Aide Memoire KH-Road Asset Management Project II (RAMPII) Project: Project Stage: Implementation Additional Financing (AF) to the RAMPII Veasna Bun Team Leader(s): Sadig Aliyev Country: Kingdom of Cambodia Key Data RAMPII: P150572 Project Number Closing Date December 31, 2026 AF: P165249 IDA/IBRD Financing USD 170 m IDA/IBRD Disbursements 111.15 m (69%) Counterpart Financing USD 3.79 m [other funding source] NA Other Disbursements NA RAMPII: May 19, 2016 Board Approval Date Date of Last Mission May 20-21, 2024 Mission Start Date October 21, 2024 AF: June 21, 2018 RAMPII: August 8, 2016 October 23-24, 2024 Effectiveness Date Site Visit Dates Mission End Date October 30, 2024 AF: October 1, 2018 December 5-6, 2024 Introduction 1. Representatives of the Government of Cambodia (RGC) met from October 21st to October 30th, 2024, with the World Bank mission to jointly review the implementation progress of the Road Asset Management Project II (RAMPII) Additional Financing (AF). The Mission would like to express its appreciation to the counterpart staff of the Road Asset Management Office (RAMO) of the Ministry of Public Works and Transport (MPWT) and the Ministry of Economy and Finance (MEF) for the hospitality and co- operation extended by all those met. 2. This Aide-Memoire records the major findings of the mission and agreements reached between the Royal Government of Cambodia and the World Bank. The Aide-Memoire was discussed at the wrap-up meeting on October 30, 2024, with the Secretary of State and the Project Director as the chair, and the final version of the Aide Memoire was endorsed by the Bank management. 3. The Aide-Memoire contains the following Annexes: 1. Persons Met and Mission Members 5. Safeguards 2. Results Framework 6. Fiduciary Issues (FM & Procurement) 3. Project Progress Summary 7. Technical issues and Photolog 4. Status of Legal Covenants Summary Project Status Progress Towards The project is on track to meet the Project Development Objective (PDO) by the current Satisfactory Achieving Project closing date. The PDO remains highly relevant. As of now, the percentage of roads in "good ◄► Development and fair" condition surpasses the established target. Approximately 87% of the project's Objective (PDO) road infrastructure has been made climate resilient, and it is anticipated to be fully resilient upon the completion of the work in 2025. The capacity of the Road Data Collection and Management Unit (RDCMU) of MPWT has been further strengthened. Implementation The implementation progress is retained as Moderately Satisfactory. Three of five road Moderately Progress works packages are completed, and maintenance is underway, and two bridge packages Satisfactory are on-going. CW4-AF road work contract, which was terminated is being rebid and it is ◄► expected to award by January 2025. The project needs to strengthen further oversight on environmental and social compliance including traffic management and safety. Performance Trends: ▲ Improving; ▼ Deteriorating; ◄ ► No change. Key Issues 4. All works on the parent project have been completed and closed, and the works under the additional financing (AF) are on track. Most civil works are expected to be completed by June 2025, except for CW4-AF which was retendered. The FY25 disbursement target of $30 million, primarily from ongoing civil works and the CW4-AF package rebidding, is likely achievable. However, delay in securing the CW4-AF contract award (rebidded section), which is scheduled to be signed in January 2025, could risk the 1 achievement of implementation targets for this fiscal year. The mission requested MPWT and MEF counterparts to support timely contract award for CW4-AF to ensure works on this section can start and advance during this dry season, and the road improvement work on this package is completed before the project closing date of December 2026. 5. The National Road 4 (NR4) embankment slope failure caused by underground water movement in the CW3-AF package at PK103, identified last year, has rapidly developed, posing a risk of traffic disruption. The CW3-AF contract has been amended to carry out the urgent repair works. To avoid further road slope collapse, immediate sheet piling is recommended before permanent slope stabilization begins. The MPWT reported that affected households have been consulted and documented. This additional work (slope stabilization) is expected to be completed by March 2025 without impeding the progress of ongoing works of CW3- AF. 6. The capacity of the MPWT on Road Asset Management has been enhanced. The development of a 3-year rolling plan and annual work plan has become a routine and core activity of the MPWT. The plan is being used for budgeting preparation of Chapter 61 of the Budget Laws by the MPWT’s relevant departments and the MEF. The operations and capacity of the RDCMU/MPWT are expected to further improve upon completion of the purchases of the highway information management system (HIMS) and the traffic counting equipment by mid-January 2025. 7. The project has improved traffic management. To reduce the traffic risk hazards, work on the approach roads to bridges currently under construction or awaiting construction needs to be accelerated. Some additional road safety signage has been installed at the work zones. The follow-up field visit during December 5-6, 2024, found that the TMP was revised for each location ensuring adequate signage and lighting, including better visibility and speed gradation is largely implemented. It is critical that the Project Team maintain close oversight of implementation of TMP throughout the project period till ending in December of 2026. An international road safety expert was recently hired by the supervision consultant. Investigation reports from two fatal accidents at Bridge 1 in May 2024 were submitted in early September 2024, and updates in response to the Bank team comments are pending. The road safety expert will help complete these investigations, including a thorough root cause analysis, and submit it to the Bank by the end of December 2024. 8. There were fatalities on the project roads in the past six months. The fatal incident in May 2024 was the client's first recorded experience. The case is still open and ongoing. The Ministry of Public Works and Transport (MPWT), with the support of supervision consultants, is finalizing the comprehensive investigation report. Following this, the Environmental and Social Impact Review Team (ESIRT) process will continue. The ESIRT process for the August 2024 fatal incident is nearing completion. The investigation found that the accident was caused by societal road behaviors and risk-taking, not the project. The accident was not due to project activities, defects, engineering issues, or safety deficiencies in the completed road section. The investigation concluded that the fatalities were likely caused by several contributing factors: an overloaded vehicle compromising stability at higher speeds, reckless overtaking maneuvers, excessive speeding, and passengers not wearing seatbelts. It is possible that the change in road surfaces and the narrowing of the road at the intersection of the completed project road and the bridge approach road could have contributed to the accident. The fatalities could have been avoided if the Toyota driver had not sped, overtaken, overloaded the vehicle, and ensured seat belts were worn. There are no corrective actions for this accident, but the project is promoting road safety awareness for communities and schools along the project road. Additionally, informational leaflets regarding traffic accident risks are routinely distributed to truck drivers and road users. A non-governmental organization has been contracted to carry out the road safety campaign until the completion of the project in December 2026. Project Progress Overall Progress 9. The project is progressing well. Three of the five performance-based contracts (PBC) under AF have been completed, and maintenance is underway. Two bridge contracts are expected to be completed on time, by November 2025. The MPWT’s capacity has been further enhanced, and the quality of the 3-year rolling plan and annual program has improved. Component A: Road Asset Management (USD148.02M, including AF) Civil works at glance: Parent Project National Road 3 All works are completed and handed over. National Road 7 Additional Financing National Road 4 3 Road packages (CW1-AF), (CW2-AF) and (CW3-AF) Works are completed. Maintenance is underway 2 Road packages (CW4-AF) and (CW5-AF) CW4-AF is being rebid. CW5-AF is on-going 2 2 bridge packages (CW6-AF) and (CW7-AF) On-going. To complete by November 2025 Works of the Additional Financing (NR4) 10. The status of the two remaining road packages (CW4-AF and CW5-AF) varies. CW4-AF, which was terminated in 2023, is currently being rebid and is at the technical evaluation stage. The MPWT is advised to send the technical evaluation report to the Bank in the first week of November 2024 (done) for review and approval before the financial opening. It was agreed that the CW4-AF contract award should be done in early January 2025 to ensure the road improvement work is completed before the project closing date in December 2026. The other work package, CW5-AF, is delayed and is 25 percent behind schedule. The contractor was reminded to accelerate the work or risk triggering the Liquidity Damage Clause. 11. The works on bridge packages (CW6-AF & CW7-AF) are making modest progress over the current rainy season. The progress of CW6-AF is as follows: Lot 1 is at 40.97% completion with a slippage of +4.5%, and Lot 2 is at 23.77% completion with a slippage of -12.33%, indicating slight delays. Meanwhile, CW7-AF is progressing well: Lot 1 is at 34.15% completion with a slippage of -0.04%, and Lot 2 is at 87.93% completion with a slippage of +56.52%. The contractors need to accelerate the work during the upcoming dry season to ensure that construction is completed on time by November 2025. The updated bridge construction plan and progress are enclosed in Annex 3. 12. The risk of traffic incidents remains a concern for NR4 of the Project. NR4 is the most congested traffic road, with an Average Daily Traffic (ADT) of approximately 23,000, based on a traffic count conducted by MPWT in September 2024. The contractor is reminded to install additional traffic safety signs as per the agreed Master Traffic Management Plan (MTMP) and Specific Traffic Management Plan (STMP) for the civil works. During the mission, the revised MTMP was submitted and endorsed for implementation. It is required for both active and non-active work zones as full-scale civil works are expected during the last dry season of the contract. Moreover, the MPWT, with support from the implantation support and work supervision’s (ISWS) road safety expert, is advised to finalize the full investigation report of the May 2024 incidents to close the cases. 13. The supervision consultants (SC A.2) continue to provide support services under AF to MPWT. The ISWS continued to provide monthly reports for the Bank's information, and the general management of the core improvement works is acceptable. However, multiple failures to implement TMP by the contractors, which were observed in the last ISM, and ISWS was recommended to trigger the contractor’s performance security to deploy the required measures at work zones, remains pending to date. The deployment of an international expert on road safety to help strengthen safety and complete the Environmental and Social (ESIRT) report is still delayed. 14. Overloading control (SC A.3) remains a challenge. The MPWT report on overloading from October 2023 to September 2024 recorded that, over the 12-month period, there were 327 overloaded trucks (exceeding 5% of the allowable limit), averaging 27 trucks per month versus the target of 5. Although there has been slight improvement compared to the last mission, the number is still far higher than the targeted limit of 5 overloaded trucks per month. MPWT continues to strengthen overloading enforcement. The procurement of two sets of mobile weigh-in-motion systems is underway, with the contract expected to be awarded in mid- January 2025. 15. Over-speeding vehicles in speed-limit zones (SC A.4) remain uncontrollable. Reports of over-speeding on NR4 are still unavailable. While MPWT is still working with the traffic police of the Ministry of Interior to share reports of over-speeding vehicles, the purchase of speed cameras is expected to conclude by March 2025. RDCMU will manage the speed cameras after purchasing. Maintenance services under the existing PBCs 16. Compliance with PBC’s service levels for maintenance remains a challenge. The contractor’s monthly maintenance reports were submitted to the Bank for review and comments prior to the mission. However, the report still completely misses the point in terms of reporting against the service levels. The focus should be less on individual defects and more on compliance with service levels. During the mission, the Bank held a refreshing meeting with contractors and the ISWS on compliance with service levels. It was agreed that the contractors will submit the revised monthly maintenance report to the Bank for review and comment by December 2024. 17. The performance of the Component is retained as moderately satisfactory. Component B: System Upgrading and Capacity Development (USD21.98M, including AF) 18. Operations of the RDCMU, (SC B.1), has been further improved. Preparation of a 3-year rolling plan and annual program has been core activities of the MPWT’s RDCMU. Over the year 2024, RDCMU has conducted road condition surveys of a total length of 10,836.35km (5,076.75km of 3digit & 4digit and 5,759.60km of 1-digit and 2-digit). With newly collected road data, the accuracy of the 3-year rolling plan and annual work plan has been improved. The plan is being used for budgeting preparation of Chapter 3 61 of the Budget Laws by MPWT’s relevant Departments and the MEF. The next 3-year rolling plan 2025-27 has been prepared. The operations of RDCMU are expected to further improve upon completion of purchases of Highway Information Management System (HIMS) and traffic counting equipment by mid of January 2025. 19. The RDCMU’s support for the PBC’s maintenance contracts is critical. Maintaining the road conditions of newly improved roads is one of the required service levels of PBC contracts. The RDCMU is reminded to schedule and conduct regular FWD and IRI surveys to determine if the required service levels are being met by the contractors. FWD and IRI surveys are also recommended for other road contracts. 20. Road Safety Awareness campaigns (SC B.2) are making progress. A non-governmental organization contracted by the project, the Community Development of Humanitarian Association (CDOH), conducted road safety training for residents, road users, and students living along NR4 from September 11-27, 2024. The training had 412 participants, of which 253 (61.4%) were men. 21. MPWT continues to maintain the project’s financial management system (SC B.3 &SC B.4) acceptable to the Bank. However, MPWT needs to recognize the source of funds from RAMP2- AF by creating the chart of accounts for AF that enables the project to calibrate the accounting system to embed the AF’s funds. The MPWT’s internal audit department carried out the project audits for 2020 and 2023. These audit reports were submitted to the Bank and there were no significant findings, and the auditing findings have been implemented by MPWT. MPWT submitted the audited annual project financial statements and management letter (January to December 2023) to the Bank on time through the Client Connection system. The audit opinion on the project financial statement was cleaned (unmodified). 22. The service of the technical audit (SC B.4) has not yet commenced. The project received a complaint during the procurement of the technical audit service. Clarification has been provided to the complainant with bank support. The mission advised MPWT to continue the procurement process if the complainant is satisfied with the clarification. 23. The overall performance of the component is Moderately Satisfactory. Other Issues 24. A recent traffic counting conducted on NR4 by MPWT suggests that the current traffic volume has reached the maximum 2-lane road capacity of ADT 23,000. Traffic congestion on NR4 is expected to emerge in the next 3-4 years if the width of the current carriageway remains unchanged. Project Management 25. The MPWT/Project maintains and strengthens the implementation structure and/or departments involved in road data collection, developing a 3-year rolling plan and annual work plan, technical design review, procurement, financial management, and safeguard oversight. Although staff turnover has occurred over the years, replacements have been made in a timely manner. With the additional workload and new purchases of FWDs, HIMS, and traffic counting equipment, more staff for the RDCMU is needed. Environmental and Social Safeguards 26. The project's environmental and social safeguards performance is upgraded to Moderately Satisfactory. This is based on improvements noted since the mission site visit, including specific Traffic Management Plans (TMPs) developed and substantial on-ground implementation (with only minor outstanding issues – see Table in Annex 7), as well as the completion of root cause analysis and updated investigation report for the first fatal accident in May 2024 The updated report for the first accident has been submitted on November10, 2024 and returned for improvement, with updated investigation reports for the two fatal accidents in May expected by 13 December 2024 (done). 27. The mission noted some improvements in environmental safeguards, but additional work was needed. While some improvements in traffic management were observed during the mission, further work was needed to ensure adequate signage and lighting, better visibility, and speed gradation in the approach to all active and bridge construction zones (including CW4, which is yet to be awarded), as well as for bridges awaiting construction. Traffic safety warnings need enhancement at PK103 (risk of landslide after heavy rainfall), PK117 (‘dragon holes’), and around bridge 30 (high population density). The Bank commended the efforts of PMU, ESO, ISWS, and contractors to improve road safety, despite the need for further improvements, including onboarding an additional International Road Safety Expert to enhance proactive risk management and mitigation measures. The required traffic management improvements have now been substantially implemented since the mission site visit (see Table in Annex 7). For the CW5 roadworks, issues include the need for soil erosion protection through proper drainage design and construction, reinstatement of the drop from the asphalt concrete surface to the shoulder, and planting and protecting a further 300 young trees (600 trees in total) to offset previously removed trees. The substantial erosion noted during the mission 4 highlighted the need for future improvement in design specifications, including climate resilience. Traffic management challenges underscored the necessity for clear Environmental and Social (E&S) risk management compliance and requirements during bidding processes. 28. The mission noted the overall progress made on social safeguards measures but requests urgent improvements to the temporary access pathways to houses and stores at Bridges 12-13 and 30 respectively, as well as other construction sites, if applicable. The mission requests that the project conduct meaningful consultations with affected households at Bridges 12-13 to ensure their concerns are properly addressed, as well as with other sites as necessary before and during construction. The project is also required to urgently consult with affected households at the landslide section (PK103) to advise them to steer clear of their houses for safety reasons and to collect and document relevant information. The project shall ensure all efforts are made so that households have been appropriately informed of the construction timeline at least one week before construction begins. 29. The Project GRM is in place and the project made efforts to improve the GRM implementation, by recording major traffic accidents and other complaints related to the project. However, the project needs to further ensure the GRM is well disseminated among stakeholders, in particular in areas where construction works are taking place. There were several complaints recorded in logbooks and an effort was made to address them. The mission requests that the project make a concerted and proactive effort to ensure its effective functionality. Efforts should be made to record and promptly resolve all verbal or written complaints or grievances, including those concerning dust and traffic issues, access pathways, and other inconveniences caused in daily life. Gender 30. The project maintains a high annual average of female employment at 15.85%, over the target of the project. However, one contractor, CW1, remains below the target at 10.02%. It was observed that the percentage of female employment decreased during the maintenance period, which primarily required skilled labor. The mission recommends that the project actively recruit more skilled female laborers and create opportunities for unskilled laborers during the maintenance period to sustain a high rate of female employment. Additionally, the mission encourages the MPWT to collaborate closely with supervision consultants and contractors to ensure accurate tracking of female employment percentages and conduct gender equality training to all contractors, with a particular focus on to be awarded contractor CW4. Monitoring and Evaluation 31. The Department of Monitoring and Evaluation (DME) continues monitoring project progress on a regular basis. All project result indicators have been collected and verified with relevant units. The DME completed a traffic counting survey or Average Daily Traffic on Project roads (NR3, NR4, and NR7) to confirm the number of “People benefiting from enhanced access to sustainable transport infrastructure and services” of additional indicators agreed recently. Moreover, some collected data provide policy makers “information” to make informed decision such as (i) enforcement on overloading tracks, which is being carried out by the MPWT and relevant agencies, (ii) female employment rate is being included in all contractor’s contracts for implementation, etc. It is the first ever set up that the M&E is being managed by the government’s structure/department, which can be replicated in other ministries. DME has updated project indicators well in advance before the mission started. It was agreed that the M&E to conduct the annual survey of beneficiaries satisfied with road condition, safety, and climate resilience of rehabilitated and maintained roads. The performance of M&E is highly satisfactory. Procurement 32. The procurement performance rating remains satisfactory. Most of the procurement packages in the approved procurement plan, including large civil works, have been completed. The project has completed 18 out of 21 packages in the procurement plan. There are five remaining packages, including (i) Re-bid of CW4, (ii) HIMS/HDM4, (iii) Traffic Counting Equipment, (iv) Speed Control System, and (v) International Independent Technical Auditor. The mission discussed timelines to complete all remaining packages, including the re-bidding of the civil works package CW4. The mission suggests that the project complete all procurement packages required under the project by June 2025. The detailed next agreed action plan was discussed and is provided in the table annexed as Annex 7. Financial Management 33. The FM performance rating is Satisfactory. MPWT completed most agreed actions of May 2024 mission. Two agreed actions remained to be implemented, including (i) the undisbursed balance from RAMP 2 and (ii) access to refunds from the contact cancellations of (4-CW-RFB- AF, NR4). The Bank received the annual work plan and budget for 2024 and the Interim unaudited Financial Reports timely. The audit report 2023 was submitted to the Bank on time with the audit opinion of unmodified (clean opinion) expressed on the audited financial statements. 5 34. Project budgeting forecasts improvement. The Bank mission and MPWT discussed and agreed upon the key actions: (i) recognizing the source of funds from RAMP2- AF by creating the chart of accounts for AF that enables the project to calibrate the accounting system to embed the AF’s funds; (ii) improving the project disbursement projection taking into account the contract’s provision of the existing PBC contracts; and (III) recruiting the accountant (Sage 50- computerized accounting operator) using 3-CV comparison method for the project contractual support staff) after the project accountant's departure. The Agreed FM actions are in the Annex of the Next steps. Risks 35. The overall risk of the Project has been re-assessed and it remains unchanged. Next Steps N. Key Actions Para # Responsibility Date Due Status Past Due actions: (Completed/in progress/revised date/delayed) Ensure refunds from MEF (fine and penalty) are Prev AM MPWT Dec. 2024 In progress 1 credited into the project account well before signing the new contract for 4-C-RFB-AF-NR4. Sign contract of Road Data Collection Management Para 32 MPWT Jan.15, 2025 Revised date 2 Unit Software and Hardware Upgrade and Training (KH-MPWT-4-CS-CQS-AF-2) Sign contract of International Technical Auditor (KH- Para 32 MPWT Dec. 2024 In progress 3 MPWT-TA3-CS-INDV-AF) Sign contract of rebidding of Maintenance and Para 9 MPWT Jan. 2025 Revised date 4 Strengthening of NR4 (KH-MPWT-4-CW-RFB-AF-RB) 5 Speed control system-award the contract Para 32 MPWT Mar 2025 In progress Conduct procurement training on Rated Criteria to Prev. WB, MPWT Mar. 2025 Revised date 6 RAMPII and RCIP AM Deploy international road safety expert ISWS/PMU Nov. 2024 Done (home 7 office) Current actions (New Actions) RDCMU to conduct FWD & IRI survey on rehabilitated Para 19 RDCMU Semi-annually New action 8 road of NR4 after 6-month handed over. Install a permanent warning sign and possible cut Para 6 Contractor Immediately Done 9 down the tree at landslide area (PK103) Submit agreed Master traffic management plan Para 8 PMU/ISWS Immediately Done 10 (MTMP) Install additional traffic safety signs per agreed Para 8 Contractor Nov. 15, 2024 Done 11 Master traffic management plan (MTMP) and specific traffic management plan (STMP) of the civil works Conduct the consultation with resident living on RHS Para 28 PMU/ISWS Nov. 15, 2024 Ongoing 12 of bridge 12&13 on the access road and pathway Install warning sign for road users and consult and Para 28 Contractors. Nov 8, 2024 Done 13 evacuate HHs at PK103 as possibility for new landslides is highly expected. Conduct root cause analysis for both fatal incidents in Para 26 PMU/ISWS Dec 13, 2024 Done 14 May and update both investigation reports accordingly M&E to conduct the annual survey of beneficiaries Para 31 PMU/M&E Yearly Ongoing 15 satisfied with road condition, safety, and climate resilience of rehabilitated and maintained roads. Delivery of Mobile Weight Station (KH-MPWT-13-GO- Para 32 MPWT Jan 2025 New 16 RFB-AF) 6 Submit the AWPB of 2025 (January to December) for MPWT Nov. 2024 New 17 the Bank with no objection. (past due date) 18 Submit IFR (July-December 2024) to the Bank. MPWT Feb. 14, 2025 New Implement financial gaps to improve the works MPWT Mar. 2025 New 19 section of the existing contracts and include in AWPB 2025 Provide gender equality training to all contractors, Para 30 MPWT Mar. 2025 New 20 with a particular focus on CW4. Prepare a catch-up plan for CW5 to complete Para 10 Contractor Immediate New 21 the remaining work. ISWS Next Mission The next mission is planned for April – May 2025. 7 Annex 1: Persons Met and Mission Members Persons Met Name Ministry/Organization Title H.E. PHENG Sovicheano Ministry of Public Works and Transport Secretary of State, PD RAMP-II AF Mr. KANG Phirith Ministry of Public Works and Transport Director of ERCD, PM RAMP-II AF Mr. SAR Vutha Ministry of Public Works and Transport Finance Manager RAMP-II AF Mr. KHUN Soth Ministry of Public Works and Transport Technical Manager Mr. SEA Sochivoan Ministry of Public Works and Transport Deputy Technical Manager Mr. NEAK Sophea Ministry of Public Works and Transport Technical Officer Mr. KONG Sophin Ministry of Public Works and Transport Counterpart-CW1AF Mr. DUCK Heng Ministry of Public Works and Transport FWD Manager Mr. OUM Serey Vuth Ministry of Public Works and Transport Counterpart-CW2AF Mr. CHEA Samnang Ministry of Public Works and Transport Counterpart-CW3AF Mr. SOUR Seth Ministry of Public Works and Transport Assistant to Procurement Coordinator Ms. EM Kannitha Ministry of Public Works and Transport Senior Admin Assistant Ms. VORN Sokmech Ministry of Public Works and Transport Assistant to Admin Ms. DORN Dalin Ministry of Public Works and Transport Assistant to Admin Mr. PRAK Vanna Ministry of Public Works and Transport Director of RDCMU Mr. PROK Novida Ministry of Public Works and Transport Director of Planning Department Mr. BOU Sreypiseth Ministry of Public Works and Transport Director of M&E Department Mr. CHAN Davuth Ministry of Public Works and Transport Director of Internal Audit Department Mrs. NHEK Channara Ministry of Public Works and Transport Director of Department of Admin & Finance, Senior accountant Mr. BOUR Chhayya Ministry of Public Works and Transport Deputy Chief of ESO Mr. SREY Vireak Ministry of Public Works and Transport Deputy Director, PMU/ESO Mr. HENG Phirum Ministry of Public Works and Transport M&E officer Mr. VEN Vannarath Ministry of Public Works and Transport Officer of Internal Audit Department Ms. OUM Sokvasey Ministry of Public Works and Transport Deputy Director, Gender focal point Ms. SAR Monyrath Ministry of Public Works and Transport Gender Officer Ms. ROEURN Sina Ministry of Public Works and Transport Gender Officer Mr. KOY Ralis Ministry of Public Works and Transport Accountant RAMP-II & AF Mr. KHEK Sopheakna Ministry of Public Works and Transport Accountant RAMP-II & AF Mr. Sok Daryka Ministry of Public Works and Transport Assistant Accountant Mr. HENG Sokneang Ministry of Public Works and Transport Deputy Manager RDCMU/Data collection Mr. KOY Somrithvisoth Ministry of Public Works and Transport Deputy Manager RDCMU/IT & supporting system Mr. HAK Ponnarin Ministry of Economy and Finance Deputy Director, Department of Project Portfolio Management Ms. NGUON Socheat Ministry of Economy and Finance Deputy Chief, Office of Multilateral cooperation2, Mr. Andre DROCKUR Renardet Consultant Team Leader Mr. Bun SAN Renardet Consultant Environmental & Social Expert Mr. ANDREA Carraro Renardet Consultant International Material Expert, IME Mr. GULZAR ALI Renardet Consultant International Bridge Expert, IBE Mr. THAI Vathara SBK Consultant NSRE, RSA Mission Members Name Title Specialization Unit Mr. Bun Veasna Task Team Leader, Senior infrastructure specialist Infrastructure planning IEAT1 Mr. Sadig Aliyev Co-Task Team Leader, Lead transport specialist Transport Economy IEAT1 Mr. Sombath Southivong Senior infrastructure specialist Highway Engineering IEAT1 Mr. Latharo Lor Snr Procurement Specialist, ADM Procurement EEAR1 Mr. Sophear Khiev Financial management specialist Financial management EEAG2 Ms. Kate Almora Philp Environmental Safeguards Specialist, ADM Environment SEAE3 Ms. Nanda Gasparini Social development specialist, consultant Social development Mr. Kim Chhay Ly Social development specialist, consultant Social development Mr. Makathy Tep Environmental specialist Environment, consultant SEAE2 Ms. Chenda Sem Gender specialist Gender SEAS1 Mr. Borith Long Infrastructure specialist Transport planning, consultant IEAT1 Mr. Ian Greenwood Highway Engineer PBC/OPBRC IEAT1 Mr. Has Rithy Sangharith Gender specialist, consultant Gender Ms. Socheat Ath Program assistant Admin and Logistics support EACSF 9 Annex 2: Results Framework Project Development Objective Indicators Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target Roads in good and fair condition as a Value 76.00 92.42 92.84 88.70 share of total classified paved roads Date 29-Dec-2015 31-May-2024 30-Oct-2024 31-Dec-2026 (Percentage) Remarks: Exceed the target. Total surveyed length = 10,836.35km, and road in good and fair condition = 10,060.05km. Surveyed roads (1 digit and 2 digit) = 5,759.60km, road in good and fair condition = 5,534.20km. Surveyed roads (3digit & 4digit) = 5,076.75km, road in good and fair condition = 4,525.85km. Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target Size of the total classified network Value 10,907.00 20,015.00 20,015.00 18,125.00 (National, Provincial, paved and un-paved) Date 29-Dec-2015 31-May-2024 30-Oct-2024 31-Dec-2026 (Kilometers) Remarks: Exceed the target. Based on annual report of MPWT for 2023. Some 220km increased due to investment by other sources and transferring from MRD (upgrading from rural road to provincial road). Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target Length of road sections (Km) on which Road Value 0.00 335.45 335.45 383.00 Safety Measures are implemented (Kilometers) Date 29-Dec-2015 31-May-2024 30-Oct-2024 31-Dec-2026 Remarks: Work in progress. Taking-over Road (including the completion of RAMPII): RAMPII (NR3=34km & NR7=164km) and RAMPII-AF (NR4=137.45km): CW1=37.90km, CW2=39.50km, CW3=39.37km and CW5=20.68km. There is no work improvement progressed over the last 6 months (rainy season). Previous data is used for reporting. Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target Roads rehabilitated, Non-rural (Km), with Value 0.00 335.45 335.45 383.00 disaster resilience measures (Km) (Text) (160.89) (160.89) (112) Date 29-Dec-2015 31-May-2024 30-Oct-2024 31-Dec-2026 Remarks: Work in progress. MPWT progress report of September 2024. Taking-over Road (including the completion of RAMPII): RAMPII (NR3=34km & NR7=164km) and RAMPII-AF (NR4=137.45km): CW1=37.90km, CW2=39.50km, CW3=39.37km and CW5=20.68km Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target People benefiting from enhanced access to Value 0.00 4.00 4.00 4.48 sustainable transport infrastructure and services (Million) Date 29-Dec-2015 31-May-2024 30-Oct-2024 31-Dec-2026 Remarks: Population of the project provinces (Kampot, Tbaung Khmum, Kratie, Kandal, Kampong Speu, Koh Kong and Preah Sihanouk) 10 Intermediate Results Indicators Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target Length and share of roads maintained Value 0.00 335.45 335.45 383.00 under performance-based maintenance (5.99%) (5.99%) (6.5%) contracts (Km and Percentage) (Text) Date 29-Dec-2015 31-May-2024 30-Oct-2024 31-Dec-2026 Remarks: Work in progress. Taking-over Road (including the completion of RAMPII): RAMPII (NR3=34km & NR7=164km) and RAMPII-AF (NR4=137.45km): CW1=37.90km, CW2=39.50km, CW3=39.37km and CW5=20.68km. There is no improvement work progressed over the last 6 months (rainy season). Previous data is used for reporting. Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target Road safety audits are used to inform Value No Yes Yes Yes the design and construction of roads Date Dec-2017 31-May-2024 30-Oct-2024 31-Dec-2026 financed under the project (Text) Remarks: Target is met. The road safety audit on NR4 has been done in November 2021. Recommendations of the audit report have been taken in to designs and supervision during the construction. Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target Availability of report on vehicle exceeding Value No No No Yes speed limits (Yes/No) Date Dec-2017 31-May-2024 30-Oct-2024 31-Dec-2026 Remarks: In progress. The purchase of the speeding camera has been delayed. The PMU scheduled to award the contract in March 2025. Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target Overloading trucks with load exceeding 5% Value 31.00 29.00 27.00 5.00 of allowable limit (Number) Date 29-Dec-2015 31-May-2024 30-Oct-2024 31-Dec-2026 Remarks: Failed to meet the target. Based on MPWT report from Oct-2023 until Sept-2024, accumulative number of trucks exceeding 5% of allowable limit over twelve months are 327 trucks ÷ 12 (months) = 27. Causes of decreasing overloading on project roads are due to (1) taskforce of overloading establishment; (2) strict enforcement; (3) regular inspections by mobile weighting team and (4) spreading law/regulations awareness to private sector. Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target Personnel trained in Gender Based Violence Value 0.00 100.00 100.00 100.00 (GBV) and Violence Against Children (VAC) (Percentage) Date Dec-2017 31-May-2024 30-Oct-2024 31-Dec-2026 Remarks: Target is met. Based on ESO and ISWS’s reports from October 2023 to September 2024. All staff are also required to sign the GBV- VAC code of conduct after receiving training. Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target Annual road fatalities, severe and minor Value 559.00 31.00 148.00 500.00 injuries (Number) Date Dec-2017 31-May-2024 30-Oct-2024 31-Dec-2026 11 Remarks: Exceed the target. Based on reports from Provincial Road Safety Sub-Committee (PRSSC), there are 98 cases of road accidents along the project roads. NR3 = 21cases (Fatalities = 12, severe and minor injuries = 12), NR7 = 21cases (Fatalities = 18, severe and minor injuries = 50) and NR4 = 56cases (Fatalities = 20, severe and minor injuries = 36) Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target Employment of women by contractors on Value 0.00 16.94 15.85 15.00 NR4, (percentage) (Percentage) Date Dec-2016 31-May-2024 30-Oct-2024 31-Dec-2026 Remarks: Exceed the target. Annual female employment rate for each contract: CW1-10.02%, CW2-15.16%, CW3-20.96%, CW5-12.91%, CW6- 20.10% and CW7-19.16%. Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target Annual road fatalities, severe and minor Value 395.00 N/A 19.00 350.00 injuries (of which men) (Number) Date Dec-2016 31-May-2024 30-Oct-2024 31-Dec-2026 Remarks: Exceed the target. The consolidated annual road fatalities, severe and minor injuries report from PRSSC and ISWS’s between October 2023 to September 2024: road fatalities on NR4- 11 men and NR3&NR7- 8 men. Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target Beneficiaries satisfied with road condition, Value 0.00 71.30 (40% -female, 60% - 85.75 (49% -female, 51% -male) 60.00 safety, and climate resilience of rehabilitated male) and maintained roads (percentage), disaggregated by sex (Text) Date Dec-2015 31-May-2024 30-Oct-2024 31-Dec-2026 Remarks: Exceed the target. Based on randomly survey with local people and road users within 2km buffer zone from road alignment along the project roads of NR3, NR7 and NR4, so the overall road satisfaction is 85.74% with combined results as below: NR3: 79.61% (49% for female, and 51% for male); NR7: 78.58% (47% for female and 53% for male); NR4: 92.18% (51% for female, and 49% for male). The annual survey will be conducted along the project roads (NR3, NR7 and NR4) for the remaining project life. Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target Timely preparation and submission of annual Value Maintenance budget delayed in 3-year rolling plan (2025-27) & 3-year rolling plan (2025-27) & Annual work program and maintenance work plans and budgets using preparation annual work plan is under Annual work plan was submitted budget by June Road Management Decision Support (RMDS), preparation and expected to be to PMU on 16 July 2024. including climate resilience (Text) submitted by July 2024. Date Dec-2015 31-May-2024 30-Oct-2024 31-Dec-2026 Remarks: To facilitate the preparation of 3-year rolling plan and annual work plan, the project is procuring the required software and hardware (RMDS) Indicator Name Core Unit of Measure Baseline Actual (Previous) Actual (Current) End Target Road safety awareness training provided to Value 0.00 N/A 61.41 30.00 residents along NR4 (% men) (Percentage) Date Dec-2017 31-May-2024 30-Oct-2024 31-Dec-2026 12 Remarks: Exceed the target. MPWT with support of the Community Development of Humanitarian Association (CDOH) had conducted five times of road safety training to residents, road user and school students along NR4 with 412 participants joined so far (men are 253). 13 Annex 3: Project Progress Summary – the Additional Financing only Activity Cost Completion Disbursem Next Actions/ Comp/Sub-comp Current Status Key outstanding issues Due Date Description (US$) progress (%) ent Status Milestones Comp A1 CW1-AF: 24.0M 100% 22.68M Maintenance Maintenance works Monitoring Dec-2024 (Credit No.6279-KH) Periodic Completed (93.99%) phase. LD is Maintenance maintenance applied. works and PBC Comp A1 CW2-AF: 9.53M 100% 6.07M Maintenance Maintenance works Monitoring Dec-2024 (Credit No.6279-KH) Periodic Completed (65.00%) phase. LD is Maintenance maintenance applied. works and PBC Comp A1 CW3-AF: 9.88M 100% 7.32M Maintenance Maintenance works, Monitoring Dec-2024 (Credit No.6279-KH) Periodic Completed (74.17%) phase. LD is Land slide work, Maintenance maintenance applied. Some Speed limit zone, works and PBC ancillary works in And ancillary progress. works Comp A1 CW4-AF: Rebid Rebid NA Work stopped. Contact terminated and Rebid. In progress Jan 2025 (Credit No.6279-KH) Periodic Rebid retendering of evaluating new maintenance contractor and PBC Comp A1 CW5-AF: 14.53M 75.14% 7.98M Work in progress Work slow, soft Overlay AC and Jan-2025 (Credit No.6279-KH) Periodic Progress (56.04%) with serious foundation by ground drainage work maintenance Slippage delay water pressure and PBC 24.85% Comp A1 CW6-AF: 14.52M Lot 1: 4.17M Work in progress Traffic management plan, Revised work Jan-2025 (Credit No.6279-KH) Bridge 40.97%, (27.38%) fixing pothole at approach schedule is rehabilitation/ Lot 2: 23.77% road, bridge works submitted. reconstruction Monitoring bridge works Comp A1 CW7-AF: 21.01M Lot 1: 7.82M Work in progress Traffic management plan, Monitoring bridge Jan-2025 (Credit No.6279-KH) Bridge 34.15%, (36.46%) bridge works work rehabilitation/ Lot 2: 87.93% reconstruction Comp A2 Implementation 5.69M Supervision is Full mobilization Traffic management plan, Timely submission Dec-2024 (Credit No.6279-KH) support and underway road safety, bridge works of semiannual work report supervision Work Progress of Bridge contracts - CW6-AF and CW7-AF 14 Work Schedule Widening Team No. New Bridges Tool Equipment 2 Raining Season nd Bridges 1st Dry Season (Nov.23-Jun.24) 2nd Dry Season (Dec.24-Sep.25) Remarks (Jul.24-Nov.24) BR#14, BR#15, BR#19, BR#20, 01 12 0 Bored Piles/ Structures BR#3, BR#5, BR#6, BR#7, BR#8, - BR#26, BR#27, BR#28 02 1 4 Driven Piles/ Structures BR#10, BR#12&13, BR#11 - BR#1, BR#2 03 1 4 Driven Piles/ Structures BR#16, BR#17, BR#18 BR#39 BR#4, BR#38, BR#37, BR#36, 04 15 0 Bored Piles/ Structures BR#21, BR#22, BR#23, BR#24, BR#25 BR#29, BR#31, BR#32, BR#33, BR#35, BR#34, BR#30, BC (PK212+209), BC (PK99+045), BC (PK81+336) (cancel) BC (PK209+351), BC (PK215+175), BC (PK89+975) (Cancel) 05 0 0 RC Pipe/ RC BC PC (PK212+727), PC (PK212+529), BC209 PC (PK212+846), PC (PK43+135) BC153 Note: 100% Completed 75% - 100% progress 50% - 75% progress 25% - 50% progress 0% - 25% progress 15 Annex 4: Legal Covenants Status Definitions: C=Complied with; CD=Complied with after delay; CP=Partially complied with; NC=Not complied with; NYD=Not yet due; UNKN=Unknown Finance Agreement Reference Description of Covenants Due Status Project operation manual (POM) The Recipient shall ensure that the Project is carried C out in accordance with the arrangements and procedures set out in the Project Operation Manual (provided, however, that in the event of any conflict between the arrangements and procedures set out in the Project Operation Manual and the provisions of this Agreement, the provisions of this Agreement Bank Anti-Corruption guidelines il) shall h llRecipient The ll d hensure b d Project that the is C carried out in accordance with the provisions of the Anti-Corruption Guidelines, which has been incorporated in the POM approved by the Bank Contingent Emergency Response Obligation of the Recipient to adopt a satisfactory C Component (CERC) Emergency Response Manual for Component 4 of the Project and, in the event of an eligible crisis or th t th ti iti d id Project monitoring and evaluation The Recipient shall monitor and evaluate the C (six-month progress report) progress of the Project and prepare Project Reports in accordance with the provisions of Section 4.08 of the General Conditions and on the basis of indicators acceptable to the Association and set Interim unaudited financial reports The Recipient shall prepare and furnish to the C (IFR) Association, as part of the Project Reports, not later than forty-five (45) days after the end of each calendar semester, interim unaudited financial External audit The Recipient shall have its Financial Statements C audited in accordance with the provisions of Section 4.09 (b) of the General Conditions. Each Implementing arrangements Obligation of the Recipient to maintain, throughout C the Project implementation period, the ICRRM, Technical Committee, GDPW, GDAP and MPWT Project management team, all with functions, staffing and resources satisfactory to the Association. Social Safeguard Framework Obligation of the Recipient to ensure that the Project C is carried out in accordance with the provisions of the Environmental and Social Safeguards Framework and the site- specific Safeguard Plans, not amend, 16 Disbursement of funds Disbursement conditions specifying that the C Recipient may not withdraw the proceeds of the Financing as may be allocated to Component C unless an Eligible Crisis or Emergency has occurred, all related safeguards instruments and requirements have been completed, the emergency response implementing entities have adequate staff and resources, and the Recipient has adopted the Emergency Response Manual, acceptable to the Association. 17 Annex 5: Safeguards 1. Photolog-E&S Risk Management RHS: speed control installed, recommended to add All TMPs must be updated and verified with actual traffic additional plastic barricades leading traffic from wider management efforts on the ground. The same for new bypass to to narrow zone @ bridge area (RHS & LHS) with be constructed. reflective lights for night vision is urgently needed. Bridge No. 5: bridge area is narrowing down, recommended to pull traffic sign ahead from the bridge zone following speed control practices (80, 60, 30, and active zone). Highly traffic accident prone areas of PK103 with sharp curve and recent land sliding incidents occurred after heavy rainfall. While engineering solution is being prepared, it is recommended to urgently install warning signs at both sides (rock falling warning sign; slow down/caution; plastic barricades; night vision reflective; etc.), approx. 15-200m ahead of incident zone. Inform residents to be cautious and where settlements are at high-risk area, move them out with FPIC. Remove/trim trees/branches on LHS to avoid possible collapses on the roads and users). 18 Bridge 12/13 at PK116: (RHS) a group of approx. 10 HHs (according to complainants) informed and requested the project to consider providing safe access to their land and install safety guard rails/preventive objects around an open canal. LHS: a good engineering solution was provided after complaints made by residents (photo on the right). PK117: Water flow underneath from LHS after a new housing development project taken place (backfilling), causing a dragon hole on RHS. It was reported to be a highly accident-prone spot. Temporary repair is being made, but a safety warning sign must be installed, and regular inspection is advisable. 19 Bridge 30 where a serious fatal accident occurred on August 17 2024, killing 6 people, The case closed as non-project related. A proactive TM approach must be put in place by improving visibility at night while approaching active zone, providing access to community on the LHS (graphic above in blue and photo below), and adding plastic barricades. The typical bituminous drums are commonly used, but they are highly invisible when getting dark. CW5: Area highly prone to water flow underneath the structure. Some 50% of trees (approx. 300 young trees) were planted, recommended to carefully nursing during dry season and continue to plant the remaining trees in the upcoming wet season. Improve traffic safety as this area is accident-prone. 20 Annex 6: Fiduciary Issues (FM & Procurement) The Bank team met the project procurement team from MTWP to review progress and status of the procurement activities of Road Asset Management Project II (RAMPII AF). The meeting discussed the progress of a large value of rebidding civil work of CW4, It is currently at technical evaluation stage. The Bank suggested MPTW to complete and submitting the technical evaluation report for the Bank’s review and no-objection by early November 2024 (done) and the contract shall be signed by latest in early Jan 2025 in order the construction works can be completed within the project closure date, The mission also discussed on the selection of consultancy service of Road Data Collection Management Unit Software and Hardware Upgrade (RDCMU HIMS) which the financial proposal is beyond project budget. The technical team is reviewing the proposal and identifying reduction of the scope of works to be in line with the existing budget. The Bank recommended the project to seek the Bank’s comment and clearance on detailed items or parts prior to reduce the scope of work to ensure that the key objectives of the assignment are still be achieved. The Bank also discussed the specification of traffic Counting Equipment and suggested the MPWT to revise it and send for Bank’s review and no objection prior launching a rebidding. 2. Next Step and Agreed Actions No. Actions Responsible Due Date Sign contract of rebidding Maintenance and Strengthening of NR4 (KH- MPTW Early of Jan 2025 1 MPWT-4-CW-RFB-AF-RB) Sign contract of Road Data Collection Management Unit Software and MPWT Mid of Jan 2025 2 Hardware Upgrade and Training (KH-MPWT-4-CS-CQS-AF-2) 3 Sign contract of rebidding Traffic Counting Equipment MPWT Mid of Jan 25 MPWT Dec 2024 4 Sign contract of International Technical Auditor (KH-MPWT-TA3-CS-INDV-AF) 5 Delivery of Mobile Weight Station (KH-MPWT-13-GO-RFB-AF) MPWT End of Jan 2025 MPWT • Create plan in STEP: by end New activity of Speed Control System (Specification already commented by 6 of Dec 2024 Bank) • Sign contract: March 2025 Cancel procurement activity of Supply and Installation of Traffic Counting MPWT 7 End of Dec 2024 Equipment from STEP (KH-MPWT-13-GO-RFB) Suggest Procurement Actions for Rebidding of CW4 No. Actions for Civil Works Responsible Due Date 1 Finalize technical evaluation report MPWT Oct 2024 (done) 2 Submit technical evaluation report for Bank review and no-objection MPWT Nov 2024 (done) 3 Complete financial evaluation report MPWT Nov 2024 (delayed) 4 Standstill period (2 weeks) MPWT Dec 2024 5 Notification of Award (2 weeks) MPWT Dec 2024 6 Sign contract MPWT Jan 2025 Page | 21 Annex 7: Technical Issues and Photolog ISM Field Visit to NR4, RAMPII-AF Road Team meeting at CW1-AF and at BR#1 CW3-AF PK102: Landslide protection to be taken immediately CW7-AF BR#10- bridge work is completed CW7-AF BR#10- bridge work is completed and opened for traffic CW7-AF BR#12&13: bridge work is completed CW7-AF BR#12&13: Safeguard team meets with nearby residents CW3-AF PK 117: Dragon hole to be observed and install warning CW7-AF BR#30: work in progress sign if necessary Page | 22 CW5-AF PK215: Pavement work and drainage work is in slow CW7-AF BR#39- bridge work is in progress progress CW5-AF: water leaking and soil erosion on the shoulder. The CW5-AF PK209: AC pavement failure to be addressed contractor will submit the design proposal. BTOR of Field Visit to NR4, RAMPII-AF Road Two field visits were held by the Project task team (TT) to follow up on the agreed actions – to monitor the implementation of road safety measures and E&S risk management of RAMPII-AF road. • The first field trip was conducted on November 18-19, 2024, by the (TT) members consisting of Mr. Makathy Tep (Environmental safeguard specialist, consultant), Mr. Kimchhay Ly (Social specialist, consultant), and Mr. Borith Long (Infrastructure specialist, consultant). The second field trip, on December 5-6, 2024, consists of Mr. Veasna Bun, TT Leader, Mr. Kimchhay Ly (Social specialist, consultant), and Mr. Borith Long (Infrastructure specialist, consultant). • The Project management team led by H.E. Sovicheano Pheng, Secretary of State of MPWT and the supervision consultant joined the field visits. Findings and Agreed Actions of the Field Visit of November 18-19, 2024 • Six specific TMPs (Br#2, Br#4, Br#19, Br#30, Br#31, Br#39) had been prepared, and approved by ISWS/PMU and actual implementation has been significantly improved. Further improvement works needed: Making adjustments to the slow- down sign at the transition section to the working zones by replacing/enlarging it), adding flashing lights on the hazard marking boards and the warning signs’ poles, trimming the tree branches, repositioning signages and plastic drums at the transition area, etc. For better visibility. These actions were agreed and are being rectified. • At some active work zones (Br#3, Br#5, Br#6, Br#8, Br#11, Br#16, Br#17, Br#18, Br#21, Br#22, Br#23, Br#25, Br#26, Br#28, Br#29, Br#32, Br#33, Br#34, Br#35, Br#36, Br#37, Br#38), , no specific TMP were prepared and approved. The road safety measures have not been improved though the approved master TMP is made available. The ISWS and the contractors are recommended to complete road safety measures installation immediately using the Master TMP while the specific TMPs are being prepared. • At some non-active work zones (Br#7, Br#14, Br#15, Br#20, Br#24, Br#27), no improvement has been made since the ISM mission in October. The basic requirements for road safety devices shall be urgently installed following the master TMP. • The ISWS are requested to closely supervise the installation of safety devices at the sites (especially at the transition area and advanced warning area), following the approved master TMP, clarifying the active work zones and non-active work zones and quickly wrapping up the specific TMPs for the remaining bridges/sections. Page | 23 • CW5-AF: 2 of 5 active work zones are improved as per TMP with some adjustment of the signages and the blue plastic drums between RHS and LHS for better visibility, adding additional flashing lights, and continuing to install signages as per approved TMP. CW5-AF contractor has made slight progress on civil work at the time of the visit and was reminded to quickly submit the catch-up work plan to ISWS for checking. • The Contractor and ISWS are advised to have a safety patrol team to monitor and check the road safety measures of all the construction sites on a daily basis, with the support of an international road safety expert. • The mission has agreed to carry out the following visit which is scheduled for the 1st week of December 2024 (done). Findings and Agreed Actions of the Field Visit of December 5-6, 2024 All specific TMPs of the bridges had been prepared and approved by the ISWS/PMU and are currently being implemented. TMP implementation has been significantly progressed. Most of the requests/comments raised during the November field visit were addressed. At all workplaces (both active and non-active work zones), except the completed bridges (Br#10 and Br#12, 13), adequate signage and lighting, including better visibility and speed gradation, are installed as per the approved TMP. All remaining bridge locations, except bridges 14 and 15, have started the works and are now active zones. Detour roads are being constructed, some are completed and ready for traffic diversion. The TT advised the contractors, to implement safety measures before diverting traffic to detour roads, including (i) installing barricades/green net fences with safety signs to prevent incidents/accidents involving the community/residents (Br#4,8, 24, 25, 26,27 and others); (ii) installing proper warning signs at the approach road to the drop-off sections and adding more flashing lights on the plastic drums at the drop-off sections (CW5) for better visibility at night; (iii) installing temporary centerline markings on the bridge or approach roads to guide the drivers to the detour roads (Br#21, 22, 23, 29, 37, 38, & other bridges); (iv) repositioning signages and plastic drums at the transition area (Br#1, 2, 3, 4, 7,11, 14, 15, and others); and (v) Installing protective barriers along the drop-off sections to prevent accidents involving motorbike riders. Need for close oversight at the residential areas on dust control (Br#21, 22, 23, and other bridges). The Contractor was reminded to effectively control the dust in the work zones, including detour roads (at the bridges). Traffic safety risks can be reduced at some bridges. At least 8 locations of bridges can reduce the traffic safety risk (Br#3, Br#5, Br#6, Br#7, Br#8, Br#16, Br#17, and Br#18) as bridge works are completed. The remaining activities at these bridges are the approach roads. The task team advised the contractor to quickly complete the AC work on the approach roads and open them to traffic to reduce the risks. The contractor is committed to completing these approach roads of the bridges by January 2025. The sooner the completion of road work, the fewer risk hazards. The only remaining road work CW5-AF is currently making progress. The TT advised the contractor to backfill the remaining two drop-off sections to the basecourse level by December 25 to minimize risks. Thorough inspection of works on quality and safety is the supervision consultant’s top priority. The supervision consultant, once again, has been reminded of the need to comply with safeguards measures and quality standards. Additionally, the consultant was reminded to submit IPCs timely as per the disbursement plan in line with the catch-up work for CW5 and CW6&7. Recommendation for long-term implementation: (1) PMU to prepare/update a visualized standard for road safety measures and requirements for road construction/rehabilitation works and attach it to the bidding document. (2) strengthen the capacity for monitoring/enforcement, including establishing a safety patrol team. (3) intensify and scale up public awareness campaigns on road safety both on the project road and in broader areas. Page | 24 Summary Table of Key Findings & Agreed Actions Compliance Location Status of TMP Agreed Actions Condition on the Ground & Status Photo (5-6 Dec.) (Bridge No.) (18-19 Nov.) (18-19 Nov.) Agreed Action (5-6 Dec.) (5-6 Dec.) Traffic signages and flashing lights will be Master TMP approved urgently installed all bridges. Specific referring to the master - Significantly improved as TMP has not been TMP, while a specific per specific TMPs. submitted and one is being prepared. - Temporary centerline approved. This Improvement on the Complied with marking will be installed to Bridge No.1 section caused two ground can be approved TMP. guide the drivers to detour fatal cases, and adjusted later once the roads. urgent action should specific TMP is - Construction of the detour have been taken. But approved. The same road is in progress. it was not the case. applied to bridge no. 30, 37, and 38 with narrowing lanes. Both on RHS and LHS, - Significantly improved as add flashing lights on per specific TMPs. top of speed control - Temporary centerline signages, and where Complied with marking will be installed to Bridgen No.2 TMP approved. appropriate move approved TMP. guide the drivers to detour traffic signage poles roads. closer to the shoulder - Detour Road completed- for better visibility. ready to open for traffic. Page | 25 Compliance Location Status of TMP Agreed Actions Condition on the Ground & Status Photo (5-6 Dec.) (Bridge No.) (18-19 Nov.) (18-19 Nov.) Agreed Action (5-6 Dec.) (5-6 Dec.) - Significantly improved as per specific TMPs. - Need to re-adjust the plastic drums in the transition area. Remove existing - Temporary centerline bitumen drums and marking on the approach trim tree branches for Complied with road will be installed to Bridge No. 4 TMP approved. better visibility of the approved TMP. guide the drivers. project signboard (near - Install barricade/working the bridge). zone demarcation-net fence with safety signs. - The current bridge is still in use while a new one (RHS) is being constructed. No improvement has been made since October ISM. Contractors consider - Significantly improved as the site is completed. per specific TMPs. Road safety measures - Temporary centerline shall be urgently marking on the approach Bridge No.3, 5, 6, installed by applying Complied with road will be installed. 7, 8, 11, 16, 17, No specific TMP yet the master TMP while approved TMP. - Quickly complete the base 18 the specific TMP is course and AC work of prepared. Urgently approach roads for the install signages with completed widening flashlights where the bridges. expansion of the bridge is completed, and the approach road remains the same. Page | 26 Compliance Location Status of TMP Agreed Actions Condition on the Ground & Status Photo (5-6 Dec.) (Bridge No.) (18-19 Nov.) (18-19 Nov.) Agreed Action (5-6 Dec.) (5-6 Dec.) - Significantly improved as per specific TMPs. - Temporary centerline marking on the approach No improvement has road will be installed to been made since guide the drivers to the October ISM. detour roads (Br#21, 22, 23, Contractors consider 29, 37, 38, & other bridges) Bridge No.20, 21, the site is completed. - Some detour roads are 22,23,24,25,26, Complied with No specific TMP yet Road safety measures completed, some are in 27,28,29,32,33, approved TMP. shall be urgently progress, and some are 34,35,36,37,38 installed by applying going to be constructed. the master TMP while - At some bridges, the specific TMP is substructures & widening prepared. works are in progress. Barricade and working zone demarcation will be properly installed (Br#24, 25, 26, 27 & others). Basic requirements for road safety measures Complied with - Significantly improved as Bridge No.14,15 No specific TMP yet shall be urgently approved TMP. per specific TMPs. installed applying master TMP. Page | 27 Compliance Location Status of TMP Agreed Actions Condition on the Ground & Status Photo (5-6 Dec.) (Bridge No.) (18-19 Nov.) (18-19 Nov.) Agreed Action (5-6 Dec.) (5-6 Dec.) As discussed, minor - Significantly improved as adjustments to the per TMPs. warning signs, Bridge No. 19, 30, Complied with - Temporary centerline TMP approved repositioning of 31, and 39. approved TMP. marking on the approach signages, adding road will be installed. flashlights, etc. will be (Br#39- already done) rectified. Landslide signs and other traffic signages were No specific TMP, but installed. Tree branches Landslide area, discussion has been trimmed. Sheet piling PK103 made and agreed completed; construction upon during ISM. works will be started from 20th Dec. (2 months to be completed) Page | 28 Compliance Location Status of TMP Agreed Actions Condition on the Ground & Status Photo (5-6 Dec.) (Bridge No.) (18-19 Nov.) (18-19 Nov.) Agreed Action (5-6 Dec.) (5-6 Dec.) - Significantly improved as per TMP with further Adjust the signages and adjustment. the blue drums - Add more warning signs between RHS and LHS Complied but and LED lights at the drop- for better visibility, add CW5-AF TMP approved. some adjustments off section. additional flashlights, are required. - Reinstatement of drops and continue to install between the carriageway signages as per and shoulder is almost approved TMP. completed, reducing the possibility of accidents. Note: - Other bridges (No.10, 12&13) are completed and opened for the traffic. - Bridge works at Br#3,5,6,8 & 16,17,18 are completed. Base course and AC work at approach roads at these bridges will be started and planned to be completed by Jan 2025. Progress & Work Schedule of CW6&CW7 Page | 29 Agreed Master Traffic Management Plan Page | 30