The World Bank 1818 H Street N.W. (202) 473-1000 INTERNATIONAL BANK FOR RECONSTRUCTION ANO DEVELOPMENT Washington, D.C. 20433 Cable Address: INTBAFRAD INTERNATIONAL DEVELOPMENT ASSOCIATION U.S.A. Cable Address: INDEVAS H.E. M. Alousseni SANOU Minister of Economy and Finance Ministry of Economy and Finance P.O Box 234 Bamako Republic of Mali Re: Republic of Mali: Advance Agreement for the Preparation of the Proposed Mali Connectivity and Road Resilience Program (PACRIR)- P507921 Project Preparation Advance No. V5320- ML Additional Instructions: Disbursement and Financial Information Letter Honorable Minister, I refer to the Advance Agreement ("Agreement") between the Republic of Mali ("Recipient") and the International Development Association ("World Bank") for the above-referenced Preparation Advance. The Standard Conditions, as defined in the Agreement, provide that the Recipient may from time to time request withdrawals of Advance amounts from the Advance Account in accordance with the Disbursement and Financial Information Letter, and such additional instructions as the Association may specify from time to time by notice to the Recipient. The Standard Conditions also provide that the Disbursement and Financial Information Letter may set out financial reporting requirements specific to the Activities. This letter constitutes such Disbursement and Financial Information Letter ("DFIL") and may be revised from time to time. I. Disbursement Arrangements, Withdrawal of Loan Funds, and Reporting of Uses of Loan Funds for the Preparation Advance (i) Disbursement Arrangements The Disbursement Guidelines for Investment Project Financing, dated February 2017 ("Disbursement Guidelines"), are available on the Association's public website at https://www.world _bank.Qrg and its secure website "Client Connection" at https://clientconnection.worldbank.or . . The Disbursement Guidelines are an integral part of the DFIL, and the manner in which the provisions in the Disbursement Guidelines apply to the Preparation Advance is specified below. • General Provisions (Schedule I). The table in Schedule I sets out the disbursement methods which may be used by the Recipient, processing of Withdrawal Applications (including the minimum value of applications and processing of advances), instructions on supporting documentation, and reporting on the advances. (ii) Withdrawal Applicatio11s (Electronic Delivery) 1 The Recipient will deliver Withdrawal Applications (with supporting documents, "Applications") electronically through the Association's web-based portal "Client Connection" at https:liclientconnection.worldbank.org. This option will be effected after the officials designated in writing by the Recipient who are authorized to sign and deliver Applications have registered as users of "Client Connection." The designated officials shall deliver Applications electronically by completing Form 2380, which is accessible through "Client Connection." By signing the Authorized Signatory Letter, which can be delivered manually or electronically, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by these means. The Recipient may exercise the option of preparing and delivering Applications in paper form on exceptional cases (including those where the Recipient encounters legal limitations) and which were previously agreed with the Association. By designating officials to use SIDC and deliver the Applications electronically, the Recipient confirms through the Authorized Signatory Letter its agreement to (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with the Use of Electronic Means to Process Applications and Supporting Documentation, available in the Association's public website at https://www.worldbank.org and "Client Connection" at https://clientconnection.worldbank.org; and (b) to cause such officials to abide by those terms and conditions. II. Financial Reports and Audits 2 (i) For the Preparatio11 Advance • Fi11ancial Reports The Recipient shall prepare and furnish to the Bank not later than forty-five (45) days after the end of each calendar quarter interim unaudited financial reports ("IFRs") for the Preparation Advance covering the quarter: • Audits Each audit of the Financial Statements shall cover the period of one ( 1) fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period shall be furnished to the Bank by the Recipient not later than six (6) months after the end of such period. III. Other Important Information For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Bank's public website at https://www.worldbank.org and "Client Connection" at https://clientconnection.worldbank.org the Bank recommends that you register as a user of "Client Connection." From this website, you will be able to prepare and deliver Authorized Signatory Letters and Withdrawal Applications, monitor the near real-time status of the Preparation Advance, and retrieve related policy, financial, and procurement information. For more information about the website and registration 1 Section 9.01 (c) of the Standard Conditions 1 Section 2.09 of the Standard Conditions arrangements, or if you have any queries in relation to the above, please contact the Bank by email at askloans@worldbank.org using the above reference. Yours sincerely, Clara De Sousa Country Director for Mali Africa West Region Attachments 1. Form for Authorized Signatures. 2. Form of Statement of Expenditures format (SOE) 3. Form of Designated Account Reconciliation Schedule 1: Disbursement Provisions Basic Information Country The Republic of Mali Closing Date IDA V5320- Recipient The Republic of Mali PPA No. ML Mali Connectivity and Road Resilience Disbursement Name of the Project Program Deadline Date Disbursement Methods and Sunnortin2 Documentation Disbursement Methods Methods Su~ting; Documentation Direct Payment Reimbursement Yes Yes C~ of record~ , invoices and recei t~ Statement of Expenditure in the form attached (Attachment 2) - Advance (into a Designated Yes Statement of Expenditure in the form attached (Attachment 2) Account) I Special Commitment Yes Coov of Letter of Credit (including pro forma invoice(s), if cited in the I Deshmated Account Tvne Segregated Ceili112 Fixed Fi11a11cial I,,stitutio11 - Banque Internationale pour le Commerce et l'lndusttie au Mali XOF Curre11cy Name (BICIM) Freque11cv of Reoorti112 Monthly Amount 100 000 000 Minimum Value of Anollcations (subsection 3.5) The minimum value of aoolications for Reimbursement, Direct Payment is twenty percent (20%) of designated account ceiling Authorized Signatures Withdrawal ,md Documentation Applications The form for Autho,-ized Sittnatories letter is nrovided in Attachment 1 of this letler The form for Authorized Sig nato ry Letter is provided in Attachment l of this letter. The ASL and all Withdrawal Applications with their supporting documentation will be submitted electronically via the Bank's "C If the ASL and all Withdrawal Applications with their supporting documentation will be submitted manually to the following addr The World Bank Resident Mission Bamako, Republic of Mali Attention: Mrs Clara De Sousa, Country Director for Mali Additional Information All the supporting documentation should be maintained by the Project Management or Recipient and must be made available for re, "'r Bank or independent audito s _ _ _ __ ".;;. Attachment 1 - Form of Authorized Signatory Letter [Letterhead] Ministry of Finance [Street address] [City] [Country] [DATE) International Development Association 1818 H Street, N.W. Washington, D.C. 20433 United States of America 1 Attention: [Country Director[ Dear [Country Director]: Re: Republic of Mali: Advance Agreement for the Preparation of the Proposed Mali Connectivity and Road Resilience Program (PACRIR)- P507921 Project Preparation Advance No. V5320- ML I refer to the Advance Agreement (" Agreement") between the Republic of Mali ("Recipient") and the International Development Association ("World Bank"), dated __,j providing for the above Project Preparation Advance. For the purposes of Section 3.04 (b) of the Standard Conditions, as defined in the Agreement, any [2one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this Grant. For the purpose of delivering Applications to the World Bank, 3 [each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 4 [individually] SLJointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the World Bank. 1 Instruction to Bank staff: please forward this letter to Country Lawyer for further processing (Recipient: please do not delete this note). 2 Instruction to the Recipient when sending this letter to the World Bank: Stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the World Bank. 3 Instruction to the Recipient: Stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to Ifie World Bank. s Instruction to the Recipient: Use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank. 8 Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter tlrat is sent to tire World Bank. [This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the World Bank by electronic means. In full recognition that the World Bank shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of SIDC"), the Recipient represents and warrants to the World Bank that it will cause such persons to abide by those terms and conditions.] This Authorization replaces and supersedes any Authorization currently in the World Bank records with respect to this Agreement. [Name], [position] Specimen Signature: _ _ _ _ _ _ _ __ [Name], [position] Specimen Signature: _ _ _ _ _ _ _ __ [Name], [position] Specimen Signature: _ _ _ _ _ _ _ __ Attachment 2 - Statement of Expenditures format IDA - International Development Association Statement of Expenditures Financier Payment made during the Loan/Credit/Grant period from # Aoolication # The following expenditures have been incurred during the retroactive Yes No Category # financing period (please tick) The following expenditures have been incurred before the closing date Yes No Page # of the loan/credit/grant (please tick) ONLY for the Desi m ated Account 1 2 3 4 s 6 7 8 9 10 11 12 13 14 lte Suppli Brier Prior Contr Contra lnvoi Date Total % Eligi Excha Date of Amoun m er's Descrip Review ad# ct ce of Amoun Finan hie nge Withdr t No Name tion of (Conlr Curren Num Paym t of ced Amo Rate awal Wilhdr the act?) (Cliem t)' and her ent Invoke from uni from awn Expend Conne Amoun Covere the the from iture (YES or ction II I d by Bank (Col Design the NO) for Applic 9x ated Design Prior (Origin alion 10) Accoun aled Review al + I Accoun Contra Amend (Net of I cts) me11t) Rete111i on) (Col 11112) 0.00 0.00 TOTAL 0.00 Supporting documents for this SOE are retained at (insert locatio11) A separate form should be used for each category. Attachment 3 - Designated Account Reconciliation Statement DESIGNATED ACCOUNT RECONCILIATION STATEMENT LOAN/CREDIT/PPF/COFINANCIER NUMBER ----- ACCOUNT NUMBER _ _ _ _ _ WITH (BANK) _ _ _ _ _ _ _ __ I. TOTAL ADVANCED BY WORLD BANK (OR COFINANCIER) 2 LESS: TOTAL AMOUNT RECOVERED BY WORLD BANK l EQUALS PRESENT OUTSTANDING AMOUNT ADVANCED TO THE SPECIAL ACCOUNT (NUMBER I LESS NUMBER 2) - 4. BALANCE OF SPECIAL ACCOUNT PER A TT ACHED BANK STATEMENT AS OF DATE - - - - - - - - S. PLUS: TOTAL AMOUNT CLAIMED IN THIS APPLICATION NO. + 6. PLUS: TOTAL AMOUNT WITHDRAWN AND NOT YET CLAIMED REASON: _ _ _ _ _ __ + • 7. PLUS: AMOUNTS CLAIMED IN PREVIOUS APPLICATIONS NOT YET CREDITED AT DATE OF BANK STATEMENTS APPLICATION NO. AMOUNT* SUBTOTAL OF PREVIOUS APPLICATIONS NOT YET CREDITED + 8. MINUS: INTEREST EARNED • 9. TOTAL ADVANCE ACCOUNTED FOR (NO. 4 THROUGH NO. 9) - 10. EXPLANATION OF ANY DIFFERENCE BETWEEN THE TOTALS APPEARING ON LINES 3 AND 9: 11 . DATE: _ _ _ _ _ _ _ __ SIGNATURE: TITLE: _ _ _ _ _ _ _ _ _ __ FOR OFFICIAL USE ONLY Prepared by: Babacar Dione (WFACS) Cleared with and cc: [Country Lawyer, Unit} [Task Team Leader, Unit} Cc: [FMS}