Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : Project Name : Food Security and Agriculture Productivity Project Loan Credit No. : P 1555513 2. Bank’s Approval Date of the Procurement Plan : October 20, 2016 In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method Prior Review Procurement (USD equivalent) Threshold (USD) ICB (Goods) > 200,000 USD All contract above USD 100,000 RFB ( Goods) > USD 30,000 and up to USD 200,000 RFQ (Goods) Up to USD 30,000 ICB (Works) > 1.5 million All contract above RFB (Works) > 50,000 and up to USD USD 300,000 1.5 million RFQ (Works) Up to USD 50,000 ICB (Non- > 200,000 USD All contract above Consulting USD 100,000 Services) RFB (Non- < 200,000 USD Consulting Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Bidding Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process.. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Threshold (USD Prior Review Threshold Procurement Equivalent) (a) Quality and Cost No threshold All Contracts above USD Based Selection 70,000 for Firms; and (b) Quality Based No threshold above USD 50,000 for Selection Individuals (c) Selection Made No threshold Under a Fixed Budget (d) Least Cost Selection No threshold (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source As per Consultant Selection of firms Guidelines Para 3.9 (g) Selection of No threshold Individual Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : Food Security and Agriculture Productivity Project PLAN General Information Country: Bhutan 2020-06-03 Bank’s Approval Date of the Original Procurement Plan: 2024-07-08 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P155513 GPN Date: 2017-11-30 Project Name: Food Security and Agriculture Productivity Project Loan / Credit No: TF / A4224, TF / B6044 Haa Dzongkhag Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned National Procure BT-HD-236749-CW-RFQ / Co ment Document - nstruction of Packing Houses Component 3: Enhancing Ac Request for Quota Single Stage - One E 2022-04-1 TF / A4224 Post Open - National 1 Envelope proce 13,356.00 0.00 Canceled 2021-08-24 2021-10-19 at Sangbayama and Eusu Ge cess to Markets tions nvelope 7 ss (Non Bank-SPD wog, Haa Dzongkhag. ) BT-HD-229433-CW-RFQ / Co nstruction of field packhouse Component 3: Enhancing Ac Request for Quota Single Stage - One E Other (with field f 2023-07-2 TF / B6044 Post Open - National 12,680.00 0.00 Completed 2022-12-05 2023-01-30 2023-05-20 at Eusu Gewog center to be o cess to Markets tions nvelope or explanation) 9 wned by the identified Farme rs Group (Sl No.3.1.1) BT-HD-311811-CW-RFB / Co nstruction of Centralized pac Component 3: Enhancing Ac Single Stage - One E Other (with field f 2023-10-1 TF / B6044 Post Request for Bids Open - National 126,775.00 0.00 Canceled 2022-12-30 2023-01-04 2023-02-15 2023-03-17 2023-04-21 k house at Sambaykha to be cess to Markets nvelope or explanation) 8 owned by the identified Farm ers Group (Sl No.3.1.1) BT-HD-333394-CW-RFQ / Co nstruction of Centralized pac Component 3: Enhancing Ac Request for Quota Single Stage - One E Other (with field f 2023-09-2 k house at Sambaykha to be TF / B6044 Post Open - National 30,000.00 0.00 Completed 2023-04-05 2023-05-23 2023-05-17 cess to Markets tions nvelope or explanation) 0 owned by the identified Farm ers Group (Sl No.3.1.1) BT-HD-333767-CW-RFQ / Co nstruction of mushroom spa Component 3: Enhancing Ac Request for Quota Single Stage - One E Other (with field f 2023-09-1 wn production unit at Katsho TF / A4224 Post Open - National 22,000.00 0.00 Completed 2023-04-04 2023-05-20 2023-02-16 cess to Markets tions nvelope or explanation) 7 Gewog to be owned by the id entified Farmers Group (Sl N o.3.1) GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-HD-175036-GO-DIR / Proc urement of seeds and seedlin Component 2: Enhancing Fa gs 100kgs- Quinoa seeds to b TF / A4224 Post Direct Selection Direct 150.00 0.00 Canceled 2020-06-05 2020-06-10 2020-07-15 2021-01-11 rmer Productivity e issued to Project Gewogs u nder Haa Dzongkhag BT-HD-223409-GO-RFQ / pro curement of 21 number of br Component 2: Enhancing Fa Request for Quota Single Stage - One E TF / A4224 Post Open - National 5,000.00 2,842.57 Completed 2021-03-31 2021-05-26 2021-06-05 2021-11-22 2021-06-23 ush cutter to be issued to pro rmer Productivity tions nvelope ject Gewogs under the Dzong khag BT-HD-223411-GO-RFQ / Pro curement of Agriculture tools and inputs such as green hou Component 2: Enhancing Fa Request for Quota Single Stage - One E TF / A4224 Post Open - National 35,000.00 23,261.47 Completed 2021-03-31 2021-05-26 2021-06-03 2021-11-22 2021-06-23 se, knapsack sprayer and sin rmer Productivity tions nvelope tex to be issued to project Ge wogs under the Dzongkhag. BT-HD-229416-GO-RFQ / Pro curement of Agriculture tools Component 2: Enhancing Fa Request for Quota Single Stage - One E and inputs such as green ne TF / A4224 Post Open - National 12,000.00 18,343.09 Completed 2021-10-11 2021-12-06 2022-04-08 2022-06-04 2022-05-24 rmer Productivity tions nvelope t shed, tanks, drip set and pl astic mulch to enhance veget able crop production. BT-HD-236837-GO-RFQ / Pro curement of Fabricated gree Component 2: Enhancing Fa Request for Quota Single Stage - One E TF / A4224 Post Open - National 39,000.00 0.00 Canceled 2021-09-07 2021-11-02 2022-05-01 nhouse (10 x 5 mts) and (20 rmer Productivity tions nvelope X10) to be issued to Project Gewogs. BT-HD-229429-GO-RFQ / Pro curement of electric fencing Component 2: Enhancing Fa Request for Quota Single Stage - One E materials to be installed in o TF / A4224 Post Open - National 16,000.00 11,673.82 Completed 2021-10-12 2021-12-07 2022-04-08 2022-06-05 2022-05-24 rmer Productivity tions nvelope ne of the Gewogs under the Project area to reduce huma n-wildlife conflict. BT-HD-229431-GO-RFQ / Pro curement of of plastic crates Component 3: Enhancing Ac Request for Quota Single Stage - One E TF / A4224 Post Open - National 3,000.00 2,530.07 Completed 2021-10-13 2021-12-08 2022-04-08 2022-06-06 2022-05-03 and other packing materials t cess to Markets tions nvelope o be issued to project Gewog s. BT-HD-229434-GO-RFQ / Pro curement of rice milling and Component 3: Enhancing Ac Request for Quota Single Stage - One E wheat threshing facility as ge TF / A4224 Post Open - National 3,700.00 3,600.43 Completed 2021-10-20 2021-12-15 2022-04-28 2022-06-13 2022-04-29 cess to Markets tions nvelope nder responsive technology t o be issued to project Gewog s. BT-HD-229414-GO-DIR / Proc urement of hybrid vegetable Component 2: Enhancing Fa TF / A4224 Post Direct Selection Direct 12,000.00 10,132.93 Completed 2021-09-30 2022-05-31 2021-10-05 2022-05-31 2021-11-09 2022-06-14 2022-05-08 2022-06-20 seeds to be issued to farmer rmer Productivity s under the project Gewogs. BT-HD-229423-GO-RFQ / Pro curement of brush cutter for Component 2: Enhancing Fa Request for Quota Single Stage - One E farm drudgery reduction and TF / A4224 Post Open - National 3,000.00 0.00 Canceled 2021-10-25 2021-12-20 2022-06-18 rmer Productivity tions nvelope promotion of gender friendly multi-purpose field equipmen t. Page 1 BT-HD-308360-GO-RFQ / Pro curement of 150 nos. of wate r storage tank to support the Component 2: Enhancing Fa Request for Quota Single Stage - One E existing drip irrigation syste TF / B6044 Post Limited 6,340.00 0.00 Completed 2023-01-04 2022-12-27 2023-02-22 2023-04-30 2023-05-23 rmer Productivity tions nvelope m used by the farmers of Kat sho, Eusu, Samar, Gakiling & Sangbaykha Gewogs (Sl. No. 2.1.2) BT-HD-308370-GO-DIR / Proc urement of chemicals, secate urs and pruning saw to be us ed in the demonstration cum Component 2: Enhancing Fa TF / B6044 Post Direct Selection Direct - National 1,525.00 0.00 Completed 2022-11-15 2023-05-26 2022-11-20 2023-05-26 2022-12-25 2023-05-29 2023-03-25 2023-06-25 training for combating citrus rmer Productivity greening & rehabilitation pro gram to farmers of Gakiling & Sangbaykha in at least fou r orchards (Sl No. 2.2.1) BT-HD-311804-GO-DIR / Proc urement of electric fencing m aterials including HDPE Pipe t Component 2: Enhancing Fa TF / B6044 Post Direct Selection Direct - National 6,340.00 0.00 Completed 2022-12-30 2023-04-28 2023-01-04 2023-04-28 2023-01-29 2023-05-01 2023-04-29 2023-06-15 o be installed under Katsho, rmer Productivity Eusu, Samar, Gakiling & San gbaykha Gewogs (Sl No. 2.3. 2) BT-HD-308385-GO-RFQ / Pro curement of 50 nos. of gree n net sheds and 50 nos. of pl Component 2: Enhancing Fa Request for Quota Single Stage - One E TF / B6044 Post Limited 4,440.00 0.00 Completed 2023-01-04 2022-12-27 2023-03-01 2023-04-30 2023-05-30 astic mulching to be issued t rmer Productivity tions nvelope o the farmers of Katsho, Eusu , Samar, Gakiling & Sangbay kha Gewogs (Sl.No.2.3.4) BT-HD-308409-GO-RFQ / Pro curement of wheat threshing Component 3: Enhancing Ac Request for Quota Single Stage - One E and milling equipment with a TF / B6044 Post Limited 4,450.00 0.00 Completed 2023-01-04 2023-01-06 2023-02-19 2023-04-30 2023-05-20 2023-06-24 cess to Markets tions nvelope ccessories to support and pro mote Kapche producer Group s (Sl.No. 3.1 (b).1 BT-HD-308410-GO-DIR / Proc urement of wax, rosin & spa wn injecting tools to promote Component 2: Enhancing Fa TF / B6044 Post Direct Selection Direct - National 1,270.00 0.00 Canceled 2022-11-25 2022-12-23 2023-03-23 Shiitake and oyster mushroo rmer Productivity m cultivation to the farmers of Katsho and Eusu Gewogs ( Sl. No. 2.3.7) BT-HD-308428-GO-RFQ / Pro curement of sealing machine and packaging materials to Component 3: Enhancing Ac Request for Quota Single Stage - One E TF / B6044 Post Limited 2,540.00 0.00 Completed 2023-01-15 2023-01-06 2023-03-12 2023-04-28 2023-06-10 2023-06-15 be provided to KAPCHE prod cess to Markets tions nvelope ucer group to enhanced dom estic market and linkage to n ational market support (3.1 ( b).2) BT-HD-333397-GO-RFQ / Pro curement of 40 nos of plastic rain shelter to promote gend Component 2: Enhancing Fa Request for Quota Single Stage - One E TF / B6044 Post Limited 3,700.00 0.00 Completed 2023-03-05 2023-01-06 2023-04-23 2023-05-01 2023-06-07 er friendly technology to the rmer Productivity tions nvelope farmers of Katsho, Eusu, Sam ar, Gakiling & Sangbaykha G ewogs (Sl.No.2.3.3) BT-HD-333766-GO-RFB / Pro curement of 300 nos. of Hed ge Cutter and 100 nos. of po Component 2: Enhancing Fa Single Stage - One E wer sprayer to be issued to t TF / B6044 Post Request for Bids Open - National 60,000.00 0.00 Completed 2023-02-28 2023-02-10 2023-03-05 2023-02-13 2023-04-06 2023-03-15 2023-04-21 2023-03-20 2023-05-26 2023-04-22 2023-07-25 2023-06-01 rmer Productivity nvelope he farmers of Katsho, Eusu, S amar, Gakiling & Sangbaykh a Gewogs on cost sharing ba sis (Sl No. 2.3.1) BT-HD-378665-GO-DIR / Proc urement of HDPE Pipe and w Component 2: Enhancing Fa ater storage tank to provide r TF / B6044 Post Direct Selection Direct - National 12,200.00 0.00 Completed 2023-12-31 2024-01-31 2024-01-05 2024-02-01 2024-01-30 2024-02-01 2024-03-30 2024-03-04 rmer Productivity eliable and efficient utilizatio n of water resources for crop production (2.1.2) BT-HD-378666-GO-RFQ / Pro curement of secateurs and pr Component 2: Enhancing Fa Request for Quota Single Stage - One E TF / B6044 Post Limited 3,700.00 0.00 Completed 2024-01-05 2023-11-17 2024-02-21 2024-01-24 2024-04-21 uning saw to be used in the rmer Productivity tions nvelope Citrus Canopy Management program (2.2.1) BT-HD-378689-GO-DIR / Proc urement of Cardamom saplin gs to upscale Cardamom cult Component 2: Enhancing Fa ivation (2.2.2) and hybrid see TF / B6044 Post Direct Selection Direct - National 18,300.00 0.00 Completed 2023-12-31 2023-11-10 2024-01-05 2023-11-10 2024-01-30 2024-03-15 rmer Productivity ds to enhance the capacity of the Dzongkhag and Gewogs t o produce vegetables at com mercial scale (2.3.4) BT-HD-378692-GO-RFQ / Pro curement of green net sheds & plastic mulching (2.3.3) an Component 2: Enhancing Fa Request for Quota Single Stage - One E d spawn production equipme TF / B6044 Post Limited 12,200.00 0.00 Completed 2024-01-05 2023-09-15 2024-02-21 2024-01-24 2024-04-21 2024-03-19 rmer Productivity tions nvelope nt to promote Oyster mushro om cultivation through suppo rt of equipment and material s (2.3.6) BT-HD-378698-GO-RFB / Pro curement of gender friendly Component 2: Enhancing Fa Single Stage - One E TF / B6044 Post Request for Bids Open - National 43,000.00 0.00 Completed 2023-12-31 2023-09-12 2024-01-05 2023-09-19 2024-02-04 2023-10-16 2024-02-19 2023-11-07 2024-03-15 2023-11-21 2024-05-14 mini power tillers (2.3.7) and rmer Productivity nvelope Brush cutter (2.3.8) BT-HD-378701-GO-RFQ / Pro Component 3: Enhancing Ac Request for Quota Single Stage - One E curement of packaging and l TF / B6044 Post Limited 3,700.00 0.00 Completed 2024-01-05 2023-09-12 2024-02-21 2023-12-04 2024-04-21 cess to Markets tions nvelope abelling materials to FGs (3.1 .2) BT-HD-435659-GO-RFQ / Pro Component 4: Project Manag Request for Quota Single Stage - One E Pending Impl curement of office equipmen TF / B6044 Post Open - National 7,500.00 0.00 2024-08-05 2024-09-30 2024-11-29 ement tions nvelope ementation t & safety gears (4.2) NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Page 2 Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3