PROCUREMENT PLAN FOR "MONSTAT" PROJECT, FINANCING BY IDA, YEAR 2012-2013 Country: Mongolia Borrower: Project Implementing National Statistical Office of the Mongolia Project number: P113160 Project name: Strengthening the National Statistical System of Mongolia Bank's Date of General Procurement Notice approval Date 12-Mar-13 ICB International Competitive Bidding Shopping Procurement method as specified in article 3.5 of the Bank’s Procurement Guidelines Direct Procurement method as specified in articles 3.6 and 3.7 of the Bank’s Procurement Guidelines Contract QCBS Quality and Cost-Based Selection QBS Quality-Based Selection LCS Least-Cost Selection CQS Selection Based on the Consultants’ Qualifications SSS Single-Source Selection IC Selection of Individual Consultants Procurement Method Threshold Prior Review Threshold ICB >US$300,000 First 2 NCB goods contracts irrespective of value and all contracts >= Shopping =USD QCBS US$100,000 100,000 for consultants services provided by firm US$100.000 Assignments which meet QBS paragraph 3.6 of the Consultant Guidelines Assignments which meet paragraph 3.6 of LCS the Consultant Guidelines Assignments which meet paragraph 3.7 of CQS Consulting the Consultant Guidelines services Assignments meeting the requirement of Para 3.10 of the Consultant Guidelines and may with the association's prior agreement Each contract for consultants services awarded on Single Source SSS be procured in accordance with the Selection regardless of the contract value provisions of Para 3.9 through 3.13 of the Consultant Guidelines Assignments meeting the requirement of IC Para 5.1 and 5.3 of the Consultant Only in Exceptional Cases Guidelines uidelines e of value and all contracts >= e basis of Direct Contracting and all contracts >=USD ed by firm warded on Single Source e PROCUREMENT PLAN FOR "MONSTAT" PROJECT, FINANCING BY IDA, YEAR 2013 1. GOODS Sub Estimation Cost (US$) Procurement Review by Contract Award Component name Activities Compone Plan Actual Method Bank Date A2. Improving the relationship A2.4.2 Procurement of library facilities and equipment $17,010.0 Shopping Post 1st quarter between data users and producers D2.1 Procurement of networking and security equipments $500,686.0 ICB Prior 1st quarter D2. Establishment of an IT network for the national statistical system D2.2 Network security software $82,000.0 Shopping Post 2nd quarter TOTAL $599,696.0 2. CONSULTANTS' SERVICES Sub Estimation Cost (US$) Procurement Review by Contract Component name Compon Activities Method Plan Actual Bank Award Date ents Create logical and physical design of statistical unit database and B1.12.1 $4,000.0 IC Post 1st quarter develop database application program B.1. Improvement and Updating Create warehouse from statistical unit database and develop application Statistical registers B1.12.2 $3,000.0 IC Post 2nd quarter program Develop application program for updating BR based on administrative B1.12.3 $3,000.0 IC Post 2nd quarter data (State registration office, Tax office etc.) C.1. Full implementation of SNA C1.2.4.1 Translation of reports of SUT and IOT for 2010 $2,100.0 IC Post E1-1 Project Coordinator $9,750.0 IC Post E1-2 Project Financial specialist $7,500.0 IC Post E. Project management E1.3 Project Procuremetn Specialist $7,500.0 IC Post E-2 Audit service $5,000.0 LCS Prior E-4 Project Incremental operating cost $1,000.0 Study visit to consulting countries according to the Twinning Partnership Contract, $45,000.0 Twinning Partnership consulting component A, B, C & D (from MONSTAT)+MCCM contract with Destatis and KOSTAT Consultant service according to the Twinning Partnership Contract, component A, $202,700.0 B, C & D (from DESTATIS) TOTAL $290,550.0 GRAND TOTAL $890,246.0 Table-1. SUMMARY OF PROCUREMENT PLAN-2013 Goods from A through E project components $599,696.0 Consultants' Services from A through E project components $290,550.0 Page 5 of 13 TOTAL $890,246.0 Page 6 of 13 DETAILED COST ESTIMATION OF ACTIVITIES FOR IDA Sub Cost estimation Total cost compone Activities Unit cost Explanations nt Quantity Frequency (USD) (USD) 1. GOODS A 2.4.2 Procurement of library facilities & equipment 17,010.0 Book shelf 1 2 287.00 574.00 Size: L 2m, H 2.2m, W 30 cm Book cabinet 1 1 400.00 400.00 Plain cabinet Size: L 1.2m, H 2.2m, W 40 Shelf for CDs 1 1 475.00 475.00 cm Three aisle book shelves with 1 3 2,010.00 6,030.00 Size: L 3.6m, H 2.2m, W 2m wheels Book shelf for books in Mongolian 1 3.8 287.11 1,091.0 Size: L 3.6m, H 2.2m, W 2m Book shelf for books in English 1 2 287.50 575.00 Size: L 1m, H 2.7m, W 40cm Shelf for new books and printed Size: L 80cm, H 2.2m, W 1 1.6 287.50 460.00 products 30cm Size: L60-80cm with PC desk 2 1 258.00 516.00 additional shelf for mouse and processor Size: L80-100 cm front side is Tables for readers 4 1 104.00 416.00 closed. Size: L120-140 cm, with Table for librarian 1 1 406.00 406.00 counter PC for monitoring, linking Surveillance camera with PC 1 1 1,185.00 1,185.00 device, camera and installment PC 2 1 1,077.00 2,154.00 For users Copy machine 1 1 2,728.00 2,728.00 For everyday use Procurement of networking and D2.1 500,686.00 security equipments Router 2 1 13,500.00 27,000.00 L3 Switch 2 1 7,950.00 15,900.00 L2 Switch 2 1 3,250.00 6,500.00 Back Bone Switch 2 1 54,200.00 108,400.00 L4 Switch 2 1 15,000.00 30,000.00 Firewall 2 1 39,500.00 79,000.00 IPS 1 1 30,000.00 30,000.00 Web Firewall 1 1 20,000.00 20,000.00 DLP 1 1 20,000.00 20,000.00 NAC 1 1 20,000.00 20,000.00 VPN Gateway 2 1 15,973.00 31,946.00 7 1 3,285.71 23,000.00 Remote VPN Gateway 24 1 750.00 18,000.00 Rack case 1 1 3,500.00 3,500.00 Air condition 1 1 10,000.00 10,000.00 Rack case -6U small/ 31 1 100.00 3,100.00 switch -16port 31 1 70.00 2,170.00 UPS 31 1 70.00 2,170.00 NMS/SMS 1 1 50,000.00 50,000.00 D2.2 Network security software 82,000.00 Integrated PC security /PMS, D2.2.1 1 1 32,000.00 32,000.00 For 330 users Secured USB antivirus/ D2.2.2 PKI toolkit 1 1 10,000.00 10,000.00 D2.2.3 Secure OS 2 1 20,000.00 40,000.00 2. CONSULTANTS'S SERVICE Create logical and physical design of statistical unit database and consultant's fee for service B1.12.1 1 2 2,000.00 4,000.00 develop database application ($2000 for 1 man /month) program Create warehouse from statistical consultant's fee for service B1.12.2 unit database and develop 1 2 1,500.00 3,000.00 ($1500 for 1 man/month) application program Develop application program for updating BR based on consultant's fee for service B1.12.3 1 2 1,500.00 3,000.00 administrative date (State ($1500 for 1 man/month) registration office, Tax office etc.) Translation of report of SUT C1.2.4.1 150 1 14 2,100.00 $14 per page and IOT 2010 E Project management 30,750.00 Е1-1 Project coordinator 1 6 1,625.00 9,750.00 For 6 months E1-2 Project procurement 1 6 1,250.00 7,500.00 For 6 months E1-3 Financial specialist 1 6 1,250.00 7,500.00 For 6 months E-2 Audit service 1 1 5,000.00 5,000.00 E-4 Project incremental operating cost 1 1 1,000.00 1,000.00 lump sum PROCUREMENT PLAN FOR "MONSTAT" PROJECT, FINANCING BY 2ND KTF, YEAR 2013 2. CONSULTANTS'S SERVICES Contract Estimation Sub Procurement Review by Bank Award Component name Activities Cost (US$) Components Method (Prior/Post) Date Plan (start/end) C5.2 Gender statistics C5. Improving social statistics C5.2.2 Develop and enrich database of gender statistics $5,100.0 IC Post C5.7.3 Hiring an international consultant on applying mobile devices for surveys $19,758.0 SSS Prior TOTAL $24,858.0 3. TRAINING &WORKSHOP Disbursement method -To be disbursed against actual costs Estimation Sub Contract Disbursement Components name Activity Description Cost (US$) Component Award Date method Plan to be disbursed C4.1 Regional training for staff in charge of statistics/soum, bag and horoo/ $43,365.0 against actual costs to be disbursed C4.2 Organise dissemination seminar on service statistics $5,005.00 against actual costs Organise seminar series for improving users' education on applications of social and economic to be disbursed C4.3 $6,850.0 statistical methodology and tools for research and analysis against actual costs Professional training for NSO staff and staff from aimag statistical offices on social and economic to be disbursed C4.& C 5 System wide and C4 & C5 statistical methodology and technology applications $16,545.0 against actual costs regional training on polcicies, regulations and methodologies C4 & C5 to be disbursed Foreign training & workshop $24,000.0 against actual costs to be disbursed C5.2 &C5.3 Seminar on gender and migration methodology $4,300.0 against actual costs to be disbursed C5.8.4.1 Summer school on sampling, Michigan University $4,896.0 against actual costs to be disbursed C5.8.2.1 UNSC 44th Session, New York, USA $8,856.0 against actual costs TOTAL $113,817.0 GRAND TOTAL $138,675.0 DETAILED COST ESTIMATION OF ACTIVITIES FOR KTF Cost estimation Sub Total cost Activities Unit cost component Quantity Frequency (USD) (USD) 2. CONSULTANTS' SERVICE Develop and enrich database of gender C5.2.2 1 3 1,700.0 5,100.00 statistics C5.7.3 Hiring an international consultant on applying mobile devices for surveys 19,758.0 International consultant fee 2 10 500.0 10,000.0 International travel costs 2 1 1250.0 2,500.0 Airport pick up/drop off costs 1 2 15.0 30.0 Hotel 2 14 90.0 2,520.0 Per diem 2 14 56.0 1,568.0 Local transportation 1 14 35.0 490.0 PITAX 1 1 1710.0 1,710.0 Contingency 5 % 1 1 940.0 940.0 3. TRAINING AND WORKSHOP C 4.1 Regional training for staff in charge of statistics/soum, bag and horoo/ 43,365.0 Meal costs 1534 2 6.1 18,623.0 Tea break costs 1730 4 0.7 4,966.0 Stationary 1686 1 1.5 2,483.0 Transpotation costs for NSO staff to work in 44 1 202.2 8,898.0 aimags DSA for 3 district horoo governors 14 1 50.2 703.0 Transpotation costs for 3 district horoo 14 1 13.1 183.0 governors Transportation costs for UB horoo governers 138 2 7.9 2,181.0 Honorarium for instructors 44 4 20.0 3,520.0 DSA for NSO staff 44 3 13.7 1,808.0 C4.2 Organise dissemination seminar on service statistics 5,005.0 Renting conference hall 8 1 65.0 520.0 Printing invitation 70 1 1.7 119.0 Printing poster 1 5 8.0 36.0 Translation facility 70 1 3.5 245.0 Stationary 70 1 3.0 210.0 Tea break costs 70 4 3.0 840.0 Name badge 70 1 1.5 105.0 Lunch costs 70 1 25.0 1,750.0 Paper A4 10 1 5.0 50.0 Toner 3 1 70.0 210.0 Translation costs/oral 8 1 115.0 920.0 C4.3 Organize seminar series for improving users' education on applications of 6,850.0 a) Workshop for statisticians from agencies and ministries on methodology of 5,262.00 Renting conference hall 2 8 80.0 1,280.00 Invitations 60 1 1.7 102.00 Preparing package for participants 60 1 4.0 240.00 Stationary 60 1 3.0 180.00 Tea break 60 2 3.0 360.00 Honorarium for instructors 10 8 20.0 1,600.0 Meal costs 60 1 25.0 1,500.00 b) Seminar for application of mobile devices for census and survey data 1,588.00 Invitations 40 1 1.7 68.00 Renting conference hall & facilities 1 4 80.0 320.00 Preparing handouts 40 1 4.0 160.00 Honorarium for instructors 10 4 20.0 800.0 Tea break costs 40 2 3.0 240.00 Professional training for NSO staff and staff from aimag statistical offices on C4&C5 16,545.00 statistical methodology and technology applications Module I for entry level staff 25 1 85.0 2,125.00 Module II -specialists' training 20 1 100.0 2,000.00 Module III-senior specialists' training 26 1 150.0 3,900.00 Module IV-trainng for statisticians 10 1 180.0 1,800.00 Online training module I 16 1 150.0 2,400.00 Online training module II for senior specialists 24 1 180.0 4,320.00 Twinning partnership with Consortium Consultant services according to Twinning Partnership contract, component C5 81,634.00 C5.1.2 Study visit on Labour & Wage statistics 4 7 746.0 20,888.00 Study visit on Improving international C5.1.2 b 4 7 746.0 20,888.00 migration statistics C5.1.3b Study visit on Gender statistics 3 7 658.0 13,818.00 C5.4 .3 Expert mission on Education statistics 1 7 1,860.0 13,020.00 C5.3.1a Expert mission on Gender statistics 1 7 1,860.0 13,020.00 C4 & C5 Foreign trainings 24,000.00 C5.2 &C5.3 Seminar on gender and migration methodology 4,300.0 Seminar room & translation facility rent costs 2 4 80 640.0 Fee for translator 2 4 120 960.0 Stationary 40 2 3 240.0 Printing invitations 40 2 1.5 120.0 Badge 40 2 1.5 120.0 Tea break costs 40 2 3 240.0 Meal costs 40 2 20 1,600.0 Printing and preparing handouts and materilas 40 2 4 320.0 Printing posters for publicity 2 1 30 60.0 C5.8.2.1 UNSC 44th session 2 persons 8,856.00 Air ticket (ULN-ICH-JFK-ICH-ULN) 2 1 1458 2,916.00 Local transportation cost in NY 2 11 10 220.00 DSA and hotel fee 2 11 260 5,720.00 C5.8.4.1 Summer school on sampling at Michigan 4,896.00 Living expenses 1 28 157 4,396.00 Book 1 1 300 300.00 Insurance 1 1 200 200.00 S FOR KTF Explanations $1700 man/month*3 2 persons*10 days*$500 daily fee 2 person*1 time*$1250 return ticket 1 car*2 times*$15 per pick up and drop 2 person*14 days*$90 per night 2 person*14days*$56 per day 1 car*14 days*$35 per day 5% of $ 18818 1534 persons*2 times*$6.1 per meal 1730 persons*4 times*$0.7 per tea break 1686 persons*1 *$1,5 per person/stationary 2 persons*22 aimags*1 time*$202.2 average return airticket price to/from aimag Baga Nuur, Bagakhangai and Nalaikh districts Baga Nuur, Bagakhangai and Nalaikh districts Other 6 districts of Ulaanbaatar 44*4 hours*$20 44 persons*3 days*$13,7 per day 8 hours*$65 per an hour 70*$1,7 per invitation 4.5 square meter*$8 renting facility for 70 persons*$3.5 per person 70 persons*$3 per person 70 persons*4 times*$3 70 persons*$1,5 70 persons*$25 per meal 10 rims*$5 3*$70 per toner 8 hours*$115 per an hour 2*8 hours*$80 per an hour 60 persons*$1.7 per invitation 60 persons*$4 per package 60*$3 per person's stationary 60 persons*2 time $3 per tea 10*8 hours*$20 per an hour 60 persons*$25 per meal 40*$1,7 per invitation 4 hours*$80 40*$4 per handout 10*4 hours*$20 40*2 times*$3 25 persons* $85 tuition per person 20 persons* $100 tuition per person 26 persons* $150 tuition per person 10 persons* $180 tuition per person 16 persons* $150 24persons*$180 Visa fee, per diem and consulting fee, air ticket costs are inclusive Visa fee, per diem and consulting fee, air ticket costs and PITax are inclusive 2 days*4 hours*$80 2 days*4 hours*$120 40 persons*2 seminars*$3 40 persons*2 seminars*$1.5 40 persons*2 seminars*$1.5 40 persons*2 times*$3 40 persons*2 seminars*$20 40 persons*2 seminars*$4 2 posters*$30 2 persons*$1458 return ticket 2 persons*11*$10 per day 2 persons*11 days*$260 1 persons*28 days*$157 lump sum 1 person*$200