THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) Republic of Malawi/ Ministry of Labour and Ministry of Education, Science and Technology Skills for A Vibrant Economy Project (SAVE), P172627 ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) April 28, 2021 1|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Malawi, through its Ministry of Labour and Ministry of Education will implement the Skills for A Vibrant Economy (SAVE) Project (the Project). The International Development Association (hereinafter the Association) has agreed to provide financing for the Project. 2. The Republic of Malawi will implement material measures and actions so that the Project is implemented in accordance with the Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, any specific documents or plans, as well as the timing for each of these. 3. The Republic of Malawi will also comply with the provisions of any other E&S documents required under the ESF and referred to in this ESCP, such as Environmental and Social Management Frameworks (ESMF), Environmental and Social Management Plans (ESMP), and Stakeholder Engagement Plans (SEP), and the timelines specified in those E&S documents. 4. The Republic of Malawi is responsible for compliance with all requirements of the ESCP even when implementation of specific measures and actions is conducted by the Ministry, agency or unit referenced in 1. above. 5. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the Association by the Republic of Malawi as required by the ESCP and the conditions of the legal agreement, and the Association will monitor and assess progress and completion of the material measures and actions throughout implementation of the Project. 6. As agreed by the Association and the Republic of Malawi, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, the Republic of Malawi will agree to the changes with the Association and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Association and the Republic of Malawi. The Republic of Malawi will promptly disclose the updated ESCP. 7. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the Republic of Malawi shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts, which may include environmental, health, and safety impacts and gender-based violence. 2|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 2.0 – July 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING Six-monthly as part of Project progress Ministry of Labour and Ministry of reports Education, Project Implementation Unit Prepare and submit to the Association regular monitoring reports on (PIU) the environmental, social, health and safety (ESHS) performance of the Project, including but not limited to the implementation of the ESCP, status of preparation and implementation of E&S documents required under the ESCP, stakeholder engagement activities, functioning of the grievance mechanism(s). B INCIDENTS AND ACCIDENTS Notify the Bank within 48 hours after Ministry of Labour and Ministry of Promptly notify the Association of any incident or accident related to learning of the incident or accident with Education, PIU the Project which has, or is likely to have, a significant adverse effect on the submission of any required subsequent the environment, students, education establishment staff, local report ideally within 10 days of the incident communities, the public or workers. Provide sufficient detail regarding or within a timeframe acceptable to the the incident or accident, indicating immediate measures taken or that Association, as requested. are planned to be taken to address it, and any information provided by any contractor and supervising entity, as appropriate. Subsequently, as per the Association’s request, prepare a report on the incident or accident and propose any measures to prevent its recurrence. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE - PIU Within 90 days after Project effectiveness. Ministry of Labour and Ministry of Establish and maintain an organizational structure with qualified staff The organizational structure, including the Education, PIU and resources to support management of E&S risks including an E&S specialists, should be maintained Specialist responsible for the day-to-day implementation of the ESMF. throughout Project implementation. 1.2 ORGANIZATIONAL STRUCTURE - Institutional Implementation Teams Within 90 days after Project effectiveness. Ministry of Labour and Ministry of Establish and maintain an organizational structure with qualified staff The organizational structure, including the Education, PIU, IITs and resources to support management of E&S risks including an E&S specialists, should be maintained Specialist responsible for the day-to-day implementation of the throughout Project implementation. respective ESMP. 1.3 ENVIRONMENTAL AND SOCIAL ASSESSMENT Before project effectiveness. Ministry of Labour and Ministry of Prepare an Environmental and Social Management Framework (ESMF) Education, PIU to identify and assess the environmental and social risks and impacts of the Project and appropriate mitigation measures, in a manner acceptable to the Association. 3|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 2.0 – July 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 1.4 MANAGEMENT TOOLS AND INSTRUMENTS Before preparation of bidding documents. Ministry of Labour and Ministry of Screen any proposed subproject in accordance with the ESMF prepared ESMPs to be submitted for the Education, PIU, IITs for the Project, and, thereafter, prepare and implement the subproject Association’s approval before launching the Environmental and Social Management Plan (ESMP), as required, in a bidding process for the respective manner acceptable to the Bank/Association. subproject. Once approved, the ESMPs are carried out throughout Project implementation. 1.5 MANAGEMENT OF CONTRACTORS Prior to the preparation of bidding/ Ministry of Labour and Ministry of Develop and implement procedures for managing contractors and procurement documents. To be Education, PIU, IITs subcontractors. Incorporate the relevant aspects of the ESCP, including implemented throughout project the relevant E&S documents and/or plans, and the Labour Management implementation. Procedures, into the ESHS specifications of the procurement documents with contractors. Thereafter ensure that the contractors comply with the ESHS specifications of their respective contracts. 1.6 PERMIT, CONSENTS AND AUTHORIZATIONS: Before any commencement of works or Ministry of Labour and Ministry of Obtain the permits, consents and authorizations that are applicable to initiation of activities that require permits, Education, PIU, IITs the Project from relevant national authorities. Comply with the consents and/or authorizations. conditions established in these permits, consents and authorizations throughout Project implementation. ESS 2: LABOUR AND WORKING CONDITIONS 2.1 LABOUR MANAGEMENT PROCEDURES Before any commencement of works. To be Ministry of Labour and Ministry of Develop and implement Labour Management Procedures (LMP) for the implemented throughout project Education, PIU, IITs Project. implementation. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Before any commencement of works. To be Ministry of Labour and Ministry of Establish, maintain, and operate a grievance mechanism for Project implemented throughout project Education, PIU, IITs workers, as described in the LMP and consistent with ESS2. implementation. 2.3 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES Before any commencement of works and Ministry of Labou and Ministry of Education, Develop and implement occupational, health and safety (OHS) measures, during the preparation of bidding/ PIU, IITs including emergency preparedness and response measures, consistent procurement documents. To be with the ESMF and World Bank Group Environmental Health and Safety implemented throughout project Guidelines, which shall be set out in the LMP. implementation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 4|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 2.0 – July 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 3.1 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND Prior to the preparation of bidding/ Ministry of Labour and Ministry of MANAGEMENT: Resource efficiency and pollution prevention and procurement documents. To be Education, PIU, IITs management measures will be covered under the ESMP to be prepared implemented throughout project under action 1.4 above. implementation. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY: Prepare and implement measures and Prior to the preparation of bidding/ Ministry of Labour and Ministry of actions to assess and manage traffic and road safety risks as required in procurement documents. To be Education, PIU, IITs the ESMPs to be developed under action 1.3 above. implemented throughout project implementation. 4.2 COMMUNITY HEALTH AND SAFETY: Prepare, adopt, and implement Prior to the preparation of bidding/ Ministry of Labour and Ministry of measures and action to assess and manage specific risks and impacts to procurement documents. To be Education, PIU, IITs the community arising from Project activities, including, inter alia, implemented throughout project behavior of Project workers, risks of Labour influx, response to implementation. emergency situations, and include these measures in the ESMPs to be prepared in accordance with the ESMF under action 1.4 above, in a manner acceptable to the Bank. 4.3 GBV AND SEA RISKS: Prior to the preparation of bidding/ Ministry of Labour and Ministry of Prepare and implement measures to assess and manage the risks of procurement documents. To be Education, PIU, IITs gender-based violence (GBV) and sexual exploitation and abuse (SEA) implemented throughout project and include these measures in the ESMPs to be prepared in accordance implementation. with the ESMF under action 1.4 above. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT Not Relevant to the project ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6.1 BIODIVERSITY RISKS AND IMPACTS: ESMPs to be prepared prior to the Ministry of Labour and Ministry of Develop and implement measures and actions to manage risks and preparation of bidding/ procurement Education, PIU, IITs impacts on biodiversity associated with sub-projects and include these documents. To be implemented measures in the ESMPs to be prepared in accordance with the ESMF throughout project implementation. under action 1.4 above, in a manner acceptable to the Bank. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES Not Relevant to the project 5|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 2.0 – July 2019 ESS 8: CULTURAL HERITAGE 8.1 CHANCE FINDS: Prepare a chance finds procedure within the ESMF and ESMF to be prepared before project Ministry of Labour and Ministry of include these measures in the ESMPs to be prepared in accordance with effectiveness as identified in action 1.2. Education, PIU, IITs the ESMF under action 1.4 above, in a manner acceptable to the Bank. ESMPS to be prepared prior to the preparation of bidding/ procurement documents and works. To be implemented throughout project implementation. ESS 9: FINANCIAL INTERMEDIARIES Not Relevant to the project ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND To be prepared prior to appraisal and be Ministry of Labour and Ministry of IMPLEMENTATION implemented throughout project Education, PIU, IITs The Stakeholder Engagement Plan (SEP) is already prepared and will be implementation. implemented hereinafter to continue stakeholder consultations. 10.2 PROJECT GRIEVANCE MECHANISM: Prepare, adopt, maintain and GRM established before any construction Ministry of Labour and Ministry of operate a grievance mechanism, as described in the SEP. works commence. To be implemented Education, PIU, IITs throughout project implementation. CAPACITY SUPPORT (TRAINING) CS1 Training/Orientation for Steering Committee, Technical Committee, PIU, Training/Orientation for Steering PIU, IITs IITs, project staff, supervising engineers, contractors, and contractor Committee, Technical Committee, PIU, IITs, workers: project staff, within 90 days following ESF Requirements project effectiveness. Training for Roles and responsibilities for environmental and social issues supervising engineers, contractors, and Occupational health and safety contractor workers before commencement Labour requirements of any construction works. Repeated as Emergency prevention and preparedness and response arrangements to necessary throughout project. emergency situations Managing GBV/SEA risks 6|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 2.0 – July 2019 CS2 Training for education establishment employees, students and local Before commencement of any construction PIU, IITs communities, particularly women: works. Repeated as necessary throughout The function of the GRM and Grievance Redress Committees project. ESF Requirements Roles and responsibilities for environmental and social issues Emergency prevention and preparedness and response arrangements to emergency situations GBV/SEA provisions and referral pathways Road safety and community health and safety 7|Page