only enhance the overall visibility and safety of the area but also contribute to reducing energy consumption and costs in the long run. Additionally, a new generator will be installed to provide backup power in case of any disruptions to the national grid, ensuring continuous operation of the lighting system and maintaining a secure environ- ment for all occupants and visitors. 4 Project Description and Related Activities The renovation of the office space will include the following activities. I. Replacement of roof, windows and doors (new roofing for entire structure, plaster- board ceiling to be used for all spaces), The proposed renovation will entail a complete overhaul of the building's roof, windows, and doors. A brand-new roofing system will be installed, ensuring the structure is safeguarded against the detrimental effects of weather exposure. Additionally, all areas of the building will feature plasterboard ceilings, providing a clean, uniform finish that enhances the overall aes- thetic. The outdated windows will be replaced with fully glazed units, while the doors will be glass panel wooden doors (i.e., comprised of glass panels set within wooden frames). This meticulous selection of finishes and materials will not only elevate the visual appeal of the building but also improve its functionality and energy efficiency. By addressing these core components, the renovation will transform the property into a modernized, high-performance facility. II. Floor repairs (defective tiles on concrete floor to be replaced with semi polished tiles): The concrete floor of the building is likewise in a state of disrepair, with patches of broken and worn-down tiles which present tangible safety concerns. To address this defect will entail a complete replacement of the broken floor tiles with new semi-polished floor tiles. The choice of semi-polished tiles is based on the fact that their slightly textured surface can provide better traction and slip resistance. This makes them a safer option in terms of reducing the risk of slips and falls, aside its lower cost and environmentally friendlier nature, as compared to pol- ished tiles. The reinforced concrete will provide structural integrity and support. III. Electrical rewiring, The electrical systems have deteriorated due to factors such as aging, wear and tear, and expo- sure to environmental conditions. To address this, a rewiring of the building's electrical infra- structure will be undertaken as part of the renovation. This crucial upgrade will ensure the wiring is in good working order, significantly reducing the risk of electrical hazards like short circuits, fires, or the potential for electrocution. Additionally, the rewiring process will present an opportunity to optimize the electrical layout and organization throughout the facility. This may involve repositioning outlets, adding new circuits, or installing supplementary electrical access points to accommodate changes in the space's configuration and evolving needs. The estimated total length of rewiring required is 4500 meters. By proactively addressing the aging electrical system, the renovation will result in a safer, more efficient, and future-proofed power distribution network that reliably supports the building's operations. VI. Plumbing works Plumbing works involved in the facility's renovation will encompass a range of tasks related to the installation, repair, and modification of the building's plumbing infrastructure: (a) Water Supply System: This will entail the installation or relocation of water supply lines feeding fixtures such as sinks and toilets. Additionally, existing pipes will be ex- tended and rerouted to accommodate changes in the layout of the various spaces within the facility. 5 (b) Drainage System: The drainage system is responsible for the removal of wastewater from fixtures and appliances. The plumbing works will involve the installation and modification of drainpipes, vents, and traps to ensure proper drainage and prevent is- sues like clogs or sewer gas leaks. Similar to the water supply, drain lines will be re- routed to align with the new spatial configurations. (c) Fixture Installation: This component involves the installation of new plumbing fixtures, including sinks, toilets, and faucets. These will be properly connected to both the water supply and drainage systems, ensuring optimal functionality and leak-free operation. Overall, the renovation provides an opportunity to upgrade the plumbing system to modern standards or to improve its efficiency. This can include replacing outdated pipes with newer materials (e.g., copper pipes), upgrading fixtures to more water-efficient models, or installing water-saving devices such as low-flow toilets or aerators. The estimated total length of plumb- ing work to be carried out is 1800 meters. V. Finishing and aesthetic works, The finishing and aesthetic elements are crucial considerations in completing the renovation works. These final touches can greatly impact the overall appearance and functionality of the end result. From meticulous painting and polishing to the strategic addition of decorative fea- tures, attention to detail in these areas can make a significant difference in the overall quality of the work. Carefully executed finishes, coatings, and accents can unify the space, enhance visual appeal, and improve practical functionality. VI. Pavement and provision of parking area. The renovation will include new pavement and additional parking spaces to improve accessi- bility, convenience and accommodate more vehicular parking. The composite plan and 3D drawings of the proposed Dunkwa office facility, provided below, illustrate these pavement and parking enhancements. VII. Temporary Security Post and Site Office Temporary structures to be constructed on the site include a site office and a security post. These will mainly be made of wood and will be demolished on completion of the renovation works. The site office will serve the purpose of storage for the building materials, host the first aid kit, the project manager/ site supervisor/ other key personnel, as well be the central place for managing and coordinating the various activities, resources, and personnel involved in the renovation project. A security post on the other hand will host the site security personnel who will be responsible for protecting the valuable equipment, materials, and tools on the renova- tion site from theft or damage, as well as controlling and monitoring access to the renovation site, ensuring only authorized personnel and visitors are allowed to enter. 6 7 8 9 External Works A boundary will be established around the office facility. This will be made up of block work with a metal fence, as shown in the 3D images labeled as shown in Figure 3 above. There will also be a reconstruction of the septic tank. The parking area will be redesigned and appropri- ately finished. Designs and drawings of the Dunkwa office space The current building is vacant; however, the Minerals Commission as part of the mandate has fully staffed the district office at Dunkwa to monitor and regulate ASM operations in a different office space until renovation works are completed. Figures 2 and 3 show the composite plan and 3D drawing images of how the Dunkwa facility will look on completion of the proposed renovation. 10 Construction Period The contractor will take twelve months to finish the entire renovation works. It is estimated that the handover of the facility will be done at the end of the eighth month, while four months will serve as the defects liability period. 11 CHAPTER THREE: ENVIRONMENTAL AND SOCIAL CONDITIONS Chapter three describes the environmental and social context of the Project Site. It describes the current situation in order to assess the potential effects of the planned activities on the environment and socioeconomic life of residents of the Dunkwa town. The general environ- mental and social baseline information from Dunkwa, highlighted in the screening report and the structural designs and budget from the supervising engineer, were used to develop the En- vironmental and Social Management Plan. Water Resources The main sources of water in the area consist of subterranean aquifers and surface runoff. There are no rivers in close proximity to the location. Water utilized for mining activities is derived from excavated pits and underground water systems as well as run offs. There are illegal artisanal mining operations taking place within the area. Miners were oper- ating in an extremely dangerous environment with very high levels of exposure to heavy met- als. The pits usually have to be dewatered to allow the miners to get to the gravel, which is at varying depths. Soils Soils of the Bekwai-Nzima/Oda associations occur in a definite topographical sequence. On the summits, upper and middle slopes there is red, well-drained soil (Bekwai series). The brown, moderately well drained Nzima series occurs in situ, developed as concretionary silty clay loams. Soil on the middle slopes consist of brown to yellow brown imperfectly drained silty clays and silty loams. The Kokofu series developed from colluvium or hill wash material. The valley bottoms are underlain by grey poorly drained alluvial sand (Temang series) and clay (Oda series). There is a significant degree of soil erosion and degradation caused by the illegal mining operations in the area. Noise and Air Pollution The predominant source of sound in the area originates from machinery used for Artisanal Small Scale Mining (ASSM) activities and vehicular traffic. Occasionally, noise disruptions may occur due to community gatherings or funeral services. Additionally, the use of small crushers and water pumps could also affect noise levels in the area. Dust emissions from the machinery operated by small-scale miners are the primary source of air pollution, leading to poor air quality resulting from artisanal small-scale operations. Environmental Health The predominant disease vector in the area is mosquitoes, which transmit malaria as well as microorganisms harboring bacteria and viruses that have the potential to impact humans, ani- mals, and plants. Waste Mining waste is a significant issue in the area. Ore is taken from mines to processing sites for extraction of gold. Overburden is pushed aside. Pits can be up to 10m deep, producing large amounts of waste that are never treated. 12 Socio-economic Profiling of Dunkwa Data from the 2021 census shows that Dunkwa has a population of 110,141, with 55,280 males and 54,861 females1. Sources from the Minerals Commission indicate that about 35, 000 of the total population is engaged in Artisanal Small Scale Mining activities and related busi- nesses in Dunkwa and its environs. This means that the majority of the community members are involved in mining operations on a small scale, using traditional methods and tools to ex- tract minerals from the earth. These activities play a significant role in the local economy, providing employment opportunities and contributing to the livelihoods of the people in the area. Despite the challenges and risks associated with artisanal mining, it remains a crucial source of income for many individuals and families in Dunkwa. It is essential to support and regulate these activities to ensure sustainable practices and the well-being of the community members involved. The Minerals Commission (MinCom) District Office in Dunkwa serves about 26 communities. The renovation of the Dunkwa facility will improve service delivery to prospective clients of MinCom within those communities. Screening Report The screening report provided in Annex 1 is an important document that outlines the environ- mental and social conditions of the site where the office renovation will take place. It is a foundation for understanding the current state of the surroundings and the potential impact of the renovation project. The subsequent chapters of the report are dedicated to pinpointing and addressing any environmental and social risks that may arise during the renovation and refur- bishment process. The risks are analysed and managed to ensure the project is carried out in a sustainable and responsible manner, taking into consideration the well-being of the environ- ment and the community. 13 CHAPTER FOUR: APPLICABLE LEGISLATIONS, REGULATIONS, POLICIES AND INSTITUTIONAL FRAMEWORK This chapter discusses the applicable national policies, programs, legislation, and the permit- ting requirements for the office renovation at the local government level. Table 1 describes the significance of the various policies related to the renovation exercise. Environmental Approvals and Permits Needed for Construction of the Dunkwa Office The environmental approvals and permits required for the construction of the Dunkwa Office include: • Approval of the designs and drawings by the Municipal Assembly • Fire permit from the Ghana National Fire Service • Issuance of building permit by the Municipal Assembly • Certificate of occupancy Table 1: Policies and Standards Legal/Policy/Standard Key Requirement Significance to the Project Occupational Safety and Prevent workplace accidents and This policy would ensure that Health (OSH) Policy of injuries and define health and the renovations are carried out Ghana, Draft safety responsibilities for employ- according to best practice while 2004 ers and employees creating the environment to protect health and ensure safety. Environmental Assessment All activities likely to have an ad- The Sub-project requires the (EA) Regulations ,1999 (LI verse effect on the environment preparation of a Preliminary 1652) must be the subject of an environ- Environmental Report (PER) mental assessment prior to the the equivalent of an ESMP in commencement of operations. the World Bank sense Local Government Act, This Act established the Metropol- Administrative authority re- 1994 (Act 462) itan, Municipal and District As- sponsible for the regulations on semblies (MMDAs) as the district land use planning and sanitary planning and administrative au- waste disposal thority. Land Use and Spatial Plan- Discrete professional disciplines The Act provides for sustaina- ning Act, 2016 (Act 925) which involve spatial planning in- ble development of land and clude land use, urban, regional, human settlements through a transport and environmental plan- decentralized planning system, ning. ensure judicious use of land in order to improve quality of life, promote health and safety in re- spect of human settlements. Act 925 is also relevant, as the un- dertaking constitutes develop- ment on land, especially that the 14 Legal/Policy/Standard Key Requirement Significance to the Project proposed renovation works will alter the looks of the existing building (e.g: addition of the fence wall, car park, new septic tank etc.). Thus, a renovation permit from the is required from the Dunkwa-Huni Valley Municipal Assembly, before the renovation works can begin Fire Precaution (Premises) Require businesses to obtain fire It is crucial to have a fire certif- Regulations, 2003 (LI certificate for offices and ware- icate in place for the safe oper- 1724) houses ation of an office. This certifi- cate ensures that the necessary fire safety measures are in place to protect employees, visitors, and the property in case of a fire emergency. Without a fire cer- tificate, the office may be at risk of not meeting legal require- ments and facing potential fines or even closure. Therefore, it is imperative for office managers to prioritize obtaining and maintaining a valid fire certifi- cate to ensure the safety and well-being of everyone in the workplace., The Labour Act, 2003 (Act Stipulates employer’s duty to en- Occupational health, safety and 651) sure that every worker employed welfare of persons employed by works under satisfactory, safe and Ministry and the Contractor healthy conditions. The Act also will be guaranteed. determines the working times and compensation for injured persons while on duty. Environmental Quality Standards Ghana Standard on Health Protection - Requirements for Ambient Noise Controls (GS 1222:2018) The Ambient Noise Controls provide maximum permissible noise levels based on categorised zones as shown in Table 2. The standard also includes noise requirements for a construction site which include: • Erecting an acoustic barrier around a construction site; and • Ensuring that the maximum noise level near the construction site does not exceed 66dB(A) Leq (5min) in areas other than industrial areas. 15 Table 2: Requirements for Ambient Noise Control Zone Permissible Noise Level in WBG dB(A) EHS Guidelines One Hour LAeq (dBA) Day Night Daytime Night-time (6:00am- (10:00pm- 07:00 - 22:00 - 10:00pm) 6:00am) 22:00 07:00 Residential Area 55 48 55 45 Educational and health facil- 55 50 ities, offices and law courts Mixed use 60 55 Area with some light indus- 65 60 try Commercial areas 75 65 Light industry areas 70 60 70 70 Heavy industry areas 70 70 70 70 Ghana Standard on Environment and Health Protection - Requirements for Ambient Air Quality and Point Source/Stack Emissions (GS 1236:2019) The Ghana Standard on Environment and Health Protection - Requirements for Ambient Air Quality and Point Source / Stack Emissions provides the maximum limit for ambient air pol- lutants (Error! Reference source not found. Table 3: Requirements for Ambient Air Quality – Maximum Limit for 24 Hours Substance Maximum Limit (μg/m3) Sulphur Dioxide (SO2) 50 Nitrogen Oxide (NO2) 250 Total suspended particulate matter 150 Particulate Matter (PM10) 70 Particulate Matter (PM2.5) 35 Black Carbon 5 Ghana Standards on Environment Protection-Requirements for Effluent Discharge (GS 1212:2019) The Ghana Standard for Environment Protection – Requirements for Effluent Discharge (GS 1212:2019) requires every undertaking to install a pollution control system to treat effluent discharges from the operations, based on the best available technology. In the absence of pol- lution control equipment, an undertaking shall implement measures to control pollution. Any effluent discharged from a facility shall be within permissible levels (Error! Reference source n ot found. Table 4: Requirements for Effluent Discharge Parameter Unit Maximum Permissible Levels 16 Colour (TCU) TCU 200 pH pH Units 6–9 Conductivity μS/cm 1500 Total Suspended Solids (TSS) mg/L 50 Total Dissolved Solids (TDS) mg/L 1000 COD mg/L 250 Oil and grease mg/L 5 Aluminium mg/L 1.0 Copper mg/L 5 Lead mg/L 0.1 World Bank Environmental and Social Framework and Standards The World Bank Environmental and Social Framework applies to all investment projects com- mencing on or after October 2018. The ESF re-enforces the vision of the Bank to pursue sustainable development and poverty reduction. It also sets out the policy of the Bank to sup- port borrowers to develop and implement environmentally and socially sustainable projects as well as build capacity in the assessment and management of environmental and social im- pacts and risks associated with the implementation and operation of projects. There are ten (10) Environmental and Social Standards for Investment Project Financing projects. The standards relevant to the office sub project are shown in Table 5 and explained in Table 6 of the report. • Assessment and Management of Environmental and Social Risks and Impacts (ESS1); • Labour and Working Conditions (ESS2), • Resource Efficiency and Pollution Prevention and Management (ESS3), • Community Health and Safety (ESS4); • Stakeholder Engagement and Information Disclosure (ESS10). Table 5: World Bank Environmental and Social Standards Relevant to the Project World Bank Environmental Justification for relevance and Social Standards ESS1: Environmental & So- This standard is relevant since the proposed renovation cial Risk and Impact Assess- works are expected to present some environmental and so- ment cial risks. The potential impacts associated with these risks needs to be assessed and mitigated. ESS2: Labour and Working This standard is relevant because the project will engage Conditions people employed or engaged through third parties (contrac- 17 World Bank Environmental Justification for relevance and Social Standards tors, sub-contractors,) to perform work related to the reno- vation activities, ESS2 applies to people engaged in the sub-project on a full-time, part-time, temporary, and sea- sonal basis as well as migrant workers. ESS3: Resource Efficiency This standard is relevant since the proposed renovation ac- and Pollution Prevention and tivities are expected to present some resource efficiency Management and pollution prevention and management issues. ESS4: Community Health and This standard is relevant since project implementation will Safety happen in mining communities and the fact that most of these communities are in an already high fragility environ- ment. ESS10: Stakeholder Engage- This standard is relevant since multiple stakeholders in- ment and Information Disclo- cluding government agencies, District Assemblies, NGOs. sure CSOs will be involved in this project. 18 CHAPTER FIVE: STAKEHOLDER CONSULTATION AND PARTICIPATION This chapter describes the consultative and collaborative process used to develop this ESMP. It also describes the tools and checklists included in the project-approved ESMF and how they were utilized in the preparation of this ESMP. It describes the three levels of consultation and consensus building adopted, including consultations during activity screening, ongoing con- sultation with key government agencies at the district level, and validation of proposed miti- gation measures. Stakeholder Consultation The preparation of this ESMP was done through consultation, participation, and consensus- building with stakeholders. Experiences and lessons learned through the project monitoring system and Grievance Redress Mechanism (GRM) provided a solid foundation and platform for interaction with all stakeholders. In preparing this ESMP the Team engaged with three categories of stakeholders. They include i.) project affected persons (Dunkwa Community) identified during the screening of the office facility sub-project, ii.) government agencies (Minerals Commission and Upper Denyira East Assembly) and iii.) CSOs/NGOs (Friends of the Nations) working in the project area . The outcome of the consultations is positive, and the proposed development is welcomed by all stakeholders. As part of their support for the renovation project, they also requested that com- prehensive mitigation measures be implemented to effectively address all identified issues per- taining to air pollution, as well as the generation of dust and waste. Consultations during the Screening Process As part of the ESMF, all sub-projects must be vetted using the WB-approved checklist before fieldwork begins. Stakeholder engagement and registration templates are available to simplify this process. Stakeholders can use the Grievance Redress Mechanism to file Project related issues exploring the potential outcomes, locations, individuals impacted, consequences, ori- gins, and longevity of the issue. These sessions are included in the Grievance Registration and Resolution form in Annex 6. The screening, stakeholder consultation, and supervising engineer report are included in this ESMP. Consultation with District Government Agencies While engaging with the Minerals Commission, Upper Denyira East Municipal Assembly, Social Welfare, Forestry Commission, Environmental Protection Agency, and Water Re- sources Commission, participants raised concerns regarding potential noise, dust, sanitation issues, waste generation, and potential accidents during the renovation project. Suggestions for mitigation included implementing roadblock signs to alert the public and employing security services. Additionally, it was recommended to obtain the necessary permits for the renovation activities. Verification of the Suggested Mitigation Measures To ensure ESMP acceptance, there will be continuous consultations with the relevant stake- holders. This will mostly be a feedback mechanism to assure stakeholders that their concerns and suggestions were considered in the ESMP's development. 19 Disclosure Through the support of MLNR and the Minerals Commission at the national level, the District Office of the Minerals Commission will make this ESMP public. Copies of the ESMP will be accessible at all times at the District Offices for all stakeholders. The MLNR and the Minerals Commission will also make copies of this ESMP available on the GLRSSMP and Minerals Commission websites as well as the World Bank website. 20 CHAPTER SIX: ENVIRONMENTAL AND SOCIAL IMPACTS OF THE OFFICE FACILITY This section outlines the potential environmental and social impacts identified for the proposed activities through review of designs and drawings, visits to the project site, the screening ex- ercise, and stakeholder consultations. Areas of Influence The environmental, socioeconomic, and institutional effects of the project are highlighted and briefly explained below. The area of influence for the proposed activities will be mainly limited to the existing building footprint and immediate adjoining areas. The area of interest can be seen using GPS coordinates 5°57' 39.68" N 1°47' 9.61" W, Upper Denkyira East Municipal Assembly in the Central Region. Environmental Receptors The environmental receptors are the ambient air quality and noise levels and health and safety of construction workers, dust emission, waste generation, soil erosion, water contamina- tion/pollution and disturbance of communities around the construction sites. The requirement for construction materials, such as 65 cubic meter of sand and 90 cubic meter of gravel and 2000 liters of water and hence the impact on the natural environment is low. Socio-economic Receptors The proposed interventions in Dunkwa will have an impact on the community residents, nearby neighbourhood or potential visitors to the area. There could also be a positive impact on the Dunkwa community members who reside close to the office space. Since the majority of the construction workers will be from the local area, this will surely generate income for them, thereby improving their standard of living. Also, related business activities such as food vend- ing will pick up in the area. This should translate into favourable conditions for the local econ- omy of the vicinity. Influence of institutions and organisations Among the institutions and organizations implicated in the renovation are the Ministry of Lands and Natural Resources, Minerals Commission, Environmental Protection Agency, Pri- vate Sector (Small Scale Mining Entities), the Upper Denyira East Municipal District and Tra- ditional Authorities. Specific Project Activities of Environmental and Social Concerns The major activities to be implemented are civil works for Staff offices, 50% of the immediate surroundings will be covered in pavement, while the remaining 50% will be adorned with ornamental plants. The civil works will involve transportation of construction materials and disposal of construction waste. It is anticipated that some minor potential negative impacts will manifest during the pre-construction, construction, and post-construction phases. These poten- tial negative environmental and social impacts relate to the following: 21 Pre-Construction (Negative Impacts) Environmental risks anticipated during the pre-construction phase include potential air, water and soil pollution from possible land clearing activities, fugitive dust and exhaust fumes from movement and use of vehicles and machines which could result in environmental pollution and public health concerns. Social risks include discrimination in the tendering process, and the potential for individuals managing the process to request sexual favors from female bidders in exchange for consider- ation for contract selection and award. It is estimated that twenty-five (25) workers, preferably locals (both skilled and unskilled), will be required to support the renovation works. It is important to mention that not all twenty-five workers will be present at the construction site at all times, as the recruitment will be phased, and in synchrony with the labor requirements of the renovation works at the various stages. The Contractor's Environmental and Social Management Plan (C-ESMP) will include a Labor Management Procedure (with a dedicated section for GBV/SEA/SH risk mitigation measures), as well as provide for the design of the temporary site office and security post to be constructed. The C-ESMP will also describe the specific measures to be followed to ensure occupational, health and safety, GBV/SEA/SH risks are mitigated, and effective man- agement of potential construction impacts, including construction waste. Construction The majority of environmental disturbances will occur during the construction phase. This phase will have low to moderate localised and reversible impacts and could be a source of inconvenience for workers and all those living in the area from air and noise, drainage, trans- portation and storage of construction materials, disposal of construction waste, occupational health and safety of workers, spread of STDs and other diseases among workers, GBV/ SEA/ SH risks and social-economic impacts (community health and safety, risk of non-recruitment of local labour to offer employment opportunities and income). The development is likely to have the following major negative effects: a) Noise Possible noise from the operation of construction machines such as concrete mixer. As a re- sult, permissible/acceptable human noise levels may be temporarily exceeded. However, this will be minimal effect on the health and comfort of those living within 100 meters of the site. Also, during the development of the C-ESMP, noise abatement measures will be taken into account. b) Impact on Ambient Air The air emissions from construction equipment and automobiles will be minimal and will have no effect on the quality of the surrounding air. Nevertheless, dust emissions from construction may alter the air quality in the vicinity of the construction site during the construction phase. c) Solid Waste Disposal Impacts Throughout the renovation works, various types of waste will be generated. From changing the roofing, waste will be generated from the old roofing sheets and wood, plywood pieces, removed doors and windows; wood from old wooden floor; broken blocks, sand and other related waste from the demolished walls; old wires, sockets, switches and other related e-waste 22 from the rewiring; old pipes, toilets, sinks, vents, faucets, and other related waste from the plumbing works; and waste from scrapings of the old paint and screeding of walls will all be generated. In the event of an oil leak or paint spill, the affected area must be cleaned immedi- ately, and the equipment must be taken away to prevent significant pollution of the surrounding environment. Solid waste shall be properly disposed of in dustbins (minor site waste) and bulk waste shall be disposed of at designated locations and periodically collected for disposal at the communal waste site of the communities. The contractor, as part of the Contractor’s Environmental and Social Management Plan (C- ESMP), will develop a waste management plan to manage these different types of wastes (in- cluding e-waste), in a manner consistent with this ESMP and the project’s ESMF. In accord- ance with requirements of the World Bank’s Environmental, Health and Safety (EHS) General Guidelines, the C-ESMP will also have a chapter constituting an asbestos management plan which clearly identifies the locations where the Asbestos Containing Materials (ACM) is pre- sent (if any), its condition (e.g. whether it is in friable form with the potential to release fibers), procedures for monitoring its condition, procedures to access the locations where ACM is pre- sent to avoid damage, and training of staff who can potentially come into contact with the material to avoid damage and prevent exposure. The plan should be made available to all per- sons involved in operations and maintenance activities. The removal and disposal of any ACM shall be performed by specially trained personnel following EPA’s requirements for handling hazardous substances. These requirements will be included in the bidding documents. d) Occupational Health and Safety Risks Sanitary facilities for construction workers, such as restrooms, trash cans, and dining areas, are among the health protection measures associated with the renovation works. In this case, the contractor is responsible for ensuring that his or her employees have access to the needed san- itary amenities. Before construction begins, these facilities should be in place. These require- ments, among others, will be incorporated in the bidding documents. The control building for equipment and control facilities shall be supplied with potable water and have a sanitation facility. Specially trained personnel will conduct periodic inspections, maintenance, and repair of malfunctions and mishaps. During the construction phase, workers will be exposed to sharp objects, loud machinery, and a dusty environment. The contractor will be required to provide his employees with appropriate protective equipment, such as boots, gloves, protective clothing, dust masks, and earmuffs. These costs should be included in the project's budget. In order to prevent dust, the soil will also be watered. It is expected that signages would be appropriately positioned close to danger points in order to restrict the movement of unauthorized personnel on site during construction. All waste generated will be disposed of in an approved landfill. Throughout the entirety of the construction phase, a Health, Safety, and Environmental Officer (HSE) will be on-site. The HSE officer will ensure that a first aid kit is always available and accessible, and that all employees are aware of safety regulations. As part of the C-ESMP, the contractor will create an Occupation Health and Safety Manage- ment Plan to address the aforementioned concerns. On the construction site, the construction equipment involved in the civil works are likely to generate noise. Noise is also likely to emanate from routine chiseling/cutting of the already 23 existing walls and dressing walls. During the civil works, there will be a certain quantity of dust. Particularly if construction is to take place during dry spells, precautions should be taken to reduce wind-borne dust. Workers must wear safety gear including gumboots, helmets, safety belts (harness), dust masks, and approved welding glasses for welders if the need be. Other safety precautions out- lined in the applicable Ghanaian or International Industrial Safety Code must be observed. Again, these requirements, among others, will be incorporated in the bidding documents. Social Impacts The Dunkwa community surrounding the construction site of the office building and the neighborhood of about 110 meters to the building are sparely populated. The area is distin- guished by the office space, residential facilities, and urban settlements. The building is cur- rently vacant. The neighboring structures were consulted regarding the upcoming renova- tion project, and one of the implemented measures is to conduct construction activities be- tween the hours of 6 a.m. and 6 p.m. each day. There will be some risks resulting from the following: (a) Possible Destruction of Property and Injury to people in the Neighborhood Due to the potential for construction-related damage to nearby properties, the contractor must ensure that the impact is minimized or eliminated by barricading the area, to ensure that all debris are contained within the barricaded area, and also prevent unauthorized per- sonnel from entering the construction site. Barricading will secure surrounding properties from damages and people from getting injured from flying construction debris (b) Health Challenges (STDs such as HIV/AIDS): Local labor is encouraged to promote local content as part of the GLRSSMP's strategies. Given that majority of the workers would be local folks, the likelihood of any substantial risk mate- rializing in this aspect is minimal. Positive Impacts of the Project: The anticipated positive impacts of the project during the construction and operation phases include the following: Employment: During the construction phase, the project should provide some form of tempo- rary employment for community members. However, the completion of construction means that a quality office facility will enhance productivity and customer service. During the construction phase of the project, the sale of food and other services to workers will generate some direct incomes for food vendors. 24 CHAPTER SEVEN: ENVIRONMENTAL AND SOCIAL MITIGATIONS This chapter describes the proposed environmental and social mitigation measures that were developed by applying the mitigation hierarchy and also through stakeholder consultation and participation. In addition, indicative costs for the implementation of mitigation measures are provided in chapter 10. Environmental and Social Mitigation The mitigation measures were developed based on good international industry practices good international industry practices, including the World Bank’s EHS Guidelines, and in consulta- tion with the project’s shareholders. The following table details the mitigation measures and implementation responsibilities for the identified minor to moderately significant adverse im- pacts. 25 Table 6: Mitigation measures for the Dunkwa Office Facility Potential Impact Mitigation Measures How to Verify Responsibility Monitoring Receptor Pre-Construction Impacts Disregard for Environmen- Ensure that environmental and social Issues are incorpo- Using the bidding Docu- PCU Review of the bidding docu- Neighbors/work- tal and Social Issues in the rated into the bidding documents ments ments ers Bidding Documents Impacts from the building Enhance building designs to avoid any health and safety im- Building designs and draw- PCU Review of building designs, Neighbors/workers Designs. pacts ings Random site inspections Lack of Universal Access Universal access, such as disabled-friendly facilities (ramps Inspection of building de- Contractor Review of building designs Neighbors/workers and toilets) should be provided signs Timing of Construction Ac- Major works can be done from 6am to 6pm during week- Inspection of Work Sched- Contractor Review of C-ESMP Neighbors within tivities days and outside office hours ules. the vicinity Grievance Redress Mecha- nism A temporary security post will be provided to accommodate Contractor Review of C-ESMP Neighbors within the security personnel on site who will be responsible for Presence of a temporary se- Facility Inspections the vicinity Theft of equipment and ma- protecting the valuable equipment, materials, and tools on curity post and a site office. terials, unauthorized access the renovation site from theft or damage, as well as control- Presence of storage site to renovation site, and expo- ling and monitoring access to the renovation site. sure of security personnel to weather conditions. A temporary site office will also be provided on site to store building materials, host the first aid kit, the project manager/ site supervisor/ other key personnel, as well be the central place for managing and coordinating the various activities, resources, and personnel involved in the renovation project. Potential air, water and soil Clearing and cleaning of the site is done under strict regula- Control mechanisms Contractor/Mincom Review of C-ESMP Neighbors within pollution from clearing ac- tion to prevent air, water and soil pollution. the vicinity tivities Exhaust fumes from ma- Regulate movement of vehicles to the site by the required Vehicle movement plan Contractor/Mincom Review of C-ESMP Neighbors within chines and vehicles move- speed limits. the vicinity ment 26 Construction Impacts Ambient Air To keep dust from blowing, cover truck loads with canvas Journey Management Plan Contractor Random truck inspection Neighbors within including cement dust by carefully handling and working the vicinity under moist conditions Make sure that vehicles transporting building materials to Driver Training Records Contractor Impromptu checks Neighbors within site abide by the traffic regulations and the required speed the vicinity/ Work- limits. ers Make sure the stockpiles of things that can be moved are No extensive dust blow Contractor Random site inspection Neighbors within managed well so that there is less blow dust. Caution when the vicinity/ Work- moving materials also when unloading easily broken things, ers keep drop heights to a minimum. Noise, and Vibrations Noise and vibration impact During weekdays, work can be done within the hours of Grievance Recorded Contractor Random site inspection, Re- Neighbors/workers at the construction sites 6am to 6pm. The contractor is recommended to work pri- view of filed grievances, re- marily on weekdays since the area is within a residential view of timesheets of work- area. ers Type of machine used/ Use the latest technology and limit the number of machines Contractor Spot checks, Review of filed Neighbors/workers that can be used at the same time. Grievance Mechanism grievances Technical Specification Use modern, well-kept equipment (e. g. use of silencers). Contractor Random site inspection Neighbors/workers Sheet Use hearing protection for workers who work in noisy envi- Protective hearing equip- Contractor Random site inspection Neighbors/workers ronments. ment available and used. Community, Occupational Health, and Safety Community, Occupational Given that about twenty-five (25) local people will be em- Training performed and rec- Contractor Check Training modules and Neighbors/workers Health, and Safety ployed during construction phase the workers will be orded records trained in health and safety (including skilled and un- skilled). Place a first-aid kit at the project site. Provide First Aid Kit for Contractor Random site inspection to Neighbors/workers workers check availability and expiry date of first-aid kit Personal Protective Equipment (PPE), such as hard hats, PPE used on-site by work- Contractor Random site inspection to Neighbors/workers boots, reflector jackets, goggles, nose masks, and ear plugs, ers. check availability and usage should be worn by workers. Keep the place clean to a high standard. Good housekeeping on-site Contractor Random site inspection Neighbors/workers Ensure that the construction site is fenced. Site fenced, security post Contractor Random site inspection Neighbors/workers constructed, and visitors 27 sign-in book available at se- curity post. Fire Prevention As required by law, make sure there are approved fire extin- Fire prevention equipment Contractor Regular site inspection Neighbors/workers guishers on site. in place Labour Issues (Reference Make sure workers have access to and know about the way Grievance Mechanism in PCU/ Contractor Knowledge and availability Neighbors/workers Labour Management Plan of to file a complaint. place of grievance register the Project) and grievances recorded Ensure that the minimum legal labor standards set by the Grievance Mechanism Rec- Contractor Inspection reports (also from Neighbors/workers ILO and Labour Act are met. These standards include no ords, labour authorities), Review child or forced labor, no discrimination, fair working hours, Training recorded of grievance register and and minimum wages. Staff contracts training record Give workers clean and adequate facilities, and make sure Appropriate facilities in Contractor confirm before commence- Neighbors/workers that toilets and changing rooms are separate for men and place ment of works women. The Contractor should provide a first aid kit on site for the First Aid kit provided at site Contractor Random site inspection Neighbors/workers workers. Soil and Groundwater Environmental contamina- Make sure that construction wastewater, including sanitary Water disposal compliant Contractor/Mincom Random site inspection Neighbors/workers tion/ spills water, is disposed appropriately. with legal requirements Make sure that any spills as such as paint and associated re- Workers trained. Random site inspection Contractor/ PCU Neighbors/workers agent are cleaned up right away. One-time inspection after construction Best practice of Managing Acquire building materials such as sand and gravel from li- License/permit of operator Contractor/Mincom Random site inspection Community mem- building materials (e.g. censed quarry and burrow pit operators only bers Sand and gravel) After construction is done, the work area will be put back Reinstatement completed Contractor/ PCU One-time inspection after Community Mem- together as well as possible. construction bers Waste (Solid and Liquid) Toilet facility There should be toilets on the job site for the workers. Area of convenience Contractor Random site inspection Neighbors/workers Waste Management Two trash bins should be set up for solid and liquid waste No littering Contractor Random site inspection Neighbors/workers disposal. Household waste should be taken to an approved landfill. Manage the disposal of ACM that may be found in the ex- isting roof to be replaced. The removal and disposal of any ACM shall be performed by specially trained personnel fol- lowing EPA’s requirements for handling hazardous sub- stances. Water and Hydrology 28 Surface Water Quality Contractor should provide water for construction activities Water provided on site. Contractor Random site inspection Neighbors/workers or harvest rainwater any time it rains during the construction period to avoid stress on the community water resource. Reuse wastewater whenever possible. Wastewater reused Contractor Random site inspection Neighbors/workers Socio-Economic Issues Stakeholder Engagement Effective engagement with communities, and participatory Minutes of Meetings PCU/ Contractor Review of grievance register Neighbors/workers and Grievance Redress and engaging meetings. Grievance Redress Mecha- Mechanism Ensure regular meetings with the local assembly and com- nism munities to discuss progress of construction work. Inform stakeholders of the existing Grievance Redress Grievance Mechanism in PCU/ Contractor Review of grievance register Neighbors/workers Mechanism so that people who might be affected by the place, grievances recorded Project can voice their concerns about it. Local Employment & Pro- Make sure that, when possible, goods and services for the Local Procurement and Em- Contractor/Mincom Review procurement and Neighbors/workers curement Project and Project staff are supplied by the local commu- ployment Records employment rules and rec- nity. ords Communicable Diseases Ensure that all contractors follow the codes of conduct for Communicable Diseases Contractor Review of diseases register Neighbors/workers employment and code of ethics. This includes, but is not Register and limited to, safety rules, zero tolerance for substance abuse, disease prevention pro- environmental sensitivity of the area, dangers of sexually gramme if available. transmitted diseases and HIV/AIDS, gender equality includ- ing equal pay and sexual harassment, respect for the beliefs and customs of the people and community relations in gen- eral. Operational Impacts Waste Generation Waste bins of adequate number and sizes should be pro- Disposal containers availa- Contractor/Mincom Review of grievance regis- Neighbors/workers vided to collect recyclable and other waste separately. ble/Grievance Mechanism ter/Random Site Inspection Drinking water and sanita- Maintenance of drinking water and sanitation facilities Safe drinking water and MinCom Review of grievance regis- Neighbors/workers tion facilities clean toilets ter/ Random Site Inspection 29 CHAPTER EIGHT: ENVIRONMENTAL AND SOCIAL MONITORING PLAN This chapter provides a monitoring plan to evaluate the effectiveness of the mitigation measures. The plan stipulates that the responsible entities will develop monitoring indicators for impacts of low and moderate environmental and social significance. It provides guidelines for determining the cost of implementing the monitoring plan and the ESMP as a whole. The chapter also describes the need for the development of an emergency preparedness and re- sponse plan. Environmental and Social Monitoring Plan In order to effectively implement the provisions of this Environmental and Social Management Plan, an appropriate and effective monitoring program must be established to quantify perti- nent elements of the physical, biological, and socio-cultural environments. The monitoring of relevant environmental and social parameters will assist in validating any predicted impact and assessing the efficacy of the mitigation measures. The monitoring program will aid in the col- lection of information that will be used to assess the environmental performance of the project. The monitoring plan is tightly linked to the impact identification and mitigation table, where provisions have already been made for the validated mitigation action and where responsibility has already been assigned. The accountable parties would adopt the above-mentioned Table 6 and develop the specific activities necessary to meet the requirements set out in the Table 6. The majority of impacts occur during the construction phase, and it is expected that, as part of the bidding and contract awarding process, the successful bidder will prepare a C-ESMP that clearly outlines the parameters to be monitored and the budgetary requirements. The Project Coordinating Unit (PCU) and the Minerals Commission will monitor the activities of the sub project as shown in Table 7 of the monitoring plan for the responsibilities assigned to them under this ESMP. The cost of implementing this ESMP by the PCU and the Minerals Commission is also budgeted as part of the project’s annual workplan and budget as indicated in Table 9. The monitoring section of the ESMP includes: (a) a specific description and technical details of monitoring measures, including the parameters to be measured, methods to be used, loca- tions, frequency of measurements, detection limits (where appropriate), and definition of thresholds that will signal the need for corrective actions; and (b) monitoring and reporting procedures to ensure early detection of conditions that call for specific mitigation measures. The monitoring plan for the project is shown in Table 7 by identifying the things that must be examined before and after each action. Due diligence on the part of the designated construction inspector is essential for the monitoring of the Contractor's safeguards. For compliance assur- ance, it is necessary to examine the main monitoring criteria both during and after work. Such parameters and criteria include: (i) dust generation and prevention; (ii) amount of water used and discharged at site; (iii) presence of proper sanitary facilities for workers; (iv) Waste col- lection of separate types (mineral waste, wood, metal, plastic, hazardous waste, e.g. spent en- gine oil); (v) waste quantities; (vi) proper organization of disposal pathways and facilities; or reuse and recycling whenever possible. 30 Emergency Preparedness and Response Plan There shall be a plan to be prepared by the contractor to respond to emergencies that may arise during preparation and renovation of the project to include those resulting from natural catas- trophes, fires that may break out in the work area, as well as those involving sabotage, etc. The Emergency Preparedness and Response Plan outlines the requirements, roles and responsibil- ities, and precautions necessary to respond to potential emergencies in a timely and suitable manner. This plan will be developed as part of the C-ESMP. 31 Table 7: Monitoring Plan Phase What parameter to be moni- Where the param- How the param- frequency Responsibility to Responsibility to tored eter to be moni- eter to be moni- implement supervise tored tored Preparation Universal access (disabled Design Docu- check if de- before start of Supervising En- Mincom /PCU ments of activity friendly offices facilities) in the sign and pro- construction, gineer designs ject planning, before ap- and proce- proval to use Inventory of waste dures, materials, Inclusion of mitigation and mon- Bidding Documents Review of the Before the issue Supervising Engi- Mincom /PCU itoring measures in the ESMP bidding docu- of bidding docu- neer into the bidding documents ments ments Implemen- Preparation of C-ESMP C-ESMP, Review of Before mobilisa- Contractor Supervising Engi- tation and by Contractor the C- tion of the con- neer/ Mincom supervision ESMP tractor /PCU of activity Set up of GRM at the work At work site Review of Griev- Monthly Contractor PCU place and access to the ance Mechanism community Records; Con- tractor’s monthly reports Hiring of local workers and sign- At work site Review of Daily Contractor Supervising Engi- ing of code of conduct as per worker’s con- neer/ Mincom LMP tracts /PCU Provision of PPE to workers At work sites Visual observa- Daily Contractor Supervising Engi- tion neer/ Mincom /PCU Availability of drinking water At works sites Visual observa- Daily Contractor Supervising Engi- and toilet for workers tion neer/ Mincom /PCU 32 Dust from the construction activ- Work site, material Visual observa- Daily Contractor Supervising Engi- ities storage sites and tions neer/ Mincom transportation trucks /PCU Noise from construction activi- Work sites Visual observa- Daily Contractor Supervising Engi- ties tions neer/ Mincom /PCU Collection and segregation of At work sites Records of waste Weekly Contractor Supervising Engi- waste, and the waste is disposed quantity col- neer/ Mincom of at approved sites lected and dis- /PCU posed Barricades around the construc- At works sites Visual observa- Daily Contractor Supervising Engi- tion sites tion neer/ Mincom /PCU Timing of construction activities At work sites Visual observa- Daily Contractor Supervising Engi- within the normal business hours tion neer/ Mincom /PCU 33 CHAPTER NINE: GRIEVANCE REDRESS MECHANISM FOR THE RENOVA- TION OF OFFICES This chapter adopts the Grievance Redress Mechanism for the GLRSSMP and modifies it to accommodate the Renovation of the Office Facility. It provides simple system access, prompt feedback, recordkeeping and reporting. To ensure uniformity and facilitate the generation of reports, specialized tools have been provided to national and district level stakeholders. Grievance Redress Mechanism for the Dunkwa Office Facility The Grievance Redress Mechanism for all the office locations is based on a unified, dynamic system that is currently being implemented. The GLRSSMP and the African Environmental Health and Pollution Management Program operate a single GRM with four levels of opera- tions from the community through to the national levels. These are explained below: (a) Community Level structures The Small Scale-Mining component of the GLRSSMP uses the local structures with represen- tations from traditional authorities, the political representative i.e. the assemblyman or woman, youth representative, women representative, and the vulnerable with adequate capacity in grievance resolution. (b) District Level Structures The District Mining Committees (DMCs)2 is being used by the Small Scale Mining component of the GLRSSMP for the management of grievances related to all subproject activities includ- ing this office renovation. (c) Regional Level Structures The mining component of the GRLSSMP manages grievances at regional levels by represent- atives from Environmental Protection Agency (EPA), Minerals Commission (MINCOM), Wa- ter Resources Commission (WRC), Forestry Commission (FC), and Ghana Geological Survey Authority (GGSA). Grievance issues are forwarded to the Clients Relation Unit (CRU) to deal with. Resolved or unresolved grievances will be sent to the CRU at EPA headquarters for documentation and further action. (d) National Level Structures At the national level, all complaints from the three other levels are sent to the main portal managed by the EPA. The EPA, through the CRU, grants access to the Mining component of the GLRSSMP to forward data on grievances for documentation and further action. Grievances are coded by officers and trained personnel at each level to indicate their origin, allowing the main portal manager to disseminate information to the Landscape and Mining components of the GLRSSMP and the Africa Environmental Health and Pollution Management Program (AEHPMP) for resolution or notification if grievances are resolved. Complainants have the option to seek redress in the law courts or other jurisdictions if unsatisfied with the resolution outcome. 2 Comprised of representation from the Minerals Commission with two representations namely the District Min- ing officer and an officer from the inspectorate division., Environmental Protection Agency (1), the Municipal or District Assembly (1), Traditional Authority (1) and Municipal or District Chief Executive who is the Chair- person 34 A maximum of 8 weeks is allocated to deal with complaints, with complainants being informed of the status at least twice every fortnight within this timeline. Cases pertaining to Gender-Based Violence/ Sexual Exploitation and Abuse/Sexual Harass- ment (GBV/SEA/SH) complaints will be directed to the Domestic Violence and Victim Sup- port Unit (DOVVSU) of the Ghana Police Service or other designated GBV service providers for immediate redress, depending on the nature of the case. Immediately after receiving a com- plaint, the GRM committee at that particular level where the case occurred or was reported is responsible for recording and referring the case to the appropriate service provider(s), based on the list of service providers already mapped and in place. Table 8: Resolution Actions and Timelines for GLRSSP & AEHPMP GRM Step Action Resolution Time 1 Receive and register the grievance Within 2 days 2 Acknowledge, assess grievance and assign responsibility Within 3 days 3 Development of response Within 5days 4 Implementation of response if an agreement is reached Within 10days 5 Initiate a grievance review process if no agreement is Within 10days reached at the first instance 6 Implement review recommendation and close grievance Within 10 days 7 Grievance taken to court by the complainant is not satisfied - with the outcome of proceedings Channels to Submit Complaints The main channels include the following: • Writing (letter); • Verbal (walk in)’; • Phone call/fax; 0244878734; 0244653518 • WhatsApp; 0244878734; 0244653518 • E-mail; wilson.zoogah@mincom.gov.gh or ritdamoah@gmail.com • Suggestion boxes; • Website of Minerals Commission; and • Avenue for anonymity through a trusted confidant (a friend or a family member) Financing The GRM for the Renovation of the Office Facility shall be financed by the Project. Allocation will be made for such purposes through the annual workplan and budget estimates. 35 CHAPTER TEN: PERSONNEL AND INSTITUTIONAL ARRANGEMENT FOR THE ESMP IMPLEMENTATION This section describes the district-level personnel available to support the implementation of the ESMP’s provisions. It describes the institutional arrangement for the plan's implementa- tion, roles and responsibilities, and capacity building requirements. Implementing Institutions The District Office of the Minerals Commission at Dunkwa is in charge of implementing this Environmental and Social Management Plan, with assistance from the Ministry, the Supervis- ing Engineer and the Contractor, the Traditional Authority, Community-Based Organizations, and the project beneficiaries (ASM Operators). Implementation Arrangement The Environmental and Social Management Plan will be implemented in three phases – pre- construction, construction, and operational phases – as shown in Table 6 of this report. In each of the phases, specific responsibilities are outlined for the contractor, MinCom and the PCU respectively. Personnel and Capacity for Implementation of the ESMP The District Office of the Minerals Commission plays a vital role in executing interventions within its jurisdiction, serving both the District and the Community. With a competent team, the District Officer oversees the day-to-day operations of the office. The team comprises the Office Administration Manager, Community Relations Officers, Technical Officers, Front Desk Staff, and National Service Personnel. The District Officer specifically focuses on super- vising the implementation of Safeguards and serves as the District Safeguards Point of Contact, taking charge of all matters concerning Environmental and Social Management Plan (ESMP) implementation. The District Safeguards Focal Person has received adequate training to deliver effectively on their role. Even though they are already familiar with the World Bank’s Safeguard Standards, Grievance Redress Mechanism, and E&S Impact Management, a further enhancement of their capabilities will afford a higher standard of implementation of the of the of the ESMP. Thus, a portion of the budget has been allocated for such further training. Estimated Cost for the ESMP Implementation To implement this Environmental and Social Management Plan for the Office Facility, a total of $7,000 is required to cover awareness, training, the provision of personal protective equip- ment, and the monitoring of key environmental and social impacts. The costs associated with implementing the ESMP are broken down in table 9 below. Budget for Implementation of ESMP 36 Table 9: budget for implementation No. Description Budget (US $) 2024 1. Training for Safeguards Focal Persons 1,000 2. Awareness Creation 1,000 3. Extension support to contractor to meet statutory requirement 1000 4. Provision of PPEs 1,000 5. Implementation of mitigation measures 1,000 6. Implementation of Environmental and Social Monitoring Plan 1,000 7. Implementation of GRM 1,500 8. Total 7,000 37 REFERENCE • Ghana Landscape Restoration and Small-Scale Mining Project (2021): Environmental and Social Management Framework. • Ghana Landscape Restoration and Small-Scale Mining Project (2021): Project Imple- mentation Manual (PIM) • Ghana Landscape Restoration and Small-Scale Mining Project (2020): Draft Strategic Environmental and Social Assessment (SESA) in selected Pilot mining communities. • Ghana Statistical Service (2010) Population and Housing Census of Ghana • Ghana Landscape Restoration and Small-Scale Mining Project (2021): Environmental and Social Management Framework. • World Bank (2021). Ghana Landscape Restoration and Small-Scale Mining Project- Project Appraisal Document Report No: PAD3699 • Ghana Landscape Restoration and Small-Scale Mining Project (2021): Stakeholder En- gagement Plan • Ghana Landscape Restoration and Small-Scale Mining Project (2021): Resettlement Policy Framework • Ghana Landscape Restoration and Small-Scale Mining Project (2021): Process Frame- work 38 ANNEXES Annex 1: Screening Report for the Dunkwa Office Facility Dunkwa A BACKGROUND INFORMATION: 1. Date: 17/04/2024 2. Type of Activity Renovation of Dunkwa Office 3. Project Location (Region, GPS coordinates: 5°57' 39.675" N District, Community) 1°47' 9.607" W Central, Upper Denkyira East Mu- nicipal, Dunkwa Compound 4. Population of beneficiary Total: 110,141, community (Male/Fe- 55,280 males and male) 54,861 females B DESCRIPTION OF ACTIVITY 5. Type of Activity (includ- Increased capacity development at ing objectives and out- the district level of the minerals puts) commission • Refurbished district offices • improved access to ASM tech- nical services delivery Activities: • Ceiling • Floor tiling • Re-wiring • Plumbing • New windows and doors • Paint • Fence Wall • Pavement Compound 6. Land area to be taken by project activity, in No land will be taken, as this is an existing acres/ha building to be renovated. It has a total floor area of 296m2 7. Any existing property to No be affected, and by how much (total, partial demo- lition etc.) 8. Any plans for construc- Yes, construction of pavement tion, movement of earth, changes in land cover 39 9. Date of commencement Yet to be determined and expected completion date 10. Estimated cost GHC 3,258,402.39 (USD 220,000) 11. Facilities Earmarked for Dunkwa Office Construction, Renovation or Expansion (List them in the corresponding col- umn). C PRELIMINARY ENVIRONMENTAL INFORMATION Adjoining Land Uses (ag- Name land use type (estimate and ricultural, industrial, res- measure distances where feasible idential, etc.) 12. i. South 100 meters, Residential 13. ii. North 70 meters, Residential 14. iii. East 150 meters, Commercial and Resi- dential 15. iv. West 85 meters, Residential Site Specific Characteris- Estimate and measure distances tics where feasible 16. i. Nature or slope of Relatively flat terrain land 17. ii. Proximity to thor- 100 meters to the main road oughfare (path) 18. iii. Proximity to a natu- N/A ral habitat e.g. wet- land etc. 19. iv. Proximity to a resi- 70 meters, residential dence or any com- munity resource or facility 20. v. Proximity to a road 100 meters to the main road 21. vi. Proximity to a N/A. River/Stream YES NO COM- MENT 22. Would the activity poten- x tially cause adverse im- pacts to habitats (e.g. modified, natural, and critical habi- tats) and/or ecosystems and ecosystem services? 23. Are any activities pro- x posed within or adjacent to critical habitats and/or 40 environmentally sensitive areas, including legally protected areas (e.g. na- ture reserve, national park), areas proposed for protection, or recognized as such by authoritative sources and/or indigenous peoples or local commu- nities? 24. Are there activities at the x project site? 25. What is the current land Residential use Facility 26. Will the proposed activi- x ties have any impact on any ecosystem services biodiversity issues or nat- ural habitats? 27. Will there be water re- x source impacts? 28. Will there be vegetation x Clearing of and soil impacts? the weeds and stumps around the structure 29. Will there be air quality or x Possible noise impacts? generation of noise and emission of dust during the renova- tion period 30. Are there any new or x changing river basin management planning or activities? 31. Involve the use of petro- x leum, diesel, liquefied pe- troleum gas, bitumen, bio- diesel, ethanol and me- thane 32. Does activity have poten- x Debris from tial to generate solid or the construc- liquid wastes? tion and man-made generated waste 41 Environmental Aware- ness 33. i. Commu- x nity/School Envi- ronmental Associ- ation or Club 34. ii. Collaboration with x Collaborate EPA or any Envi- with EPA on ronmental NGO ASM envi- ronmental compliance 35. iii. Environmental x Stakeholder programs and ac- engagement tivities undertaken and commu- (symposia, lec- nity sensiti- tures, film show, sation tree planting etc.) 36. iv. Watershed man- x agement planning participant Yes/No D PRELIMINARY SOCIAL INFORMATION Sanitary Facilities Avail- Type and Number (Comments if able any) 37. i. Toilets (type & Water Closet, 2 number) 38. ii. Urinals (type & Water Closet, 2 number) 39. iii. Disability friendly No access (Yes/No) 40. iv. Separate sanitation Yes facilities for Males and Females (Yes/No) 41. v. Number of toilets One male, one female allocated to Males and Females 42. vi. Room/space for No pregnant and lac- tating mothers 43. vii. Room/space for Yes, store room Personal Protective Equipment (PPE) 44. viii. changing rooms No (type & number) 42 45. ix. Available space for Yes seated areas (Yes/No) Site Specific Characteris- YES NO COM- tics MENT 46. Will there be re- x strictions or loss of ac- cess to public facilities or resources? 47. Has there been litiga- x tion or complaints of any social nature di- rected against the pro- ponent or the activity? 48. Will the activity require x the acquisition of land? 49. What is the status of the Public Land land holding required by the project (public land, private land or customary land (skin/stool or family land) community lands, etc.)? 50. Would the Project x pose potential risks to community health and safety due to the transport, storage, and use and/or disposal of hazardous or danger- ous materials (e.g. explosives, fuel and other chemicals dur- ing construction and operation)? 51. Would elements of x project renovation, re- furbishment, construc- tion phase pose potential safety risks to local communities? 52. Is there evidence of x land tenure status of landowners and/or oc- cupants (affidavit, deed/title or other documentation)? (Yes/No) 53. If yes, specify the Public land 43 type of tenure evi- dence available (writ- ten or otherwise) 54. Are there outstanding land x disputes? (Yes/No) 55. Has there been proper x consultation with stake- holders? (Yes/No) 56. If yes, describe the stake- Administra- holders and the consulta- tion of tion methods used checklist to Mineral Commis- sion, neigh- boring occu- pants, dis- trict Assem- bly (MCE, District Planning and engi- neer) and Miners 57. Were women intention- x ally targeted during the stakeholder consultation? (Yes/No) 58. Will the sub-project x cause any losses in live- lihood opportunities for women and men? 59. Will the project be sited x in a location known to have been or is closed to a burial ground/grave, cemetery or archaeological site? Any cultural herit- age/sacred sites in pro- ject area? 60. Is there a grievance x process identified for Project Affected Person (PAPs) and is this eas- ily accessible to these 44 groups/individuals? 61. Specify the type of N/A grievance mechanism and how it is made ac- cessible? 62. Would the activity pos- x sibly result in eco- nomic displacement (e.g. loss of assets or access to resources due to land acquisition or access restrictions – even in the absence of physical relocation)? 63. Will there be any changes x to livelihoods of women/men and youth? 64. What are the main Procurement issues associated of building with community materials benefits? from the lo- cal sources, employment and income generation activities 65. Will any restoration or x compensation be required with Affected persons? Security 66. Site fenced or cordon-off x to avoid causing harm to human and animals 67. Proximity to community within com- munity 68. Proximity to Police Sta- 900m to po- tion or Post for quick con- lice station tact when their services are required (estimate dis- tance) 69. Encroachment x 70. Thoroughfares x 75 meters 71. Proximity to community x within Com- munity, 70 meters to the nearest resi- dential facil- ity 45 E IMPACT IDENTIFICATION AND CLASSIFICATION Choose COM- L, M or MENT H Natural LOW (No natural habitats L Site lo- habitats present of any kind) cated MEDIUM (No critical natu- within ral habitats; other natural commu- habitats occur) nity and HIGH (Critical natural hab- would not itats present; within de- affect nat- clared protected areas) ural habi- tat Water Re- LOW (Water flows exceed L Closest sources any existing demand; low water intensity of water use; po- body is tential water use conflicts about 2.0 expected to below; no po- km tential water quality issues) MEDIUM (Medium inten- sity of water use; multiple water users; water quality issues are important) HIGH (Intensive water use; multiple water users; poten- tial for conflicts is high; wa- ter quality issues are im- portant) Natural LOW (Flat terrain; no po- L The build- hazards tential stability/erosion ing is on a problems; no known flood well-engi- risks) neered MEDIUM (Medium slopes; ground some erosion potential; me- with no dium risks from floods) potential HIGH (Mountainous ter- threats rain; steep slopes; unstable soils; high erosion potential; flood risks) Land ten- LOW (No conflicts, disa- L Public ure greements around use of land with land) no conflict MEDIUM (Process of land regularization and rights to natural resources being 46 worked out with clear com- munication and grievance process in place) HIGH (Land conflicts his- torically unresolved, com- munity/ persons being evicted, settlers loosing rights and no transparency or Grievance redress available) F SUMMARY OF SITE SENSITIVITY Tick appropri- Comment ately [A] HIGH [B] ME- Environmental and DIUM Social Impacts are [C] LOW √ minimal G IMPACT MITIGATION Impact Iden- Possible generation of: tified 1. Noise 2. Dust 3. Solid Waste Mitigation 1. Noise attenuation equipment options 2. Dust suppression and use of appropri- ate machinery to minimize emissions. 3. Occupation health and safety - Appropriate PPEs will be supplied to workers (non-compliance will be sanctioned) - Provision of first aid kit on site - Provision of fire extinguishers - Enforcement of health and safety regulations 4. Waste segregation and management practices (Construction waste such as cement, wood and debris will be haul- aged to approved landfill sites). 5. Mobile toilets will be provided. H DETERMINATION OF ENVIRONMENTAL CATEGORY BASED ON SCREENING Tick appro- COMMENT priately [A] REQUIRES AN ESIA 47 [B] REQUIRES PREPA- RATION OF ADDI- TIONAL E&S IN- FORMATION TO SUPPORT ESMF [C] DOES NOT RE- √ QUIRE FURTHER ENVIRONMENTAL OR SOCIAL DUE- DILIGENCE – RE- FER TO ESMF KEY PRINCIPLES FOR IMPLEMENTA- TION Reviewer Details Prepared Wilson Waanab Zoogah and Rita Owusu-Amank- By: wah Designa- (Environmental Management Specialist) and (So- tion cial Development and Gender Specialist) respec- tively Annex 2: Evidence of Stakeholder Consultations N0 Name Institution Position Sex Phone No. Upper Denkyira East Municipal/ Central Region 10 ING. George District Assembly Head of Works M 0550491815 WALKER 11 Nicholas District Assembly Assistant Director I M 0243143074 AKOWUAH 12 Benedicta Nana District Assembly Head of Physical F 0242812950 ANSAH Planning 13 Charles Baah District Assembly Head of information M 0244470907 Aboagye Dept. 14 Hon. Akwasi District Assembly Presiding Member M 0246701133 Wusu Antwi 15 Hon. Ebenezer District Assembly Municipal Chief Ex- M 0552532770 Forson Appiah ecutive 16 Evans Bukero Evansfaith Mining Enter- ASM operator M 0248545606 prise 48 Collated E&S views across districts Upper Denkyira East Municipal/ Central Region 5 Issues Measures Remarks • Noise, dust, impede • Health and safety measures should be ad- movement and roadblock hered by contractor • Sanitation • Use of PPEs • Security • First Aid • Sanitation • Caution notices should be placed • Provide extra bin at a fee from ZL • Items and contractor should be procured locally • Safety of workers at site-PPEs • Caution notices should be placed 17 Victor Astu Ame- Minerals Commission District Mining of- M 020 kor ficer 9367106 18 Christian Aidoo Ghana National Fire Ser- Fire Officer (Neigh- M 0241063611 vice bor) Annex 3: Collated E&S views from respondents during the screening process Annex 4: Communities represented within Dunkwa Office Enclave No. Name 1 Abesewa 2 Abuakwa Breman 3 Abuakwa Nkwanta 4 Acquakrom 5 Adwuman 6 Akropong 7 Amoafo 8 Amisah 49 9 Asaman 10 Asikuma 11 Badowa 1 12 Badowa 2 13 Buabin 14 Buabinso 15 Dunkwa -on-offin 16 Esaase 17 Opponso 18 Pokukrom 19 Mfuom 20 Mmradan 21 Meretweso 22 Kyebi 23 Kyekyewere 24 Kubi 25 Kwameprakrom 26 Sobroso Annex 4: Contact Details of District Safeguards Focal Person at MinCom Office at Dunkwa No. Name Institution Position Sex Phone No. Renova- tion area 1 Victor Astu Minerals District M 020 9367106 Amekor Commis- Officer sion Annex 5: Template for Semi-Annual Environmental and Social Reporting as enshrined in the ESMF Period covered District Prepared by Submitted to Date Submitted 1. Environmental & Social Safeguards Issues (including Health & Safety, Grievances, etc.) 2. Challenges 50 3. Activities and Actions on E&S 4. Recommendations 5. Attachments (eg. Copies of grievance registration forms, etc.) 51 Annex 6: Complaints Submission Form as captured in the ESMF Reference No: Full Name: Contact information and By Post: Please provide postal address: preferred method of communication ___________________________________________________ Please mark how you wish to be contacted (mail, tele- ___________________________________________________ phone, e-mail). ___________________________________________________ _______________ By Telephone: __________________________________________ By E-mail ______________________________________________ Nature of Grievance or Complaint Description of grievance: What happened? Where did it happen? Who was in- volved? What is the result of the problem? Source and duration of the problem? Date of incident/griev- One-time incident/grievance (date _______________) ance Happened more than once (how many times? _____) On-going (currently experiencing problem) Receiver Name: ___________________________________________________ _________________ Signature ______________________________________________ Date ______________________________________________ 52 Filer Name: ___________________________________________________ ___________________________________________________ __________________________________ Signature ______________________________________________ Date ______________________________________________ Relationship to Complainant (if different from Complain- ant): ___________________________________________________ ___________________________________________________ __________________________________ Review/Resolution Level 1 (MDA) Level 2 (IA) Level 3 (PCU) Date of Conciliation Session: __________________________________________________________________________ __ Was Filer/Complainant Present? Yes/ No Was field verification of complaint conducted? Yes/ No Findings of field investigation __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ 53 __________________________________________________________________________ ___________________________________________________ Summary of Conciliation Session Discussion __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ ___________________________________________________ Issues __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ ___________________________________________________ Was agreement reached on the issues? Yes, No If agreement was reached, detail the agree- ment __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ 54 __________________________________________________________________________ _ If agreement was not reached, specify the points of disagreement __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ _ Signed (Conciliator): ___________________________________ Signed (Filer/Complainant): _____________________________________ Signed: _________________________________________________ (Independent Observer e.g. Assembly Member/Opinion Leader) Date: _______________________________ Implementation of Agreement Date of implementation: __________________________________________ Feedback from Filer/Complainant: Satisfied /Not Satisfied If satisfied, sign off & date_____________________________________________________ (Filer/Complainant) (Mediator) If not satisfied, recommendation/way forward __________________________________________________________________________ __________________________________________________________________________ 55 __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________ (Signature & date of Filer/Complainant) ______________________________________________________ (Signature & date of Mediator) ________________________________________________________________ 56 Annex 7: Grievance Register from the ESMF Grievance Register 1 Unique reference number 2 Date of incoming grievance 3 Location (where the grievance was received/ submitted) 4 Complainant’s name 5 Contact details (Leave it blank in case of anonymous enquiries and grievances) 6 Summary of Complaint 7 Identification of parties responsible for addressing and resolution of complaint 8 Investigation launch date 9 Investigation completion date 10 Findings of investigation 11 Proposed corrective actions 12 Deadlines for internal actions required from staff 13 Indication of satisfaction with compliant 14 Close out date 15 Any outstanding actions for non-closed grievances 57