16-Jul-2020
Date: ____________________
Honorable Samuel D. Tweah Jr.
Minister of Finance and Development Planning
Ministry of Finance and Development Planning
P.O. Box 10-9013
Broad Street
Monrovia
Republic of Liberia
Re: Grant No. TF0A5269
LRTF Grant No. TF0B2994
GPRBA Grant No. TF0B2864
(Cheesemanburg Landfill and Urban Sanitation Project &
Additional Financing for the Cheesemanburg Landfill and Urban Sanitation Project)
Additional Instructions: Disbursement and Financial Information Letter
TF0A5269 Restated and Additional Financing
Excellency:
I refer to the Grant Agreement (“Agreement”) between the International Bank for Reconstruction
and Development/International Development Association (“World Bank”), acting as administrator of the
Liberia Reconstruction Trust Fund, and Republic of Liberia, (the “Recipient”) for the above-referenced
19-Jul-2020
project, dated July 28, 2017 and last amended on ________________________ and the Grant Agreements
between the International Development Association (“World Bank”), acting as administrator Liberia
Reconstruction Trust Fund and the Global Partnership for Results-Based Approaches, respectively. The
Standard Conditions, as defined in the Grant Agreements, provide that the World Bank may issue additional
instructions regarding the withdrawal of the proceeds of Grants TF0A5269, TF0B2994 and TF0B2864
(“Grants”), and may set out Project specific financial reporting requirements . This letter (“Disbursement
and Financial Information Letter”), as revised from time to time, constitutes such additional instructions.
This DFIL is the first restatement to such document dated July 28, 2017, to introduce additional
Trust Fund financing. Any previous DFIL version is no longer valid and is superseded in entirety by this
version.
I. Disbursement Arrangements and Withdrawal of Grant Funds
The World Bank Disbursement Guidelines for Projects, dated February 1, 2017, (“Disbursement
Guidelines”) are available in the World Bank's public website at https://www.worldbank.org, and are an
integral part of the Disbursement and Financial Information Letter. The manner in which the provisions in
the Disbursement Guidelines apply to the Grant is specified below. Sections and subsections in parentheses
below refer to the relevant sections and subsections in the Disbursement Guidelines and, unless otherwise
defined in this letter, the capitalized terms used have the meanings ascribed to them in the Disbursement
Guidelines.
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(i) Disbursement Arrangements
The table in Schedule 1 provides the disbursement methods which may be used by the Recipient,
information on registration of authorized signatures5/, processing of withdrawal applications (including
minimum value of applications and advances), instructions on supporting documentation, and frequency of
reporting on the Designated Account.
(ii) Withdrawal of Grant Funds (Electronic Delivery) Section 7.01 (c) of the Standard Conditions.
The Recipient will deliver Withdrawal Applications (with supporting documents) electronically
through the Bank’s web-based portal “Client Connection” at https://clientconnection.worldbank.org. This
option will be effected after the officials designated in writing by the Recipient who are authorized to sign
and deliver Withdrawal Applications have registered as users of “Client Connection”. The designated
officials will deliver Applications electronically by completing the Form 2380, which is accessible through
“Client Connection”. By signing the Authorized Signatory Letter, the Recipient confirms that it is
authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications
and supporting documents to the Bank by electronic means. The Recipient may exercise the option of
preparing and delivering Withdrawal Applications in paper form on exceptional cases (including those
where the Recipient encounters legal limitations), and which were previously agreed with the Bank. By
designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient
confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of
Use of Secure Identification Credentials in connection with Use of Electronic Means to Process
Applications and Supporting Documentation, available in the World Bank's public website at
https://worldbank.org and “Client Connection”; and (b) to cause such official to abide by those terms and
conditions.
II. Financial Reports and Audits. Section 2.07 (a) and (b) of the Standard Conditions.
(i) Financial Reports.
The Recipient must prepare and furnish to the Bank not later than forty-five (45) days after the end
of each calendar quarter, interim unaudited financial reports (“IFR”) for the Project covering the quarter.
(ii) Audits.
Each audit of the Financial Statements must cover the period of [one fiscal year of the Recipient,
commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements
for each such period must be furnished to the Bank not later than six (6) months after the end of such period.
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III. Other Important Information
For additional information on disbursement arrangements, please refer to the Loan Handbook
available on the World Bank’s website (http://www.worldbank.org) and “Client Connection”. The World
Bank recommends that you register as a user of “Client Connection”. From this website you will be able to
prepare and deliver Applications, monitor the near real-time status of the Grant, and retrieve related policy,
financial, and procurement information. For more information about the website and registration
arrangements, or if you have any queries in relation to the above, please contact the World Bank by email
at AskLoans@WorldBank.org using the above reference.
Yours sincerely,
______________________________
Khwima Nthara
Country Manager for Liberia
Africa Region
Attachments
1. Form of Authorized Signatory Letter
2. Form of Statement of Expenditure (SOE)
3. Customized SOE
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Schedule 1 - Disbursement Provisions
Basic Information
Country Republic of Liberia Closing Date Parent: Section IV B.2 of Schedule 2
Recipient Republic of Liberia to the GA
AF LRTF: Section III B.2 of
Parent: TF0A5269 Schedule 2 to the GA
Grant LRTF TF0B2994 AF GPRBA: Section III B.2 of
Number GPRBA TF0B2864 Schedule 2 to the GA
Name of the Cheesemanburg Landfill and Urban Disbursement Four (4) months after the closing date
Project Sanitation Project & Additional Deadline Date
Financing for the Cheesemanburg Subsection 3.7 **
Landfill and Urban Sanitation Project
Disbursement Methods, and Supporting Documentation
Disbursement Methods Methods Supporting Documentation
Section 2 (**) Available Subsections 4.3 and 4.4 (**)
Direct Payment Yes Copy of Records
Reimbursement Yes Statement of Expenditure in the format of Attachment 2 of the DFIL for all eligible expenditure
(Parent project and AFs) except for category 1 of the GPRBA AF
For Disbursements under Category 1 “Result -Based Grant under Part 2 (b) and Part 2 (c) of the
Project” of the GPRBA Grant Agreement: see “Additional Information” section below
Advance (into a Designated Yes for Statement of Expenditure in the format of Attachment 2 of the DFIL for all eligible expenditure
Account) TF0A5269 (Parent project and AFs) except for category 1 of the GPRBA AF
No for GPBRA For Disbursements under Category 1 “Result -Based Grant under Part 2 (b) and Part 2 (c) of the
TF0B2864 until Project” of the GPRBA Grant Agreement: see “Additional Information” section below
lapsed loan
status resolved
Special Commitments Yes Copy of Letter of Credit
Designated Account (Section 5 and 6 **) -Information on Advances for the GPRBA TF ONLY applies once the lapsed loans status is resolved
Pooled DA for LRTF Parent and AF managed by the Fixed for all DAs
PFMU
Type Ceiling
GPBRA AF: Segregated DA managed by the PFMU
Pooled LRTF DA: GN BANK LIBERIA LIMITED USD for all DAs
Financial Institution - Name Currency
GPBRA DA: GN BANK LIBERIA LIMITED
Frequency of Reporting, Monthly for all DAs Pooled LRTF DA: $1,400, 000
Amount
Subsection 6.3 (**) GPBRA DA: $ 400,000
Minimum Value of Applications (subsection 3.5)
The Minimum Value of Applications for Reimbursement, Direct Payment and Special Commitment is USD 100,000_equivalent.
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Authorized Signatures (Subsection 3.1 and 3.2 **) The form for Authorized Signatories Letter is provided in Attachment 1 of this letter
Withdrawal and Documentation Applications (Subsection 3.3 and 3.4 **)
ASL and All Withdrawal Applications and its supporting documentation will be electronically sent via the Association’s system Client Connection.
Additional Information
1. Unless the resolution of lapsed loan in portfolio is resolved, no advances are allowed under the TF0B2864
2. For Disbursements under Category 1 “Result -Based Grant under Part 2 (b) and Part 2 (c) of the Project” of the “Withdrawal Schedule” Section
III.A of the GPRBA Grant Agreement:
o Please see Disbursement condition B.1.b of Section III Schedule 2 of the Grant Agreement
o Withdrawal applications must be accompanied by Quarterly IVA Assessments and calculations of subsidies to be received based on the
score achieved
o The Customized SOE in the format of Attachment 3 of the DFIL is to be used for supporting documentation for accompanying
withdrawal applications
o For advances, subsequent disbursements or replenishments are to be based on evidence of follow-on outputs delivered and justification of
outstanding advances must be provided before additional ones are granted.
** Sections and subsections indicated relate to the Disbursement Guidelines for Investment Project Financing dated February 2017.
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Attachment 1
Form of Authorized Signatory Letter
[Letterhead]
Ministry of Finance
[Street address]
[City] [Country]
[DATE]
The World Bank
1818 H Street, N.W.
Washington, D.C. 20433
United States of America
Attention: [Country Director]
Dear [Country Director]:
Re: Grant No. TF0A5269
LRTF Grant No. TF0B2994
GPRBA Grant No. TF0B2864
(Cheesemanburg Landfill and Urban Sanitation Project &
Additional Financing for the Cheesemanburg Landfill and Urban Sanitation Project)
I refer to the [Grant] [Letter] Agreement (“Agreement”) between the [International Bank
for Reconstruction and Development/International Development Association] (“[World
Bank”][“Association”])], acting as [an implementing agency of the Global Environmental Facility]
[administrator of the Global Partnership on Output-based Aid] [administrator of name of the trust fund],
and [name of recipient] (the “Recipient”), dated _______, providing the above Grant. For the
purposes of Section 3.04 (b) of the Standard Conditions, as defined in the Agreement, any [1one]
of the persons whose authenticated specimen signatures appear below is authorized on behalf of
the Recipient to sign applications for withdrawal [and applications for a special commitment]
under this Grant.
For the purpose of delivering Applications to the [World Bank] [Association], 2[each] of
the persons whose authenticated specimen signatures appears below is authorized on behalf of
the Recipient, acting 3[individually] 4[jointly], to deliver Applications, and evidence in support
thereof on the terms and conditions specified by the [World Bank] [Association].
1 Instruction to the Recipient when sending this letter to the World Bank: Stipulate if more than one person needs to
sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter
that is sent to the World Bank/Association.
2 Instruction to the Recipient: Stipulate if more than one person needs to jointly sign Applications, if so, please indicate
the actual number. Please delete this footnote in final letter that is sent to the World Bank/Association.
3 Instruction to the Recipient: Use this bracket if any one of the authorized persons may sign; if this is not applicable,
please delete. Please delete this footnote in final letter that is sent to the World Bank/Association.
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5[This confirms that the Recipient is authorizing such persons to accept Secure
Identification Credentials (SIDC) and to deliver the Applications and supporting documents to
the [World Bank] [Association] by electronic means. In full recognition that the [World Bank]
[Association] shall rely upon such representations and warranties, including without limitation,
the representations and warranties contained in the Terms and Conditions of Use of Secure
Identification Credentials in connection with Use of Electronic Means to Process Applications and
Supporting Documentation (“Terms and Conditions of Use of SIDC”), the Recipient represents and
warrants to the [World Bank] [Association] that it will cause such persons to abide by those terms
and conditions.]
This Authorization replaces and supersedes any Authorization currently in the [World
Bank] [Association] records with respect to this Agreement.
[Name], [position] Specimen Signature: ____________________
[Name], [position] Specimen Signature: ____________________
[Name], [position] Specimen Signature: ____________________
Yours truly,
/ signed /
______________
[Position]
4 Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; if this is
not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank/Association.
5 Instruction to the Recipient: Add this paragraph if the Recipient wishes to authorize the listed persons to accept
Secure Identification Credentials and to deliver Applications by electronic means; if this is not applicable, please delete
the paragraph. Please delete this footnote in final letter that is sent to the World Bank/Association.
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Attachment 2 – Statement of Expenditure
SOE Model Template (incl. listing of prior review payments)
IDA – International Development Association
Statement of Expenditures
Financier
Payment made during the period from to Loan/Credit/Grant #
Application #
The following expenditures have been incurred during the retroactive financing period (please tick) Yes No Category #
The following expenditures have been incurred before the closing date of the loan/credit/grant (please tick) Yes No Page #
ONLY for the Designated
Account
1 2 3 4 5 6 7 8 9 10 11 12 13 14
Item Supplier’s Brief Prior Contract # Contract Invoice Date of Total % Eligible Exchange Date of Amount
No Name Description Review Currency Number Payment Amount of Financed Amount Rate Withdrawal Withdrawn
of the (Contract?) (Client and Invoice from the from the from the
Expenditure Connection Amount Covered by Bank (Col 9 x Designated Designated
(YES or # for Prior Application 10) Account Account
NO) Review (Original +
Contracts) Amendment) (Net of (Col 11/12)
Retention)
0.00 0.00 TOTAL 0.00
Supporting documents for this SOE are retained at
(insert location)
A separate form should be used for each category.
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Attachment 3 – Customized SOE for RBF Component
The World Bank
APPLICATION FOR WITHDRAWAL
STATEMENT OF EXPENDITURES – CUSTOMIZED
(S0E)1
Category
RESULT-BASED GRANTS No.
1 2 3 4 5 6 7 8 9 10 11
Currency and Total Amount
Total
amount
of Performance Grant
Date of Payment
Performanc Payment
Brief Amount Paid
e Grant request
Item No.
Remarks
Performance Grant Description of
Elig. %
From
Name and Address of payment Eligible
Agreement No. & Performance Designated
Beneficiary request for
Date (or other ref.) Grant Account (if
covered by Financin
Activities any)
application g
(net of
retention)
TOTALS
1
Supporting documents for this Customized SOE retained at:(insert location)