13-Aug-2021 _________________ Sanjay Pradhan Chief Executive Officer Open Government Partnership 1100 13th Street, NW, Suite 800, Washington, DC 20005 United States of America Re: OGP MDTF Grant No. TF0B6506_ OGP Country Capacity Support Project Additional Instructions: Disbursement and Financial Information Letter I refer to the Letter Agreement (“Agreement”) between the International Bank for Reconstruction and Development/International Development Association (“Bank”), acting as administrator of grant funds provided by the United Kingdom of Great Britain and Northern Ireland, acting through the Foreign, Commonwealth and Development Office, the Government of Canada, acting through the Department of Foreign Affairs, Trade and Development, and Agence Française de Développement (“Donors”) under the Open Government Partnership (“OGP”) Multi-Donor Trust Fund, and Open Government Partnership Secretariat (“Recipient”) for the above-referenced project dated ___________ . The Standard Conditions, as defined in the Letter Agreement, provides that the World Bank may issue additional instructions regarding the withdrawal of the proceeds of Grant TF0B6506 (“Grant”), and specify certain financial management reporting and audit requirements. This letter (“Disbursement and Financial Information Letter”), as revised from time to time, constitutes the additional instructions. The Disbursement Guidelines for Investment Project Financing dated February 2017, (“Disbursement Guidelines”) are available in the World Bank’s public website at https://www.worldbank.org and its secure website “Client Connection” at https://clientconnection.worldbank.org. The Disbursement Guidelines are an integral part of this Disbursement and Financial Information Letter, and the way the provisions in the guidelines apply to the Financing is specified below. I. Disbursement Arrangements, Withdrawal of Grant Funds, and Reporting of Uses of Grant Funds (i) Disbursement Arrangements The table in Schedule 1 sets out the disbursement methods which may be used by the Recipient, information on registration of authorized signatures, processing of withdrawal applications (including minimum value of applications and processing of advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. (ii) Electronic Delivery. Refer to section 7.01 (c) of the Standard Conditions: The Recipient will deliver Withdrawal Applications (with supporting documents) electronically through the World Bank’s web-based portal “Client Connection” at https://clientconnection.worldbank.org. This option will be effected after the officials designated in writing by the Recipient who are authorized to sign and deliver Withdrawal Applications have registered as users of “Client Connection”. The designated officials will deliver Applications electronically by completing the Form 2380, which is accessible through “Client Connection”. By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the World Bank by electronic means. The Recipient may exercise the option of preparing and delivering Withdrawal Applications in paper form on exceptional cases (including those where the Recipient encounters legal limitations), and which were previously agreed with the Bank. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the World Bank's public website at https://worldbank.org and “Client Connection”; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits. Section 2.07 (a) and (b) of the Standard Conditions. (i) Financial Reports: The Recipient shall prepare and furnish to the World Bank not later than forty-five (45) days after the end of each calendar semester, Interim Unaudited Financial Reports (IUFR) for the project covering the calendar semester. (ii) Audits: Each audit of the Financial Statements must cover the period of one fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period must be furnished to the Bank not later than six (6) months after the end of such period. III. Other Important Information For additional information on disbursement arrangements, please refer to the Loan Handbook available on the World Bank’s website (http://www.worldbank.org/) and “Client Connection”. The World Bank recommends that you register as a user of “Client Connection”. From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Credit, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the World Bank by email at jramanujam@worldbank.org (Janardhanan Ramanujam) and rraju@worldbank.org (Radha Raju) using the above reference. Very truly yours, INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT/INTERNATIONAL DEVELOPMENT ASSOCIATION acting as administrator of the Open Government Partnership Multi-Donor Trust Fund By__________________________/s1/ Indermit Gill Vice President Equitable Growth, Finance and Institutions Attachments 1. Form of Authorized Signatories Letter 2. Format of Statement of Expenditures. 3. Designated Account Reconciliation Statement. 4. Indicative Schedule of Disbursements. Schedule 1: Disbursement Provisions Basic Information Country NA Closing Date Section 3.03 of Article III to the Letter Agreement Recipient Open Government Partnership Grant Secretariat TF0B6506 Number Name of the Project OGP Country Capacity Support Project Disbursement Four (4) months after the closing date Deadline Date Subsection 3.7 ** Disbursement Methods, and Supporting Documentation Disbursement Methods Methods Available Supporting Documentation Section 2 (**) Subsections 4.3 and 4.4 (**) Direct Payment Yes Copy of records Reimbursement Yes Interim Unaudited Financial Report (Attachment 2) and Indicative Schedule of Disbursements (Attachment 4). Advance (into a Designated Yes Interim Unaudited Financial Report (Attachment 2), Designated Account Reconciliation Statement (Attachment 3) Account) and Indicative Schedule of Disbursements (Attachment 4). Special Commitments N/A Not Applicable Designated Account (Section 5 and 6 **) Type Segregated Ceiling Variable Mainstreet Bank USD Financial Institution - Name Currency Frequency of Reporting, Semi annual Six months forecast upto the amount specified in the Amount Indicative Schedule of Disbursements Subsection 6.3 (**) Minimum Value of Applications (subsection 3.5) The Minimum Value of Applications for Reimbursement and direct payment is USD 25,000. Authorized Signatures (Subsection 3.1 and 3.2 **) The form for Authorized Signatories Letter is provided in Attachment 1 of this letter Withdrawal and Documentation Applications (Subsection 3.3 and 3.4 **) Authorized Signatories Letter: Withdrawal and Documentation Applications: International Bank for Reconstruction and Development The World Bank 1818 H Street, N.W. No. 11, Taramani Main Road Washington, D.C. 20433 Taramani, Chennai – 600 113 United States of America; and India Attention: __________ Attention: Team Lead, WFACS Attachment 1 Form of Authorized Signatory Letter Date:______ The World Bank 1818 H Street, N.W. Washington, D.C. 20433 United States of America Attention: ________ Re: OGP MDTF Grant No. TF0B6506 OGP Country Capacity Support Project I refer to the Letter Agreement (“Agreement”) between the International Bank for Reconstruction and Development/International Development Association (“Bank”), acting as administrator of grant funds provided by the United Kingdom of Great Britain and Northern Ireland, acting through the Foreign, Commonwealth and Development Office, the Government of Canada, acting through the Department of Foreign Affairs, Trade and Development, and Agence Française de Développement (“Donors”) under the Open Government Partnership (“OGP”) Multi-Donor Trust Fund, and Open Government Partnership Secretariat (“Recipient”) for the above-referenced Grant, dated ________________, providing the above Grant. For the purposes of Section 3.04 of the Standard Conditions, as defined in the Agreement, any the three persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal under this Grant. For the purpose of delivering Applications to the World Bank, each of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting individually to deliver Applications, and evidence in support thereof on the terms and conditions specified by the World Bank. This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the World Bank by electronic means. In full recognition that the World Bank shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation (“Terms and Conditions of Use of SIDC”), the Recipient represents and warrants to the World Bank that it will cause such persons to abide by those terms and conditions. This Authorization replaces and supersedes any Authorization currently in the World Bank records with respect to this Agreement. Specimen Signature: ____________________ Specimen Signature: ____________________ Specimen Signature: ____________________ Yours truly, / signed / ______________ Attachment 2 Interim Unaudited Financial Report OGP Country Capacity Support Project (P171667) Grant -Reporting Template Reporting Period: MM/DD/YYYY to MM/DD/YYYY Incremental Operating Costs (IOC) Sub Total for Cumulative up Initial Requests Budget Consulting the 6-Month to the Co-Financing for First 6 Particulars Other IOC Allocation Services Printing and Reporting Reporting from Recipient months of OGP Staff costs Travel costs (including Audit Translations Period Period Activiites fees) Components / Sub - components Component 1 - Knowledge and learning for improved results in OGP processes and reforms. Sub-component 1.1: Enhance learning of the OGP Secretariat to strengthen the provision of technical advice and guidance to OGP stakeholders. Sub-component 1.2: Improve learning and knowledge dissemination to Beneficiary Countries. Component 2: Strengthen the capacity of governments in targeted Beneficiary Countries to support the development, implementation and monitoring of open government reforms. Sub-component 2.1: Strengthen the co-creation process, multi-stakeholder engagement, and design and implementation of open government reforms. Sub-component 2.2: Broker support to OGP Government POCs and members of the MSF in the targeted Beneficiary Countries. Component 3: Project Management, Monitoring and Reporting Support to (i) the day-to-day Project management, monitoring, reporting, dissemination of results, and evaluation of activities financed under the Project, and (ii) the development and implementation of (a) Project Operations Manual and (b) a monitoring, evaluation and learning (MEL) framework for adaptive learning and management. Total Direct allocation (USD) Total Costs Official Use Only Attachment 3- Designated Account Reconciliation Statement TRUST FUND NUMBER ______________ ACCOUNT NUMBER ______________ WITH (BANK) __________________________ 1. TOTAL ADVANCED BY WORLD BANK (OR COFINANCIER) _______________________ 2 LESS: TOTAL AMOUNT RECOVERED BY WORLD BANK - _______________________ 3. EQUALS PRESENT OUTSTANDING AMOUNT ADVANCED TO THE DESIGNATED ACCOUNT (NUMBER 1 LESS NUMBER 2) = _______________________ =========================================================== 4. BALANCE OF DESIGNATED ACCOUNT PER ATTACHED BANK STATEMENT AS OF DATE ______________________ _______________________ 5. PLUS: TOTAL AMOUNT CLAIMED IN THIS APPLICATION NO. _______________ + _______________________* 6. PLUS: TOTAL AMOUNT WITHDRAWN AND NOT YET CLAIMED REASON: ___________________________________ + _______________________* 7. PLUS: AMOUNTS CLAIMED IN PREVIOUS APPLICATIONS NOT YET CREDITED AT DATE OF BANK STATEMENTS APPLICATION NO. AMOUNT * _________________ _________________ _________________ _________________ SUBTOTAL OF PREVIOUS APPLICATIONS NOT YET CREDITED + _______________________ 8. MINUS: INTEREST EARNED - _______________________* 9. TOTAL ADVANCE ACCOUNTED FOR (NO. 4 THROUGH NO. 9) = _______________________ 10. EXPLANATION OF ANY DIFFERENCE BETWEEN THE TOTALS APPEARING ON LINES 3 AND 9: __________________________________________________________________________________________ __________________________________________________________________________________________ ________________ 11. DATE: __________________________ SIGNATURE: _________________________ TITLE: ______________________________ * ALL ITEMS SHOULD BE INDICATED ON THE BANK STATEMENT Official Use Only Attachment 4 Indicative Schedule of Disbursements The Recipient’s requests for withdrawal of Grant proceeds shall be made in accordance with the schedule set forth below, subj ect to the World Bank’s receipt of the relevant withdrawal application and supporting documentation, satisfactory to the World Bank, as indicated in Schedule I of the Disbursement and Financial Information Letter. The supporting documentation for all advances excepting the first advance shall include the Annual Progress Report and Interim Unaudited Financial Report, and copies of any disbursements, related supporting documentation, and a list of the milestones as agreed upon between the OGP MDTF Administrative Unit and the grantee: Indicative Timing of Disbursements, Supporting Documents and related Milestones Disbursement Timing/ Amount Schedule (USD) First Upon effectiveness of the Grant Agreement, and after receipt of the original signed Authorized $266,849 After Disbursement signatories Form (Attachment XX of the Disbursement Letter) and original signed Withdrawal signature of Application for the initial advance (duly signed by the Authorized Signatories). Grant Agreement Second Withdrawal Application for the second disbursement (duly signed by the Authorized $202,606 Year 2, Disbursement Signatories) and approval of Financial Report (Attachment XX) covering the expenses Quarter 1 financed by the initial advance, including forecast of expenditures for the next six months, satisfactory to the World Bank. The OGP MDTF Administrative Unit and the grantee have agreed upon the following project milestones to be duly reported in the Annual Progress Report and copies of deliverables attached or included in the Annex: Component 1 Sub-component 1.1: By the end of Year 1, the project has set up a Learning Plan for the OGP Secretariat Country Support Team, as evidenced by: Official Use Only  A Learning Plan for internal OGP Secretariat that identifies the needs of the Country Support Team and the Beneficiary Countries, innovations taking place in the open government space, and internal knowledge gaps to improve the capacity of the team.  A list of participants, materials presented and the notes of the outcomes of at least 2 learning activities with the OGP Country Support Team covering topics which might include:  Knowledge expansion on open government thematic areas.  Lessons learned from supporting Co-Creation Cohorts 1 and 2.  Best practices for constructive engagement and supporting coalition building for government and CSOs.  Improving monitoring of implementation of OGP commitments. Sub-component 1.2: By Year 1, a Learning Plan and knowledge sharing activities to generate and disseminate the learning to the Beneficiary Countries and indirect beneficiary countries will be agreed in collaboration with the OGP MDTF Administrative Unit of the World Bank, as evidenced by:  OGP Learning Plan that (i) identifies and codifies what works and why in open government reform planning and implementation; and (ii) articulates the knowledge and capacity gaps to be addressed to improve design and implementation of thematic commitments; and (iii) facilitates the improvement of skills and capacities of OGP stakeholders for the development and implementation of Action Plans for open government reforms.  Publication and dissemination of at least 3 knowledge resources (results report as outlined in Component 2, podcasts, articles, toolkits) produced by the OGP Secretariat, or recipients of the MDTF funds. Component 2: By the end of Year 1, the project has set up the consultancy contracts with four local technical consultants in Kenya, Republic of North Macedonia, Senegal and Uruguay to facilitate the OGP engagement and co-creation process with in collaboration with the OGP Government Point of Contact and multistakeholder forums, and the grantee have provided some trainings to the CSOs, as evidenced by: Official Use Only  Stakeholder Engagement Plans and Workplans developed and agreed to by the OGP multistakeholder forums in the country as submitted through the Inception Reports by at least 3 out of the 4 local technical consultants.  At least 3 out of 4 local technical consultants have submitted Progress Reports that track progress on activities and outputs, including commitments drafted for Action Plan, inclusion of marginalized groups, strengthening of the multistakeholder forum, concrete results, obstacles, lessons learned, adaptations, financial status and next steps.  At least 2 peer exchange events, and relevant the presentation materials, event notes and list of participants from training, learning events, or peer exchanges conducted, documented and shared to direct and indirect Beneficiary Countries for on areas that might include:  Inclusive and constructive stakeholder engagement strategy.  Promoting and strengthening ownership and coalition building of the OGP reforms and processes through productive relationships within and across constituencies.  Reviewing and enhancing the multistakeholder forum with the aim of ensuring the sustainability of the multistakeholder forum.  Drafting, refining, and prioritizing commitments to include in the OGP Action Plan in collaboration with the OGP’s Independent Reporting Mechanism.  Monitoring and evaluation mechanisms to oversee implementation of reforms.  Written feedback and technical input to OGP Governments Point of Contact on the OGP Action Plans from at least 3 out of 4 direct beneficiary countries. Component 3: No later than thirty days after the effectiveness of the Grant Agreement, the OGP Secretariat will submit the Project Operations Manual in a form and substance satisfactory to the Bank. By end of Year 1, the project has set up a monitoring, evaluation and learning (MEL) strategy and system that will enable (a) improving the project’s strategy, operations and results, and (b) generating increased knowledge and learning on open government participatory and accountability processes through the OGP platforms, as evidenced by:  A revised Results Framework agreed upon by project partners and the World Bank.  Operational Plans and Budgets revised consistently (with the revised Results Framework). Official Use Only  Technical Reports (semi-annual and annual) including analysis of effective strategies for building multistakeholder forums, plans for constructive engagement with government actors, and developing potentially high impact commitments given the structure and cycle of OGP and the political incentives and constraints faced by Beneficiary Countries. The report must be in a format agreed on with the World Bank and to be submitted within 45 days after the end of the reporting semesters. This report should include descriptions of activities, progress, lessons and results, status of implementation, funding allocations for the previous period, and other pertinent information – every 6 months (except for the last semester).  Project Evaluation Design report and baseline Information collected (first semester).  Assessment of Project Management included in the Project’s Semi-Annual and Annual Reports.  A synthesis and analysis of the submitted Progress Reports to highlight salient trends and lesson learned in the first six to eight months of the in-country support to engagement and co-creation as carried out by the 4 local technical consultants. Third Withdrawal Application for the third disbursement (duly signed by the Authorized Signatories) $173,697 Year 3, Disbursement and approval of Financial Report (Attachment XX) covering the expenses financed by the Quarter 1 second disbursement, including forecast for the next six months, satisfactory to the World Bank. The OGP MDTF Administrative Unit and the grantee have agreed upon the following project milestones to be duly reported in the Annual Progress Report and copies of deliverables attached or included in the Annex: Component 1.1: By end of Year 2, the project has completed input to incorporating approaches to improving the OGP processes, as evidenced by:  A brief note on the results and changes in approaches taken on by the Country Support Team’s engagement with beneficiary countries and indirect beneficiary countries based on the implementation of the Learning Plan to date. Official Use Only  A list of participants, materials presented and the notes of the outcomes of at least 3 learning events with the OGP Country Support Team covering topics which might include: o Knowledge expansion on open government thematic areas. o Lessons learned from supporting Co-Creation Cohort 3. o Best practices for building an effective, practical and relatable value proposition for open government reforms, Sub-component 1.2: By year 2, knowledge and learning will have broad and targeted dissemination and scaled up the to the indirect beneficiary countries as agreed in collaboration with the OGP MDTF Administrative Unit of the World Bank, as evidenced by:  A brief note on any improvements and suggestions noted by beneficiary countries and indirect beneficiary countries based on the knowledge exchanged during learning activities in line with the implementation the Learning Plan to date.  Publication and dissemination of at least 2 knowledge resources (results report as outlined in Component 2, podcasts, articles, toolkits) produced by the OGP Secretariat, or recipients of the MDTF funds. Component 2: By the end of Year 2, the project has completed the consultancy contracts with four local technical consultants in Kenya, Republic of North Macedonia, Senegal and Uruguay to facilitate the OGP participation and co-creation process with in collaboration with the OGP Government Point of Contact and multistakeholder forums, and the grantee have provided some best practices to indirect beneficiary countries, as evidenced by:  The Final Reports of at least 3 out of 4 local technical consultants highlighting the notable commitments, concrete results, lessons learned for future co-creation process in indirect beneficiary countries (end of Semester 1). Component 3: By end of Year 2, the project’s MEL system is helping the project to improve the implementation and to generate learning, as evidenced by: Official Use Only  Results Framework is used to monitor implementation progress, and revised based on implementation experience.  Operational Plans and Budgets revised consistently (with the revised Results Framework)  Technical Reports (semi-annual and annual) including analysis of effective strategies for building multistakeholder forums, plans for constructive engagement with government actors, and developing potentially high impact commitments given the structure and cycle of OGP and the political incentives and constraints faced by Beneficiary Countries. The report must be in a format agreed on with the World Bank and to be submitted within 45 days after the end of the reporting semesters. This report should include descriptions of activities, progress, lessons and results, status of implementation, funding allocations for the previous period, and other pertinent information – every 6 months (except for the last semester).  A Results Report providing an overview of the achievements in the four Beneficiary Countries at the end of the contract, including (1) the views of the results and lessons learned from government and CSOs, (2) lessons to be scaled and replicated in indirect beneficiary countries, and (3) results of the assessments of the design process conducted by the IRM (end of semester 1).  Mid-term review completed and report submitted (end of Semester 1).  Project Evaluation Design report and baseline Information collected (first semester).  Assessment of Project Management included in the Project’s Semi-Annual and Annual Reports, and Project’s Mid-Term and Final evaluation Reports. Final After the Recipient’s completion of activities financed under this Grant, the final disbursement $86,848 Year 3, Disbursement will consist of: Quarter 3 (i) A Withdrawal Application (duly signed by the Authorized Signatories) and approval of Financial Report covering the expenses financed by the previous disbursement, including final reconciliation of funds disbursed and accounted for, satisfactory to the World Bank, and (ii) A Withdrawal Application (duly signed by the Authorized Signatories) and Project Completion Report (due no later than 4 months after the closing date of the Project) covering activities and expenditures funded under the Grant, as referred to in Section 2.03 (b) of the grant agreement, satisfactory to the World Bank. Official Use Only The OGP MDTF Administrative Unit of the World Bank and the grantee have agreed on the following milestones to be achieved by the end of the Project and copies of evidence attached or included in the Annex: Components 1 and 2: 1. The application of the technical assistance provided by the OGP Secretariat to governments and in collaboration with CSOs designing, implementing and monitoring OGP Action Plans in the Beneficiary Countries and indirect beneficiary countries. This is evidenced by an improved quality of dialogue between government and CSOs. 2. Improved OGP reforms and processes based on knowledge shared at learning events or through knowledge products. The Learning Strategy developed, scaled-up and closed targeted knowledge gaps as evidenced by corrective measures taken by governments and civil society in indirect beneficiary countries. Component 3 The project’s MEL strategy and system has achieved the following results:  Improving the project’s strategy, operations and results as evidenced by the use of learning to adjust and improve implementation, and  Generating increased knowledge and learning on the development and implementation of open government reforms through the OGP platform. The following deliverables must be included in the final disbursement request:  Final Technical Progress Report including a stand-alone qualitative assessment of the above results and evidence of deliverables.  Proposal (methodology and process) for end-of-project independent evaluation.