Procurement Plan I. General 1. Project Information Country : Rwanda Recipient : Republic of Rwanda Project Name : Advancing Citizen Engagement Loan Credit No. : 2. Bank’s Approval Date of the Procurement Plan : 22 Feb. 2021 3. Date of General Procurement Notice : 29 Oct. 2021 4. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 1 million Open National ( Goods) – Open < $1 million and > 20,000 Tender as per PPDA 2015 RFQ (Goods) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Works) Equal to or more than 10 million Open National (Works) - Open Less than 10 million Tender as per PPDA 2015 RFQ (works) Less than 20,000 or as stipulated in Rwanda Procurement Regulations Method of Procurement Thresholds for Method (US$ equivalent) Open International (Non-consulting Equal to or More than 1 million Services) Open National (Non-consulting Less than 1 million Services) - Open Tender as per PPDA 2015 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection (Project Procurement Risk Rating is “High”): (a) Goods: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 4 million is reviewed and cleared by Bank outside of STEP. The prior review thresholds will be reviewed during the implementation of the project and modified, based on the risk assessment. 2. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non-consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records.. 3. Prequalification Not Applicable Domestic Preference. The provision of domestic preference shall be applied in the evaluation of bids in accordance with Annex VI of the Regulations. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Goods and RFP Consulting Services dated July 2016, as updated from time to time will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject international competition. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based As per requirements of para 7.3 of the Selection (QCBS) Regulations Quality Based Selection As per requirements of para 7.8 to 7.10 of (QBS) the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Budget (FBS) Regulations Selection Based on Least As per requirements of para 7.6 and 7.7 of the Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of the Consultant’s Qualification Regulations (CQ) Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Open Competitive As per requirements of para 7.36 and 7.37 of the Selection Regulations Limited Competitive As per requirements of para 7.38 of the Selection Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 2 million is reviewed and cleared by Bank outside of STEP; and (b). Individual Consultant: all procurements estimated to cost more than USD 0.4 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. Contract Catego Estimat Proc. Review Plann Expect Financi Commen (Description ry ed Meth by ed ed ng ts ) Cost od Bank Bid Bid source USD $ (Prior / floatin Openin Post) g date g Date Component Non- $2.964 QCBS Post N/A N/A World Activity 1a Training Cons Bank 1.6 Materials Printing of SEDO Training Guides Component Non- $93,126 QCBS Post N/A N/A World Facilitatio 1b Cons Bank n kits. Facilitation Multiple Materials smaller contracts for each sector. Component 3 Non- $3,000 QCBS Post N/A N/A World National Materials & Cons Bank Framewor Printing k materials and printing Component 4 Non- $1,000 QCBS Post N/A N/A World 3x Report Cons Bank reports Production, Translation & Printing Assignment Cost Method Review Expected Financi Comments Descriptions estimat Proposal ng e in US$ s Source Submissi on Date Consultancy Translation $2,205 QCBS Post TBD World To be advertised Services Bank (Component 1b) Annual Audit $30,000 LCS Post TBD World To be advertised. 3 x (Component 4) Bank audits, one each year. PROCUREMENT Rwanda : Rwanda: Advancing Citizen Engagement Project PLAN General Information Country: Rwanda 2022-02-01 Bank’s Approval Date of the Original Procurement Plan: 2025-01-30 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P172862 GPN Date: 2022-09-12 Project Name: Rwanda: Advancing Citizen Engagement Project Loan / Credit No: TF / B5129 Spark Microgrants Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SM-254381-GO-RFQ / Fa Village and Local Governme Request for Quota Single Stage - One E cilitation training materials: F TF / B5129 Post Limited 93,126.00 41.82 Signed 2022-03-01 2022-03-01 2022-03-15 2022-05-15 2022-09-11 2023-09-26 nt Capacity Building tions nvelope lipcharts, markers, cards, an d pens RW-SM-254370-NC-RFQ / Pri Village and Local Governme Request for Quota Single Stage - One E TF / B5129 Post Limited 2,964.00 13.26 Signed 2022-02-28 2022-03-15 2022-03-18 2022-05-15 2022-09-14 nting SEDO Training Guides nt Capacity Building tions nvelope RW-SM-255218-GO-RFQ / Na National Framework for Parti Request for Quota Single Stage - One E TF / B5129 Post Limited 3,000.00 0.00 Canceled 2023-12-09 2023-12-30 2024-06-27 tional Framework materials & cipatory Village Planning tions nvelope printing NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Project Management, Monito RW-SM-255180-CS-LCS / An Least Cost Selecti TF / B5129 ring and Evaluation, and Kno Post Open - National 30,000.00 0.00 Completed 2022-02-15 2022-04-05 2022-02-20 2022-09-29 2022-03-29 2022-08-01 2022-04-26 2022-09-09 2022-05-03 2022-09-30 2022-05-24 2023-01-13 2022-06-28 2023-04-20 2022-12-25 2023-06-09 nual audit - External auditors on wledge Dissemination Project Management, Monito RW-SM-302824-CS-LCS / Eco Quality And Cost- TF / B5129 ring and Evaluation, and Kno Post Open - National 30,000.00 0.00 Canceled 2022-09-19 2022-09-05 2022-10-10 2022-11-23 2022-12-21 2023-01-20 2023-02-24 2023-03-31 2024-03-30 nomic Analysis of the Model Based Selection wledge Dissemination Project Management, Monito RW-SM-336389-CS-CQS / Int Quality And Cost- TF / B5129 ring and Evaluation, and Kno Post Open - National 35,000.00 0.00 Completed 2023-01-16 2023-01-12 2023-01-31 2023-03-01 2023-02-05 2023-02-08 2023-02-10 2023-02-08 2023-02-10 2023-02-09 2023-02-13 2023-02-09 2023-02-27 2023-02-15 2024-02-27 2023-03-10 ernal Midline Data Collection Based Selection wledge Dissemination RW-SM-392116-CS-QCBS / In Project Management, Monito Quality And Cost- ternal ACE End line Evaluatio TF / B5129 ring and Evaluation, and Kno Post Open - National 40,000.00 0.00 Signed 2023-11-08 2023-11-08 2023-11-23 2024-02-18 2023-11-28 2024-02-05 2023-12-01 2024-02-20 2023-12-09 2024-02-23 2023-12-22 2024-02-23 2024-01-26 2024-03-05 2025-01-25 Based Selection n wledge Dissemination INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-SM-254544-CS-QCBS / T Village and Local Governme Individual Consult TF / B5129 Post Open 2,205.00 0.00 Canceled 2021-10-03 2021-03-04 2021-11-21 2021-12-12 2022-01-16 2022-07-15 ranslation services nt Capacity Building ant Selection RW-SM-472551-CS-CDS / AC Project Management, Monito Pending Impleme E External Audit Services - Y TF / B5129 ring and Evaluation, and Kno Post Direct Selection Direct - National 8,476.00 0.00 2025-01-22 2025-01-31 2025-03-07 2025-05-31 ntation ear 2024 wledge Dissemination Page 1