Page  1
Tender 
Contract description
Cost Est
Selection
IDA Review
TOR 
Request for 
Evaluation 
Contract 
Committee
US$
Method
Preparation
CVs of 
CVs
Negotiation
Approval
Selection of individual consultants
Post
10/01/2011
14/01/2011
21/01/2011
28/01/2011
03/02/2011
ACTUAL
PLANNED
30,000
IC
Post
26/04/2010
19/07/2010
27/09/2010
04/10/2010
11/10/2010
ACTUAL
PLANNED
30,000
IC
Post
26/04/2010
19/07/2010
27/09/2010
04/10/2010
11/10/2010
ACTUAL
Preparation 
TORs for 
hydrographic 
survey of 
Lake 
Victoria; and 
SELECTION OF INDIVIDUAL CONSULTANTS: LVEMP-II PROCUREMENT PLAN 
Synthesis of 
priority 
applied 
research 
data/informa
PLANNED
50,000
IC
Preparation 
of 
specification
s and costs 
of 
Page  2
Contract Contract
Signing  of 
commencement
Completion 
Contract
Date
Date
14/02/2011
25/02/2011
03/31/2011
22/10/2010
22/10/2010
11/24/2010
22/10/2010
22/10/2010
11/24/2010
Page  3
Page 3 of 9
PROJECT PROCUREMENT PLAN FOR THE FY 2010/2011
PROJECT NAME: LAKE VICTORIA ENVIRONMENTAL MANAGEMENT PROJECT II
IMPLIMENTING AGENCY: LAKE VICTORIA BASIN COMMISSION (LVBC)
Description of consultancy services
Requested
Received
Requested
Received
Requested
Received
Requested
Received
USD
Method
Date
Date
Date
Date
Date
Date
Date
Date
Date
Date
Date
Date
Date
Date
Date
Date
Date
Date
Date
Planned
150,000
QCBS
Post
26-Apr-10
16-Aug-10
30-Aug-10
14-Sep-10
20-Sep-10
27-Sep-10
N/A
N/A
11-Oct-10
11-Nov-10
02-Dec-10
N/A
N/A
29-Nov-10
06-Dec-10
15-Dec-10
14-Jan-11
28-Jan-11
N/A
N/A
01-Feb-11
01-Feb-11
Actual
25-Aug-10
Planned
100,000
QCBS
Post
26-Apr-10
01-Nov-10
15-Nov-10
13-Dec-10
15-Dec-10
10-Jan-11
N/A
N/A
12-Jan-11
27-Jan-11
18-Feb-11
N/A
N/A
22-Feb-11
04-Mar-11
14-Mar-11
21-Mar-11
31-Mar-11
N/A
N/A
04-Apr-11
04-Apr-11
Actual
Planned
55,000
CQS
Post
26-Apr-10
16-Aug-10
30-Aug-10
14-Sep-10
20-Sep-10
27-Sep-10
N/A
N/A
11-Oct-10
11-Nov-10
02-Dec-10
N/A
N/A
29-Nov-10
06-Dec-10
15-Dec-10
14-Jan-11
28-Jan-11
N/A
N/A
01-Feb-11
01-Feb-11
Actual
20-Jan-10
25-Aug-10
Planned
240,000
QCBS
Prior
26-Apr-10
16-Aug-10
30-Aug-10
14-Sep-10
20-Sep-10
27-Sep-10
04-Oct-10
12-Oct-10
15-Oct-10
15-Nov-10
07-Dec-10
13-Dec-10
20-Dec-10
07-Jan-11
17-Jan-11
24-Jan-11
01-Feb-11
14-Feb-11
17-Feb-11
25-Feb-11
12-Feb-11
12-Feb-11
Actual
20-Jan-10
25-Aug-10
Planned
200,000
QCBS
Prior
26-Apr-10
16-Aug-10
30-Aug-10
14-Sep-10
20-Sep-10
27-Sep-10
04-Oct-10
12-Oct-10
15-Oct-10
15-Nov-10
07-Dec-10
13-Dec-10
20-Dec-10
07-Jan-11
17-Jan-11
24-Jan-11
01-Feb-11
14-Feb-11
17-Feb-11
25-Feb-11
12-Feb-11
12-Feb-11
Actual
20-Jan-10
25-Aug-10
Planned
80,000
QCBS
Post
26-Apr-10
16-Aug-10
30-Aug-10
14-Sep-10
20-Sep-10
27-Sep-10
N/A
N/A
11-Oct-10
11-Nov-10
02-Dec-10
N/A
N/A
29-Nov-10
06-Dec-10
15-Dec-10
14-Jan-11
28-Jan-11
N/A
N/A
01-Feb-11
01-Feb-11
Actual
25-Aug-10
Planned
100,000
QCBS
Post
26-Apr-10
16-Aug-10
30-Aug-10
14-Sep-10
20-Sep-10
27-Sep-10
N/A
N/A
11-Oct-10
11-Nov-10
02-Dec-10
N/A
N/A
29-Nov-10
06-Dec-10
15-Dec-10
14-Jan-11
28-Jan-11
N/A
N/A
01-Feb-11
01-Feb-11
Actual
25-Aug-10
\
Planned
430,000
QCBS
Prior
26-Apr-10
16-Aug-10
30-Aug-10
14-Sep-10
20-Sep-10
27-Sep-10
04-Oct-10
12-Oct-10
15-Oct-10
15-Nov-10
07-Dec-10
13-Dec-10
20-Dec-10
07-Jan-11
17-Jan-11
24-Jan-11
01-Feb-11
14-Feb-11
17-Feb-11
25-Feb-11
12-Feb-11
12-Feb-11
25-Aug-10
Planned
70,000
CQS
Post
26-Apr-10
16-Aug-10
30-Aug-10
14-Sep-10
20-Sep-10
27-Sep-10
N/A
N/A
11-Oct-10
11-Nov-10
02-Dec-10
N/A
N/A
29-Nov-10
06-Dec-10
15-Dec-10
14-Jan-11
28-Jan-11
N/A
N/A
01-Feb-11
01-Feb-11
Actual
25-Aug-10
Planned
745,000
QCBS
Prior
01-Nov-10
05-Nov-10
12-Nov-10
16-Nov-10
30-Nov-10
15-Dec-10
14-Jan-11
22-Jan-11
14-Jan-11
22-Jan-11
24-Jan-11
24-Feb-11
28-Feb-11
28-Feb-11
07-Mar-11
10-Mar-11
17-Mar-11
24-Mar-11
31-Mar-11
07-Apr-11
10-Apr-11
17-Apr-11
20-Apr-11
20-Apr-11
Actual
Planned
50,000
CQS
Post
26-Apr-10
16-Aug-10
30-Aug-10
14-Sep-10
20-Sep-10
27-Sep-10
N/A
N/A
11-Oct-10
11-Nov-10
02-Dec-10
N/A
N/A
29-Nov-10
06-Dec-10
15-Dec-10
14-Jan-11
28-Jan-11
N/A
N/A
01-Feb-11
01-Feb-11
Actual
25-Aug-10
Planned
105,000
QCBS
Post
26-Apr-10
16-Aug-10
30-Aug-10
14-Sep-10
20-Sep-10
27-Sep-10
N/A
N/A
11-Oct-10
11-Nov-10
02-Dec-10
N/A
N/A
29-Nov-10
06-Dec-10
15-Dec-10
14-Jan-11
28-Jan-11
N/A
N/A
01-Feb-11
01-Feb-11
Actual
25-Aug-10
Procurement of Consultant for GIS 
mapping & grouping of industries 
into priority clusters &  sectors.
Planned
70,000
CQS
Post
01-Sep-10
N/A
N/A
01-Oct-10
14-Oct-10
21-Oct-10
27-Oct-10
04-Oct-10
N/A
N/A
14-Oct-10
26-Nov-10
10-Dec-10
N/A
N/A
03-Dec-10
14-Dec-10
14-Dec-10
14-Jan-11
28-Jan-11
N/A
N/A
01-Feb-11
01-Feb-11
Total
2,325,000
KEY: 
LVB   = Lake Victoria Basin 
LVFO = Lake Victoria Regional Fisheries Research Organization 
CPC = Cleaner Production Centres 
Notification 
to attend 
financial 
7
18
12
14
Expanding the Atmospheric Deposition 
Monitoring (ADM) network in the LVB. 
Advert date 
(EoIs)
No-objection (TORs/draft 
Preparation of 
TORs & Draft 
EoI done
IDA            
Review 
(Prior/ 
Contract 
signature 
Contract 
effective 
Combined 
Technical & 
financial 
Tender 
Committee 
approval for 
Negotiation 
completed
No -objection on final 
Financial 
opening
Submission of 
EoIs
Evaluation 
and shortlist
Preparation 
of RFP 
Approval of 
RFP & short 
list by Tender 
No-Objection (RFP & shortlist)
Invitation 
(issue of 
RFP)
Submission 
and opening
Tech. 
evaluation 
No-Objection for technical 
Selection method
Cost estimate 
(US$)
Plan Vs 
Actual
1.1 Harmonization of 
policies, regulatory 
standards
Review and harmonize policies, laws and 
regulations governing utilization of water 
resources 
Development of the Regional Water 
Resources Management Plan (WRMP).
Develop Water Hyacinth Management 
Strategy
6
Sub-Components
Review and harmonize policies, laws and 
regulations governing fisheries resources 
2
3
4
5
Review and harmonize regional 
standards for industrial & municipal 
effluent discharges into the sewage and 
river systems.
Development of the basin-wide 
Sustainable Land Management Strategy 
(SLM).
Develop options for establishing the LV 
Environmental Trust Fund (LVETF) and  
identify sources of financing
Develop of Water Resources Information 
System (WRIS) for monitoring surface 
Undertake hydrographic survey and map 
main and local navigational routes of 
Lake Victoria 
19
Procure consultancy services to develop 
an internal communication system linked 
to M&E system (including LVBC Website 
& feedback system
20
consultancy for  Information and Data 
Sharing Agreement among and within 
3
Page  4
Annex 4
Plan Vs 
Actula
Requested
Received
Requested
Received
No 
Specific activities/input
Date
Date
Date
Date
Date
Date
Date
Date
Date
Date
Date
Date
GOODS 
1
Planned
200,000
NCB
Prior
22-Mar-10
25-Mar-10
01-Apr-10
06-Apr-10
31-Aug-10
14-Sep-10
21-Sep-10
22-Sep-10
29-Sep-10
07-Oct-10
22-Oct-10
22-Oct-10
29-Oct-10
Actual
July - 10
July -10
July - 10
1-Aug-10
2
Procurement of Heavy Duty equipment forLVBC 
Resources Centre:
Planned
45,000
NS
Post
07-Jun-10
N/A
N/A
10-Sep-10
10-Oct-10
20-Oct-10
27-Oct-10
N/A
N/A
01-Nov-10
01-Dec-10
05-Dec-10
15-Dec-10
Actual
3
Procurement of Furniture  forLVBC Resources Centre:
Planned
45,000
NS
Post
07-Jun-10
N/A
N/A
10-Jun-10
14-Jun-10
06/15/2010
06/18/2010
N/A
N/A
04-Sep-10
04-Oct-10
10-Oct-10
15-Oct-10
Actual
07-Jun-10
N/A
N/A
15-July-10
02-Aug-10
14-Aug-10
26-Aug-10
N/A
N/A
4
Planned
100,000
NCB
Post
01-Feb-11
N/A
N/A
07-Feb-11
14-Feb-11
02/16/2011
02/21/2011
N/A
N/A
02/28/2011
11-Mar-11
11-Mar-11
28-Mar-11
Actual
5
Planned
65,000
NS
Post 
10-Sep-10
N/A
N/A
20-Sep-10
20-Oct-10
03-Nov-10
10-Nov-10
N/A
N/A
17-Nov-10
15-Dec-10
17-Dec-10
20-Dec-10
Actual
7
Procurement of Office furniture for the LVBC Regional 
Project Coordination Team (RPCT)
Planned
89,000
NCB
Post 
10-Sep-10
N/A
N/A
20-Sep-10
20-Oct-10
03-Nov-10
10-Nov-10
N/A
N/A
17-Nov-10
15-Dec-10
17-Dec-10
20-Dec-10
8
Planned 
200,000
NCB
Prior 
07-Jun-10
09-Jun-10
17-Jun-10
24-Jun-10
05-Aug-10
20-Aug-10
27-Aug-10
31-Aug-10
08-Sep-10
15-Sep-10
07-Oct-10
08-Oct-10
18-Oct-10
Actual
July - 10
July -10
July - 10
1-Aug-10
9
Planned
190,000
NCB
Post
14-Feb-11
N/A
N/A
21-Feb-11
24-Mar-11
05-Apr-11
15-Apr-11
N/A
N/A
26-Apr-11
13-May-11
13-May-11
27-May-11
Actual
10
Planned
145,000
NCB
Post
10-Mar-11
N/A
N/A
07-Mar-11
06-Apr-11
15-Apr-11
25-Apr-11
N/A
N/A
25-Apr-11
25-May-10
25-May-11
10-Jun-11
Actual
11
Planned 
100,000
NCB
Post
10-Mar-11
N/A
N/A
07-Mar-11
06-Apr-11
15-Apr-11
25-Apr-11
N/A
N/A
25-Apr-11
25-May-10
25-May-11
10-Jun-11
Actual
12
Planned
1,445,000
ICB
Prior 
07-Jan-11
07-Jan-11
14-Jan-11
15-Jan-11
28-Feb-11
14-Mar-11
21-Mar-11
23-Mar-11
30-Mar-11
01-Apr-11
01-May-11
05-May-11
10-May-11
Actual
13
Planned
800,000
ICB
Prior 
01-Feb-11
03-Feb-11
10-Feb-11
20-Feb-11
15-Mar-11
17-Mar-11
21-Mar-11
23-Mar-11
30-Mar-10
04-Apr-11
05-May-11
15-May-10
01-Jun-11
Actual
Sub-total Goods & equipment 
3,424,000
Key
NCB      = National Competitive Bidding 
ICB       = International Competitive Bidding 
Procurement and installation of navigation equipments 
and facilities (light houses, light buoys etc.) including 
training of 2 pesonnel from each partner state 
Procurement and installation of hydrographic survey 
equipments on RV Jumuiya  including training of 2 
pesonnel from each partner state 
Procurement of ICT equipment  for the Regional Project 
Coordination Team 
Procurementt of  equipment for the  LVDIF and other 
GIS infrastructure & Software for linking to the web-
based (MIS)
Procurement of Research Vessel -RV Jumuiya 
equipment (for water & fisheries research, GPS, 
Hydrolab, fish nets & Weather Station). 
Procurement of Oil Spill prevention equipments and 
hazardous wastes reception facilities for the main ports in 
Lake Victoria; including training of 2 personnel from each 
partner state
Procurement of GIS equipment forLVBC Resources 
Centre:
Evalauation of 
Bids/ quotations
Procurement of  Vehicles for the  LVBC  (RPCT) and 
CPC
Total Cost USD
Procure equipment for the ADM network
Approval by the 
tender 
committee
IDA No-Objection
Award of 
Contract
Delivery of 
Goods/ 
installation
NB: Resource Center Furniture and Heavy duty equipment are specialized and different from those required by the Office
Lake Victoria Environmental Management Project (LVEMP II)
Payment of 
Goods
Procurement 
Method
No-Objection (bidding 
documents)
Advert/ request 
for quotation
Submision of 
Bids/ 
quotations
IDA Review
Preparation of 
Bidding 
Documents/quotat
ions
Inspection and 
clearance
4
Page  5
Specific activities/input
Category
Unit
QUANTITIES
Unit Cost          
(US $)
BASE COSTS
Non Consulting Services
 Regional Technical working groups and stakeholders meetings to review  and 
validate consultancies under component (1,2 and 4)
OC
Number of 
meetings
762,500
04.01.01.01.  Assess awareness needs on regional, national and local level and 
develop training programmes, awareness and educational campaigns for the 
sustainable use of LVB resources
OC
No 
1
20,000
20,000
04.01.02.01. increasing  awareness and political buy-in of EALA members of 
relevant committees
OC
No 
1
30,000
30,000
04.01.02.02.Promote Linkages with National Focal Points in the Partner States
OC
No
1
20,000
20,000
04.01.02.03.Organize Annual  Regional Workshop
OC
No
1
20,000
20,000
04.01.03.03. Rent Project Office space
OC
Months
12
2,500
30,000
04.01.03.05. Fuel and Maintenance for Vehicle
OC
Lumpsum
1
7,200
7,200
04.01.03.06. Vehicle Insurance
OC
year
1
10,000
10,000
04.01.03.07. Consultants and staff procurement expenses
OC
Lumpsum
1
50,000
50,000
04.01.03.08.
Train
and
undertake
exchange
visist
on
experience
sharing
on
sustainable/ILBM  and linkages with other Lake Basin Commissions
OC
Numbers
2
5,000
10,000
04.01.03.10. Train project staff on Project Management and in relevant  
Procurement and Financial regulations
OC
Lumpsum
1
60,000
60,000
04.01.03.11. Office supplies costs (consumables)
OC
Lumpsum
1
15,000
15,000
04.01.03.12. Communication costs (postage, phone, Fax, mail etc) 
OC
Lumpsum
1
6,000
6,000
04.01.03.13. Audit Fess
OC
Lumpsum
1
10,000
10,000
04.02.01.01 Prepare a standardized Monitoring and Evaluation Framework, 
training manual and community monitoring tools
OC
Numbers
1
20,000
20,000
04.02.01.02. Review and develop annual and four year M&E plans
OC
Numbers
1
15,000
15,000
04.02.01.03. Review quarterly project progress at country and regional levels. 
OC
Intakes
1
20,000
20,000
04.02.02.08. Sustaining the internal communication program
OC
Lumpsum
1
15,000
15,000
04.02.02.09. Train Project staff on use of integreted M&E  system
OC
Lumpsum
1
10,000
10,000
04.02.03.07. Train and undertake exchange visist on experience sharing on 
sustainable/ILBM  and linkages with other Lake Basin Commissions
OC
Lumpsum
1
10,000
10,000
5
Page  6
Non Consulting Services
04.02.03.08. Undertake short term training in watershed management and IBM.
OC
Lumpsum
1
30,000
30,000
04.02.04.01. Facilitated Regional Policy Steering Committee meetings
OC
Lumpsum
1
70,000
           70,000 
04.02.05.01. Undertake coordination and monitoring of Component 3 national 
activities
OC
Lumpsum
1
20,000
           20,000 
4.1. LVEMP-II Staff  at LVBC (RPCT)
4.1.1. Project Coordinator
OC
Mth
12
6768
81,216
4.1.2. Water Resources  Officer    
OC
Mth
12
5698
68,376
4.1.3  Planning Officer/Economists
OC
Mth
12
5698
68,376
4.1.4 Communication Development & Public Awareness Officer
OC
Mth
12
5698
68,376
4.1.5 Natural Resources /GIS Officer 
OC
Mth
12
5698
68,376
4.1.1.6 Accountant
OC
Mth
12
5698
68,376
4.1.1.7 MIS/Librarian
OC
Mth
12
4754
57,048
4.1.1.8 Senior Operations Officer 
OC
Mth
12
6187
74,244
4.1.1.9 Administrative /Management
OC
Mth
12
3221
38,652
4.1.1.10 Procurement Assistant
OC
Mth
12
3221
38,652
4.1.1.11 Drivers (2)
OC
Mth
24
2363
56,712
4.1.1.12 Office Assistant (1) 
OC
Mth
12
1094
13,128
4.1.1.13 Staff Recruitment Expenses
OC
Lumpsum
1
5000
5,000
Total Operational Costs 
1,204,732
6
Page  7
Activities to be undertaken by LVFO
Activity
Category
Unit
Quantity
Unit Cost
 01.01.02. Update the Lake Victoria Fisheries 
Management Plan
C
No
1
30,000
01.01.02.01.Regional Technical meetings to support 
update of the LVFMP
OC
Number
1
       30,000 
01.01.02.02. Maintenance of the up dated Lake 
Victoria Management plan on website 
Lumpsum
1
         5,000 
01.02.04.01. Support LVFO to coordination and 
planning of Frame survey for fish stocks assessment
OC
N0
1
     100,000 
01.02.04.01.02. Regional data capture for frame 
survey
OC
N0
1
15,000
01.02.04.01.03. Conduct Regional synthesis of stock 
assessment data 
OC
N0
1
30,000
01.02.04.01.04. Regional coordination of catch 
Assessment and Hydroacoustic surveys
OC
N0
1
170,000
01.02.04.01.05. Regional coordination of socio-
economic studies on performance of the fishing 
industry and socio-economic development of the fisher 
communities
OC
N0
1
20,000
01.02.05.01. Administrative expenses for provision of 
accounting support services on cordination of LVFMP
OC
N0
1
36,000
01.02.05.02. Financial Management cost
OC
N0
1
10,000
01.02.05.03. Office operations & utilities
OC
N0
1
60,000
01.02.05.04. Transport/Fuel
OC
N0
1
19,000
Total
Page  8
Total Cost
        30,000 
        30,000 
          5,000 
      100,000 
15,000
30,000
170,000
20,000
36,000
10,000
60,000
19,000
525,000
Page  9
Activity
Category
Unit
Quantity
Unit Cost
Total Cost
02.02.01.02. Conduct Regional technical, 
consultative meetings/ workshops for 
inputs, ownership and adoption processes
OC
No
1
02.02.01.03. Determine/update pollution 
intensities into the Lake from the identified 
priority clusters & Sectors and develop a 
regional CP strate
OC
Lumpsum
1   250,000 
  250,000 
02.02.01.04. Conduct Regional technical, 
consultative meetings/ workshops for 
inputs, ownership and adoption processes
OC
No
1
02.02.01.05. Advocate and promote 
cleaner production and sustainable 
consumption amongst CEOs & sign 
industry clusters/sectors into the Cleaner 
Production Code of Conduct developed 
under the SIDA Inception Phase 
OC
Lumpsum
1     25,000 
    25,000 
02.02.01.06. Develop Regional sector 
specific sustainable consumption and 
production quick reference manuals
OC
1
02.02.01.07. Conduct Regional technical, 
consultative meetings/ workshops for 
inputs, ownership and adoption processes
OC
No
1     20,000 
    20,000 
02.02.01.08. Advertise, train and 
undertake 3-month cleaner production in-
plant assessments to identify low and high-
cost waste minimisation options for 
upgrading production lines to reduce 
pollution and wastes 
OC
Lumpsum
1   150,000 
  150,000 
02.02.01.09. Conduct Regional Training 
including participartion of National and 
Regional, participants
OC
No
1
02.02.01.10. Provide technical assistance 
to develop effluent discharge control plans 
and environmental management systems 
to enable industry clusters/sectors 
compliance to harmonised regulations & 
stds
OC
Lumpsum
1     50,000 
    50,000 
02.02.01.11. Develop & launch the 
Regional Sustainable Consumption & 
Production Industry Award for businesses 
achieving highest pollution reduction 
levels. 
OC
Lumpsum
1     30,000 
    30,000 
02.02.01.12. Develop and launch the 
Regional Cleaner Production & 
Sustainable Consumption Network & 
newsletter 
OC
No
1     30,000 
    30,000 
Total
555,000