Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : RGOB Project Name : STRENGTHENING RISK INFORMATION FOR DISASTER RESILIENCE IN BHUTAN Project Number : P175081 2. Bank’s Approval Date of the Procurement Plan In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (November 2020) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method Prior Review Procurement (USD equivalent) Threshold (USD) RFB (Intl) (Goods) > 200,000 USD All contract above RFB (National) ( > USD 30,000 and up to USD 100,000 Goods) USD 200,000 RFQ (Goods) Up to USD 30,000 RFB Intl (Works) > 1.5 million All contract above USD 300,000 RFB National > 50,000 and up to USD 1.5 (Works) million RFQ (Works) Up to USD 50,000 ICB (Non- > 200,000 USD All contract above Consulting USD 100,000 Services) NCB (Non- < 200,000 USD Consulting Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Procurement Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Threshold (USD Prior Review Threshold Procurement Equivalent) (a) Quality and Cost No threshold All Contracts above USD Based Selection 70,000 for Consultant (b) Quality Based No threshold Firms Selection (c) Selection Made No threshold All contracts above USD Under a Fixed Budget 50,000 for Individual (d) Least Cost Selection No threshold Consultants. (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source As per Consultant Selection of firms Guidelines Para 3.9 (g) Selection of No threshold Individual Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : Strengthening Risk Information for Disaster Resilience in Bhutan PLAN General Information Country: Bhutan 2021-09-23 Bank’s Approval Date of the Original Procurement Plan: 2025-02-19 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P175081 GPN Date: 2022-08-29 Project Name: Strengthening Risk Information for Disaster Resilience in Bhutan Loan / Credit No: / , TF / B7339, TF / B7443, TF / B8662, TF / B7349, TF / C4496 Ministry of Works & Human Settlement Executing Agency(ies): WORKS Activity Reference No. / Procureme Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH Ri Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method nt Docume ount (US$ and Recommendation Signed Contract o. h cess (Y/N) sk atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion nt Type ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-MWHS-254168-GO-RFQ / Component A. Development Request for Quota Single Stage - One E Procurement of laptops (11 N / and Piloting of a Multi-hazar Post Open - National 25,801.63 Completed 2021-10-15 2021-10-17 2021-12-13 2021-12-15 2022-04-12 2022-04-18 tions nvelope os.) and workstation (3 Nos.). d Risk Decision Support Syst em Component C. Professionaliz BT-MWHS-254170-GO-RFQ / ation of Construction Industr Request for Quota Single Stage - One E Procurement of Printer (1 No / Post Open - National 4,367.57 Completed 2021-10-15 2021-10-17 2021-11-23 2021-12-08 2022-02-21 2022-02-26 y for Green and Resilient Infr tions nvelope s. Work Center). astructure Development BT-MWHS-254172-GO-RFQ / Component A. Development Request for Quota Single Stage - One E Procurement of Tablet (9Nos. / and Piloting of a Multi-hazar Post Open - National 0.00 Canceled 2021-10-15 2021-10-17 2021-11-23 2022-02-21 tions nvelope ) d Risk Decision Support Syst em BT-MWHS-254924-GO-RFQ / Component A. Development Procurement of Field boots fo and Piloting of a Multi-hazar Request for Quota Single Stage - One E r officials/survey team while TF / B7339 Post Limited 909.05 Completed 2021-10-15 2021-12-30 2021-12-10 2022-02-22 2022-06-08 2022-04-02 d Risk Decision Support Syst tions nvelope visiting sites ( Haa district an em d Gelephu city) for carrying o ut field survey. BT-MWHS-254921-GO-RFQ / Procurement of a survey equi pment and accessories( 4 ba Component A. Development tteries and 3 antennas) for c and Piloting of a Multi-hazar Request for Quota Single Stage - One E TF / B7339 Post Limited 11,961.01 Completed 2021-11-07 2021-12-30 2022-01-02 2022-02-22 2022-07-01 2022-06-24 arrying out river cross sectio d Risk Decision Support Syst tions nvelope n in Haa district ( Project site em 1) and for inventory of existi ng drainage system in Gelep hu city ( project site 2). BT-MWHS-263792-GO-DIR / Customized ROMDAS system (High Resolution DMI; ROMD Component A. Development AS Inertial Navigation Module and Piloting of a Multi-hazar (INS); Right Of Way (ROW) C / Post Direct Selection Direct 59,600.00 Completed 2021-11-29 2021-12-02 2021-12-14 2021-12-02 2021-12-30 2022-01-16 2022-04-27 2022-06-17 d Risk Decision Support Syst amera, Pavement View Came em ra; Semi-Ruggedized Deskto p Computer System;60 Key R ating Keyboard (USB);12 Mon th Annual Maintenance Subsc ription) BT-MWHS-266388-GO-DIR / Component A. Development Procurement of 1 No. Drone / and Piloting of a Multi-hazar Post Direct Selection Direct 11,881.86 Completed 2021-12-20 2021-12-06 2021-12-25 2021-12-10 2022-01-15 2022-01-17 2022-05-13 2022-05-17 and accessories d Risk Decision Support Syst em BT-MWHS-266390-GO-RFQ / Component A. Development Request for Quota Single Stage - One E Rebidding - Supply of Tablets / and Piloting of a Multi-hazar Post Limited 0.00 Canceled 2021-12-30 2021-12-27 2022-02-01 2022-04-02 tions nvelope (11 Nos.) d Risk Decision Support Syst em BT-MWHS-271056-GO-RFQ / Component A. Development Procurement of High Specific and Piloting of a Multi-hazar Request for Quota Single Stage - One E Under Imple TF / B7339 Post Open - National 0.00 2022-01-16 2022-02-13 2022-06-13 ation Computers (Workstatio d Risk Decision Support Syst tions nvelope mentation n) to carry out Earthquake Lo em ss Estimation BT-MWHS-271064-GO-RFQ / Component A. Development Procurement of Laser Distom and Piloting of a Multi-hazar Request for Quota Single Stage - One E Under Imple eters to carry out measurem TF / B7339 Post Open - National 0.00 2022-01-16 2022-02-16 2022-06-16 d Risk Decision Support Syst tions nvelope mentation ent of buildings while carryin em g out survey on existing buil ding stock BT-MWHS-291110-GO-DIR / Component A. Development Procurement of Tablet (11No TF / B7339 and Piloting of a Multi-hazar Post Direct Selection Direct 2,453.24 Completed 2022-05-01 2022-04-21 2022-05-06 2022-04-21 2022-05-09 2022-04-26 2022-06-08 2022-05-30 s.) d Risk Decision Support Syst em BT-MWHS-308332-GO-RFQ / Component A. Development Procuring Drone to process hi and Piloting of a Multi-hazar Request for Quota Single Stage - One E gh resolution images which c TF / B8662 Post Open - National 15,321.07 Signed 2022-08-20 2022-10-15 2022-09-26 2023-04-13 2023-01-02 d Risk Decision Support Syst tions nvelope an produce high resolution D em EMs for flood risk assessment s. BT-MWHS-308333-GO-RFQ / Component A. Development Procuring ICT equipment for and Piloting of a Multi-hazar Request for Quota Single Stage - One E engineers and GIS/Surveyor f TF / B8662 Post Open - National 0.00 Completed 2022-08-20 2022-10-15 2022-09-29 2023-04-13 2022-11-29 d Risk Decision Support Syst tions nvelope or drone image processing, fl em ood modelling and project m anagement purposes. Component A. Development BT-MWHS-315111-GO-RFQ / Request for Quota Single Stage - One E TF / B8662 and Piloting of a Multi-hazar Post Limited 0.00 Canceled 2022-10-27 2022-12-02 2023-03-02 Procurement of 1 drone tions nvelope d Risk Decision Support Syst em BT-MWHS-322739-GO-RFB / Component A. Development Procurement and installation and Piloting of a Multi-hazar Single Stage - One E of Rain gauge instruments an TF / B8662 Post Request for Bids Open - National 0.00 Signed 2023-01-02 2022-11-04 2023-01-07 2023-02-18 2022-12-05 2023-03-20 2022-12-07 2023-04-24 2023-01-06 2023-10-21 d Risk Decision Support Syst nvelope d accessories in Gelephu City em for preparation of stormwate r management plan. BT-MWHS-340665-GO-RFQ / Component A. Development Request for Quota Single Stage - One E Procurement of TV Monitor a TF / B7349 and Piloting of a Multi-hazar Post Limited 0.00 Completed 2023-03-19 2023-03-14 2023-05-21 2023-04-11 2023-11-17 2023-06-05 tions nvelope nd Video Conferencing Equip d Risk Decision Support Syst ment em Page 1 BT-MWHS-357076-GO-RFQ / Procurement of Laptop and h Component C. Professionaliz eavy-duty multi-function prin ation of Construction Industr Request for Quota Single Stage - One E TF / B7349 Post Open - National 0.00 Canceled 2023-07-05 2023-08-30 2024-02-26 ter for PIU based in Policy an y for Green and Resilient Infr tions nvelope d Planning Division of the Min astructure Development istry of Infrastructure and Tra nsport. BT-MWHS-361185-GO-RFQ / Component A. Development Request for Quota Single Stage - One E Procurement of ICT equipme TF / B7339 and Piloting of a Multi-hazar Post Open - National 0.00 Signed 2023-05-20 2023-07-15 2023-08-14 2024-01-11 tions nvelope nt for remote monitoring and d Risk Decision Support Syst data processing. em BT-MWHS-376520-GO-RFB / Procurement and installation Component A. Development of rain gauge instruments at and Piloting of a Multi-hazar Single Stage - One E Phuentsholing and Samtse ( TF / B7349 Post Request for Bids Open - National 0.00 Completed 2023-09-01 2023-09-01 2023-09-06 2023-10-18 2023-10-02 2023-11-17 2023-10-09 2023-12-22 2023-11-03 2024-06-19 2024-05-14 d Risk Decision Support Syst nvelope urban centers) to develop th em e data inventory for future pr eparation of stormwater man agement plans for the urban centers. BT-MWHS-378221-GO-RFQ / Component C. Professionaliz Procurement of Laptop and h ation of Construction Industr Request for Quota Single Stage - One E Under Imple eavy duty printer for PIU bas TF / B8662 Post Limited 0.00 2023-09-02 2023-10-28 2024-04-25 y for Green and Resilient Infr tions nvelope mentation ed in Policy and Planning Divi astructure Development sion, Ministry of Infrastructur e and Transport. BT-MOIT-DOST-382838-GO-R Component A. Development Request for Quota Single Stage - One E FQ / Procurement of Drone a TF / B8662 and Piloting of a Multi-hazar Post Open - National 0.00 Canceled 2023-10-23 2023-11-10 2024-01-15 2024-04-14 tions nvelope nd Accessories d Risk Decision Support Syst em BT-MWHS-417272-DOST-MOI Component A. Development Request for Quota Single Stage - One E T-RFP / Procurement of Dron TF / B8662 and Piloting of a Multi-hazar Post Limited - National 0.00 Completed 2024-04-14 2024-04-04 2024-05-08 2024-07-10 2024-06-22 2024-07-29 tions nvelope e and Accessories d Risk Decision Support Syst em NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-MWHS-305441-NC-DIR / Component C. Professionaliz Hiring of firm to develop audi ation of Construction Industr TF / B7443 Post Direct Selection Direct - National 3,129.72 Signed 2022-09-01 2022-08-09 2022-09-15 2022-08-11 2022-10-19 2022-09-07 2022-12-31 2022-10-02 ovisual advocacy on certified y for Green and Resilient Infr builders (NCS). astructure Development CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-MWHS-254926-CS-QCBS / i. Scope A; Phase-I: Devel Component C. Professionaliz opment of the web-based Co ation of Construction Industr Quality And Cost- / Prior Open - National 0.00 Canceled 2021-12-15 2021-12-16 2021-12-22 2022-01-19 2022-01-19 2022-01-31 2022-02-06 2022-02-08 2022-12-08 nstruction Manager System. y for Green and Resilient Infr Based Selection ii. Scope B; Phase-II: Annua astructure Development l Maintenance Contract for th e system. BT-MWHS-284540-CS-QCBS / i. Scope A; Phase-I: Develop Component C. Professionaliz ment of the web-based Const ation of Construction Industr Quality And Cost- TF / B7339 Prior Open - National 120,078.02 Signed 2022-03-25 2022-03-22 2022-03-27 2022-03-23 2022-04-28 2022-04-15 2022-05-08 2022-05-16 2022-05-23 2022-06-02 2022-06-04 2022-06-27 2022-06-23 2022-07-08 2023-04-22 ruction Manager System. y for Green and Resilient Infr Based Selection ii. Scope B; Phase-II: Annual astructure Development Maintenance Contract for the system. BT-MWHS-307264-CS-CQS / Hiring of consultancy firm for Component C. Professionaliz drafting of new Construction ation of Construction Industr Consultant Qualifi Rules and Regulations, revie TF / B8662 Post Open - National 0.00 Completed 2022-11-01 2022-08-12 2022-11-22 2022-08-23 2022-12-07 2022-11-16 2022-12-22 2022-12-14 2023-01-08 2022-12-16 2024-01-08 2023-08-10 y for Green and Resilient Infr cation Selection w and revise Bhutan building astructure Development Regulations 2018 and review and provide recommendation s on the Bhutan Building Cod es 2018. BT-DOST-MOIT-383277-CS-Q Component A. Development CBS / Hiring of consultant to and Piloting of a Multi-hazar Quality And Cost- Open - Internationa Under Implement TF / B7349 Prior 0.00 2023-10-15 2023-12-06 2023-11-05 2023-12-12 2024-01-05 2024-03-25 2024-02-04 2024-05-10 2024-03-05 2024-06-26 2024-04-25 2024-05-30 2025-05-30 conduct landslide risk assess d Risk Decision Support Syst Based Selection l ation ments in Bhutan em BT-MWHS-476452-CS-CQBS / Selection of Consultants for Component C. Professionaliz Review of Green Building Asp ation of Construction Industr Quality And Cost- Open - Internationa Pending Impleme TF / C4496 Prior 0.00 2025-02-14 2025-02-28 2025-03-19 2025-04-16 2025-05-06 2025-05-27 2025-06-16 2026-06-16 ects of the Building Code of B y for Green and Resilient Infr Based Selection l ntation hutan and groundwork for En astructure Development ergy and water benchmarkin g INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Actual Amount Invitation to Identifie Draft Negotiated Cont Component Review Type Method Contract Type Process Status Teams of Reference Signed Contract Contract Completion Description o. h (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-MWHS-347936-CS-INDV / AN ENVIRONMENTAL AND SO Component A. Development CIAL Individual Consultant to and Piloting of a Multi-hazar Individual Consult prepare an Environment and TF / B7349 Post Open - National 0.00 Canceled 2023-04-07 2023-05-26 2023-06-16 2023-07-21 2024-01-17 d Risk Decision Support Syst ant Selection Social Management Framewo em rk (ESMF) including ESMPs fo r known sites and TORs for ot her relevant E&S instruments . Page 2