GOVERNMENT OF THE REPUBLIC OF ZAMBIA Ministry of Health DOCUMENT NAME: Draft Procurement Plan PROJET NAME: Zambia Health Emergency Preparedness, Response and Resilience PROJECT NUMBER: P505188 CLIENT: Government of the Republic of Zambia IMPLEMENTING AGENCY: Ministry of Health, and PROJECT PROCUREMENT PLAN April, 2024 Procurement Objective  Ensure that purchased goods and services ensure value for money and are fit for purpose.  Keep implementation delays low through appropriately planned and monitored procurement.  Strengthen procurement capacity of the implementing agency.  Apply new features of the New Procurement Framework, such as rated criteria, sustainable procurement, as applicable etc.  Ensure that right quantities of required products, conforming to specified quality levels, are delivered to intended locations in a timely manner.  Protect legitimate business interests of suppliers, contractors, and consultants with a view to creating and maintaining confidence of the market in the purchaser which is necessary in the long-term interests of the purchaser. Recommended Procurement Approach for the Project To improve the transparency and efficiency of implementation of public workfare and community services following options and procurement arrangements are recommended: Selected Contract Attribute Justification Arrangement Specifications Conformance Computers, accessories, furniture, motorcycle, photocopiers, scanners are standard and off the shelf products. Sustainability Yes Possibility of including sustainability requirements in case of procurement of server, computer, Requirements photocopier etc. Contract Type Traditional Applicable for goods and services contracts. Pricing and costing Schedule of rates/ Schedule of Rates / Admeasurement is the default Admeasurement method. mechanism A. Adversarial Supplier Relationship B. Collaborative There is need for adversarial and arm-length C. Arms-length relationship for achieving competitive price for leverage items, whereas collaborative approach is required to get better after sell service. Price Adjustments None, fixed price This is the most efficient pricing method considering the scope of work. The supplier/service providers are also familiar with such pricing methods since it is the most commonly used method. 1 Selected Contract Attribute Justification Arrangement Form of Contract a) Key performance a) Introduction of KPIs will ensure better performance indicators (KPI) in and better monitoring of contracts. (Terms and Conditions) contract management b) Sectional liquidated damages will help timely delivery of all items in the contract. b) Sectional liquidated damage Selection Method Request for Bid (RFB) Most common methods for procurement of common types of goods. Request for Quotations (RFQ) Selection Arrangement Framework Possibility of applying for the recurring goods. Agreement (FA) Market Approach A. Type of Competition: 1. Open As appropriate. Specific market approach is 2. Limited indicated in the agreed procurement plan. 3. International 4. National 5. Direct Selection B. Number of Envelopes/Stages: 1. Single Envelope 2. Single Stage C. Best and Final Offer (BAFO): No D. Negotiations: No Pre / Post Qualification Post-Qualification This is a standard of the shelf product; post qualification is the most suitable approach. Evaluation Selection A. Quality Cost Based As appropriate. Specific selection method is Method Selection (QCBS) indicated in the agreed procurement plan. B. Fixed Budget Based Selection (FBS) C. Least Cost Based Selection (LCS) D. Quality Based Selection (QBS) E. Consultant’s Qualifications Based Selection (CQS) 2 Selected Contract Attribute Justification Arrangement F. Direct Selection Evaluation of Costs Life cycle cost Use as appropriate. Domestic Preference No No package includes locally manufactured products which require international bidding. Rated Criteria Yes Possibility of using rated criteria. Preferred arrangements for low value, low risk activities Category Estimated Procurement arrangement Activity cost Procurement of Goods