Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : RGOB Project Name : STRENGTHENING RISK INFORMATION FOR DISASTER RESILIENCE IN BHUTAN Project Number : P175081 2. Bank’s Approval Date of the Procurement Plan In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (November 2020) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method Prior Review Procurement (USD equivalent) Threshold (USD) RFB (Intl) (Goods) > 200,000 USD All contract above RFB (National) ( > USD 30,000 and up to USD 100,000 Goods) USD 200,000 RFQ (Goods) Up to USD 30,000 RFB Intl (Works) > 1.5 million All contract above USD 300,000 RFB National > 50,000 and up to USD 1.5 (Works) million RFQ (Works) Up to USD 50,000 ICB (Non- > 200,000 USD All contract above Consulting USD 100,000 Services) NCB (Non- < 200,000 USD Consulting Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Procurement Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Threshold (USD Prior Review Threshold Procurement Equivalent) (a) Quality and Cost No threshold All Contracts above USD Based Selection 70,000 for Consultant (b) Quality Based No threshold Firms Selection (c) Selection Made No threshold All contracts above USD Under a Fixed Budget 50,000 for Individual (d) Least Cost Selection No threshold Consultants. (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source As per Consultant Selection of firms Guidelines Para 3.9 (g) Selection of No threshold Individual Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : Strengthening Risk Information for Disaster Resilience in Bhutan PLAN General Information Country: Bhutan 2021-12-07 Bank’s Approval Date of the Original Procurement Plan: 2024-06-12 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P175081 GPN Date: 2022-08-29 Project Name: Strengthening Risk Information for Disaster Resilience in Bhutan Loan / Credit No: TF / B7339, TF / B8662, TF / B7349, TF / B7443 National Center for Hydrology and Meteorology Executing Agency(ies): WORKS Activity Reference No. / Procureme Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH Ri Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method nt Docume ount (US$ and Recommendation Signed Contract o. h cess (Y/N) sk atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion nt Type ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-NCHM-266096-GO-RFB / Component A. Development Procurement of computer Ser and Piloting of a Multi-hazar Single Stage - One E vers for high resolution imag TF / B7339 Post Request for Bids Open - National 0.00 Completed 2022-03-01 2022-03-09 2022-03-06 2022-04-25 2022-04-17 2022-04-15 2022-05-17 2022-04-23 2022-06-21 2022-05-12 2022-12-18 2022-06-18 d Risk Decision Support Syst nvelope e storage, archival and proce em ssing. It also includes server rack and KVM adapter BT-NCHM-265608-GO-RFQ / Component B. Strengthenin Procurement of 1 Unmanned Request for Quota Single Stage - One E TF / B7339 g Hydromet and Agromet Se Post Limited 21,510.04 Signed 2022-03-06 2022-02-16 2022-05-01 2022-05-09 2022-10-28 Aerial Vehicle to collect aeria tions nvelope rvices Delivery l images to develop ortho im ages BT-NCHM-266079-GO-RFQ / Component B. Strengthenin Request for Quota Single Stage - One E The procurement includes a TF / B7339 g Hydromet and Agromet Se Post Limited 10,673.60 Signed 2022-03-06 2022-02-16 2022-05-01 2022-05-09 2022-10-28 tions nvelope projector, a plotter and a ca rvices Delivery mera(DSLR) BT-NCHM-266097-GO-RFQ / Component B. Strengthenin Procurement for ICT equipme Request for Quota Single Stage - One E TF / B7339 g Hydromet and Agromet Se Post Limited 30,947.84 Signed 2022-03-06 2022-02-16 2022-05-01 2022-05-19 2022-10-28 nt includes 5 laptops, 3 work tions nvelope rvices Delivery stations, 5 display screens an d 1 software. BT-NCHM-272548-GO-RFQ / Purchase of extension kits (6 Component B. Strengthenin Request for Quota Single Stage - One E camping tents and field gear TF / B7339 g Hydromet and Agromet Se Post Limited 21,535.64 Signed 2022-03-06 2022-04-26 2022-05-01 2022-05-18 2022-10-28 tions nvelope s for 15 officials) to be used rvices Delivery while carrying out Flood Risk Assessment activity BT-NCHM-308670-GO-RFB / Component B. Strengthenin Supply and delivery of Electri Single Stage - Two E TF / B8662 g Hydromet and Agromet Se Prior Request for Bids Open - National 0.00 Signed 2023-01-02 2022-11-17 2023-01-07 2023-01-05 2023-02-18 2022-12-23 2023-05-03 2023-08-24 2023-06-07 2023-03-22 2023-12-04 cal Resistivity Tomography ( nvelope rvices Delivery ERT) System with software a nd accessories BT-NCHM-308664-GO-RFQ / Component B. Strengthenin Single Stage - Two E Supply and delivery of profes TF / B8662 g Hydromet and Agromet Se Post Request for Bids Open - National 0.00 Canceled 2023-01-02 2023-01-07 2023-02-18 2023-05-03 2023-06-07 2023-12-04 nvelope sional camera & ICT equipme rvices Delivery nt BT-NCHM-314989-GO-RFQ / Procurement of one professio Component B. Strengthenin nal field DSLR mirrorless cam Request for Quota Single Stage - One E TF / B8662 g Hydromet and Agromet Se Post Limited 0.00 Canceled 2023-01-07 2023-03-04 2023-08-31 era, one rugged extreme lapt tions nvelope rvices Delivery op, one high- end workstatio n and one heavy duty scanne r+printer+copier BT-NCHM-314992-GO-RFQ / Component B. Strengthenin Request for Quota Single Stage - One E Pending Impl Procurement of satellite phon TF / B8662 g Hydromet and Agromet Se Post Limited 0.00 2023-01-07 2023-03-04 2023-08-31 tions nvelope ementation e with accessories rvices Delivery BT-NCHM-308674-GO-DIR / S Component B. Strengthenin upply and delivery of ortho r Under Imple TF / B8662 g Hydromet and Agromet Se Post Direct Selection Direct - National 0.00 2023-03-02 2022-09-15 2023-03-07 2022-09-22 2023-04-11 2023-10-08 ectified image and Digital Ter mentation rvices Delivery rain Model (DTM) BT-NCHM-317155-GO-RFQ / Component B. Strengthenin Request for Quota Single Stage - One E Pending Impl Procurement of Flow Measur TF / B7349 g Hydromet and Agromet Se Post Limited 0.00 2023-05-07 2023-07-02 2023-12-29 tions nvelope ementation ement Equipment rvices Delivery BT-NCHM-324713-GO-RFQ / Component B. Strengthenin Supply and delivery of two h Request for Quota Single Stage - One E Under Imple TF / B7443 g Hydromet and Agromet Se Post Limited 0.00 2023-02-06 2022-11-17 2023-04-03 2023-09-30 ard drive and two display scr tions nvelope mentation rvices Delivery eens (speaker attached) BT-NCHM-329629-GO-RFQ / Component B. Strengthenin Request for Quota Single Stage - One E Supply and delivery of profes TF / B8662 g Hydromet and Agromet Se Post Limited 0.00 Canceled 2023-03-07 2023-05-02 2023-10-29 tions nvelope sional camera and a heavy-d rvices Delivery uty printer BT-NCHM-329630-GO-RFQ / Component B. Strengthenin Supply and delivery of comp Request for Quota Single Stage - One E TF / B8662 g Hydromet and Agromet Se Post Limited 0.00 Completed 2023-03-07 2022-12-06 2023-05-02 2023-01-31 2023-10-29 uters (1 high end workstation tions nvelope rvices Delivery and 1 rugged extreme laptop ) BT-NCHM-314988-GO-RFQ / Component B. Strengthenin Procurement of one 2KVA por Request for Quota Single Stage - One E TF / B8662 g Hydromet and Agromet Se Post Limited 0.00 Signed 2023-03-07 2022-12-01 2023-05-02 2023-02-07 2023-10-29 table generator, 2 inflatable tions nvelope rvices Delivery boats and an ultrasonic sens or for Bathymetry BT-NCHM-314985-GO-RFQ / Component B. Strengthenin Procurement of one ultrasoni Request for Quota Single Stage - One E TF / B8662 g Hydromet and Agromet Se Post Limited 0.00 Canceled 2023-01-07 2023-03-04 2023-08-31 c sensor for bathymetry surv tions nvelope rvices Delivery ey with post processing softw are BT-NCHM-308661-GO-RFQ / Component B. Strengthenin Request for Quota Single Stage - One E Procurement of two Inflatabl TF / B8662 g Hydromet and Agromet Se Post Limited 0.00 Canceled 2023-01-07 2023-03-04 2023-08-31 tions nvelope e Boats for Bathymetry surve rvices Delivery y BT-NCHM-308658-GO-RFQ / Component B. Strengthenin Request for Quota Single Stage - One E Pending Impl Supply and delivery of High- TF / B8662 g Hydromet and Agromet Se Post Limited 0.00 2023-03-07 2023-05-02 2023-10-29 tions nvelope ementation Altitude Extension Gears rvices Delivery Page 1 BT-NCHM-329633-GO-RFQ / Component B. Strengthenin Request for Quota Single Stage - One E Pending Impl Supply and delivery of field u TF / B8662 g Hydromet and Agromet Se Post Limited 0.00 2023-03-07 2023-05-02 2023-10-29 tions nvelope ementation niform rvices Delivery BT-NCHM-361713-GO-DIR / P Component B. Strengthenin Request for Quota Single Stage - One E rocurement of a laptop for th TF / B7443 g Hydromet and Agromet Se Post Limited 0.00 Signed 2023-05-22 2023-05-23 2023-07-15 2024-01-11 tions nvelope e Project Focal due to breakd rvices Delivery own of the laptop BT-NCHM-391357-GO-RFQ / Component B. Strengthenin Request for Quota Single Stage - One E Pending Impl Supply and delivery of 2 num TF / B8662 g Hydromet and Agromet Se Post Limited 0.00 2024-05-05 2024-06-30 2024-12-27 tions nvelope ementation bers of laptop and 3 numbers rvices Delivery of tablet BT-NCHM-391362-GO-RFQ / Component B. Strengthenin Request for Quota Single Stage - One E Pending Impl Supply and delivery of a hea TF / B8662 g Hydromet and Agromet Se Post Limited 0.00 2024-05-05 2024-06-30 2024-12-27 tions nvelope ementation vy-duty printer rvices Delivery BT-NCHM-393289-GO-RFB / Component B. Strengthenin Supply and Delivery of ERT ( Single Stage - One E TF / B8662 g Hydromet and Agromet Se Prior Request for Bids Open - National 0.00 Canceled 2024-04-30 2024-05-05 2024-06-16 2024-07-16 2024-08-20 2025-02-16 Electro Resistivity Tomograp nvelope rvices Delivery hy) and accessories BT-NCHM-412392-GO-RFQ / Component A. Development Request for Quota Single Stage - One E Pending Impl Purchase of Kit Bags which is TF / B7349 and Piloting of a Multi-hazar Post Limited - National 0.00 2024-05-31 2024-07-26 2024-08-26 tions nvelope ementation used during the field work on d Risk Decision Support Syst the Glacier em BT-NCHM-391366-GO-RFQ / Component A. Development Request for Quota Single Stage - One E Pending Impl Supply and delivery of profes TF / B8662 and Piloting of a Multi-hazar Post Limited - National 0.00 2024-05-07 2024-07-02 2024-12-29 tions nvelope ementation sional camera d Risk Decision Support Syst em BT-NCHM-430705-GO-DIR / P Component A. Development Direct - Internation Pending Impl urchase of ERT through direc TF / B7349 and Piloting of a Multi-hazar Prior Direct Selection 0.00 2024-06-05 2024-06-10 2024-07-15 2025-01-11 al ementation t selection method d Risk Decision Support Syst em NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Actual Amount Invitation to Identifie Draft Negotiated Cont Component Review Type Method Contract Type Process Status Teams of Reference Signed Contract Contract Completion Description o. h (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-NCHM-314993-CS-INDV / Hiring of an individual consul Component B. Strengthenin Individual Consult tant to review the draft and d TF / B7349 g Hydromet and Agromet Se Post Limited 0.00 Signed 2023-03-02 2022-09-21 2023-03-07 2022-10-27 2023-03-28 2022-11-17 2023-05-02 2022-11-27 2023-10-29 ant Selection evelop the HydroMet policy o rvices Delivery f the kingdom of Bhutan BT-NCHM-391091-CS-INDV / Component B. Strengthenin Individual Consultant Hiring f Individual Consult Under Implement TF / B8662 g Hydromet and Agromet Se Post Limited 0.00 2024-03-30 2022-12-26 2024-04-04 2023-12-07 2024-04-25 2024-01-22 2024-05-30 2024-11-26 or the translation of the Hydr ant Selection ation rvices Delivery omet Policy in the National L anguage Page 2