MALAWI
MINISTRY OF EDUCATION
SKILLS FOR A VIBRANT ECONOMY (SAVE) PROJECT
PROJECT CODE: P172627
ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN
FOR
THE PROPOSED CONSTRUCTION WORKS FOR A 2-STOREY WORKSHOP
BUILDING AND REHABILITATION OF GENERAL FITTING WORKSHOP &
SANITARY FACILITIES AT SOCHE TECHNICAL COLLEGE
March 2025
Executive Summary
The Government of Malawi, through the Ministry of Education and the Ministry of Labour and
Vocational Training, with funding from the World Bank, is undertaking the Skills for a Vibrant
Economy (SAVE) Project. This initiative aims to construct and operate a 2-storey building at
Soche Technical College. The project will take place on land owned by the college within its
campus. The 2-storey building will accommodate four workshops dedicated to:
• Automobile Mechanics;
• Refrigeration and Cooling (RAC);
• Fabrication and Welding; and
• Electrical Installation and Electronics.
The construction of the project is expected to span 12 months, with an estimated budget of
MK2,626,500,000.00, of which MK38,500,000.00 will be used to implement the ESMP. The
project has an estimated workforce of 120 people. The main project activities will fall under the
following 4 phases:
• Planning and Designing: This includes site selection, preparation of site plans and
technical drawings, acquiring necessary approvals and permits for the project, and the
preparation of this ESMP.
• Construction: Activities in this phase involve engaging the Construction Works
Contractor, mobilizing and preparing the site, constructing a 2-storey building,
rehabilitating the general fitting workshop and sanitation facilities, and managing waste.
• Demobilization: This phase encompasses the removal of temporary structures,
construction machinery, and surplus construction materials, managing waste, and scaling
down the workforce.
• Operation and Maintenance: Daily office work and learning activities, inspection and
repair works, and waste management are part of this phase.
The project activities will take place at Soche Technical College located in Blantyre City, Southern
Region of Malawi. Specifically, the College is situated on Pioneer Drive, bordered by Limbe
Police Training College, Regional Forestry Office, and Wildlife Regional Office. The College is
approximately 1.4 Km from Limbe town.
This Environmental and Social Management Plan (ESMP) has been prepared to identify the
potential environmental and social risks and impacts of proposed Project activities and outline
suitable mitigation measures to manage the associated risks and impacts. It maps out the Malawi
laws and regulations and the World Bank policies applicable to the Project and describes the
principles, approaches, implementation arrangements and environmental and social mitigation
measures to be followed.
The potential environmental and social risks for the project activities were identified, and the key
corresponding mitigation measures are presented in the list below.
Positive Impacts
• Increased employment opportunities
• Promotion of skills transfer in construction-related activities
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• Increased access to skills development programs
• Improved national education standards
Negative Impacts
• Risk of poor/inadequate building designs
• Increased dust generation
• Disruption of classes due to increased noise and vibration disturbances
• Disruption of the provision of education services
• Disruption of play area
• Increased risks of GBV, SEA, and defilement
• Potential accidents to the community
• Increased incidences of child labour
• Temporary air quality deterioration
• Elevated noise levels from machinery and construction activities
• Increased occupational accidents and injuries on-site
• Discriminatory working conditions
• Infectious disease impact
• Generation of solid wastes, spills, and effluent
• Increase in electricity consumption
• Increase in water consumption
• Increased soil erosion and sedimentation
• Degradation of vegetation and habitat loss
• Risk of soil and water contamination
• Increased dust emission
• Increased risk of traffic disruption
• Increased risk of community health and safety
• Increased risk of water pollution
• Increased risk of electrical faults and fire hazard
• Battery disposal and hazardous material
Implementation of the ESMP will require shared responsibilities amongst the following
stakeholders:
• STC: as the project proponent is responsible for ensuring compliance with all conditions of
ESMP approval, and coordinating implementation of the project.
• The Contractor: will undertake construction activities in compliance with the environmental
and social impact mitigation measures indicated in this ESMP.
• Blantyre City Council: Oversee monitoring the implementation of the ESMP.
• Ministry of Education (SAVE-PIU): has the role of ensuring that all the Environmental and
Social Safeguards are implemented to satisfy the funding conditions.
• Construction Supervision Engineer/Consultant: will work with the PIU to supervise the
works and ensure mitigation measures and any necessary corrective actions are being
followed for the smooth execution of the works.
Malawi Environment Protection Authority (MEPA): has the responsibility of reviewing this
ESMP and issuing an approval to proceed with the development. Further, MEPA will
conduct inspections and monitor compliance with the implementation of the ESMP.
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STC project implementation team, Blantyre City Council, SAVE-PIU, and MEPA are the main
institutions that will be responsible for monitoring the implementation of this ESMP. Monitoring
will be conducted through interviews, visual inspections, and review of records.
A separate Stakeholder Engagement Plan (SEP) has been prepared for the Project, based on the
World Bank’s Environmental and Social Standard 10 on Stakeholder Engagement. The SEP can
be found on the following link:
https://documents1.worldbank.org/curated/en/314131616158364147/pdf/Stakeholder-
Engagement-Plan-SEP-Skills-for-A-Vibrant-Economy-Project-P172627.pdf.
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Table of Contents
EXECUTIVE SUMMARY ......................................................................................................... II
LIST OF TABLES ...................................................................................................................... VI
LIST OF FIGURES .................................................................................................................. VII
ABBREVIATIONS AND ACRONYMS ................................................................................ VIII
1 INTRODUCTION................................................................................................................. 1
2 PROJECT DESCRIPTION ................................................................................................. 1
2.1 NATURE AND SCOPE OF THE PROJECT .......................................................................... 1
2.2 SPATIAL LOCATION AND LAND SIZE ............................................................................. 2
2.3 PROJECT ACTIVITIES ..................................................................................................... 6
2.3.1 Planning and Design Phase ...................................................................................... 6
2.3.2 Construction Phase .................................................................................................... 6
2.3.3 Demobilization Phase ................................................................................................ 6
2.3.4 Operation and Maintenance Phase ........................................................................... 6
2.3.5 Decommissioning Phase ............................................................................................ 6
3 ENVIRONMENTAL AND SOCIAL POLICIES, REGULATIONS AND LAWS ........ 7
3.1 RELEVANT MALAWIAN POLICY AND LEGAL FRAMEWORK ......................................... 7
3.2 MALAWI LEGAL FRAMEWORK ...................................................................................... 8
3.3 NATIONAL ENVIRONMENTAL AND SOCIAL ASSESSMENT AND PERMITTING.............. 10
3.4 WORLD BANK ENVIRONMENTAL AND SOCIAL STANDARDS AND WORLD BANK
GROUP ENVIRONMENTAL, HEALTH AND SAFETY GUIDELINES.............................................. 12
4 POTENTIAL ENVIRONMENTAL AND SOCIAL RISKS, IMPACTS, STANDARD
MITIGATION MEASURES AND IMPACT ANALYSIS ..................................................... 16
4.1 ENVIRONMENTAL AND SOCIAL RISKS AND MITIGATION MEASURES ........................ 16
4.2 IMPACT EVALUATION................................................................................................... 16
5 IMPLEMENTATION ARRANGEMENTS AND PROPOSED TRAINING ............... 44
5.1 IMPLEMENTATION ARRANGEMENTS ........................................................................... 44
5.2 PROPOSED TRAINING AND CAPACITY BUILDING ........................................................ 45
5.3 ESTIMATED ESMP IMPLEMENTATION BUDGET ......................................................... 46
6 STAKEHOLDER ENGAGEMENT, GRIEVANCE REDRESS MECHANISM,
DISCLOSURE AND CONSULTATIONS. .............................................................................. 47
6.1 STAKEHOLDER ENGAGEMENT ..................................................................................... 47
6.2 GRIEVANCE REDRESS MECHANISM............................................................................. 47
7 COMMENTS ON THE INFRASTRUCTURE LAYOUT AND DESIGNS ................. 49
APPENDICES ............................................................................................................................. 50
APPENDIX 1: CONSULTATION SUMMARIES ............................................................................. 50
APPENDIX 2: CONSULTATION REGISTERS ............................................................................... 55
APPENDIX 3: ESMP CONSULTANT ..................................................................................... 66
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APPENDIX 4: MINIMUM STANDARDS FOR NATIONAL COUNCIL FOR HIGHER EDUCATION
(NCHE) .................................................................................................................................... 67
ANNEX 5: GBV MANAGEMENT PLAN...................................................................................... 71
ANNEX 6: CODE OF CONDUCT FOR CONTRACTOR .................................................................. 73
ANNEX 7: CHILD SAFETY MANAGEMENT PLAN ..................................................................... 74
ANNEX 8: TRAFFIC MANAGEMENT PLAN ................................................................................ 75
ANNEX 9: LABOUR MANAGEMENT PLAN ................................................................................ 76
ANNEX 10: HEALTH AND SAFETY MANAGEMENT PLAN ......................................................... 78
ANNEX 11: EMERGENCY PREPAREDNESS AND RESPONSE PLAN GUIDELINES ....................... 80
APPENDIX 12: WASTE MANAGEMENT PLAN ........................................................................... 83
APPENDIX 13: SCREENING FORM ............................................................................................ 89
APPENDIX 14: SITE LAYOUT PLANS AND DESIGNS ................................................................. 93
List of Tables
TABLE 3.1: MALAWI POLICY FRAMEWORKS ................................................................................ 7
TABLE 3.2: LEGAL FRAMEWORK .................................................................................................. 8
TABLE 3.3: RELEVANT WORLD BANK ESS ................................................................................. 12
TABLE 3.4: RELEVANT WORLD BANK ESS AND KEY GAPS WITH THE NATIONAL FRAMEWORK
............................................................................................................................................... 14
TABLE 4.1: ENVIRONMENTAL AND SOCIAL RISKS AND MITIGATION MEASURES ..................... 21
TABLE 4.2: SCORING MATRIX ..................................................................................................... 16
TABLE 4.3: DEFINITION OF SEVERITY OF IMPACTS .................................................................... 17
TABLE 4.4: EVALUATION OF POTENTIAL PROJECT IMPACTS .................................................... 17
TABLE 5.1: IMPLEMENTATION ARRANGEMENTS ........................................................................ 44
TABLE 5.2: PROPOSED TRAINING AND CAPACITY BUILDING APPROACH.................................. 46
TABLE 5.3: SUMMARY ESMP IMPLEMENTATION BUDGET ........................................................ 46
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List of Figures
FIGURE 1.1: PROPOSED SITE FOR THE CONSTRUCTION OF A 2-STOREY BUILDING .................... 3
FIGURE 1.2: TOPOGRAPHIC MAP FOR THE PROPOSED PROJECT SITE.............................................. 4
FIGURE 1.3: LOCATION MAP FOR THE PROPOSED PROJECT SITE ................................................... 5
FIGURE 3.1: ESIA PREPARATION AND APPROVAL PROCESS IN MALAWI..... ERROR! BOOKMARK
NOT DEFINED.
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Abbreviations and Acronyms
AIDS Acquired Immune Deficiency Syndrome
BoQ Bill of Quantity
CPMP Child Protection Management Plan
CoC Codes of conduct
COVID-19 Coronavirus Disease 2019
CSC Construction Supervision Consultant
dB Decibel
DBO Director of Buildings
DCDO District Community Development Office
DESC District Environmental Subcommittee
DFO District Forestry Office
DGO District Gender Officer
DHS Director of Health Services
DLO District Labor Office
E&S Environmental and Social
EDO Environmental District Officer
EIA Environmental Impact Assessment
EMA Environment Management Act
ESCP Environmental and Social Commitment Plan
ESIA Environment and Social Impact Assessment
ESMF Environmental and Social Management Framework
ESMP Environmental and Social Management Plan
ESS Environmental and Social Standards
FGD Focus Group Discussion
FSC Feasibility Study Consultant
GBV Gender-Based Violence
GBVMP Gender Violence Management Plan
GVH Group Village Headman
GRM Grievance Redress Mechanism
GRMC Grievance Redress Mechanism Committee
HIV Human Immunodeficiency Virus
HSE Health Safety and Environment
KII Key Informant Interview
LMP Labor Management Procedures
MEPA Malawi Environmental Protection Authority
MERA Malawi Energy Regulatory Authority
MIE Malawi Institute of Engineers
NCHE National Council for Higher Education
NCIC National Construction Industry Council
ODeL Open, Distance, and e-Learning
OHS Occupation Health & Safety
OHSMP Occupational Health and Safety Management Plan
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PDO Project Development Objective
PIU Project Implementation Unit
PPE Personal Protective Equipment
RAC Refrigeration and Cooling
SAVE Skills for A Vibrant Economy
SDG Sustainable Development Goal
SEA Sexual Exploitation and Abuse
SEP Stakeholder Engagement Plan
SHEA Sexual Harassment Exploitation and Abuse
SRWB Southern Region Water Board
STC Soche Technical College
SC Supervising Consultant
STI Sexually Transmitted Infection
T/A Traditional Authority
TEVETA Technical, Entrepreneurial, and Vocational Education and Training Authority
TMP Traffic Management Plan
WGRC Workers Grievance Redress Committee
WMP Waste Management Plan
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1 Introduction
This Environmental and Social Management Plan (ESMP) is developed to support the
environmental and social safeguards provisions for the construction of a 2-storey building and
rehabilitation of the general fitting workshop and sanitation facilities at Soche Technical College
(STC). The project is financed by the World Bank under the Skills for a Vibrant Economy Project
(SAVE). The construction of the 2-storey building will increase education facility access,
including for girls, directly contributing to enabler Number 5 of the Malawi 2063 Agenda. STC
will be implementing the project activities as the project proponent. The 2-storey building will be
constructed to house four workshops: (i)Automobile Mechanics; (ii) Refrigeration and Cooling
(RAC); (iii) Fabrication and Welding; (iv) Electrical Installation and Electronics.
The nature of the project activities was categorised to be of low risk, hence the development of the
ESMP was recommended. The development of this ESMP follows the World Bank Environmental
and Social Framework (ESF), the EIA guidelines for Malawi, and prevailing Malawian laws and
regulations. The objective of the ESMP is to assess and mitigate potential negative environmental
and social risks and impacts of the project, consistent with the Environmental and Social Standards
(ESSs) of the World Bank ESF and national requirements. More specifically, the ESMP aims to:
(a) assess the potential environmental and social risks and impacts of the proposed project and
propose mitigation measures; (b) establish procedures for the environmental and social screening,
review, approval, and implementation of activities; (c) specify appropriate roles and
responsibilities, and outline the necessary reporting procedures for managing and monitoring
environmental and social issues related to the activities; (d) identify the staffing requirements, as
well as the training and capacity building needed to successfully implement the provisions of the
ESMP; (e) address mechanisms for public consultation and disclosure of project documents, as
well as redress of possible grievances; (f) establish the budget requirements for the implementation
of the ESMP; and (g) promoting sustainable practices that can yield lasting benefits for both the
environment and local communities.
This ESMP should be read together with other plans prepared for the project, including:
• Stakeholder Engagement Plan (SEP);
• Environmental and Social Management Framework (ESMF);
• Labour Management Procedures (LMP);
• Environmental and Social Commitment Plan (ESCP);
• Chance Find Procedure;
• COVID-19 Guidelines for Schools in Malawi on Prevention and Management; and
• Project Implementation Manual.
Furthermore, the contractor's ESMP and specific tools will enhance the implementation of this
ESMP. Specific tools include the Gender Violence Management Plan (GBVMP), Child
Protection Management Plan (CPMP), and Traffic Management Plan (TMP). Grievance Redress
Mechanism (GRM), Code of Conduct (CoC), COVID19 Construction Sites Prevention
Guidelines, Waste Management Plan (WMP), and Occupational Health and Safety Management
Plan (OHSMP)
The documents are accessible through this link: https://www.education.gov.mw/index.php/edu-
resources/documents-and-publications/category/3-save-project
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2 Project Description
STC has established a SAVE Project Institutional Implementing Team (IIT) that will be
responsible for coordinating project activities at institutional level. The IIT's duties include day-
to-day implementation, coordination, supervision, and overall management of project activities.
SAVE Project scope consists of four components that contribute to the project development
objectives, and these are:
• Component 1: Supporting Increased Access to Skills Development Programs in Higher
Education.
• Component 2: Supporting Increase in Access to TEVET Skills Development.
• Component 3: Tertiary Education System Strengthening, Project Management, M&E and
Communications.
• Component 4: Contingent Emergency Response
This section provides a comprehensive and detailed description of the project and its related
activities.
2.1 Nature and Scope of the Project
The construction of a 2-storey building at Soche Technical College comprises a comprehensive
infrastructure development project. This project encompasses a wide range of work, including
feasibility studies, which consist of topography and geotechnical analyses, site surveys, and layout
design. Additionally, it involves architectural and engineering designing. The project includes site
preparation, surveys, and the layout of structures, followed by the construction of the main
buildings, auxiliary structures, waste management structures, and plumbing works. Furthermore,
the scope covers the connection of essential services such as telephone, electricity, and water, as
well as furnishing, fittings, and the installation of equipment. The layout plan for the proposed
workshop building is designed to accommodate multiple functional spaces with an efficient use of
the area. The building also features essential facilities such as a storage room, and a janitor's room.
The layout in annex 14 incorporates multiple washroom facilities, including dedicated spaces for
gents (26 m²), ladies (24 m²), and staff (5 m²). The design provides gender-specific amenities for
both staff and students, ensuring accessibility and convenience. Staff washrooms include 2 toilets
(1 each for males and females), while students' facilities feature 5 toilets (3 for females and 2 for
males), 3 urinals for males, 1 changing room for females, and 2 disability-friendly washrooms (1
each for males and females). A central veranda offers a connecting space, enhancing accessibility
and circulation, while the structure includes spacious corridors and a ramp to ensure ease of
movement. The 2-storey building will accommodate four workshops dedicated to:
• Automobile Mechanics;
• Refrigeration and Cooling (RAC);
• Fabrication and Welding; and
• Electrical Installation and Electronics.
Upon completion, temporary structures will be dismantled, and maintenance work will be
conducted during the operation phase, ensuring the project's longevity and sustainability.
The project duration for planning and constructing a 2-storey building, at Soche Technical College,
spans five years, from 2021 to 2026. It is expected that construction will start in May 2025 and
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finish in May 2026. The cost for the project is estimated at MK2,626,500,000.00, of which
MK38,500,000.00 will be for the implementation of this ESMP. The construction project will
require about 120 workers, with 40% being female or male. There will be no campsite, the old site
office will be used as a site office. Local workers will make up 80% of the workforce, while those
from outside the project area will be accommodated in rented housing off-site. The contractor,
along with project developers, will ensure that all rented accommodations comply with the World
Bank Group’s Environmental, Health, and Safety (EHS) Guidelines, which safeguard workers'
health, safety, and dignity.
2.2 Spatial Location and Land Size
Soche Technical College is located in Blantyre City, Southern Region of Malawi. Specifically, the
College is situated on Pioneer Drive, bordered by the Limbe Police Training College, the Regional
Forestry Office, and the Wildlife Regional Office. The College is approximately 1.4 km from
Limbe town. The proposed site for constructing the 2-storey building is within the College
premises (-15.818027°, 35.045085°), at an altitude of about 1,190m above sea level. The site is
adjacent to the tailoring workshop, electrical installation workshop, science laboratory, and mini
hall.
The land designated for the project belongs to Soche Technical College and will not require
additional land outside the campus. The estimated size of the land for the building's construction
is 0.4 acres. The proposed site for constructing the 2-storey building at STC is depicted in Figures
1.1 and 1.2
.
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Figure 1.1: Proposed Site for the Construction of A 2-Storey building
3
Figure 1.2: Topographic Map for the proposed project site
4
Figure 1.3: Location Map for the proposed Project Site
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2.3 Project Activities
The description of the main project activities follows a lifecycle approach encompassing the
construction and operation phases. The activities are divided into the following phases: planning
and designing, construction, demobilization, operation and maintenance, and decommissioning.
2.3.1 Planning and Design Phase
A Project Design Consultant was identified to conduct topographical and geotechnical studies,
prepare site plans and technical drawings, and develop budgets and timelines. The Design
Consultant will oversee the recruitment of the Contractor and supervise construction activities to
ensure alignment with the designs. The results from these studies provided basic information for
this report.
2.3.2 Construction Phase
The construction phase will begin with the engagement of the Construction Works Contractor. The
Contractor will proceed with the following activities: recruitment of construction workers, site
clearance, mobilization of construction equipment and supplies, and the construction of a 2-storey
building and associated structures.
2.3.3 Demobilization Phase
Demobilization will come after the completion of construction activities to vacate the site.
Activities are expected to include scaling down of the workforce; removal of temporary structures
such as perimeter construction fence, removal of construction machinery and surplus construction
materials, cleaning the site, and disposal of wastes at a place authorized by the Blantyre City
Council.
2.3.4 Operation and Maintenance Phase
During this phase, the Project Proponent will conduct maintenance activities including cleaning
common areas, regularly removing rubbish, repairing broken items, and painting walls.
2.3.5 Decommissioning Phase
Currently, there are no decommissioning plans. However, if decommissioning is required, a
decommissioning plan, including an Environmental and Social Management Plan (ESMP), will
need to be prepared and approved by the authorities before the commencement of
decommissioning activities.
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3 Environmental and Social Policies, Regulations and Laws
This chapter provides an overview of the Malawi Government's policy and legal framework
relevant to this project. It details the sectoral policies and legislation that establish the technical
and legal guidelines for the sustainable construction and operation of a 2-storey building at STC
in Blantyre. Additionally, it summarizes the applicable environmental and social standards set by
the World Bank.
3.1 Relevant Malawian Policy and Legal Framework
Table 3.1 below outlines the relevant Malawi policy framework for the development project at
STC.
Table 3.1: Key National Policy Requirements
S/N Law Description and Relevance to Project Activities
3.1.1 National Environmental The policy provides strategies for environmental and social
Policy (2004) planning, environmental and social impact assessment,
environmental and social audits, and environmental and
social monitoring, among others.
The project will trigger the implementation of ESMP,
environmental and Social audit, inspections, monitoring,
and evaluation, so that adverse environmental and social
impacts can be eliminated or mitigated, and environmental
and social benefits enhanced. The Project activities will
integrate environmental and social management and
protection during project planning and implementation.
3.1.1 HIV & AIDS Policy The National HIV and AIDS Policy identifies migrant
(2012) workers and women as highly vulnerable to the transmission
of HIV / AIDS, and other Sexually Transmitted Infections
(STIs).
The project will trigger the implementation of the
HIV/AIDS workplace policy, code of conduct, awareness of
prevention of STIs, distribution of condoms and follow-ups
on the use. Therefore, STC will ensure Contractor prioritizes
employing individuals from the surrounding communities to
minimize the number of migrant workers. Additionally, they
will organize HIV and AIDS sensitization meetings for
construction workers and local communities and distribute
HIV and AIDS Information, Education, and
Communication materials.
3.1.2 National Gender The policy recognizes Gender-Based Violence (GBV),
Policy (2015) particularly against women, girls, and vulnerable groups,
as a significant barrier to social well-being and poverty
reduction.
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The implementation of the project may lead to gender
disparities and risks of sexual exploitation. To address this,
the project will promote female empowerment, ensure
equal opportunities and participation for both men and
women, and enforce measures for the prevention of sexual
exploitation and abuse (PSEA). Additionally, the project
will raise awareness among stakeholders about gender-
based violence (GBV), establish a code of conduct to be
signed by all workers, and enforce a zero-tolerance policy
for GBV and sexual exploitation and abuse (SEA).
3.2 Malawi Legal Framework
Table 3.2 below presents the legal framework relevant to the project.
Table 3.2: Key National Legislative Requirements
S/N Law Description and Relevance to Project Activities
3.2.1 The Constitution of The Constitution of the Republic of Malawi (1995) is the
Malawi (1994) supreme law of the land. Section 13 of the policy sets out a
broad framework for sustainable environmental and social
management at various levels in Malawi. Section 13 (d) of the
Constitution provides that the state shall actively promote the
welfare and development of the people of Malawi by
progressively adopting and implementing policies and
legislation aimed at managing the environment responsibly
The Constitution of the Republic of Malawi binds all
executive, legislative and judicial organs in Malawi and it is
of paramount importance that the project complies with the
constitution. To comply to the constitution: the project will
implement fair treatment and non-discrimination, freedom of
expression and participation, complying with EMA 2017 and
other regulations, fair wages and decent working conditions
and conflict resolution and grievance handling.
3.2.2 Environment Section 9 of the Act gives powers to Malawi Environment
Management Act Protection Authority (MEPA) to review and approve
(2017) Environmental and Social Impact Assessments. In Section 32,
part 3, the EMA requires the developer to take all reasonable
measures for mitigating any negative effects, which could not
reasonably be foreseen in the ESMP process, and to report to
the Authority such effects and measures.
The project will trigger environmental and social issues
including, soil degradation, loss of tree, waste management,
water and soil contamination, occupational safety, and
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S/N Law Description and Relevance to Project Activities
community safety. To comply with the act, the project has
prepared the ESMP, which was cleared by the MEPA. The
ESMP will be implemented to prevent, reduce, and mitigate
the impacts that the project will bring. In addition, the project
will be implemented in an environmentally responsible
manner to ensure protection of the environment and
sustainable utilization of natural resources.
3.2.3 Occupational Safety, Section 66 provides for the procedure for accidents causing
Health and Welfare injury or death from doing his normal duties.
Act (1997) Section 55 stipulates measures relating to confined space and
section 56 provides for fire preventive measures.
The implementation of the project will trigger safety issues,
diseases and welfare of the workers. Contractor is to prepare
and implement the Health and Safety Plans and provide
adequate and relevant Personal Protective Equipment (PPE)
for the workers.
3.2.4 Physical Planning Act This Act provides for physical planning and orderly land
(2016) development in urban and rural areas, aiming to preserve and
improve amenities. It grants district councils the authority to
oversee physical planning developments and mandates
developers to obtain development permissions as specified in
Sections 44 and 45. Section 46 (1) (a) outlines that
development permission applications can be made to a local
government authority or the Commissioner, depending on the
jurisdiction.
The implication of this Act is that the proposed project will
have to ensure that the plans are approved by Blantyre District
Council before commencing construction activities.
3.2.5 The Public Health Act The Act mandates developers to establish sufficient sanitary
(1948) and health facilities to prevent the adverse impacts of waste
on public waters.
The project may lead to challenges related to sanitation,
disease, and waste management. As a result, the Client and
the Contractor will implement appropriate measures,
including providing adequate sanitation facilities, controlling
dust, ensuring proper waste disposal, conducting medical
check-ups for workers, restricting access to the project site,
and installing warning signs.
3.2.6 The Gender Equality Section 11 (1) stipulates that an appointing or recruiting
Act (2013) authority in the public service shall appoint no less that forty
percent (40%) and no more than sixty percent (60%) of either
sex in the public service. It also provides for prevention of
sexual harassment at work place.
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S/N Law Description and Relevance to Project Activities
The project will ensure that both sexes are given equal
opportunities and where possible (depending on nature of
works and availability of skilled personnel of either sex), the
40:60 rule should be observed. It also put in places
safeguarding measures against sexual harassment.
3.2.7 National Construction Part VI–Section 20. (1) requires registration prior to carrying
Industry Act (1996) out business in the construction industry in Malawi. (2)
prohibits a person from carrying out the business of a category
of which he is not registered.
STC is required to take necessary steps regarding selection of
Construction Company as well as during construction to have
quality structures and ensure that workers are protected.
Furthermore the project will use cement blocks, as per NCIC
regulations
3.2.8 HIV and AIDS Section 6 (1) prohibit discrimination on a basis related to HIV
Prevention and or AIDS. Section 7 gives rights to persons living with HIV to
Management Act access medication necessary for anti-retroviral therapy or
(2018) treatment.
The Contractor will ensure that HIV / AIDS is not a
precondition for securing employment. In addition, persons
living with HIV / AIDS should be given opportunities to
access medication.
3.2.9 Employment Act The Act prohibits discrimination based on ethnicity, sex,
(2000) political, language and religion differences; surety must also
be made that all employees are subject to equal pay based on
normal working hours.
The Contractor should ensure payment of at least the
minimum wage, fair labour practices, non-discrimination,
non-discriminatory remuneration and prohibition of
employment of children.
3.3 National Environmental and Social Assessment and Permitting
Malawi Environment Protection Authority (MEPA) is a government institution established
through the Environment Management Act (EMA) No. 19 of 2017, as a principal agency for the
protection and sustainable management and utilization of the environment and natural resources.
One of the core functions for MEPA is to review and approve ESMPs, and other relevant
environmental assessments in accordance with EMA.
According to the Guidelines for EIA in Malawi, the ESIA process begins with the screening stage
where MEPA determines whether the proposed project is prescribed under List A (EIA is
mandatory) or List B (may require an EIA).
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Screening of the proposed project was conducted by MEPA, through the Environmental District
Officer for Blantyre District Council, on 31st August 2022; where the proposed project was
categorized under moderate risk. This was followed by prefeasibility studies where a project brief
was prepared and submitted to MEPA, from which a conclusion was drawn that the proposed
project requires an ESMP not an ESIA.
Table 3.3: Permit and approvals
No Regulations/ Description Reference Issuing
Standards/ Institution
Approvals
1 ESMP approval The ESMP approval EMA, 2017 and MEPA
EIA Guidelines
1997
2 Workplace During construction the sites will Occupation Safety Ministry of
Registration have to be registered and the Health and Labour
Certificate contractors must commit to abide Welfare Act
by the occupational safety and (1997)
health requirements of the
OSHWA
3 Development It is a requirement to obtain a Physical Planning Blantyre
Permission development permission issued by Act, (2016) District
the local council’s planning Council/Cit
committee y Council
4 Water This is a permit issued by the Water Resources National
abstraction National Water Resources Act (2013) Water
Permit Authority before abstraction of Resources
water for construction purposes. It Authority
allows individuals or companies to
abstract water from the
groundwater and surface sources
5 Power This is a contract agreement Electricity ESCOM
Connection between the developer and (Amendment) Act
Contract ESCOM for connection of the (2016)
project to the electricity mains.
11
3.4 World Bank Environmental and Social Standards and World Bank Group
Environmental, Health and Safety Guidelines
The project will adhere to the World Bank Environmental and Social Standards (ESSs) and the
World Bank Group Environmental, Health, and Safety Guidelines. According to these policies,
the environmental and social risk of the project is categorized as low to moderate in the World
Bank Environmental and Social Risk Summary (ESRS).
The proposed project falls under the Low-Moderate Environmental Risk Category for the
following reasons;
• The project's potential environmental impacts will be limited to the construction site and
nearby areas.
• The project will not involve significant water use or wastewater generation.
• The project's waste management plan will be adequate, and waste will be disposed of
following local regulations.
• The project will not affect critical habitats.
The proposed project falls under the Low-Moderate Social Risk Category for the following
reasons;
• The project will not involve displacement or resettlement of communities.
• The project's labour management plan is adequate, and workers' rights will be respected.
• The project will not pose significant community health and safety risks.
• The project's stakeholder engagement plan is adequate, and stakeholders will be engaged
throughout the project lifecycle.
The World Bank’s environmental and social standards applicable to project activities are
summarized in Table 3.4 below.
Table 3.4: Relevant World Bank ESS
E&S Standard Relevance
ESS 1: Assessment and ESS1 is relevant for the project because project activities are
Management of expected to pose moderate environmental and social risks such as
Environmental and dust pollution, and waste generation.
Social Risks and
Impacts
ESS 2: Labour & ESS2 applies to project workers, both local and migrant workers.
Working Conditions The project will implement Labor Management Procedures
applicable to the project in accordance with the requirements of
national law and this ESS.
ESS 3: Resource ESS3 is relevant as the project has the potential risk of generating
Efficiency and pollution to air, water, and land and consuming natural resources
Pollution Prevention & (e.g. sand, quarry, and wood resources) that may threaten people,
Management ecosystem services, and the environment at the local level.
ESS 4: Community ESS4 is relevant because the project activities will present
Health & Safety community health and safety risks such as (I) traffic and road safety
issues, (ii) creation of borrow pits, and (iii) dust pollution.
12
ESS8: Cultural Environmental and Social Standard 8 (ESS8) acknowledges that
Heritage cultural heritage serves as a bridge connecting the past, present, and
future through its tangible and intangible aspects. Communities view
cultural heritage as a dynamic representation of their evolving
values, beliefs, and knowledge.
ESS 10: Stakeholder The ESS10 is relevant in that there is a need to engage with
Engagement & stakeholders on this development project to improve the
Information Disclosure environmental and social sustainability of projects and enhance
project acceptance.
The World Bank Group (WBG), and Environmental, Health and Safety Guidelines (EHS
Guidelines) are implementation tools for WB’s performance standards. The EHS Guidelines
contain the performance levels and measures that are normally acceptable to the World Bank
Group and they are generally considered to be achievable in new facilities at reasonable costs by
existing technology.
Of special interest are the EHS guidelines for Construction and Decommissioning, Environmental
Occupation Health and Safety, and Community Health and Safety. The Construction and
Decommissioning guidelines provide specific guidance on prevention and control of community
health and safety impacts that may occur during new project development, at the end of the project
life cycle, or due to expansion or modification of existing facilities. On the other hand,
Occupational Health and Safety guidelines provide guidance on reasonable precautions to
implement in managing principal risks to occupational health and safety. The Community Health
and Safety guidelines address some aspects of project activities taking place outside of the
traditional project boundaries but related to the project operations.
The WB EHS guidelines are directly applicable to projects funded by the World Bank Group as
such, they are directly applicable to STC project. The EHS Guidelines have therefore been used
as guides for environmental and social impact mitigation management.
3.5 Gaps between the Malawi legal framework and the World Bank Environmental and
Social Framework
The underlying principle in this ESMP is that project implementation should be based on the
strictest requirements - Malawi legislation or World Bank Environmental and Social Standards.
Table 3.5 provides details on the gaps that exist between national legal instruments and the World
Bank ESS.
13
Table 3.5: Relevant World Bank ESS and Key Gaps with the National Framework
World Bank ESS Malawi Gaps Identified How the gaps have
provisions Legislation been or will be
addressed (if
applicable)
ESS 1: Assessment Environmental Environmental To bridge this gap, an
and Management of Management Act Management Act (2017) Environmental and
Environmental & (2017) and EIA Guidelines Social Management
Social Risks and EIA Guidelines (1997) do not indicate Framework (ESMF) has
Impacts (1997) the need to prepare been integrated into the
ESMF for projects. Only SAVE project. This
the ESIA process is framework is essential
discussed. as the project poses
potential environmental
and social risks,
including pollution,
increased waste
generation, higher water
and energy
consumption, and
potential disturbances.
ESS 2: Labor and The Labor The national legislation To address this gap,
Working Relations Act does not mention the LMP has been
Conditions (1996) need to develop Labor developed for the
Occupational Management project to promote safe
Safety, Health and Procedures, including the and healthy working
Welfare Act, requirement for the conditions throughout
(1997) grievance redress project implementation.
Employment Act mechanism to be
(2000) established as early as
possible in the project
development phase.
ESS 3: Pollution Environment The national legislation To address this gap, the
Prevention and Management Act mostly focuses on project will follow
Resource (2017); pollution prevention and provisions of ESS3 on
Efficiency Environmental less on aspects of resource efficiency,
Management resource efficiency. including encouraging
(Waste reducing recycling, re-
Management and using waste, efficient
Sanitation) use of raw materials;
Regulations, and optimization of
(2008) energy and water usage.
ESS 4: Community Public Health Act Issues of public health Implementation of ESS4
Health and Safety (1948); are highlighted in the as well as the World
Occupational public health acts, and Bank Environmental,
Safety, Health and issues of safety and Health and Safety
14
World Bank ESS Malawi Gaps Identified How the gaps have
provisions Legislation been or will be
addressed (if
applicable)
Welfare Act health are also Guidelines addresses
(OSHWA), 1997 highlighted in the potential risks and
OSHWA. However, impacts on
none of these tackle communities.
issues of community
safety.
ESS 10: EIA guidelines The national legislation The SAVE project has
Stakeholder (1997), Local addresses issues of developed a stakeholder
Engagement & Government Act stakeholder engagement engagement plan
Information (1998) but presents no provision including a GRM for the
Disclosure for the development of project
the GRM
15
4 Potential Environmental and Social Risks, Impacts, Standard Mitigation Measures and
Impact Analysis
4.1 Environmental and Social Risks and Mitigation Measures
The proposed construction activities at the STC campus in Blantyre will have both positive and
negative risks and impacts. This section describes the potential risks and impacts and the proposed
mitigation measures to ensure that all project activities, at every phase, are conducted in an
environmentally and socially acceptable and sustainable manner. Table 4.6 below details the
environmental and social risks and impacts, the corresponding mitigation measures, and the roles
and responsibilities of the entities responsible for implementing and monitoring these measures.
4.2 Impact Evaluation
Project impacts are assessed to:
• Determine their overall significance
• Decide whether they are acceptable/require mitigation measures or whether they are
completely unacceptable.
When evaluating each environmental and social risk and impact, the following factors were
considered:
• Magnitude/extent: the measure in general degree, extensiveness or scale of each impact.
• Significance: a measure of the importance of a particular action on the environmental and
social factor in the specific instance under consideration.
• Probability of occurrence: the likelihood of an impact occurring before mitigation
measure is applied.
• Duration: the period over which an impact may occur and remain on site, from once-off
to total life.
• Reversibility: a measure of whether the environment will repair or not when exposed to
an impact
Each of the five factors considered under the above-stated criteria was graduated into 5 stage scales
and assigned a value ranging from the smallest to the highest impact, which is 0 to 3 (Table 4.2).
Then each impact is assigned one of the values under the five factors under consideration. The
values can be positive or negative depending on whether they are beneficial or detrimental to the
biophysical and socioeconomic environment. For example, a score of -3 means a negative impact
of the highest degree of adversity while a score of +3 means a positive impact with the highest
degree of potential benefit. If the impact is believed to be negligible or has no effect at all on a
biological and social environment, it was then assigned a value of “0”.
Table 4.1: Scoring Matrix
Extent or Magnitude of impact Score
Site Impact confined to a small area within the project area 1
Local Impact is limited within the radius of 3-5 km of the project area 2
Regional The impact extends beyond the borders of the project area to influence 3
other areas as a whole
Significance of the impact
16
Low Where the impact has a relatively small effect on the biophysical and 1
socioeconomic environment and is very difficult to detect it
Moderate Where the impact is or can be measured but does not alter biophysical 2
and socioeconomic environmental processes
High The impact is very likely to alter biophysical and socioeconomic 3
processes and hence needs mitigation to minimize or reduce its impact
Probability of occurrence of the impact
Possible The impact may occur but with a probability of less than 35% 1
Probable The impact is very likely to occur at a probability of between 35% and 2
65%
Definite The impact will occur (unavoidable) at a probability of greater than 65% 3
Duration of impact
Short Impact lasts for a period of less than 5 years 1
Long Impact continues at any point for a period between five to ten years 2
Permanent The impact never lasts once it occurs 3
Reversibility
Reversible The environment can repair itself naturally as a result of the impact 1
Reversible The environment will require human input to repair 2
Irreversible The impact will cause the environment never to repair 3
The values are then added to make a composite score (impact severity) for each impact using all
five factors. The composite score is a proxy value that provides decision-makers and policymakers
a basis for comparing the severity of impacts across different biophysical and socio-economic
environments. For this project, severity is defined as shown in Table 4.3 below.
Table 4.2: Definition of Severity of Impacts
Positive Impact Negative Impacts
Score Definition Score Definition
+1 ≤ +5 Low -1 ≤ -5 Low
+6 ≤ +10 Medium -6 ≤ -10 Medium
+11 ≤ +15 High -11 ≤ -15 High
Table 4.3 shows the scoring of the anticipated impacts of the project on the biophysical and
socioeconomic environment. Overall, a greater part of the negative impacts is of medium level
while the positive impacts are medium to high.
Table 4.3: Evaluation of Potential Project Impacts
ID Potential Impact Severity Severity
before after
TOTAL SCORE
enhancem enhancem
Reversibility
ent/mitiga ent/mitiga
Significance
Probability
Magnitude
tion tion
Duration
measure measure
Assessment
1. ASSESSMENT OF POSITIVE IMPACTS
17
ID Potential Impact Severity Severity
before after
TOTAL SCORE
enhancem enhancem
Reversibility
ent/mitiga ent/mitiga
Significance
Probability
Magnitude
tion tion
Duration
measure measure
Assessment
1.1. Positive Impacts During Construction Phase
1.1.1. Increased +3 +2 +3 +1 +1 +10 Medium High
employment
opportunities
1.1.2. Promotion of skills +2 +2 +2 +1 +3 +10 Medium High
transfer in
construction-
related activities
1.2. Positive Impacts During Operation and Maintenance Phase
1.2.1. Increased annual +3 +2 +2 +3 +2 +12 High High
enrolment of
students including
girls
1.2.2. Increased access to +2 +2 +2 +2 +2 +10 Medium High
skills development
programs
1.2.3. Improved relations +3 +1 +2 +2 +2 +10 Medium High
with other
institutions that
share a common
interest
Improved national +3 +1 +2 +3 +2 +11 Medium
1.2.4. Medium
education standards
1.2.5.
Improved Health +3 +1 +2 +3 +2 +11 Medium Medium
and Hygiene
2. ASSESSMENT OF NEGATIVE IMPACTS
2.1. Negative Impacts During Planning and Design Phase
2.1.1. Risk of poor / -1 -2 -1 -2 -2 -8 Medium Low
inadequate building
designs
2.2. Negative Impacts During Construction Phase
2.2.1. Increased dust -1 -2 -3 -1 -2 -8 Medium Low
generation
2.2.2. Risk of creation of -1 -2 -2 -2 -2 -8 Medium Low
borrow pits
2.2.3. Disruption of -1 -2 -2 -1 -2 -8 Medium Low
classes due to
18
ID Potential Impact Severity Severity
before after
TOTAL SCORE
enhancem enhancem
Reversibility
ent/mitiga ent/mitiga
Significance
Probability
Magnitude
tion tion
Duration
measure measure
Assessment
increased noise and
vibration
disturbances
2.2.4. Increased safety -2 -3 -2 -1 -2 -10 Medium Low
and health risks of
the workers and the
public
2.2.5. Risk of conflicts -2 -2 -1 -2 -1 -8 Medium Low
between contractor
workers and
communities
2.2.6. Risk of theft of -2 -2 -2 -1 -2 -9 Medium Low
construction
materials
2.2.7. Increase in the risk -3 -2 -2 -1 -2 -10 Medium Low
of spread of
communicable
diseases including
Cholera and
COVID-19
2.2.8. Increased risk of -3 -2 -2 -1 -2 -10 Medium Low
spread of HIV and
AIDS and STIs
2.2.9. Increased risk of -2 -2 -2 -1 -2 -9 Medium Low
gender-based
violence, sexual
exploitation and
abuse and sexual
harassment
2.2.10.Disturbance of -2 -2 -2 -1 -2 -9 Medium Low
traffic along the
access roads
leading to the
construction site
2.2.11.Extra burden on -3 -2 -2 -1 -2 -10 Medium Low
local services and
facilities
2.3. Negative Impacts During Operation and Maintenance Phase
19
ID Potential Impact Severity Severity
before after
TOTAL SCORE
enhancem enhancem
Reversibility
ent/mitiga ent/mitiga
Significance
Probability
Magnitude
tion tion
Duration
measure measure
Assessment
2.3.1. Increased solid -1 -3 -3 -1 -2 -10 Medium Low
waste generation
(including e-waste)
2.3.2. Safety issues with -1 -3 -2 -1 -2 -9 Medium Low
respect to poor
building designs
2.3.3. Increased risk of -1 -2 -2 -1 -2 -8 Medium Low
pollution from
liquid waste
2.3.4. Increased -1 -3 -3 -1 -2 -10 Medium Low
occupational safety
and health risks
In general, the negative impacts have been evaluated to be of medium severity. However, proper
implementation of mitigation measures is expected to lower the severity of the impacts. The
positive impacts are of medium to high severity
20
Table 4.1: Environmental and Social Risks and Mitigation Measures
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
1. PLANNING AND DESIGN PHASE
1.1. Positive Impact during the Planning and Design Phase
1.1.1. • Procureme Increased • Advertise employment STC PIU Througho NA
nt of employment opportunities through many ut
Consultan opportunities outlets Planning
cy services • Adverts should include Phase
• Surveys statements encouraging women
(Topograp and youth to apply
hical, • Provide equal employment
Geotechni opportunities to women and men
cal etc) who qualify (60:40 ratio of men
• Procureme to women).
nt of • Provide contracts to employees
Contractor with a clear scope of work,
s schedule and breakdown of
payments.
• Adhere to the labour laws for
Malawi throughout recruitment.
1.1.2. • Stakeholde Improved • Solicit views of the public and STC PIU Througho NA
r project stakeholders through ut
consultatio compliance to consultations to ensure that their Planning
n national concerns are considered in the Phase
environmenta Project’s documents.
l and social • Undertake community liaison
legislations meetings to notify the community
11 USD is equivalent to MWK 1,7511 as of 12th December 2024
21
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
of commencement date as well as
inform them of the grievance
mechanism and labour policy;
and
• Before commencing construction
works, obtain approvals and
certificates from relevant
authorities that will include the
Malawi Environment Protection
Authority, National Water and
Blantyre District Council.
1.1.3. • Resource Efficient use Develop strategies STC PIU Througho NA
use of resources • for sustainable water ut
planning and management Planning
sustainable • Energy efficiency and renewable Phase
resource energy
management • Sustainable material use and
sourcing
• Land and soil conservation
• Workforce and human resource
optimisation
• Policy, monitoring and
compliance
2. CONSTRUCTION PHASE
2.1. Positive Impacts during the Construction Phase
2.1.1. Construction Increased • Advertise employment Contractor STC 1,500,000 N/A
of a 2-storey employment opportunities through multiple CSC PIU for
opportunities media outlets; DLO advertisin
22
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
workshop • Provide contracts to employees Supervisi g
building. with a clear scope of work, ng employme
schedule, and breakdown of Engineer nt
payments; Commun opportunit
• Provide equal employment ity ies
opportunities to women and men Leaders
that qualify in line with the
National Gender Policy;
• Treat and pay workers fairly for
the services rendered; and
• Adhere to the labour laws for
Malawi throughout the
recruitment.
2.1.2. • . Increases • Conduct business forums and Contractor STC NA N/A
demand for networking sessions to inform CSC PIU
goods and local entrepreneurs about DLO Supervisi
services, available opportunities. ng
stimulating • Support waste recycling Engineer
local initiatives, sustainable Commun
economies packaging, and green ity
innovations. Leaders
• Provide space and resources for
startups and small enterprises
near the project site.
• Allocate smaller contracts e.g.,
catering services to local
businesses.
23
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
• Improved • Boosts local expertise by Contractor STC NA N/A
Living employing more local people CSC PIU
Standards DLO Supervisi
ng
Engineer
Commun
ity
Leaders
2.1.3. • Joint Promotion of • Employ people from Contractor STC The cost N/A
executio skills transfer communities surrounding the STC PIU for
n of in project area to the extent feasible; CSC Supervisi advertisem
works construction- • Provide equal employment ng ent
between related opportunity to both men and Engineer included
skilled activities women; CSC in 2.1.1
and • Maintain records of employment Commun
unskilled and training for all staff members ity
workforc employed and provide employees Leaders
e and with certificates/official letters of
strategic employment.
mentors
hip
during
construct
ion
works of
a 2-
storey
worksho
24
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
p
building.
2.2. Negative Impacts During Construction Phase
2.2.1. • Clearing Loss of • Replant trees where cut Contractor STC To be N/A
site for trees/vegetati • Limit operations to area of STC PIU included
constructio on construction Supervisi in
n ng Contactors
Engineer ’ BOQ
Commun
ity
leaders
2.2.2. • Resource Generation of • Accurate Material Estimation – Contractor STC To be N/A
utilization solid waste Plan material requirements STC PIU included
during carefully to avoid over- Supervisi in
utilization of ordering. ng Contactors
resources and • Use Prefabricated Materials – Engineer ’ BOQ
removal of Reduce on-site cutting and Commun
covered paths leftover materials. ity
and the car • Optimize Design for Efficiency leaders
park • Implement modular Blantyre
construction to minimize City
waste. Council
• Reuse bricks, wood, steel, and
concrete for other projects
• Separate waste into recyclable,
hazardous, and organic
categories for proper handling.
• Outline strategies for
25
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
collection, sorting, and
disposal.
• Use Licensed Disposal
Facilities
• Install Waste Bins on Site –
Clearly label bins for plastic,
metal, wood, and hazardous
waste.
• Generation of • Use eco-friendly paints, Contractor STC To be N/A
hazardous adhesives, and cleaning agents. STC PIU included
waste • Accurate Material Planning, Supervisi in
order only the required ng Contactors
quantities to prevent excess Engineer ’ BOQ
hazardous waste. Commun
• Proper Storage & Handling – ity
Store hazardous materials in leaders
sealed, labeled, and well-
ventilated Blantyre
• Use licensed hazardous waste City
disposal facilities. Council,
• Maintain records of hazardous MEPA
waste generation, handling, and
disposal.
• Only use qualified authorized
contractors to transport and
dispose of hazardous waste.
26
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
2.2.3. • Transporti Increased dust • Observing speed limits Contractor STC To be N/A
ng generation (20Km/hr) when moving on STC PIU included
constructio unpaved roads within the Supervisi in
n materials campus; ng Contactors
along the • Dust suppression by water Engineer BOQ
500m of spraying on unpaved access Commun
unpaved roads; ity
access • Erect barriers around work sites leaders
road to break or reduce wind and dust
within the movement;
campus, • Handle sand and cement properly
from the to limit dust generation.
institution'
s entrance
to the
constructio
n site.
• Excavatio Increased risk • Implement chance find procedure
n, of uncovering
backfilling archaeologica
, and l, cultural, or
cement historical
mixing artifacts.
27
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
2.2.4. Excavation Increased • Excavation activities must beContractor STC To be N/A
loose soils STC
limited to construction areas; PIU included
which may • Backfill excavated areas Supervisi in
lead to soil immediately after excavation to ng Contactors
erosion and limit exposure of loose soils; Engineer BOQ
sedmentation • Use excavated soil to fill Commun
eroded sites around the campus ity
and communities; and leaders,
• Dispose of the excavated soil at EDO
sites recommended by the
District Council.
• Install silt fences, mulching,
and grass replanting to reduce
soil loss.
• Construct sediment traps,
retention ponds, and proper
drainage channels.
Increased • Excavate in phases, avoiding Contractor STC To be N/A
risks of dust & unnecessary soil disturbance. STC PIU included
air pollution • Spray water on exposed soil, Supervisi in
use windbreaks to reduce dust. ng Contactors
Engineer BOQ
Commun
ity
leaders
• Conduct assessments before Contractor STC To be N/A
Habitat excavation. STC PIU included
Destruction & • Only one tree will be removed in
28
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
Biodiversity 10 trees will be repalnted Supervisi Contactors
Loss ng BOQ
Engineer
Commun
ity
leaders
2.2.5. • Sourcing Risk of • Source materials from licensed Contractor STC N/A N/A
of creation of suppliers; and STC PIU
constructio borrow pits • Rehabilitate all borrow pits using Supervisi
n recommended methods in ng
materials, consultation with Blantyre City Engineer
such as Council. Commun
river sand ity
and quarry, Leaders
for
constructio
n activities
from
suppliers
in Njuli to
STC,
located
17.1 km
along the
M3 road
via Zomba
road.
29
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
2.2.6. • Movement Disruption of • Minimize needless vehicle Contractor STC To be N/A
of classes due to movement; PIU included
constructio increased • Limit the number of noisy Supervisi in
n vehicles noise and activities; ng Contactors
to and vibration • Use appropriate and well- Engineer ’ BOQ
from the disturbances maintained noise mufflers on Commun
site vehicles and machinery; ity
passing • Provide ear protection materials leaders
within 40 for the workers in noisy areas and
metres of ensure their correct usage;
existing • Provide site barricade fencing;
functional • Restrict noisy activities to when
structures, classes are not in session;
such as • Identify alternative routes to the
tailoring construction sites;
and
• Provide own storage for materials
electrical
and accommodation for workers
installation
and
workshops
• Adhere to the code of conduct for
, science
construction workers.
lab and
mini hall.
• Operation
of noisy
constructio
n
machinery
(pokers,
30
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
jackhamm
ers, and
drills)
2.2.7. • Movement Increased • Conduct daily toolbox talks Contractor STC 10,000,00 2,500,000
of safety and before the commencement of PIU 0for PPE
constructio health risks work; Supervisi
n vehicles for the • Train workers on prevention and ng
to and workers and managing incidents; Engineer
from the public • Sensitize communities on project DHS
constructio components including
n site construction machinery;
• Operation • Install warning and safety
of signage in all high-risk areas of
constructio the project;
n • Workers and visitors to the site
machinery must wear protective gear;
on-site • Restrict unauthorised public
• Handling access to the construction site;
of • Store and handle hazardous
hazardous materials as prescribed by the
chemicals manufacturer; and
• Provide first aid kit and train
workers on its application.
• machine • Regular inspection, servicing, Contractor STC NA NA
failure, which and timely replacement of PIU
may result in machine parts. Supervisi
Workplace ng
injuries. Engineer
31
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
Production • Use sensors, alarms, and DHS
delays and diagnostic tools to detect
financial issues early.
losses. • Ensure operators are trained on
machine handling, emergency
stops, and troubleshooting.
competence • Provide certification-based Contractor STC NA NA
of operator, training before allowing PIU
operators to handle machinery. Supervisi
• Conduct periodic practical tests ng
and refresher courses. Engineer
• Assign experienced supervisors DHS
to monitor new or less
experienced operators.
• Ensure compliance with
industry-specific competency
standards
poor • Contractor STC NA NA
housekeeping • Assign responsibilities for PIU
and cleaning workspaces. Supervisi
administrative • Proper Waste Management by ng
systems implementing color-coded bins Engineer
and scheduled waste disposal DHS
Ensure tools, materials, and
hazardous substances are
stored properly.
• Display clear instructions for
32
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
handling spills, fire hazards,
and emergency exits.
• Conduct regular workplace
inspections to enforce
cleanliness standards.
• Assess employee and system
performance to identify gaps
and provide training
• Ensure adherence to ISO,
OSHA, and local regulatory
frameworks
2.2.8. • Social Risk of • Recruiting people from Contractor STC N/A 2,000,000
interacti increased surrounding areas; STC PIU
on conflicts • Contractor Workers’ Code of BCC
between between Conduct should be included and
Contacto workers and signed in individual employee
r communities contracts; in the language they
workers understand;
and • Sensitize workers on the risks of
commun indulging in extra-marital affairs;
ity and
members • The GRM should be flexible
enough to accommodate uptake
of grievances from local
communities.
2.2.9. • Presence Increased risk • Employ more security guards to Contractor STC N/A Included
of of theft of enhance security capacity at the Communit PIU in 2.2.4
Contract construction site; y Leaders
33
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
or construction • Provide access control to then Commun
workers materials construction site with 24hr ity
and surveillance; Leaders
members • Provide support to
from the local/community policing efforts
surround i.e., providing whistles and
ing airtime;
commun • Report and prosecute all cases of
ities on theft; and
the • Include Community Policing
construct Officers in Grievance Redress
ion site Committees.
2.2.10. • Interacti Increased risk • Conduct sensitizations on Contractor STC 5,000,000 Included
on of spread of COVID-19 and other DHS PIU for in 2.2.4
between communicabl communicable diseases including Communit sensitizati
Contacto e diseases Cholera to workers, STC Staff, y Leaders on and
r including students, and communities; sanitation
workers Cholera and • Provide hand-washing and proper equipment
and COVID-19 waste disposal facilities.
commun
ity
members
/ STC
staff and
students
34
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
2.2.11. • Interacti Increased risk • Conduct sensitization on Contractor STC 2,000,000 Included
on of spread of HIV/AIDS and STIs to workers, DHS PIU for in 2.2.4
between HIV and STC staff, students and Commun condoms2
Contacto AIDS and communities; ity
r STIs • Provide condoms (both male and Leaders Cost for
workers female) and encourage their use; sensitizati
and • Provide voluntary counselling on
commun and testing (VCT) services. included
ity in 2.2.7
members
/ STC
staff and
students
2.2.12. • Interacti Increased risk • Conduct awareness campaigns on Contractor STC 4,000,000 Included
on of gender- GBV, SH, and SEA risks to STC PIU for in 2.2.5
between based workers, STC staff, students, and DGO Supervisi awareness
Contacto violence surrounding communities; DSWO ng campaigns
r (GBV), sexual • Institute and implement a Engineer
workers exploitation GBV/SEA/SH sensitive GRM Commun
and and abuse for reporting and management of ity
commun (SEA), and cases; Leaders
ity sexual • Ensure that the Code of Conduct
members harassment is signed and understood by all
/ STC (SH). workers in line with issues of
2 The cost for condoms has been subsidised based on the assumption that condoms can be obtained from Public Health Facilities: Clinics and hospitals, NGOs, Community Health Workers and Local
Government Offices.
35
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
staff and GBV, SH, and SEA;
students • Provide separate restrooms and
change room facilities for men
and women; and
• Provide signage/information on
GBV/SH/SEA in local language.
2.2.13. • Moveme Disturbance • Schedule movement of Contractor STC To be Included
nt of of traffic construction activities to avoid Communit PIU included in 2.2.4
construct along the peak traffic hours; y Leaders Supervisi in
ion access roads • Develop a plan that outlines ng Contractor
vehicles leading to the strategies to manage traffic flow; Engineer s’ BOQ
to and construction • Designate specific routes for Commun
from the site. construction traffic and ensure ity
construct that they are marked and Leaders
ion site separated from public traffic; and
• Inform the public about the
construction and potential traffic
disruptions.
2.2.14. • Construc Extra burden • The contractor should provide Contractor STC To be Included
tion on local their facilities during PIU included in 2.2.4
works at services and construction, such as water tanks, Supervisi in
STC facilities to avoid straining the school's ng Contractor
where resources; and Engineer s’ BOQ
there • If the contractor needs to use the Commun
already institution’s water resources, they ity
existing must establish a written Leaders
utility agreement outlining the terms
challeng and conditions for usage and
36
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
es will maintenance, ensuring no
increase: disruption to the school's supply.
✓ Wate
r
dema
nd
for
const
ructi
on
activi
ties
e.g.
Mort
ar
mixi
ng
and
concr
ete
curin
g
✓ Powe
r
dema
nd
for
opera
37
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
tion
of
electr
ic
powe
red
tools
and
mach
inery
3. OPERATION AND MAINTENANCE PHASE
3.1. Positive Impacts during Operation and Maintenance Phase
3.1.1. • Daily Increased • Putting deliberate efforts to enrol STC NCHE To be To be
teaching annual more girls; Ministry included included in
and enrolment of • Investing in the professional of in the STC the STC
learning students development of staff members to Educatio operationa operationa
activities including girls advance their teaching skills; n l budget l budget
• Allocating resources strategically (MoE)
based on students’ needs and
demands;
• Simplifying enrolment processes.
3.1.2. Operation of Increased • Ensure that well-qualified STC TEVET To be To be
the access to members of staff are employed; A included included in
following skills • Provide quality learning MoE in the STC institution
workshops; development resources; operationa al budgets
✓ Automo programs • Integrate modern learning l budget
bile technologies in all buildings;
• Ensure gender equity in student
38
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
Mechani intake;
cs; • Partner with local companies to
✓ Refriger provide internships and on-the-
ation and job training opportunities for
Cooling students;
(RAC); • Implement practical assessment
✓ Fabricati methods to evaluate the skills and
on and competencies of students
Welding regularly.
; and
✓ Electrica
l
Installati
on and
Electroni
cs.
3.1.3. • Daily Improved • Regularly conduct maintenance STC SOCHE N/A To be
teaching national of the building and associated MoE included in
and education structures to uphold them at high institution
learning standards standards; al budgets
activities • Provide opportunities for staff to
improve their knowledge and
skills; and
• Use up-to-date teaching methods
and technologies.
3.1.4. • Operatio • Improved • Implement routine cleaning STC Ministry N/A To be
n of Health schedules; of Health included in
rehabilit • Conduct regular inspections and (MoH)
39
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
ated and prompt repairs to maintain high institution
sanitatio Hygiene standards of cleanliness and al budgets
n functionality.
facilities
3.2. Negative Impacts during Operation and Maintenance Phase
3.2.1. • Presence Increased • Provide appropriate containers STC BDC To be To be
of staff solid waste across the work areas for waste BCC, included included in
and generation (i) disposal and easy collection; MEPA in STC’s institution
students • Implement sensitization operationa al budgets
for daily campaigns on the consequences l budget
teaching of indiscriminate waste disposal;
and and
learning • Sell or recycle metal waste to
activities tinsmiths or vendors for reuse or
• Repairin resale.
g of • Dispose non-hazardous waste to
infrastru Council’s approved disposal site.
cture
3.2.2. • Utilizati Increased • Select equipment that can be STC BDC To be To be
on of the production of repaired, upgraded, or repurposed BCC, included included in
electrical E-waste and instead of replaced. MEPA in STC’s institution
worksho batteries • Train employees on waste operationa al budgets
p and segregation, safe handling, and l budget
RAC recycling protocols.
worksho • Extend the lifespan of computers,
p power tools, and electrical
components.
40
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
• Clearly labelled bins to
separate electronic waste.
• Partner with Certified E-Waste
Recyclers for proper processing
of circuit boards, cables, and
batteries.
• Handle mercury, lead, and
lithium batteries using
approved hazardous waste
disposal methods.
Contribution Encourage adherence to Montreal STC MEPA, To be To be
to global Protocol, Kigali Amendment, EAD included included in
warming and and national environmental laws. in the institution
ozone STC’s al budgets
depletion operationa
l budget
3.2.3. • Use of Increased risk • Health and safety procedures STC BDC To be To be
worksho of must be written and posted in MoL- included included in
p occupational sections of the 2-storey workshop OSH in the institution
materials safety and building; Departm STC’s al budgets
/equipm health risks • Placing fire-fighting ent operationa
ent including equipment/mechanisms in l budget
• Utilizati electrical strategic positions of the 2-storey
on of faults workshop building;
existing • Carrying out regular inspections
building of electrical installations and
electrical possible accident spots;
• Carrying out maintenance of
41
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
installati faulty electrical installations and
ons equipment; and
• All stairs must have handrails to
protect against accidents.
3.2.4. • Use of Misuse of • Place instructional posters in STC Blantyre To be To be
toilets toilets which restrooms, indicating what DHO, included included in
lead to should and should not be Ministry in the institution
blockages, flushed (e.g., "Do not flush of Health STC’s al budgets
water wipes, sanitary pads, or solid operationa
wastage, poor waste"). l budget
sanitation, and • Periodic Reminders –
plumbing Reinforce awareness through
system workshops, meetings, or
failures. notices on proper use of toilets
• Install waste bins for sanitary
products, wipes, and other non-
flushable items.
• Ensure access to toilet paper
that is biodegradable and safe
for flushing.
• Routine inspections of
blockages or leaks early.
• Immediate Repairs of any
malfunctions, leaks, or clogged
pipes promptly to prevent
damage.
• Monitor water usage by
installing low-flow or dual-
42
S/N Activity Risks and Enhancement / Mitigation Responsible Entity Managem Monitorin
Impacts Measures Enhance Monitori ent g
ment/ ng cost/year cost/year
Mitigatio (MK)*1 (MK)*1
n
flush toilets to control
excessive water
23,500,00
TOTAL ESTIMATED COST 4,500,000
00
43
5 Implementation Arrangements and Proposed Training
5.1 Implementation Arrangements
The implementation of the ESMP and the Monitoring Plan necessitates shared responsibilities
among various stakeholders. Table 5.1 below summarizes the roles of the parties and their
respective responsibilities.
Table 5.1: Implementation Arrangements
• Responsible • Roles and Responsibilities
Party
• Soche • Ensure that the Project complies with the Government of Malawi's
Technical environmental laws and regulations;
College • Coordinate/ undertake environmental and social management
awareness capacity-building activities for STC staff and students.
• Orientation and awareness training for STC staff.
• Establish a Grievance Redress Mechanism, as described in the SEP, to
receive and facilitate resolution of affected peoples' concerns,
complaints, and grievances about the Project's environmental and social
performance
• Ensure that the ESMP approval and all required approvals and national
have been obtained before commencement of construction activities on
the site;
• Ensure that MEPA has been notified of the date on which construction
activities will commence before commencement of any activity;
• Ensure that the recommendations of the ESMP are included in the
construction works contract; and
• Ensure that the operation of the project is undertaken in line with the
requirements of the operational phase ESMP.
• Contractor • Ensure implementation of all applicable environmental mitigation
measures during all works on site;
• Ensure that all employees, suppliers, agents, etc. are fully aware of the
environmental requirements detailed in the ESMP;
• Conducting capacity building for the construction workers about the
implementation of the ESMPs;
• Inform the Project Proponent and MEPA that environmentally
conditions on the site deteriorate; and
• Conduct instructions issued by Inspectors from various institutions,
including MEPA, required to comply with the ESMP.
• Blantyre • District offices, including those for Environment, Labour, Gender,
District Youth, and others, must collaborate with the Project Proponent in
Council monitoring the implementation of the ESMP.
• Provide permits where necessary
• MoE– SAVE • Provide support, oversight, and quality control to field staff working on
PIU environmental and social risk management.
• Planning and implementation of ESMP.
44
• Responsible • Roles and Responsibilities
Party
• Ensuring that the social and environmental protection and mitigation
measures in the ESMP are incorporated into the site-specific
Environmental and Social Action Plans.
• Supervise and monitor the progress of contractors' activities.
• Guide construction teams in conducting subsequent monitoring and
reporting and in undertaking corrective options.
• Ensure the submission of periodic environmental and social
management and monitoring reports to the World Bank.
• External communications with other implementing partners,
government ministries and agencies, and non-government organisations
on matters of mutual interest related to environmental management
under the project development
• Supervision • Collaborate with the PIU to supervise the works and ensure that
Engineer/ mitigation measures and any necessary corrective actions are being
Consultant followed for the smooth execution of the project.
• Development of a monitoring tool or checklist based on the ESMP
and guided by the project’s physical layout.
• Develop a monitoring program for the works, targeting specific
project working sites, material sites, sensitive environments, social
areas, etc.
• Prepare monthly site meetings to involve the Contractor, Client and
Stakeholders.
• Prepare monthly reports and continuously communicate with the
Contractor, Client, Authorities, and Stakeholders as situations require.
• The Consulting Engineer will convene monthly meetings for progress
reporting by the Contractor and the supervision team
• MEPA • Reviewing this ESMP and issuing approval to proceed with the
development; and
• Conduct inspections and monitor compliance with the implementation
of the ESMP during the construction and operation phase of the project.
• Issue permits
• Community • Taking part in the management and monitoring of specific
Leaders enhancement/ mitigation measures
5.2 Proposed Training and Capacity Building
The capacity-building programs will empower stakeholders to effectively monitor construction
and related activities to ensure compliance with national and international laws, regulations, and
guidelines. These programs will specifically target the STC Project Implementation Team (PIT),
45
STC staff members, contractors, and community leaders responsible for implementing the
mitigation measures outlined in this ESMP report.
Table 5.2 details the necessary trainings, their target audiences, the responsible institutions, and
the phases required for implementing these trainings.
Table 5.2: Proposed Training and Capacity Building Approach
Level Responsibl Audience Topics/Themes that May Be Estimated
e Party Covered Cost (MK)
Local/sit SAVE PIU Project Staff, • Environmental and Social 5,000,000
e level Safeguards
Construction • ESMP implementation
Supervision • GBV, SHEA and Child
Engineer/ Labour
Consultant • GRM
• Risk Management
STC PIT • Emergency preparedness and
response
Contractor(s)
• Cholera and COVID-19
mitigation
• Labour relations
STC PIT, GRM Committee, • Environmental and Social 4,000,000
Contractor STC staff, Safeguards
Contractor • ESMP implementation
workers • Grievance Redress
Mechanism (GRM)
• Code of Conduct
Commu STC PIT Community • Grievance Redress 1,500,000
nity level Leaders Mechanism (GRM)
GRM Committee • GBV, SHEA and Child
members Labour
TOTAL ESTIMATED COST 10,500,000
5.3 Estimated ESMP Implementation Budget
Table 5.3 lists estimated cost items for the implementation of the ESMP, which have been
included in the overall project budget.
Table 5.3: Summary ESMP Implementation Budget
S/N Activity/Cost Item Potential Cost/ Year
(MK)
1. Implementation of site-specific ESMPs and other site- 22,000,000
specific plans
46
2. Capacity building training (venue, travel, refreshments, 10,500,000
etc.)
3. Software for data 1,000,000
collection/supervision/monitoring/grievance redress
4. Printing of awareness-raising materials/grievance redress 2,000,000
materials
5. Cost of obtaining clearances or permits (EIA scrutiny and 1,000,000,
workplace registration)
6. Travel budget for environmental and social staff site visits 2,000,000
TOTAL 38,500,000
6 Stakeholder Engagement, Grievance Redress Mechanism, Disclosure and
Consultations.
6.1 Stakeholder Engagement
The Stakeholder Engagement Plan (SEP) for the SAVE Project was crafted in alignment with the
World Bank’s Environmental and Social Standard 10 on Stakeholder Engagement. This plan can
be accessed through the World Bank's official repository at
https://documents1.worldbank.org/curated/en/314131616158364147/pdf/Stakeholder-
Engagement-Plan-SEP-Skills-for-A-Vibrant-Economy-Project-P172627.pdf.
Guided by ESS10 and SAVE Project SEP, a wide range of stakeholders were consulted during the
development of this ESMP. The consultations were conducted through Key Informant Interviews
(KII) and Focus Group Discussions (FGD) to incorporate different stakeholders' input at national,
district, and community levels. In addition, STC students and members of staff were also consulted
and were used for conducting stakeholder consultations. A detailed account of the issues raised
during stakeholder consultations is presented in Appendix 1 and registered in Appendix 2.
6.2 Grievance Redress Mechanism
STC has established a functional Grievance Redress Committee comprising STC staff members,
community representatives, and the Police. For an effective Grievance Redress Mechanism
(GRM), STC ensures the following five main steps are undertaken in handling grievances:
a) Grievance Reporting and Recording: the Grievance Redress Committee provides multiple
channels for grievance reporting:
• Face-to-face: Complaints may be presented verbally or in writing to the committee
members.
• Grievance boxes: strategically placed around the STC campus.
• Dedicated GRM phone number with WhatsApp and text messaging capabilities. The
number is 0999443363.
• Dedicated email address at moseskaluza@gmail.com
b) Responding to and Resolving Complaints: Complainants receive a response within two
weeks (14 days) of submitting their complaint, regardless of whether a decision has been
reached or not. The Safeguards Specialist at STC is responsible for provision of feedback. The
complainant is notified upon receipt of their complaint and informed of the following:
47
i. If the complaint is relevant, and the actions planned to be undertaken.
ii. If the complaint is dismissed, reasons are provided, their right to recourse, and avenues
for further engagement.
iii. If a decision is delayed, a progress report is provided along with an estimated
conclusion date.
c) Assessment of Received Complaints: Upon receiving a complaint, an assessment determines
its relevance to the project. Non-project-related complaints are redirected appropriately.
Project-related grievances are reviewed by the GRM committee, with follow-ups to verify
claims. Outcomes are communicated to the complainant within 14 days.
d) Resolution and Closure: Where a resolution has been made and the complainant accepts the
resolution, the complainant shall be required to sign the resolution and closure section in the
Grievance Resolution Agreement Form. A member of the GRM committee (preferably
Chairperson or Secretary) shall also be required to counter sign. This shall signify that the
complaint or grievance which was presented, has been fully discussed and closed. In case of a
referral, the same members shall be required to sign signifying that the case was not closed and
has been referred to another entity.
e) Registry and Monitoring: All grievances are logged in a publicly accessible register for easy
tracking and monitoring, providing: i. Number of complaints received. ii. Number of
complaints resolved and unresolved. iii. Mediation outcomes.
This database helps in improving the GRM and addressing project impacts. Each complaint is
assigned a unique reference number for tracking, with recorded timelines: a) Date of complaint.
b). Proposed corrective actions (if applicable); c). Date of closure; and d). Date of response to
complainant.
The construction of the 2-storey building at Soche will follow the GRM procedures outlined
above.
48
7 Comments on the Infrastructure Layout and Designs
The overall design of the two-story building, which will house four specialized workshops for
Automobile Mechanics, Refrigeration and Cooling (RAC), Fabrication and Welding, and
Electrical Installation and Electronics, adheres to the local government building guidelines and
standards as developed by the National Construction Industry Council (NCIC) and the National
Council for Higher Education (NCHE) Architectural Metric Handbook. Additionally, it
incorporates considerations for the various disasters that Malawi periodically encounters.
Nevertheless, the Consultant has identified environmental and social issues that warrant further
review and consideration. These issues are outlined below:
Site Layout Recommendations
Reference is made to the site plan. It is recommended for;
1. The access road to the southern side of the proposed workshop building is to be assessed
and equipped with appropriate road traffic management control devices i.e. signs and
signals, road markings, and barricades to ensure road safety due to anticipated heavy
vehicle movement stemming from the nearby workshop activities such as tire fitting, wheel
alignment and automobile mechanics within the nearby bay’s vehicle workshop.
2. The access road to the eastern side of the workshop building is to be equipped with traffic
calming measures i.e. (humps, and speed cushions as well as zebra crossing) to minimize
accident risks from pedestrians and vehicles.
Ground floor observations
1. PWD facilities have not been included in the workshop building.
2. Stick welding facilities/rooms are located further away from the fire exit however stick
welding is higher fire risk activity compared to battery charging interchanging the two
facilities would shorten the fire escape route for stick welding.
3. The workshop building lacks industrial showers and emergency shower/eye wash stations
with foot pedals.
4. The workshop ancillary facilities do not include showers.
5. Janitor has been proposed for location on a high-traffic section/ route; nearby of corridor
posing a high risk of competing demands and time. It is proposed that it should be relocated
near the ladies' change room.
6. The workshop building, access to the storage rooms, is available only through the tire
fitting bay. For better space maximization and operational efficiency, it is advisable to
provide additional access through the corridor.
Top Floor Recommendations
1. The top floor design lacks sanitary facilities.
The comments and recommendations regarding the site layout, ground and top floor design can
be reviewed in Appendix 7.
49
APPENDICES
Appendix 1: Consultation Summaries
Stakeholder Issues during consultation Recommendation
National Level • Non-compliance of the current Acts, Guidelines • Preparation and development of ESMPs should
Stakeholders and Regulations governing environment be in line with World Bank and MEPA
management by contractors requirements.
• Project • There will be minimal or no land issues as the
Implementation project will be implemented on already existing
Unit (PIU) government premises.
• Ministry of • The Client will talk to MEPA on behalf of the
Labour consultant if the need arises where proper
• TEVETA documentation is not provided.
• Malawi • Contractors will employ individuals from
Environmental surrounding communities and others from
Protection Malawi to facilitate skills transfer.
Authority • There will be a need for committees on
(MEPA) Environmental and Social Safeguards to provide
• College awareness of project activities (revamping
Management existing committees or creating new ones)
• Involvement of surrounding communities, youth
and women
Contractors should adhere to labour conditions in
terms of:
✓ Working conditions/occupation,
health and safety issues (working
environment)
✓ Working hours
✓ Wages
✓ Pay time.
✓ Child labour
50
Stakeholder Issues during consultation Recommendation
✓ Issues of compensation
• In conducting the assignment, the consultant
should use the current Acts, Guidelines, and
Regulations governing environment management.
• There is a need to include new regulations from
sectors such as Health, Forestry, and Lands. The
regulations in the health sector include the Covid
19 and Cholera regulations. For the Forestry
sector, it is important to include the Forestry Act
Amendment (2019). The new Land Acquisition
Act should also be referenced for the assignment;
• The most important stakeholders for the project
are the Ministry of Labour and the Ministry of
Education because they are the ones
implementing the SAVE project;
• Coordination • The consultant should work hand in with the
college project team so that matters arising
should be dealt with together. The consultant
should consider potential damages likely to occur
to existing structures adjacent to the site;
• Accidents and community safety • Importance of speed limits when construction
vehicles pass near existing buildings;
• The Contractor should use their water and
• Increase in electric and water bills electricity or pay upfront before using their
utilities, as they have experienced challenges with
other contractors;
• Limited space for the project • Some structures like the old car park and the
library may be demolished to pave the way for
the new construction works.
51
Stakeholder Issues during consultation Recommendation
District Level • Poor coordination between the contractor and the
Stakeholders district council • The consultant should work hand in with the
District Council on the development of the
• Monitoring ESMP.
and • Gender and Social Inclusion – how many people • The Consultant should recommend for the
Evaluation benefiting? Are women, youth, and marginalized contractor to use all the relevant policies and
Officer groups benefiting from the project? environmental and social safeguards. These
• Economist should be included in the Contactor’s and
• Gender workers’ codes of conduct.
Officer • The Consultant should remember learners as one
• Senior of the relevant key stakeholders.
Irrigation • Non-compliance to regulation and bylaws by the • The construction activities should be climate-
Engineer contractors smart.
• Director of • Site assessments are supposed to be done before
Planning and choosing an appropriate position for new
Development structures.
• Environmental • A key factor to consider when positioning new
District structures is distance from perimeter fence and
Officer access roads (not less than 3 metres from
• Labour perimeter fence and not less than 7 meters from
Officer access roads).
• Water • Site drawings (done by a certified architect) must
Development be presented to the city council for approval.
Officer • The contactor must abide by NCIC standards.
• Youth Officer • During construction inspection is done at every
level (substructure/ superstructure) and inspection
cards are issued to progress to the next stage.
• The car park must correspond to the number of
people accommodated at the institution if the
current car park is not sufficient, it can be
expanded).
52
Stakeholder Issues during consultation Recommendation
STC Students • The contractor will need to present a work plan
• Disruption of classes showing specific tasks to be done. These will
determine when noise levels will be high and
therefore propose further actions such as using
other classrooms that are a bit far from the
construction site
• The possibility of the contractor executing his /
her duties during holidays
• Use of machinery that does not produce excessive
noise
• Prevention of accidents • The contractor will need to form a
barricade/fence
• School toilets will be renovated before
• Sanitation during construction construction works to increase the number of
working toilets
• The contractor will need to form a
• Community and workers safety barricade/fence to minimize dust emission into
surrounding areas
• The contractor will need to provide dust
suppression mechanisms
• Speed limits will need to be established
• Disruption of important routes • Students will have to use an alternative route to
access other areas within the college compound.
This alternative route is available
Community members • Employment Opportunities – Will the project • Employment opportunities to consider people
prioritize local hiring and fair wages? from surrounding areas. It will not be proper to
engage unskilled labour from elsewhere
• Community participation • The project will present business opportunities to
the surrounding communities
53
Stakeholder Issues during consultation Recommendation
• The nearest health facility to Soche Technical
• Spread of communicable diseases including College is Kanjedza Police Dispensary. This
STI, COVID-19 and cholera health facility is facing several challenges
including:
i. Space limitations where under 5 clinic and the
general public health occur under one roof;
ii. Limited funding which sometimes result in
shortage of certain drugs
iii. Electricity problems
iv. Lack of proper sanitary facilities such as
toiles (two toiles present and they are not
divided according to gender)
v. Erratic water supply
vi. Non-functional taps
54
Appendix 2: Consultation Registers
TEVETA
55
MALAWI ENVIRONMENTAL PROTECTION AUTHORITY
BLANTYRE DC
56
57
SOCHE TECHNICAL COLLEGE MANAGEMENT
58
STUDENTS, COLLEGE MANAGEMENT, COMMUNITY LEADERS, COMMUNITY
MEMBERS AND INSTITUTIONS AROUND SOCHE TECHNICAL COLLEGE
59
60
61
62
63
BLANTYRE CITY COUNCIL
64
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Appendix 3: ESMP CONSULTANT
Name Proposed Position and Key Role Experience
Qualification
KEY EXPERT
Kent Kafatia, • MSc. in Water and Waste ESMP Expert 36 years’ ESIA
Snr Engineering Experience
R. Eng. • BSc. in Chemical Engineering
(Environmental)
• BSc. in Environmental Science &
Forestry
• BSc. in Forestry
• PGD. in Integrated Environment
and Water Management.
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Appendix 4: Minimum Standards for National Council for Higher Education (NCHE)
ACCOMODATION
1. There shall be separate accommodation for male and female students
2. Minimum ceiling height of 2.8 m
3. Total floor area per student;
i) single room (for postgraduates): 8.00 square meters;
ii) double student room or cubicle, 12.00 square meters;
iii) three or four student room, 15.00 square meters;
4. Every living room in the hall should have access to outside light with vents in the walls to
provide permanent ventilation
5. Where self-catering accommodation is provided the kitchen area shall have suitable
cooking equipment, refrigeration and floor space of 1m2 per student occupant
6. There shall be appropriate laundry and drying facilities
7. Appropriate furniture and fittings for the rooms:
i) a bed (80 X 190 cm) with free space between the beds of over 75 cm.
ii) lockable closet
iii) reading table and chair for each occupant
8. Establish mechanism /systems to provide accommodation information to student by
keeping information available
PHYSICAL FACILITIES
Drawings and design of different buildings
1. Drawings of buildings shall be approved by the relevant local authority
2. Buildings shall be built according to approved plans.
3. Building shall have minimum ceiling height of 2.6 m.
4. Building completion and stability certificate issued by competent authorities shall be
produced.
5. Alterations or extensions, if any, shall be approved and a certificate of occupation shall be
issued for a newly constructed or altered buildings.
6. The design and layout of classrooms, laboratories, and library buildings shall promote
safety, cleanliness, maintenance, health, lighting, and comply with laws governing physical
facilities, particularly with respect to fire, safety, and sanitation.
7. The buildings, classrooms, equipment, furniture, grounds, instructional tools, support
systems, instructional facilities, machinery, and other physical requirements shall be
appropriate and contribute to the achievement of the institution’s objectives.
8. Immovable equipment, instructional tools, and machinery shall be properly installed and
maintained.
9. In particular, HEIs shall provide adequate and appropriate physical spaces to meet the
teaching requirements of the curriculum, and the following standards shall be observed:
i) Lecture Rooms shall be adequate in number and size. The sitting capacity for
lecture rooms shall be at the rate of 1m2/student.
ii) Lecture theatre/auditorium sitting capacity shall be based on the rate of
0.75m2/student.
iii) Seminar rooms: Each department should have a seminar room for tutorials.
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iv) Classrooms, lecture theatres and seminars rooms shall have adequate lighting,
ventilation and audio-visual aids such as video screen, television, white / black
Board, LCD projector/ overhead projector
10. HEIs shall provide suitable office space for all categories of staff. Deans and Heads of
Department and support staff working laboratories shall have offices with appropriate
administrative equipment.
i) Office space for academic: a space measuring 12m2 should be allowed per staff.
Sharing of office space should be kept to a minimum of two academic staff.
ii) HEIs should provide Common Rooms for each of the following: Academic staff,
Non-academic staff and Students.
11. All buildings shall provide for special needs access
12. Physical facilities shall be safe for the public, free from structural failure, cracking and
dilapidation.
Facilities support for persons with physical challenges
HEIs shall ensure that design and construction of various buildings and facilities shall
accommodate universal access. The following specifications shall be adhered to:
1. Pavements - gradients of footpaths shall not exceed 1:20 except for short ramps. On
excessively long gradients there shall be horizontal rest areas at regular intervals.
2. Entrance doors and corridors shall allow for turning of a wheel chair.
3. Toilets -should have toilets fitted with special facilities for wheel chairs and whose doors
open outside
ICT Infrastructure
1) HEIs shall have appropriate ICT infrastructure that includes computers with appropriate
software and internet access.
2) HEIs shall have an ICT plan for the purpose of ensuring reliability, privacy, safety and
security
Security of the premises
1) All buildings shall have adequate, reasonable and easily accessible means of escape in the
event of emergency.
2) All means of escape shall be properly labelled, maintained and kept free from any
obstruction
3) The buildings and premises shall be fenced or have security guards’ coverage
4) There shall be adequate and well serviced firefighting equipment.
5) Fire Drills shall be conducted periodically to staff and students
6) Assembling area in case of emergency and fire exit procedures shall be available and
known to all
Laboratories
1) HEIs shall have suitable teaching laboratories, hospitals, workshops and studios for natural
and applied sciences, computer science and languages.
2) Laboratory facilities shall provide enough room for a laboratory office, instructional
workstation, storage and preparatory rooms of reasonable size (7 m2) each.
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3) Laboratory facilities shall be properly located in relation to other facilities to allows for
easy access
4) For computer laboratories and rooms, HEIs shall provide software and internet access as
required for various programmes.
5) There shall be fume cupboards and fume hoods in the preparation and storage rooms
6) There shall be standard table top electrical service outlets for the instructor’s table and for
each pair of students
7) There shall be water supply system for firefighting.
8) Minimum Capacity of a laboratory shall be based on the rate of 1.9m2 per student.
9) Laboratory environment shall also facilitate the demonstration and observation of
procedures.
10) There shall be separate research laboratories for postgraduate students and academic staff.
11) Laboratory waste shall be disposed-off through Malawi Bureau of Standards waste disposal
guidelines
WATER AND SANITATION
Water supply
1) HEIs shall have adequate, safe and clean water supply
2) HEIs shall have water reservoirs capable of meeting 24 hours demand.
3) HEIs involved with livestock rearing shall have separate storage facility to cater for the
needs of the animals
Wastewater collection, treatment and disposal system
1) HEIs shall have wastewater collection, treatment and disposal system.
2) There shall be evidence of approval by the relevant local authority responsible for water
and effluent disposal systems.
3) HEIs shall drain and dispose of surface water in a manner as to cause the least
inconvenience or nuisance to the public
4) HEIs shall have master plan that illustrates:
i) the location of the existing and proposed buildings of the institution
ii) The layout of all waste and soil drain pipes, sewers, septic tanks and storm water
drains.
Toilets and Bathroom
HEIs shall maintain clean and hygienic water closets, urinals, wash hand basins and bathrooms as
follows:
i) One water closet for 15 – 20 male students
ii) One water closet for 10- 15 female students
iii) One Urinal for 20 -25 male students
iv) One bath or shower for 15 -20 male students
v) One bath or shower for 15 -20 female students
vi) Toilets for female and male staff
vii) Sanitary disposal facilities
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Student support services
HEIs shall provide adequate facilities and services that specifically support student academic life
as follows:
Accommodation
1) There shall be separate accommodation for male and female students
2) Minimum ceiling height of 2.8 m
3) Total floor area per student—
i) single room (for postgraduates): 8.00 square meters;
ii) double student room or cubicle, 12.00 square meters;
iii) three or four student room, 15.00 square meters;
4) Every living room in the hall should have access to outside light with vents in the walls to
provide permanent ventilations
5) Where self-catering accommodation is provided the kitchen area shall have suitable
cooking equipment, refrigeration and floor space of 1m2 per student occupant
6) There shall be appropriate laundry and drying facilities
7) Appropriate furniture and fittings for the rooms:
i) a bed (80x190cm) with free space between the beds of over 75 cm.
ii) lockable closet
iii) reading table and chair for each occupant
Establish mechanism /systems to provide accommodation information to student by keeping
information
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Annex 5: GBV Management Plan
Prevention of GBV is a multifaceted effort which should deal with or focus on:
1. women empowerment or agent of change
2. women participation and capacity to influence decision making
3. women economic empowerment
4. increased access to sexual and reproductive health and rights
5. incorporate men and boys in efforts (as perpetrators, victims and agents of change)
6. social gender norms and behaviour transformation (challenging gender stereotyping)
The specific prevention measures have been included in a GBV Management plan to ensure the
implementation of actions in this regard and to allow for close monitoring of the contractor.
Activities Action party Responsibilities
STC PIU; • Identify GBV service providers in the area.
District • Identify vulnerable groups within the community.
Stakeholder Social
• Inform community members about the details of the project
engagement Welfare
Office and the GBV risks associated with the project.
(DSWO) • GBV training including what to do in case of grievance.
• Training and sensitisation of all workers associated with the
GBV training for project on GBV and how the project can contribute to GBV
GRC, contractor and STC PIU; risks.
staff, consultants and Contractor;
• Training and sensitisation of adjoining communities on
adjoining community DSWO
members GBV risks, channels to report GBV incidents and services
available for GBV survivors.
• Ensure requirements in the CoCs are clearly understood by
those signing.
Codes of conduct STC PIU; • Have the CoCs signed by all those with physical presence in
signed and understood Contractor the site.
• Train construction workers on the behaviour obligation
under the CoCs.
• Grievance Redress Committees to ensure confidential
complaint uptake mechanisms are in place.
Handling GBV • The GBV cases should be immediately reported to the Police
complaints (including GRM
(Victim Support Unit), District Social Welfare Office,
support of survivors)
psychosocial support institutions working in the project area
or district.
Provision of separate,
safe and easily • Ensure construction sites have separate facilities like toilets
STC PIU;
accessible facilities for
Contractor and/or bathrooms for men and women.
women and men
working on the site
STC PIU; • Selection of monitoring indicators (such as: No. of reported
Monitoring and
Contractor; cases of GBV; Resolved cases and time it took to address the
reporting
DSWO complaints, No. of workers that have attained GBV training
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courses; No./percentage of workers that have signed CoC
and No. of GBV cases that were referred to the GBV service
provider).
• Ensure new risks are uncovered and mitigated.
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Annex 6: Code of Conduct for Contractor
Contractors under the SAVE project will be required to prepare a code of conduct that they shall
follow when undertaking construction works. These rules shall be part of the assessment criteria
when selecting the contractor. A satisfactory code of conduct will contain obligations on all project
staff (including sub-contractors and day workers) that are suitable to address the following issues,
as a minimum. Additional obligations may be added to respond to concerns of the region, location,
project sector, or specific project requirements. The issues to be addressed include:
1. Compliance with applicable laws, rules, and regulations of the jurisdiction.
2. Protection of children (including prohibitions against abuse, defilement, or otherwise
unacceptable behaviour with children, limiting interactions with children, and ensuring their
safety in project areas).
3. Sexual harassment (for example to prohibit use of language or behaviour, in particular towards
women or children, that is inappropriate, harassing, abusive, sexually provocative, demeaning
or culturally inappropriate).
4. Violence or exploitation (for example the prohibition of the exchange of money, employment,
goods, or services for sex, including sexual favours or other forms of humiliating, degrading
or exploitative behaviour).
5. Compliance with applicable health and safety requirements (including wearing prescribed
personal protective equipment, preventing avoidable accidents and a duty to report conditions
or practices that pose a safety hazard or threaten the environment).
6. The use of illegal substances.
7. Non-Discrimination (for example based on family status, ethnicity, race, gender, religion,
language, marital status, birth, age, disability, or political conviction).
8. Interactions with community members (for example to convey an attitude of respect and non-
discrimination).
9. Sanitation requirements (for example, to ensure workers use specified sanitary facilities
provided by their employer and not open areas).
10. Avoidance of conflicts of interest (such that benefits, contracts, or employment, or any sort of
preferential treatment or favours, are not provided to any person with whom there is a
financial, family, or personal connection).
11. Respecting reasonable work instructions (including regarding environmental and social
norms).
12. Protection and proper use of property (for example, to prohibit theft, carelessness or waste).
13. Duty to report violations of this Code; and
14. Non-retaliation against workers who report violations of the Code, if that report is made in
good faith.
The Code of Conduct should be written in local and plain language and signed by each worker to
indicate that they have:
• Received a copy of the code and that it was explained to them.
• Acknowledged that adherence to this Code of Conduct is a condition of employment; and
• It is understood that violations of the Code can result in serious consequences, up to and
including dismissal or referral to legal authorities.
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Annex 7: Child Safety Management Plan
In School Communities, there will be many instances that might expose children and young
people to construction workers, which may lead to child safety risks. These forms of child
risks could be in the form of SAE, accidental harm, physical abuse, Psychological/emotional
Abuse and online abuse.
Type of Risk Management of Risk Action Party
• Child safety training
• Reference checking
Recruitment of • Pre-screening interviews
Contractor
inappropriate personnel • Criminal history checks
• Working with children checks
• Probation period
• Code of conducted Contractor,
Grooming
• Training for all staff, volunteers, District Social
leaders etc. Welfare Office
Use of images or video • Code of Conduct.
of children and young • Training for all staff, volunteers,
Contractor
people without parental leaders etc.
consent • Photo and video policies.
• Training for all staff, volunteers,
Misconduct unreported leaders etc.
and failure to address • Code of conduct and child protection
Contractor
behaviour surrounding policies.
misconduct • Procedures and protocols responding to
misconduct.
• First aid kit must be readily available
on site.
Unsafe environment • Appoint first aid officers.
leading to occurrence of Contractor
accidents • Conduct risk assessment of all
construction activities and identify
risks management options.
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Annex 8: Traffic Management Plan
The following section guides contractor when developing a Traffic Management Plan, which
aims to minimise traffic congestion, enhance road safety, and ensure smooth transportation
operations.
A8.1 Assessment and Planning
• Traffic Impact Assessment (TIA): Conduct a thorough TIA to understand the potential
impact of construction activities on local traffic patterns. This should include peak traffic
times, road capacities, and key congestion points.
• Stakeholder Consultation: Engage with local authorities, community leaders, and
stakeholders to discuss the proposed traffic management measures and obtain necessary
approvals.
A8.2 Traffic Control Measures
• Temporary Traffic Signals and Signs: Install temporary traffic signals and signs around
the construction site to guide drivers and pedestrians. Clearly mark detour routes and
alternative pathways.
• Road Closures and Diversions: Plan and schedule road closures and diversions during
off-peak hours to minimize disruption. Provide advance notice to the public about these
changes.
• Dedicated Construction Routes: Designate specific routes for construction vehicles to
minimize their impact on general traffic. Ensure these routes avoid high pedestrian areas
and critical college access points.
A8.3 Construction Logistics
• Staging Areas: Establish staging areas for construction materials and equipment to reduce
on-site congestion. These areas should be located away from main traffic routes.
• Scheduled Deliveries: Coordinate the timing of deliveries to avoid peak traffic hours. Use
smaller, more frequent deliveries if necessary to reduce the impact on traffic flow.
A8.4 Pedestrian Safety
• Pedestrian Pathways: Create safe and clearly marked pedestrian pathways around the
construction site. Use barriers to separate pedestrians from construction activities.
• Crossing Guards: Deploy crossing guards at critical points to assist pedestrians, especially
during peak hours.
A8.5 Public Communication
• Information Dissemination: Use multiple channels (e.g., local radio, social media) to
keep the public informed about construction schedules, road closures, and alternative
routes.
• Signage and Maps: Provide clear signage and maps around the college to help drivers and
pedestrians navigate the area during construction.
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A8.6 Monitoring and Adjustments
• Traffic Monitors: Deploy traffic monitors to observe and report on traffic conditions in
real-time. Use their feedback to make immediate adjustments to traffic control measures.
• Regular Reviews: Conduct weekly reviews of traffic management measures and make
necessary adjustments based on feedback from stakeholders and observed traffic patterns.
A8.7 post-construction
• Site Restoration: Repair any road surfaces or pedestrian pathways damaged during
construction.
Feedback and Evaluation: Collect feedback from the community and stakeholders on the
effectiveness of the traffic management plan. Use this feedback to improve future projects.
Annex 9: Labour Management Plan
The construction phase of the project requires the employment of numerous skilled and unskilled
workers. There are risks of unequal or unfair treatment in hiring and during implementation, of
forced and child labour, health and safety at work, among other risks. To effectively implement
the ESMP, the Contractor is to develop a Labour Management Plan (LMP) that will help define
and manage all labour- related matters during the implementation of this Project.
It is expected that the project will engage the following categories of workers, as defined by IFC
PS 2: employees, contracted workers (consultants and contractors), community workers, migrant
workers and primary supply workers.
Objectives
The purpose of the Labour Management Plan is:
• To promote safety, health, and welfare at work;
• To promote the fair treatment, non-discrimination, and equal opportunity of project
workers;
• To protect project workers, including vulnerable workers such as women, persons with
disabilities, children (of working age), migrant workers, contracted workers, and primary
supply workers, as appropriate;
• To prevent the use of all forms of forced labour and child labour;
• To support the principles of freedom of association and collective bargaining of project
workers in a manner consistent with national law;
• To provide project workers with accessible means to raise workplace concerns.
Measures Needed
The Contractor will address these risks by undertaking site specific risk assessments and
incorporating mitigation measures for the identified risks into the program specific
environmental, social, health, and safety management plans. See the table outlining potential
mitigation measures at the end of this annex.
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In addition, the Contractor shall establish and implement the following:
i. Grievance Redress Mechanism especially the WGRM to ensure workers have ability
and opportunity to lodge complaints or concerns (refer to Annex 9).
ii. Workers Code of Conduct to manage the environmental and social risks related to the
workers and the works including Trafficking in Persons, sexual exploitation, sexual
abuse and sexual harassment (refer to Annex 6)
Monitoring & Guidance:
The LMP applies to all project workers, whether full-time, part-time, temporary, seasonal, or
migrant. The LMP is applicable, as per IFC PS 2, to the Project in the following manner:
1. People employed or engaged directly by SAVE project to work specifically in relation to
the project;
2. People employed or engaged by consultants and contractors to perform work related to the
core function of the project, regardless of location;
3. People employed or engaged by the primary suppliers under this project.
This LMP identifies a number of risks, such as:
• Occupational Safety and Health risks during construction and operation;
• Risk of communicable diseases, including Malaria and Cholera, to the workforce, students,
and staff
• Noncompliance with labour laws and regulations by the contractors;
• An influx of migrant workers;
• Gender Based Violence GBV (Sexual Harassment, Sexual Exploitation and Abuse, Rape
and Discrimination)
• Violence against Children; (Child labour, Defilement, Child Marriage)
• Risk of contracting HIV and AIDS and STIs;
• Risk of Contracting COVID-19
• Risk of exposure to hazardous materials and wastes
• Risk of excess exposure to noise and vibrations
• Increased competition over resources due to the influx of labour
• Discrimination and exclusion of vulnerable groups;
• Labour conflicts and work conditions
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Annex 10: Health and Safety Management Plan
The Contractor shall protect the health and safety of workers by providing the necessary and
approved protective clothing and by instituting procedures and practices that protect the workers
from dangerous operations. The contractor shall be guided by and shall adhere to the relevant
national Labor Regulations for the protection of workers. Management of different key health
and safety hazards relevant to the construction activities are presented below.
• Prepare a Traffic Management Plan to ensure safety of workers, road users and community
members;
• Install enclosures and cover on material storage piles, and increase moisture content;
• Implement dust suppression techniques, such as applying water or non-toxic chemicals
along RoW to reduce dust from moving vehicles;
• Avoid burning solid waste;
• Remove materials from the bottom of piles to minimize dust re-suspension;
• Cover transport vehicles.
• Hazardous materials storage and handling facilities should be constructed away from traffic
zones and should include protective mechanisms (e.g., reinforced posts, concrete barriers,
etc.) to protect storage areas from vehicle accidents.
• Covered and ventilated temporary storage areas should be designed to facilitate collection
of potentially hazardous leaks and spills, including the use of sloped surfaces to direct spill
flows, and the use of catch basins with valve systems to allow spills and releases to enter a
dead-end sump from which spilled materials can be pumped/recovered.
• Where hydraulic equipment is used over or adjacent to water or other sensitive receptors,
biodegradable hydraulic oils should be used.
• Include secondary containment for above ground liquid storage tanks and tanker truck
loading and unloading areas.
• Fuelling areas should be equipped with containment basins in areas with a high risk of
accidental releases of oil or hazardous materials (e.g., fuelling or fuel transfer locations).
Fuel dispensing equipment should be equipped with “breakaway” hose connections that
provide emergency shutdown of flow should the fuelling connection be broken by
movement. Fuelling equipment should be inspected prior to fueling activities to ensure all
components are in satisfactory condition.
• Prepare a spill prevention, control, and countermeasure plan;
• Provide portable spill containment and cleanup equipment on site and provide training on
how to use equipment.
• Train workers in lifting and material handling techniques, including the placement of
• weight limits above which mechanical assists or two-person lifts are necessary;
• Plan work site layout to reduce the need for manual transfer of heavy loads;
• Select tools and design work stations that reduce force requirements and holding times,
and which promote improved posture, including, where applicable, user adjustable work
stations;
• Implement administrative controls into work processes, such as job rotations, rest, or
stretch breaks;
• Implement good housekeeping practices, such as sorting and placing loose construction
materials or demolition debris in established areas away from foot paths;
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• Clean up excessive waste debris and liquid spills regularly;
• Locate electrical cords and ropes in common areas and marked corridors;
• Use slip retardant footwear.
• Conduct sawing, cutting, grinding, sanding, chipping or chiseling with proper guards and
anchoring as applicable;
• Maintain clear traffic ways to avoid driving of heavy equipment over loose materials;
• Wear appropriate PPE, such as safety glasses with side shields, face shields, hard hats, and
safety shoes.
• Plan and segregate the location of vehicle traffic, machine operation, and walking areas,
and control vehicle traffic through the use of one-way traffic routes, establishment of speed
limits, and on-site trained flag-people wearing high-visibility vests or outer clothing
coverings to direct traffic;
• Ensure the visibility of personnel through the use of high visibility vests when working in
or walking through heavy equipment operating areas, and training workers to verify eye
contact with equipment operators before approaching the operating vehicle;
• Ensure moving equipment is outfitted with audible back-up alarms;
• Use inspected and well-maintained lifting devices that are appropriate for the load, such as
cranes, and securing loads when lifting them to higher job-site elevations;
• Minimize the risk of free fall of materials by installing telescoping arm loaders and
conveyors; inspect all slings before use;
• Equip lifting appliances with means of emergency escape from the driver's cabin and a safe
means for the removal of an injured or ill driver.
• Control site-specific factors which may contribute to excavation slope instability including,
for example, the use of excavation dewatering, side-wall support, and slope gradient
adjustments that eliminate or minimize the risk of collapse, entrapment, or drowning;
• Provide safe means of access and egress from excavations, such as graded slopes, graded
access routes, or stairs and ladders;
• Avoid the operation of combustion equipment for prolonged periods inside excavation
areas where other workers are required to enter unless the area is actively ventilated.
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Annex 11: Emergency Preparedness and Response Plan Guidelines
Appropriate resources must be provided to respond to accidental and emergency situations for
operations and activities during construction phase. The contractor will produce the EPRP for
addressing training, resources, responsibilities, communication, and all other aspects required to
effectively respond to emergencies associated with their respective hazards.
This Emergency Preparedness and Response Plan (EPRP) is intended as a practical working
document for the Project. The purpose of this document is to provide the basic guidelines on how
to respond to potential emergency situations that may arise from the Project. These potential
emergency situations include medical emergencies and fires. All activities associated with the
Project will require a site-specific EPRP to mitigate impacts, which meet or exceed all applicable
regulations.
The objectives of the EPRP are as follows:
• Protect the communities and the environment through the development of emergency
response strategies and capabilities.
• Set out the framework for hazard identification to define procedures for response to the
situations including the development of contingency measures.
• Structure a process for rapid and efficient response to and manage emergency situations
during the Construction works.
• Assign responsibilities for responding to emergency situations.
Undertake the Risk Assessment
Regular risk assessments should be conducted to identify potential hazards related to the
construction works. Update the risk assessment periodically and whenever there are significant
changes to the project.
A11.1 Spill Prevention and Management Plan
Liquid waste spills that are not appropriately managed have the potential to harm the
environment. By taking certain actions, the likelihood of spills can be reduced, and their effect
minimized. To avoid spills and to help the clean-up process of any spills, the construction
contractors, supervising engineer, and the management and staff of SAVE project should be
aware of spill procedures. By formalizing these procedures in writing, staff members can refer to
them when required thus avoiding undertaking incorrect spill procedures.
A detailed spill management plan will be prepared for the construction phase. These plans will
contain the following:
• Identification of potential sources of spill and the characterization of spill material and
associated hazards.
• Risk assessment (likely magnitude and consequences)
• Steps to be undertaken taken when a spill occurs (stop, contain, report, clean up and
• record).
• A map showing the locations of spill kits or other cleaning equipment. This should also be
included in the C-ESMP.
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A11.2 Other Emergencies
Response plans for other emergencies, including but not limited to the following, will also be
developed:
• Extreme weather events such as extreme heat, heavy downpour and consequent flooding.
• Vehicle accident.
• Electrical and fire hazards.
• Power outages and equipment Failure.
• Community unrest and worker protests
A11.3 Roles and Responsibilities
With respect to this ERP, the construction contractor has the responsibility to:
• Provide emergency response services and to structure and coordinate emergency response
procedures for the Project;
• Ensure that specific emergency responsibilities allocated to them are organised and
undertaken; and
• Ensure that employees and contractor third parties are trained and aware of all required
emergency procedures.
Roles, responsibility and authority will be defined, documented and communicated in order to
facilitate effective emergency response through implementation of the EPRP. Management will
provide resources essential to the implementation and control of the EPRP including: human
resources, technology, and financial resources.
The construction contractor will appoint specific emergency response representative(s) who,
irrespective of other responsibilities, will have defined roles, responsibility, and authority for
emergency response of the facility. The sections below provide more specific responsibilities
related to each position.
A11.3.1 Emergency Response Representatives
• Actively participate in the facilities planning, implementation and reviewing of the sites
ERP.
• Ensure all staff members are aware of the procedures outlined in the ERP.
• Setting up practical training schedules (drills) annually to ensure that all staff are prepared
in case of an emergency.
• Report any incidents that occur to senior management staff and/or the relevant authorities.
• Appoint an Emergency Response team which includes an appropriate first aid
representative and a fire warden.
• Ensure that the appointed Emergency Response team members undergo the correct
training.
• Appoint an appropriate Emergency coordinator.
A11.3.2 First Aid Representatives
• Ensure that the first aid box is properly stocked to meet all foreseeable incidents which
may occur.
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• Ensure that the boxes are properly safe guarded and that First Aiders name appears on the
box.
• Should any activity involve hazardous chemical substances, or any other specific first aid
emergencies, this must be brought to the attention of the emergency coordinator.
• Ensure the first aid certificate is current.
• Ensure that there is always a first aider available at each shift.
A11.3.3 Fire Wardens
• Ensure that the firefighting equipment is regularly serviced.
• Attend the relevant firefighting training.
• Report any unserviceable or damaged fire- fighting equipment to the Emergency Response
Representatives.
A11.3.4 Emergency Co-Ordinator
• Ensure that an update of the EPRP is kept on file and is easily accessible in case of an
emergency.
• Ensure that all staff have been issued with the correct PPE.
• Ensure that a list of emergency telephone numbers, including those of the Emergency
Response team, are visible to all staff at several locations around the facility.
• In the case of an emergency, the emergency coordinator is responsible for undertaking roll
call at the designated Assembly points.
A11.4 Emergency Communications and Coordination Plan
In an emergency where there is an immediate threat to communities, personnel or the
environment, the Project Manager will be notified immediately. The Project Manager will
dispatch the Emergency Response Coordinator who will determine the appropriate plan of action
depending on the severity of the emergency, the people affected, and the need to evacuate.
If there is a developing emergency or an unusual situation, where an emergency is not imminent,
but could occur if no action is taken, the Senior Operations Manager (or if the Senior Operations
Manager is absent) the Environmental Manager) is to be informed immediately. Once the
emergency or unusual situation has been managed, the correct incident/near miss must be
reported to the AfDB.
If an emergency poses a direct threat to communities in the area, the Environmental Officer
and/or Social Officer will advise persons in the vicinity of the emergency to evacuate due to the
potential risk. The appropriate government authorities will immediately be notified of such an
emergency evacuation. The Emergency Response Coordinator will be tasked with responding to
the potential risk. Should the emergency be such that it can be managed by ESA, equipment and
personnel will be deployed to the maximum extent necessary, so as to prevent/minimise potential
risks.
A11.5 Response to Incidents
An incident is any occurrence that has caused, or has the potential to cause, a negative impact on
people, the environment or property (or a combination thereof). It also includes any significant
departure from standard operating procedures. The reporting and investigation of all potential
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and actual incidents that could have a detrimental impact on human health, the natural
environment or property is required so that remedial and preventive steps must be taken to
reduce the potential or actual impacts because of all such incidents.
Any incident must immediately be reported to the relevant authorities and all the necessary
documentation must be completed and submitted to the relevant authorities within the prescribed
timeframes.
A11.6 Verification
An environmental emergency response system will be developed for the execution of emergency
drills that will include the following, inter alia:
• Fire Drills.
• Emergency Evacuation Drills.
• Medical and Environmental Drills.
Reporting and monitoring requirements for the plan will include:
• Monthly inspections and audits;
• Quarterly reporting of accidents/ incidents;
• Reporting at the time of the incident and monthly spill reporting;
• Bi-annual emergency response drills; and
• Annual reporting on training.
Appendix 12: Waste Management Plan
1. INTRODUCTION
The Waste Management Plan (WMP) addresses management of all solid and wastewater, including
hazardous and non-hazardous waste, produced as a result of project activities within the College’s
Campus. The WMP covers the construction and operational phases. This plan constitutes the draft
which will require amendment and updating during construction and operation phases of the
Project.
2. PURPOSE
The WMP aims to provide guidelines on waste reduction, segregation, collection and disposal
practices in accordance with international best practices, to avoid deterioration of the natural
environment and negative impacts on the health and safety of communities in the Project Area.
The Project is committed to apply the waste hierarchy and will seek to be a zero-waste discharge
facility. This plan is the primary tool to guide employees towards waste management.
3. WASTE MANAGEMENT OPTIONS - WASTE HIERARCHY
The waste hierarchy presents waste management stages commencing with the most preferable
option to the least preferable option. Waste prevention is the most preferred option of prevention,
followed by reuse, recycling, recovery and is safe disposal as the last option (Figure 1).
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1 • Prevention
2 • Reuse
3 • Recycling
4 • Recovery
5 • Disposal
Figure 1: Waste Management Hierarchy
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These stages are described in more detail below:
A. Prevention
Waste Generators should ensure there is minimal wastage. This could be achieved through
reduction of construction mistakes, ordering the right quantities of materials, getting the right-size
materials for the job, proper storage of materials, trying out new building methods and choosing
building products with minimal packaging. Waste Generators should be committed to avoiding the
generation of waste and not using hazardous materials. Where the use of hazardous materials is
unavoidable, efforts should be made to identify replacement materials that are non-hazardous.
B. Re-use
Waste Generators should be required to prepare a maintenance management plan which seeks to
ensure that all equipment is regularly checked and maintained and refurbished or repaired. In
addition, Waste Generators should seek to sell and buy used items, donating them for free or
exchanging them.
C. Recycling
Waste Generators should seek to turn waste into a new substance or product, such as composting
of organic wastes to a standard that meets quality controls. This compost could be sold or given to
farming communities around the construction and operations sites to facilitate improvements in
soil conditions and hence their production levels.
D. Recovery
Recovery of waste is usually most successful when done in bulk. Therefore, a centralised recovery
facility is preferable. The common forms of recovery include composting, anaerobic digestion,
incineration with energy recovery, gasification and pyrolysis which produce energy (fuels, heat
and power) and materials from waste. It is recommended that composting should be considered
for organic solid waste and sludge that will be generated at the Technical College.
E. Disposal
Disposal is deemed the last resort and must occur in an environmentally responsible manner.
Disposal results in waste going to landfill or to incineration without energy recovery and is the
least preferred environmental option. However, when wastes must go for disposal, this must occur
at a suitably designed sanitary waste disposal site.
4. WASTE CATEGORIES GENERATED IN THE PROJECT
Solid waste generation in the at the Technical College during project life cycle will generally
include domestic waste, commercial waste, e-wastes, construction and demolition debris,
sanitation residue and waste water. These wastes will be in solid or semi-solid form and will
potentially include very low quantities of industrial hazardous wastes and bio-medical waste. All
industrial hazardous waste and biomedical waste must be disposed of properly by the respective
industries and cannot be included in the general waste management system. The main waste
categories anticipated are:
✓ Biodegradable waste (food and kitchen waste, green waste such as vegetables, leaves and
fruits; and sludge)
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✓ Recyclable material (paper, glass, bottles, cans, metals, certain plastics, etc.); and
✓ Inert waste (construction and demolition waste, dirt, rocks, street sweeping, drain silt, debris,
etc.)
The sources of waste and waste generators and the anticipated content of the solid waste generated
are presented in table 1 below.
Table 1: Sources of waste, waste generators and content
Source Typical waste generators Solid waste content
Domestic Dwelling units Food wastes, paper, cardboard, plastics, textiles,
leather, yard wastes, wood, glass, metals,
consumer electronics, batteries, limited
household hazardous wastes and sewage waste.
Commercial Stores, lecture rooms, Paper, cardboard, plastics, wood, food wastes,
and cafeteria, market, office glass, metals, special wastes, hazardous wastes
Institutional buildings
Construction New construction sites, Wood, steel, concrete, rubble, dirt etc.
and renovation sites, demolition
demolition of building structures
Wastewater Water and waste water Drain silt, landscape and tree trimmings, general
treatment plants wastes and sludge.
5. WASTE TREATMENT OPTIONS
The primary options for the treatment of solid waste include, in order of environmental benefit:
✓ Anaerobic Digestion;
✓ Composting (windrow, aerated static pile, in-vessel and vermin-composting);
✓ Incineration with or without energy recovery;
✓ Pyrolysis and gasification;
✓ Plasma pyrolysis and palletisation; and
✓ Reuse Derived Fuel (RDF) for mixture waste.
Since the nature of waste envisaged is mainly organic, bioconversion methodologies are
considered the preferred technology.
6. EXISTING AND PROPOSED WASTE MANAGEMENT INFRASTRUCTURE IN AT
SOCHE
There are organized waste management systems such as collection, transport and disposal. The
Technical College has both solid and wastewater collection and disposal facilities. Solid waste
disposed is stored in Waste Collection Bin that are placed in strategic places at the campus and
then legally dumped at Medi Dumpsite.
7. SOLID WASTE MANAGEMENT IN THE PROJECT AREAS
All Waste Generators within Project Areas will be required to segregate waste at source to ensure
the value of the wastes are optimised through recovery, reuse and recycling. By providing an
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enabling environment the success rate of correct waste practices being implemented are increased.
Segregation should be by generators and into three main waste streams:
✓ Wet (biodegradable);
✓ Dry (plastic, paper, metal and wood); and
✓ Domestic hazardous wastes (diapers, napkins, empty containers of cleaning agents,
mosquito repellents etc.).
Collection of the segregated waste is to be undertaken by an authorised waste collector. As a
minimum wet and dry wastes should be segregated (2-bin system) by the waste generators
Construction and demolition waste should be stored separately. Opportunities to repurpose this
waste as secondary aggregate to the construction industry should be investigated to ensure this
waste is either utilised in the Project Sites or is sold as a product to the construction industry. No
construction or demolition waste should be disposed of to landfill. No hazardous wastes shall be
permitted to be disposed of outside the boundary of the Project Sites unless being transported to a
sanitary landfill. It will be the generators responsibility to ensure that the waste collector which
will be transporting the waste for disposal is licenced to do so. In addition, the Generator will need
to provide evidence in writing from the receiving disposal site of its capacity to recycle or dispose
of the waste in an environmentally sound manner. Proof of safe disposal should be provided to the
Blantyre City Council, such as a waste disposal ticket issued and date stamped by the landfill.
During the operation phase, this waste will be taken directly to the treatment sites. Primary
collection of solid waste will occur using segregated bins or containers which will be placed on
the streets for collection. This waste will be taken to a solid waste intermediate storage facility.
The use of an intermediate site allows for the optimisation of transport devices and manpower
which in addition allows for timely collection of waste from source and onward treatment.
Secondary transportation occurs from the storage area to the landfill site. The dry waste such as
paper and plastic and cardboard and glass are to be recycled. Waste collection from generators
within the college campus will need to occur on a daily basis in order to prevent garbage containers
overflowing and waste littering the streets. To maintain a hygienic environment regular waste
clearance is required.
8. PERFORMANCE MONITORING
Site inspections must be performed on regular basis by qualified personnel from the College
Inspections will ensure that all commitments in this Waste Management Plans are being enforced
and that specific waste management elements are verified.
8.1. Data Collection
Implementation of the waste hierarchy principles requires that destinations and quantities of
residual matter are monitored. A register of waste material should be maintained to ensure the
measurement of eliminated waste and of residual matter sent for reuse, recycling and reclamation.
8.2. Waste Audit
After a year of operation, a waste audit should be performed, on all waste data collected, to identify
waste streams and fate and develop ways to reduce waste production.
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9. PERFORMANCE INDICATORS
Measurement is an important tool in improving performance, and performance indicators will help
the Technical College define and measure progress towards its goals. The results reflect current
conditions and allow orientation and coordination of further actions towards sustainability.
9.1. Environmental Audit Results
Environmental auditing is a key process in the implementation of the Environmental and Social
Management Plan (ESMP), of which the WMP forms a part. The findings of each audit should be
registered in a database, where corrective and/or preventive actions are prescribed, responsibilities
assigned to people, deadlines established and necessary resources mobilised. In compliance with
the procedure, audit reports should categorise findings as being either “major”, “minor” or
“observation”. The number of findings shall be decreasing every year until the ultimate goal of
zero major findings is achieved.
9.2. Percentage Waste Generated
During the operational phase, the quantities and types of waste produced should be tracked for
each waste generators categories, and activities examined to identify waste reduction
opportunities. Specific reduction target ratios should be determined and the rate of waste
production is required to reduce annually relative to production volumes.
10. RESPONSIBILITIES
The roles and responsibilities inherent to the Waste Management Plan are presented in Table 2.
Table 2: Roles and Responsibilities
Entity Responsibilities
Soche - Enforce the Waste Management Plan.
Technical - Contractually obligate the Waste Generators to meet the requirements of the
College Waste Management Plan.
- Manage the Solid Waste Management Area or appoint an appropriate
contractor.
- Manage the Solid Waste Treatment plant or appoint an appropriate contractor.
- Manage the Wastewater Treatment plant or appoint an appropriate contractor.
Contractors - Provide a minimum of two garbage receptacles to allow for wet and dry waste
segregation. An additional bin for hazardous waste is highly recommended.
- Develop a site-specific Waste Management Plan for the activities the
Contractor is undertaking.
- Site-specific Waste Management Plan must be aligned with the full site waste
management plan and must be approved by the Technical College prior to work
commencing.
- Educate all members of staff on the waste hierarchy.
- Educate all members of staff on site-specific Waste Management Plan -
Education is to be provided to each staff member prior to commencement of
work, and regular refresher sessions are to be undertaken in the form of toolbox
talks or training sessions throughout the contract period.
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11. RECORD KEEPING
Data on waste production and disposal should be gathered continually via logbooks and registers.
Records should be maintained on site and made available to the authorities and any other party
contracted to audit or assess the waste management practices on site. The data should include the
final destination of each waste stream and where disposal has occurred proof of safe disposal will
be required, such as a date stamped waste disposal ticket issued by a sanitary landfill. A cost should
be paid for safe disposal of wastes. Evidence of waste disposal should also be maintained.
Appendix 13: Screening Form
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Appendix 14: Site Layout Plans and Designs
Location plan
Site Plan
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Ground floor plan
First floor plan
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Workshop in 3D
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