TNRTP- P157702- Procurement Arrangements and Thresholds- SUBSTANTIAL RISK
1. Procurement for the proposed project will be carried out in accordance with the Bank’s
Procurement Regulations for Borrowers for Goods, Works, Non-Consulting and Consulting
Services dated July 1, 2016 and applicable to Investment Project Financing (IPF) here in after
referred to as “Regulations”. The project will be subject to the Bank’s anticorruption Guidelines3,
dated October 15, 2006, and revised in January 2011 and as of July 1, 2016.
2. As per the requirement of the Regulations, a Project Procurement Strategy Document
(PPSD) has been developed, based on which the procurement plan has been prepared and sets out
the selection methods to be followed by the Borrower during project implementation in the
procurement of goods, works, non-consulting and consulting services financed by the Bank. The
Procurement Plan will be updated annually for larger procurements like NCB or as required to
reflect the actual project implementation needs and improvements in institutional capacity.
3. Procurement methods: The table below describes various procurement methods to be used
for activities financed by the loan. These along with agreed thresholds will be reproduced in the
procurement plan. The thresholds indicated in the following table apply to the initial 18 month
implementation period and are based on the procurement performance of the project; these
thresholds may be subsequently modified.
Table 7 – Procurement method threshold
Thresholds for Procurement Thresholds (US$ equivalent)
Approaches and Methods
Open International (Goods, IT and non- > 3 million
consulting services)
Open National (Goods, IT and non- > 100,000 and up to 3 million
consulting services)
National Request For Quotation (Goods / Up to 100,000
Works)
Open International (Works) > 40 million
Open National (Works) > 100,000 and up to 40 million
Direct Selection No threshold;
For Goods / Works / non-consulting services: As
per paragraph 6.8-6.10 of Regulation.
For Consultants: As per paragraph 7.13-7.15 of
Regulation.
Shortlist of National Consultants Up to 800,000
4. Procurement Prior Review Thresholds: The World Bank will prior review (thresholds
are based on SUBSTANTIAL rating) the following contracts:
a) Works: All contracts more than US$ 10 million equivalent
b) Goods and Information Technology: All contracts more than US$ 2 million equivalent
c) Non-Consulting Services: All contracts more than US$ 2 million equivalent;
d) Consultants: All contracts > US$ 1 million equivalent for firms and > US$ 300,000
equivalent for individuals.
e) Direct Selection: All contracts more than US$ 100,000 equivalent
5. The above thresholds are for the initial 18 month implementation period; based on the
procurement performance of the project these thresholds may be subsequently modified. Even for
large value Post Review cases, the inputs of Bank on Technical Specifications / TORs will be
obtained by project. The prior review thresholds will also be indicated in the procurement plan.
The procurement plan will be subsequently updated annually (or at any other time if required) and
will reflect any change in prior review thresholds. The prior review thresholds will be mutually
reviewed during project implementation and modified based on the risk assessment.
6. In the case of contracts subject to prior review, the Implementing Agency shall seek the
Bank’s no objection before granting/agreeing to (a) an extension of the stipulated time for
performance of a contract that either increases the contract price or has an impact on the planned
completion of the project; (b) any substantial modification of the scope of works, goods, non-
consulting services or consulting services, other significant changes to the terms and conditions of
the contract; (c) any variation order or amendment (except in cases of extreme urgency) which
singly or combined with all variation orders or amendments previously issued, increase the original
contract amount by more than 15 percent; (d) the proposed termination of the contract.
7. National Procurement Procedure Conditions: National competition for the procurement
of goods, works and non-consulting services according to the established thresholds will be
conducted in accordance with paragraphs 5.3 – 5.5 of Section V of the Regulations and the
following provisions:
(a) Only the model bidding documents agreed with the GoI task force (and as amended for time to
time) shall be used for bidding.
(b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper
(or on a widely used website or electronic portal with free national and international access along
with an abridged version of the said advertisement published in a widely circulated national daily,
among others, giving the website/electronic portal details from which the details of the invitation
to bid can be downloaded) at least 30 days before the deadline for the submission of bids.
(c) No special preferences will be accorded to any bidder either for price or for other terms and
conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises,
or enterprises from any given state.
(d) Extension of bid validity shall not be allowed with reference to contracts subject to Bank prior
review without the prior concurrence of the Bank (i) for the first request for extension if it is longer
than four weeks and (ii) for all subsequent requests for extension irrespective of the period (such
concurrence will be considered by the Bank only in cases of force majeure and circumstances
beyond the control of the purchaser/employer).
(e) Rebidding shall not be carried out with reference to contracts subject to Bank prior review
without the prior concurrence of the Bank. The system of rejecting bids outside a predetermined
margin or ‘bracket’ of prices shall not be used in the project.
(f) Rate contracts entered into by the Directorate General of Supplies and Disposals (DGS&D)
will not be acceptable as a substitute for national competition procedures unless incorporation of
right to audit and fraud corruption clauses. DGS&D contracts and its new version will be
acceptable, however, for any procurement under the shopping procedures.
(g) No negotiations are conducted even with the lowest evaluated responsive bidders.
8. Domestic Preference. The provision of domestic preference will be applied in the
evaluation of bids in accordance with Annex VI of the Regulations.
9. Record keeping. All records pertaining to award of tenders, including bid notification,
register pertaining to sale and receipt of bids, bid opening minutes, bid evaluation reports and all
correspondence pertaining to bid evaluation, communication sent to/with the Bank in the process,
bid securities, and approval of invitation/evaluation of bids would be retained by IAs.
10. Disclosure of procurement information. The following documents shall be disclosed on
the project/state websites: (a) a Procurement Plan and updates; (b) an invitation for bids for goods
and works for all contracts; (c) request for expression of interest for selection/hiring of consulting
services; (d) contract awards of goods and works procured following international and national
procedures; (e) a list of contracts/ purchase orders placed following shopping procedures on a
quarterly basis; (f) a list of contracts following direct contracting (DC) on a quarterly basis; (g) a
monthly financial and physical progress report of all contracts; and (h) an action taken report on
the complaints received on a quarterly basis.
11. The following details shall be sent to the Bank for publishing on the United Nations
Development Bank and Bank external website: (a) an invitation for bids for procurement of goods
and works using open international procedures; (b) contract award details of all procurement of
goods and works using open international procedure; and (c) a list of contracts/ purchase orders
placed following DC procedures on a quarterly basis.
12. Further, SPIU will also publish on their website any information required under the
provisions of ‘suo moto’ disclosure as specified by the Right to Information Act.
13. Oversight and Monitoring by the Bank. All contracts not covered under prior review by
the Bank will be subject to post review during implementation support missions and/or special
post review missions, including missions by consultants hired by the Bank. To avoid doubts, the
Bank may conduct, at any time, Independent Procurement Reviews of all the contracts financed
under the loan.
14. The high risk and high value procurements, if any will be identified for increased
contract management support and indicated in the procurement plan. The SPIU will develop key
performance indicators (KPIs) for such identified contracts and the KPIs would be monitored
during actual execution of contracts. Bank team will provide additional due diligence and
independent review of the contract performance of such identified procurements.
Frequency of procurement supervision, the World Bank will normally carry out
implementation support missions, including review and support on procurement, on a semi-
annual basis. Mission frequency may be increased or decreased based on the procurement
performance of the project.
***
PROCUREMENT
India : Tamil Nadu Rural Transformation Project (TNRTP)
PLAN
General Information
Country: India Bank’s Approval Date of the Original Procurement Plan: 2018-12-05
2020-09-16
Revised Plan Date(s): (comma delineated, leave blank if none)
Project ID: P157702 GPN Date:
Project Name: Tamil Nadu Rural Transformation Project (TNRTP)
Loan / Credit No: IBRD / 87950
Executing Agency(ies): Tamil Nadu Rural Transformation Society
WORKS
Bid Evaluation
Activity Reference No. / Procurement Estimated Actual Draft Bidding
Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract
Description Component Review Type Method Document Amount Amount Document / Signed Contract
No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion
Type (US$) (US$) Justification
Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned
058/TNRTP/2018 /
Project Management, Results
Refurbishment of Identified
Monitoring and Single Stage - One
Space for Setting up of IBRD / 87950 Post Request for Bids Open - National 384,615.00 0.00 Canceled 2018-12-07 2018-12-12 2019-01-11 2019-01-18 2019-02-01 2019-05-02
Implementation Support Envelope
State Project Management
Systems
Unit (SPMU)
IN-TNRTS-152334-CW-RFB Project Management, Results
Under
/ Office Refurbishment for Monitoring and Single Stage - One
IBRD / 87950 Post Request for Bids Open - National 214,285.00 0.00 Implementat 2019-12-30 2019-12-31 2020-01-05 2020-05-13 2020-02-05 2020-02-18 2020-02-12 2020-05-11 2020-02-26 2020-05-26
State Project Management Implementation Support Envelope
ion
Unit of TNRTP. Systems
GOODS
Bid Evaluation
Activity Reference No. / Draft Bidding
Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and
Description Component Review Type Method Document / Signed Contract Contract Completion
No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for
Justification
Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
Project Management, Results
043/TNRTP/2018 / Purchase
Monitoring and Request for Single Stage - One
of Vehicles for SPMU of IBRD / 87950 Post Limited 70,000.00 46,501.12 Signed 2018-12-20 2018-12-20 2019-01-04 2018-12-29 2019-02-03
Implementation Support Quotations Envelope
TNRTP
Systems
ROC.NO.045/TNRTP/2018 / Project Management, Results
Purchase of Desktops, Monitoring and Request for Single Stage - One
IBRD / 87950 Post Open - National 57,392.00 50,862.42 Signed 2019-10-01 2019-11-26 2019-09-23 2020-05-24
Laptops and Printers in Implementation Support Quotations Envelope
TNRTP SPMU Systems
ROC.NO.101/TNRTP/2018 / Project Management, Results
Printing of Diaries, Note Monitoring and Request for Single Stage - One
IBRD / 87950 Post Open - National 34,632.00 34,544.81 Signed 2019-11-23 2020-01-18 2019-10-23 2020-07-16
Books, Binding Pads & Implementation Support Quotations Envelope
Wrapper Sheets Systems
090/TNRTP/2019 / Printing
of PGP Manuals for Rural Enterprise Ecosystem Request for Single Stage - One
IBRD / 87950 Post Limited 20,000.00 18,346.76 Signed 2020-02-12 2019-12-03 2020-04-08 2019-12-18 2020-10-05
Participatory Growth plan Development Quotations Envelope
exercise
ROC NO:90A/TNRTP/2019 /
Designing and printing of Rural Enterprise Ecosystem Request for Single Stage - One
IBRD / 87950 Post Limited 70,140.00 52,738.34 Signed 2020-03-22 2020-03-19 2020-05-17 2020-03-30 2020-11-13
PGP pamphlet for PGP Development Quotations Envelope
exercise
29/TNRTP/2020 / Printing
of Vouchers,Registers and Project Management, Results
binding pads for Monitoring and Request for Single Stage - One
IBRD / 87950 Post Limited 15,567.00 13,621.03 Signed 2020-05-31 2020-01-03 2020-07-26 2020-01-14 2021-01-22
DPMU,BPMU Implementation Support Quotations Envelope
and SPMU office use for Systems
TNRTP
Page 1
ROC.NO:045A/TNRTP/2018 / Project Management, Results
Pending
Purchase of Printers, Monitoring and Request for Single Stage - One
IBRD / 87950 Post Limited 5,000.00 0.00 Implementati 2020-06-27 2020-08-22 2021-02-18
Laptop/Ipad, and CCTV Implementation Support Quotations Envelope
on
camera for TNRTP SPMU. Systems
ROC.NO:045B/TNRTP/2018 / Project Management, Results
Pending
Fully Digital conference hall Monitoring and Request for Single Stage - One
IBRD / 87950 Post Limited 38,237.00 0.00 Implementati 2020-08-21 2020-10-16 2021-04-14
for the new office at Implementation Support Quotations Envelope
on
TNSIDCO Complex Systems
NON CONSULTING SERVICES
Bid Evaluation
Activity Reference No. / Draft Bidding
Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and
Description Component Review Type Method Document / Signed Contract Contract Completion
No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for
Justification
Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
099/TNRTP/2018 / Selecting Project Management, Results
an Outsourcing Agency for Monitoring and Request for Single Stage - One
IBRD / 87950 Post Limited 30,000.00 2,356.92 Signed 2018-12-20 2019-02-18 2019-01-07 2019-05-31 2020-01-07
recruiting Non-Technical Implementation Support Quotations Envelope
Basic staff for TNRTP Systems
098/TNRTP/2018 / Taking Project Management, Results
Pending
Video film and Documentary Monitoring and Request for Single Stage - One
IBRD / 87950 Post Limited 96,000.00 0.00 Implementati 2018-12-24 2019-01-10 2019-03-26
about TNRTP and its Implementation Support Quotations Envelope
on
components Systems
Project Management, Results
43/TNRTP/2018 / Hiring of
Monitoring and Request for Single Stage - One
Vehicles for SPMU of IBRD / 87950 Post Limited 37,000.00 601.47 Signed 2018-12-22 2018-12-20 2019-01-01 2018-12-31 2019-01-03
Implementation Support Quotations Envelope
TNRTP
Systems
CONSULTING FIRMS
Activity Reference No. / Combined Evaluation
Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of
Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion
No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal
Negotiated Contract
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
096/TNRTP/2018 / Hiring of
Agency for Capacity Building
Rural Enterprise Ecosystem Quality And Cost-
Support for Development and IBRD / 87950 Prior Open - National 2,000,000.00 1,680,270.92 Signed 2018-12-15 2019-12-04 2018-12-20 2019-01-19 2019-04-09 2019-02-18 2019-05-28 2019-02-28 2019-12-27 2019-03-13 2020-03-11 2019-04-17 2020-05-22 2022-04-16
Development Based Selection
Strengthening for Producer
Collectives under TNRTP.
Consultant
381/TNRTP/2017 / Matching Enterprise Business Plan
IBRD / 87950 Post Qualification Open - National 21,000.00 43,940.35 Signed 2019-01-31 2019-02-19 2019-02-21 2019-03-17 2019-08-21 2019-04-16 2019-10-18 2019-05-21 2019-11-22 2019-11-17
Grants Program Financing
Selection
002-A/TNRTP/2019 / Project Management, Results
Consultant
Statutory Auditor Monitoring and Pending
IBRD / 87950 Post Qualification Limited 4,500.00 0.00 2019-04-05 2019-04-19 2019-05-04 2019-05-18 2022-05-17
procurement for 3 Years Implementation Support Implementation
Selection
(2018-19,2019-20 and 2020- Systems
21)
001/TNRTP/2019 / Internal
Auditor procurement for 3 Project Management, Results
Years (2019-20,2020-21 and Monitoring and Least Cost
IBRD / 87950 Post Open - National 90,270.00 0.00 Canceled 2019-04-05 2019-09-25 2019-04-26 2019-06-09 2019-07-07 2019-07-22 2019-08-26 2019-09-30 2022-09-29
2021-22) - Converted Rupees Implementation Support Selection
in Current Dollar Rate Systems
(68.76)
Page 2
ROC.NO.051/TNRTP/2019 /
Transaction Manager is an
agency who will identify
and enter into partnership Enterprise Business Plan Quality And Cost- Under
IBRD / 87950 Post Open - National 249,000.00 0.00 2019-09-25 2019-10-17 2019-10-16 2019-11-29 2019-12-27 2020-01-26 2020-03-01 2020-04-05 2021-04-05
with different financial Financing Based Selection Implementation
Institution for
implementation of Matching
Grant Program.
ROC.NO.122/MIS/2019 /
System Integrator to Design,
Project Management, Results
Develop, Deploy and
Monitoring and Quality And Cost- Under
Operation & IBRD / 87950 Prior Open - National 1,714,286.00 0.00 2019-12-03 2019-12-30 2019-12-24 2020-02-09 2020-02-06 2020-03-31 2020-03-05 2020-05-21 2020-04-04 2020-05-09 2020-06-13 2021-06-13
Implementation Support Based Selection Implementation
Maintenance(OM) of
Systems
Integrated Digital Platform
for TNRTP.
068/TNRTP/2019 / Hiring
agency to design, develop Project Management, Results
and effectively deploy the Monitoring and Quality And Cost- Under
IBRD / 87950 Post Open - National 500,000.00 0.00 2020-01-05 2020-01-06 2020-01-26 2020-02-24 2020-03-10 2020-07-07 2020-04-07 2020-08-10 2020-05-07 2020-08-13 2020-06-11 2020-08-29 2020-07-16 2021-07-16
knowledge management and Implementation Support Based Selection Implementation
communication strategy for Systems
the project .
ROC.NO
02/TNRTP/ESMF/2020 /
Hiring State Resource
Project Management, Results
Environment Agency for
Monitoring and Quality And Cost- Under
developing EA tools, EMF IBRD / 87950 Post Open - National 147,158.78 0.00 2020-02-10 2020-02-13 2020-03-02 2020-02-26 2020-04-15 2020-07-11 2020-05-13 2020-08-11 2020-06-12 2020-08-18 2020-07-17 2020-08-21 2021-08-21
Implementation Support Based Selection Implementation
manual, Capacity Building,
Systems
Environment Audit and
Internal Monitoring of EMF
implementation.
ROC.NO.002-B/TNRTP/2019 Project Management, Results
Consultant
/ Statutory Auditor Monitoring and
IBRD / 87950 Post Qualification Limited 47,285.00 0.00 Canceled 2020-02-14 2020-03-20 2020-02-28 2020-03-29 2020-05-03 2020-10-30
procurement for 3 Years Implementation Support
Selection
(2019-20,2020-21 and 2021- Systems
22)
001A/TNRTP/2019 / Internal
Auditor procurement for 3 Project Management, Results
Years (2020-21,2021-22 and Monitoring and Quality And Cost- Under
IBRD / 87950 Post Open 84,818.00 0.00 2020-03-18 2020-05-18 2020-04-08 2020-06-13 2020-05-22 2020-07-28 2020-06-19 2020-08-27 2020-07-19 2020-09-03 2020-08-23 2020-09-27 2021-09-27
2022-23) - Converted Rupees Implementation Support Based Selection Implementation
in Current Dollar Rate Systems
(73.18)
ROC.NO.002B/TNRTP/2019 /
Project Management, Results
Statutory auditor
Monitoring and Quality And Cost- Under
procurement for 3 Years ( IBRD / 87950 Post Open - National 47,285.00 0.00 2020-05-27 2020-05-27 2020-06-17 2020-07-24 2020-07-31 2020-08-28 2020-09-27 2020-11-01 2020-12-06 2021-12-06
Implementation Support Based Selection Implementation
2019-20, 2020 - 21 and 2021
Systems
- 2022 )
INDIVIDUAL CONSULTANTS
Activity Reference No. / Invitation to
Loan / Credit Market Contract Type Estimated Actual Draft Negotiated
Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion
No. Approach Amount (US$) Amount (US$) Contract
Consultant
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
Project Management, Results
002/TNRTP/2019 / Statutory
Monitoring and Under
Auditor procurement for IBRD / 87950 Post Direct Selection Direct 1,500.00 0.00 2019-02-14 2019-02-17 2019-02-20 2019-03-12
Implementation Support Implementation
2017-18
Systems
ROC.NO.115/MIS/2019 /
Developing a Field Level
Rural Enterprise Ecosystem
Data Capturing Mobile IBRD / 87950 Post Direct Selection Direct 41,907.00 38,163.04 Signed 2019-11-26 2019-11-26 2019-12-06 2019-11-12 2020-02-09 2019-12-10 2020-08-07
Development
Application For Participatory
Growth Plan (PGP) Exercise.
Page 3
ROC. NO:
496/KMC/TNRTP/2020 / Project Management, Results
Engaging creative agency for Monitoring and
IBRD / 87950 Post Direct Selection Direct 21,430.00 17,814.69 Signed 2020-05-27 2020-05-27 2020-06-06 2020-06-01 2020-08-10 2020-07-15 2021-02-06
TNRTP's Covid-19 Assistance Implementation Support
Package (CAP) Systems
Communication activities.
ROC.NO:631/MIS/2020 /
Design and Development of Project Management, Results
Web Portal for TNRTP Monitoring and Under
IBRD / 87950 Post Direct Selection Direct 24,000.00 0.00 2020-07-13 2020-07-14 2020-07-23 2020-09-26 2021-03-25
Project with integrated web Implementation Support Implementation
application for COVID-19 Systems
Assistance Package (CAP)
ROC.NO: 309/FIN/2020 /
PROCUREMENT/ Project Management, Results
CUSTOMIZATION OFTALLY Monitoring and Under
IBRD / 87950 Post Direct Selection Direct 11,321.00 0.00 2020-07-23 2020-07-25 2020-08-02 2020-10-06 2021-04-04
BASED FINANCIAL Implementation Support Implementation
MANAGEMENT SYSTEM Systems
FOR TNRTP
ROC.NO:848/MIS/2020 /
Project Management, Results
Security Audit of the Web
Monitoring and Pending
Portal developed for Tamil IBRD / 87950 Post Direct Selection Direct 5,445.00 0.00 2020-09-07 2020-09-17 2020-11-21 2021-05-20
Implementation Support Implementation
Nadu Rural Transformation
Systems
Project
Page 4