El 612
Vol. 3
Fundo de Investimento e Patrim6nio do
Abastecimento de Agua (FIPAG)
National Water Development Project
-
! , -,
ENVIRONMENTAL MANAGEMENT
SYSTEM
Manual
Interim Issue 0.1
PROJECT No: J22046A
February 2003
FIPAG - National Water Development Project
Environmental Management System: Manual
CONTENTS
Chapter Description Page
PART A: MAIN TEXT
I INTRODUCTION 1-1
1.1 Background 1-1
1.2 Scope of the MUnual 1-2
1.3 Purpose and Objectives of the Manual 1-2
1.4 Structure of the Manual 1-3
1.5 Use of the Manual 14
2 GLOSSARY OF TERMS, DEFINITIONS AND ABBREVIATIONS 2-1
3 ENVIRONMENTAL MANAGEMENT SYSTEM REQUIREMENTS 3-1
3.1 General Requiremnents for an EMS 3-1
4 ENVIRONMENTAL POLICY 4-1
4.1 Introduction 4-1
4.2 Requirements 4-1
4.3 FIPAG's Environmental Policy (2003) 4-2
5 PLANNING 5-1
5. 1 Introducton 5-1
5.2 Requirements 5-2
5.3 FIPAG's Legal Register 5-3
5.4 FIPAG's Objectves and Targets for the EMS 5-3
5.5 FIPAG's Environmental Integration Programme (EIP) 5.4
6 IMPLEMENTATION 6-1
6.1 Introduction 6-1
FIPAG: Envrorinenlal Management System MAN0. 1
Manual
6.2 Requirements 6-1
6.3 FIPAG's Organisabonal Structure for the EMS 6-2
7 OPERATION 7-1
7.1 Introduction 7-1
7.2 Requirements 7-1
8 CHECKING, CORRECTIVE ACTION AND IMPROVEMENT 8-1
8.1 Introduction 8-1
8.2 Requirements 8-1
9 MANAGEMENT REVIEW OF THE EMS 9-1
9.1 Introducton 9-1
9.2 Requirements 9-1
PART B: SUPPORTING INFORMATION
Appendix A: ISO 14001: 1996 - Environmental Management Systems -
Specification with Guidance for Use (First Edition).
Appendix B: FIPAG EMS Document Reference Index.
PART C: LEGAL REGISTER
PART D: REGISTER OF SIGNIFICANT ENVIRONMENTAL ASPECTS AND IMPACTS
PART E: ENVIRONMENTAL SYSTEM PROCEDURES
PART F: ENVIRONMENTAL INTEGRATION PROGRAMME
PART G: ENVIRONMENTAL ACTION PROCEDURES
FIPAG: Environmental Management System MAN/0. 1
Manual
PART A: MAIN TEXT
FIPAG. Environmeental Management System MANIO. 1
Manual
I INTRODUCTION
1.1 Background
Fundo de Investimento e Patrim6nio do Abastecimernto de Agua (FIPAG) is a govemment
agency tasked to co-ordinate the National Water Development Project (NWDP) for selected
cities in Mozambique.
Specifically, FIPAG was established to take over the dutLies and obligations of water service
delivery in the four water companies of Beira, Quelimane, Nampula and Pemba, and to act as
lessor in Maputo. The authorty and responsibilities of FIPAG indude:
* Investmrent and financial management for rehabilitation and expansion of water supply
assets;
* Maximisation of efficiency and return on existing assets; and
* Contract management, monitoring and enforcement of the contractual obligations of
the Private Operator.
The NWDP is funded by the national govemment, intemational govemments and intemational
funding agencies and comprises a mixture of sub-projects for each of the selected cities which
provide for.
* The rehabilitabon of existing and/or provision of new water supply services (e.g. new
water intakes, new boreholes, pipework, dosing plant and reservoirs) and support
infrastructure (such as building repair, electrics, power supply and road access); and
* Short term 'Immediate Action Plans.
The planning for, protection and management of the environmtent which may be affected by
the NWDP is both a Mozambican legal requiremrent (through, for example, its Environmental
Impact Assessment Regulations) and a conditon of the loan agreements wth the donors.
Although not a specific requirement attached to the loan agreement. the implementation of an
Environmnental Management System (EMS) has been volurnteered by FIPAG in recogniton of:
* The need to ensure that the development and implementation of the NWDP is
undertaken in accordance with the legal and donor requirements for envirornental
protection and management; and
* The need to ensure the management of the potential environrmental impacts
associated with the construction and operation of its water supply facilities in the
selected cnies
The EMS described in this Manual has been structured with due reference to the International
Standards Organisation (ISO) 14001 specification (see Pasrt, B, Appendix A of this
document) Muile it is not intended to produce a ful-scale EMS for FIPAG at this stage, it is
expected that the EMS will be gradually upgraded over time and that accreditation will
eventually be sought.
FIPAG: Envirornnental Management System MAN/0.1
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1.2 Scope of the Manual
The current scope of the EMS extends to:
* The activities over which FIPAG has direct control or can be expected to have an
influence in association with the development of the NWDP sub-projects;
* The management of the construction phase; and
* The handover of the completed project to the Pnvate Operator.
The EMS will be expanded in the near future to provide for the activiies, products and
services that are associated with the operation of the water supply faclities in each of the
cities.
White FIPAG are ultimately responsible for the environmental management of the NVVDP, the
responsibility for undertaking some of the required activities (such as undertaking
environmental impact assessments) will be assigned to appointed consultants and
contractors. FIPAG will need to monitor the actions of these appointed consultants and
contractors to ensure compliance wih the requirements of the E MS
1.3 Purpose and Objectives of the Manual
As part of an EMS it is necessary to produce a Manual. The Manual provides guldance on all
aspects of the EMS, Including providing the frameworks for establishing the key components
of the EMS and the management procedures for those areas to be specifically targeted by the
EMS.
Section 4.4.4 of ISO 14001 provides for the documentation of the EMS, namely:
* To descnbe the core componerts of the management system and their rnreracrton,
and
* To pro wde direcrtion to re/ated documentation.
Further to this key requirement, the purpose and objective of the Manual is to:
* Provide a user-friendly reference resouroe on the philosophy for the establishment,
implementation and maintenance of the EMS for FIPAG
* Provide guidance and procedures on the establishment, implementation and
maintenance of the EMS - this is to act as both a reference resource for the current
EMS and a foundation for the future review and upgrade of the EMS.
* Provide specific Instructions and procedures for the integration of the pnnciples
and actions associated with effective environmental assessment, protection and
management into FIPAG's activities.
* To provide a training too for those persons who wiil be responsible for establishing
implementing and maintaining the EMS lor FiPAG
FIPAG Environmental Management System MAN10 1
Mawal Page 1-2
The EMS and all associated documentation is a 'live' document that will be reviewed and
updated throughout the lifespan of FIPAG as and when required to accommodate changes to
the NWDP, operational changes, new legslation and other requirements or circumstances that
will require changes to the coverage of PIPAG's EMS.
1.4 Structure of the Manual
This Manual has been structured as follows:
Part A: Main Text Contains chapters on the planning for,
implementation, operabonal control, checking and
improvement, and management review of the
FIPAG EMS.
Part A also includes the following:
* FIPAG's Environmental Policy;
* FIPAG's Objectves and Targets for the EMS;
* FIPAG's Organisation Structure for the
Implementation of the EMS; and
* Figures illustraling the components of the
EMS.
Part B: Supporting Information Contains appendices with supporting information
to Part A, including:
* A copy of ISO 14001; and
* A reference index of FIPAG EMS documents,
Part C: Register of Legal and Contains the current register of legal and
Regulatory Requirements regulatory requirements pertinent to FIPAG and
the NWDP.
Part D: Register of Significant Contains the current register of significant
Envitonmental Aspects environmental aspects and impacts associated
and Impacts with NWDP projects.
Part E: Environmental System Contains all the Environmental Systems
Procedures (ESPs) Procedures pertinent to the EMS at this stage.
Part F: Environmental Intogration Contains FIPAG's Environmental :ntegration
Programme (EIP) Programme for the MNDP.
Part G: Environmental Action Contains all the Environmental Action Procedures
Procedures (EAPs) pertinent to the EMS at this stage.
FIPAG: Environmental Management System MAN/0. 1
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1.5 Use of the Manual
This Manual should be used as a reference by those responsible for the mplementation,
maintenance or external verification of the EMS, specifically to
* Provide a background on the understanding of the structure, purpose and
requirement for the EMS;
* Provide a reference on the philosophy behind the development of the current content
of the EMS;
* Provide a reference or 'paper-trail' on the development of the EIP and EAPs;
* Provide a reference or route for the future review, revision and expansion of the
EMS; and
* Provide an information and/or training tool for persons untamiliar wth an EMS.
The Procedures for the key components of the EMS, and for meeting the oblective and targets
of the EIP have been incorporated into Parts E, F and G of this Manual.
A complete list of all procedures and documentation produced in connection with the
EMS has been included In Part B, Appendix B of this Manual.
FIPAG Environmental Management System MANIO 1
Marual Page 1-4
2 GLOSSARY OF TERMS, DEFNITIONS AND ABBREVIATIONS
The followng definitions have been used in the Manual and include both pertinent ISO 14001
definitons and those that are specific to FIPAG.
[Listed in alphabetcal rcerl
ISO 14001 BASED DEFINMONS
Continual Irnprovement Process of enhancing the EMS to achieve improvements
in overall environmrental performance in line with the
FIPAG's Environmental Policy.
Environment The surroundings in which the projects and/or water
supply facilitbes will be operated Including air, water, land,
natural resources, flora, fauna, humans and their
interrelaion.
In the context of the water supply facilibes, the
'surroundings' may extend from within the fenced
boundary of the site into the areas Immediately abutting
the site and beyond.
Environmental Aspect Element of the project or water supply faalty activities
that can interact with the environment and lead to an
environmental impact - namely the 'cause' of a gven
impact
Environmentl Impact Any change to the environment, whether adverse or
benefidal, wholly or partly resuting from the activities
associated with a project orwater supply facility. Including,
for example, an increase in noise levels, soil
contamination, water contarmination and loss of habitat.
EMS Environmental Management System
Includes organisational structure, planrnig activities,
responsibilibes, practices, procedures, processes and
resources for developing. implementing, achieving,
reviewing and maintaining the Environmental Policy.
EMS Audit A systematic and documented vermfication process of
objectively obtaining and evaluabing evidence to
determine wheter the EMS conforms to the EMS audit
criteia set by FIPAG, and for communication of the
results of this process to management.
Environmental Objective The overall environmental goal. arisirg from the
Environmental Poficy, that FIPAG has set Itself to achieve
and which is quantified as practica
FIPAG: Environrental Management System MANO. 1
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Environmental Performance Measurable results of the EMS, related to the contrdr of its
environmental aspeds, based on its Environmental Policy,
objecives and targets.
Environmental Policy Statemnent by FIPAG of its intentions and principes in
relation to its overall environmental performance of the
NWDP and its water supply facilibes in the selected cities.
The Environmental Poicy provides a framework for action
and for the setting of its environmental objectives and
targets.
Environmental Target Detailed performance requirement, quantffied where
pracUcable, applicable to FIPAG andlor the project or
water supply facility. that arises from the environmental
objectves and that needs to be set and met in order to
achieve those objectives
PreentIon of pollution Use of processes, practices, materials or products that
avoid, reduce or control pollution, which may include
recycling. treatment, process changes, control
mechanisms, effident use of resouces and material
substitution.
The potential benefits of pdlution prevention include the
reduction of adverse environmental impacts, improved
efficiency and reduced costs.
FIPAG SPECIFIC DEFINITONS FOR 1HE EMS
AfDB Afncan Development Bank
Funding agency for NWDP sub-projects in Maputo. The
AfDB has a set policy and a series of guidance documents
and critena for ensuring that due consideration of the
envirormnent is taken into account during the design.
construction and operation of AfDB ffirded proects.
ARA Regional Water Admirustraton
(AdmiristraXo Regonal de Aguas)
Activities' An EMS addresses the envirormentai impacts assocated
with activities, products and/or services for a given site.
Activities wil inciude those associated wth the key
development stages of the NWDP development, namely
the project conceptualisation, feasibility and design
stages, construction, operation and decommissioning
phases. Activities associated with contract development
are also included.
See also entries for 'products' and 'services'.
The activities, products and services associated with the NWDP wil need to be reviewed and upgraded as the
scope and focus of the FIPAG EMS is expanded between 2003 and 2007.
FIPAG: Enviornmental Management System MANIO. 1
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CAP Corrective Action Plan
Prepared in connection with any non-conformances or
incidents that occur (see ESP 010: 'Non-Conformance,
Corrective and Preventabve Actions'). Details actions to
rectify a problem, to prevent its recurrence and to address
any associated sipads that have occurred.
CDH Controlled Document Holder
Designated FIPAG staff member who wRi be responsible
for holding key 'controlled' EMS documentation on behalf
of their department See ESP 007 'Document Control' for
fuLther detail.
Consultant Consultancy or group of consultancies appointed by
FIPAG to typically undertake the Investigation and design
of the NWDP projects. Also normally required to prepare
the bid docuxmntation for construction & evaluate bids
received from contractors. A consultant may also be
appointed to undertake construction supervision.
Contractor A private organisation which wil be appointed by FIPAG
to construct a given project as per the design and
specificabon prepared by an appointed consultant.
Controlling AuthoriUes Refers to all or any one of the following MICOA, WB,
AfDB and/or other funding agencies
DNA National Directorate of Water
(Direc,cao Nacional de Aguas)
Environmental Auditor Individual appointed internally or exernally to audit the
level of compliance wIth environmental management
irnstructions, and to assess the environmental
performance achieved.
Environmental Control The ECO monitors compliance with Environmental
Offcer (ECO) Specificatons Incorporated into a Contractors contract for
the construction phase. The ECO advises the Resident
Engineer on environmental matters relating to
construction
Environffental Impact The process by which the environmental impacts
Assessment (EA or EIA) (negative and positive) are Identified and considered for
any given development is called 'Environmental
Assessment' or 'Environmental Impact Assessment'.
The scope and content of the EA will be determined by
the nature of the project, the alternative devopments
FIPAG: Envirormnental Management System MAN/0.1
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under consideration and the physical, biological and
human charactenstics of the environment to be affected
by the project.
Environmental Assessment The aim of the EA Report is to provide an objectve and
Report (LEA Report) comprehensive account of the potential environmental
impacts associated with a project in a non-technical,
straight-forward manner.
Environmental Management The EMP sets out instrucbons or Environmental
Plan (EMP) for Construction Specifications that will be Included in a contract document
for the construction phase of a project. The EMP will
ensure the construction acbvibes are conducted and
managed in an envirornmentally sound ard responsible
manner. The EMP also details the organisational
authonty and structuire required to ensure the effective
implementation of the EMP and measres to monitor and
improve the applicabon of the EMP.
EAPs Environmental Action PFocedures
Procedures which provide step by step instructions for
undertaking day to day activities within FIPAG to ensure
that the protection and management of the environment is
integrated into the NWDP development process. The
focus of the EAPs is defined by the objectrves and targets
outlined in the Environmental Integration Programme
(EIP).
EE Environmental Engineer
The FIPAG person who will be directy responsible for co-
ordinaling and directng the effective and successful
implementation of the EMS in accordance with the
guidance and instructions presented in the Manual. The
EE will also be responsible for ensuring the review,
update and improvement of the EMS on a continual basis
NOTE:
ISO 14001 and EMS guidance usually refers to an
Environmental Manager being responsible for
implementng an EMS. It has been necessary to amend
the definition to Environmental Engineer' for the FIPAG
EMS to best suit the office sructure. The duties and
responsibilities of the EE remain the sane as those
typically descnbed for an Environmental Manager.
EIA Regulations Environmental Impact Assessment Regulations, Artide 33
of Law no 20/97 1 October - approved and decreed
through Decree no 76/98 of 29 December.
These set out the Mozambican requinrets for
undertaking the systematic assessment of specified
'activities' on the environment in order to allow MICOA to
make an informed decision on the approvaVrejection of
FIPAG. Envirorvoental Management System MAN/O. 1
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the activity and to involve the surrounding communities in
the decision making process.
EIP Environmental integrabon Programme
The EIP sets out the framework for achieving ddried
objectives and targets for addressing specific sigrmficant
environmental aspecs and activbes. It indudes a
desgnation for responsbildty for achieving the objecives
and targets, the methodology and timetrame for
completion
ISO 14001 and EMS guidance usually refers to
Environmental Management Programmes' (with the
acronym EMP). However due to potential confusion with
terminology used by Wortd Bank, AfDB and MICOA
regarding the preparabon of Environmental Management
Plans (e.g. for construction). it has been necessary to
define a new acronym and title for the FIPAG EMS -
'Environmental Irtegration Programme'. No changes
have been made to the format and content of the
document as descnbed in ISO 14001 and EMS guidance.
EMP Environmental Management Plan
The EMP sets out instuctons that will be induded in a
contract documrent for the construction phase of a sub-
project. The EMP will ensure the construction actives
are conduced and managed In an environmentally sound
and responsible manner.
EMS Manual Environmental Management System Manual
Document describing the requirements, components and
associated documents needed to implemnent, maintain and
improve the FIPAG EMS.
ESMP Environmental and Social Management Plan
Terminology used by AfDB for an EMP (see glossary
entry above.)
ESPa Environmental System Procedures
Procedures which provide instructons on planning.
implemenbng and operating, checidng, correcting and
reviewing the key components of the EMS These are
specifcally based on the requirements of ISO 14001
(Clause 4).
FIPAG Fundo de InvesUmento e Patnm6nio do Abastecimento de
Agua
Goverrwnent agency tasked to co-ordinate the National
FIPAG: Env rorrnental Management Sstem MAN/O 1
Manual Page 2-5
Water Development Project for the five ates (Beira,
Maputo, NampiJa, Pemba and Quelimane) Specifically
FIPAG was established to take over the management
duties and obligations of water service delivery in the four
water companies of Beira, Quelimane, Nampula and
Pemba, and to act as lessor in Maputo. The authonty and
responsibilites of FIPAG include (i) Investment and
finandal management for rehabilation and expansion of
water supply assets, (ii) manimisation of etfiaency and
return on exsting assets, and (iii) contract management,
monitoring and enforcement of the contractual obligations
of the Private Operator.
FIPAG Facilites All staff, structures, equipment and materials used in the
procurement, treatment, storage and supply of water to
the cities of Beira, Maputo, Nampula. Pemba and
Quelimane.
Mgr Manager
FIPAG Mgt FIPAG Management, compnsing FIPAG's senior
management.
Fundirg Agency(les) Refers to the World Bank, the Afncan Development Bank,
Government of the Netherlands and Agence Francaise de
Developpement.
HRD Human resource development
I&AP Interested and Affected Party
Individual or group concerned with or affected by the
environmental perfofnance of the NWDP projects and/or
by the activites, products and services associated with
the water supply facilities
IDA International Development Assoaation
Part of the World Bank Group.
ISO Internaional Standards Organisation
KPI Key performance indicators
MICOA Ministeno Para a Coordenaao da Acpo Arnbiental
(Ministry for the Coordination of Environmental Affars)
MICOA is the natkoa governmet department
responsible for the protection of the environment and for
FIPAG: Envirorwnertal Management System MAN/O. 1
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authoxising proposed development projects. Authorisabon
is provided only after appropriate studies have been
undertaken to assess the environmental and social
Implicabons of proposed development projects in
accordance with the EtA Regulations
NGO Non-govemmenal organisation
NWDP National Water Development Project
Title name for a strategic initiative to improve the water
supply system of five cties in Mozambique, incorporating
a mixture of the rehabiltatlon and upgrade of exsting
systems and the provision of new facilities.
PAD Project Appraisal Document
Produced by the Worid Bank. This dJocument sets out the
project development objectives, the strategic context,
project descnption summary, project raionale, summary
project analysis, sustainabibty and uisks, main loan
condifions, readiness for implementabon and compliance
with Bank policies.
PCR Project Completion Report
A requirement of World Bank, this report sets out the
actual environmental impacts that occurred and the
effectveness of the mibgation measures.
PIC Public Information Centre
Servce provided by the World Bank and AfDS through
which the public may access information about projects
and submit comments.
PIM Project Implemenatwon Manual
A Wold Bank document which provides a reference guide
on the NWDP. It provides a sunmary of the project a
descnption of the institutons Invlved in its
implementation and an outline of the procedures to be
fdlowed in the implementabon of the project.
Products' An EMS addresses the environmental impacts associated
with the activities, products andlor services for an
organisation
At this stage, and with the current focus of the EMS, the
main product associated wih the NWDP will be design
reports, bid documents. contracts, construction waste and
sludge. See also entries for activAt,es' and 'services'.
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RAP Resettlement Action Plan
The aim of the RAP is to descnbe eligibility for
compensation and other forms of assistance. review the
extent and scope of resettlement, set out an
implementation plan for delivery of assistance. evaluate
the organisational capacity of involved agencies, set out a
schedule for implementatbon and descnbe how affected
persons may be invdved in the development of the RAP.
Slvces' An EMS addresses te environrnental impacts associated
with activities, products and/or servi for a given site.
At this stage, and with the current focus of the EMS, the
main sevices associated with the NWDP will be planning,
design. constructon and water supply. See also entries
for actvities' and 'products'.
TOR Terms of Reference.
World Bank Funding agency for the NWDP sub projects for the four
citfes (Beira, Nampula, Pemba and Quelimane)
The World Bank has a set policy and a series of gLidance
criteria for ensuring that due consideraton of the
environment is taken into aocount during the design,
construction and operation of World Bank funded projects.
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4 ENVIRONMENTAL POLICY
4.1 Introduction
The Environmental Policy represents a public statement on FIPAGs commitment to ensure
that its activities are managed in an environmentally sound manner either through its own
actions or through those to be delegated to other parties
ISO 14001 R a. l
Refer to Clause 4.2 for further detail on the Environmertal Pdicy (see Part
B, AppendIx A of this Manual).
4.2 Requirements
Specific to FIPAG, the foliomng -mll apply:
Basic Requirements FIPAG will define its commitment to undertake its activities
in connection with the NWDP in an environmentally
responsible manner.
FIPAG will define the execution of its commitment to
establish implement and maintain the EMS through its
Environmental Engineer, appointed Contractors and/or
Consultants and its Private Operator.
Key Components of the 1 The Environmental Policy will be appropriate to the nature
Environmental Policy I of activities undertaken in connection with the NWDP and to
the level of Management commitment to implementing the
EMS.
Key components of the Environmental Policy should
include:
* Reference to the physical coverage of the EMS.
* A commitment to continual improvement and prevention
of pollution.
* A commitment to comply with relevant environmental
legislabon and regulatons and co-operate with the
Controlling Autrhorrties
* A commitment to ensure that those parties appointed to
execute described activities on behalf of FIPAG will do
so in accordance with the principles of the EMS.
* The provision for the regular review and updating of the
objectives and targets of the EMS.
FIPAG: Environmental Management System MAN/O. 1
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* Reference to the implementaton of an EMS in
compliance with the principles and requirements of ISO
14001.
Key Management and These indude ensuring that:
Maintenance Mleasures
* The Environmental Policy is approved by FIPAG
Management.
* The Environmental Policy for FIPAG is documented,
implemented, reviewed and revised at regular intervals.
* The Environmental Policy is concise, dearly formatted
and written in plain language.
* The statemrents in the Environmental Policy are realistic
and appropriate to FIPAG and the NWDP.
! * The statements of the Environmental Policy feature in
the EIP.
l The Environmental Policy is communicated to all
pertinent people associated with the NWDP.
Key Documentation and; Part A:
Procedures
* FIPAGs Obectves and Targets for the EMS
[Cnmpies documents and
procedures tha wvi dr influence Part C:
the Envionmental Poky or be directly
inleced by the rren contents or * FIPAG's Legal Register
any changes to the Eonment Part E:
* ESP 001: 'Updating the Environmental Policy'
Part F:
* FIPAGsEIP.
Part G:
* EAPs.
4.3 FIPAG's Environmental Policy (2003)3
FiPAG's environmental goal is to manage its activities to ensure that the design, construction,
operation and decommissioning of its projects is undertaken in a controlled manner to prevent,
minimise and correct tor any adverse environmental impacts and enhance positive
environmental impacts. [Environmental Departmt Goan
FIPAG will promote the effective environmental management of its activities in accordance
mth legislative and social requiremernts through the operation of an Environmental
Management System. [Policy]
FIPAG will introduce, maintain and enhance an EMS to ensure the timely management and
control of the environmental aspects associated with its activities The EMS will provide a
structured and orderly procedure, which will be regularly updated and improved to address all
3 As described in the FIPAG Business and Acton Plan. 2003/2004.
FIPAG: Envirormental Managerment Systern MAN/0. t
Manual Page 4-2
Figure 1: Key Components of EMS
-. ...... .. . .- ............. . --....-
* c 1
NorW.aoarto1Wie.
c Aud & k: Intificatin of Legal &
PrevrWtatfer - OttwrReqments
RerdK O * Continual DdtnndOqte
~. > Improvement & Tags
mOna - - j- ielopmwt of
Wm l - s mpemenwion Plan
Deftiron of Suture, Roles
Ernergency Res onee & Responstriit
Documentation Cortwl Tra*inn & Raisig Awaereess
EMS iDocLnenta2n CommunMaten
FIPAG: Envirownmental Management System MAN/O. 1
Manual Page 3-3
relevant environmental issues related to FIPAG projects. The EMS will be based on
international standards. [Strategy]
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This page is intentionally blank.
FIPAG Environmental Management System MAO 1
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S PLANNING
6.1 Introduction
The overall purpose of the 'Planning' component of an EMS is to develop a reaiisic and
organisation-specific strategy for managing and minimising the adverse environmental risks
and impacts, as well as for enhancing the environmental benefts. It is based on the following
* An understanding of the likely environmental implicalons of activites, products and
services; and
* An understanding of the legal requirements for environmental assessment, protection
and management for the NWDP.
The Planning component of the EMS culminates in the production of an Environmental
Integration Programme (EIP) (see Part F of the Manual) which will describe
* The environmental aspects and impacts to be controlled ana the associated objectives
and targets to facilitate this control; and
* The actions required and ownership of these actions and a programme for completing
the actions.
ISO 14001 R :
Refer to ISO 14001 docunent (see PBt B, Appendix A of this Manual).
Clause 4.31 fbr futher detai on the idenfitcatton and determwnation of
signrdcant envronmental aspeos and inpacts.
Clause 4 3 2 for hrwther detaHi on deveIoptng a regiter of legal and other
regulatory requirements
Clause 4 3.3 for further detaD on determning obednces and targets for the
EMS.
Clause 4 34 khr further detail on dveloping Enrironmental ntegration
Programmes 4
4 Note: ISO 14001 and typial EMS guidance will refer to Envuronmental Management Pians - see Gloessy for
explanation
FIPAG: Environmental Management System MANIO 1
Manual Page 5-1
5.2 Requirements
The following requirements wIll apply to FIPAG
Basic Requirfements FIPAG will establshi and maintain procedures to:
i ldentity and update a register of the sigruficarW
environmental aspects and impacts that may be
associated with the !N'MP.
* Identify and update a pertinent database of the
legislation, regulabons. environmental caitena and other
requirements.
X Identify, document and regularly review the key
objectives and targets of EMS.
- Update the EMS documentation where fudure EMS
planning dictates
| * Prepare an EIP.
Key M.nagmrint and These indude,
Mait,enance,Measures * ldentifyng and maintaining a 'register' of the
internatonal, national. regional and local legal,
regulatory and other requiremenets perirnent to FIPAG.
i Ensuring that, where pertinent. the legal, regulatory and
i other requirements feature as part of the objectives and
targets for the EIP and associated procedures.
* The systematic identfficaton of activities associated
with the NWDP and the prioritisaton of the associated
l environmental aspects and impacts.
:* The development and documentation of realistic
objectives, targets responsibilites and target dates for
the management of 'significarnt' environmental aspects
and impacts in the EIP.
* Ensure that the objectives and targets are used as
performance ctittena for the EMS and are regularly
reviewed and updated.
* Ensure that the EIP is reglarly reviewed and updated
to take into account any changes to circumstances.
* Ensure appropriate resources (manpower training.
finances and equpment) are identified and provided for
the effective implementabon of the EIP.
* Ensure appropriate authonty is provided to those
responsible for implementng the EIP and associated
_ procedures.
FIPAG: Environmental Managemeent System MANiO. 1
Manual Page 5-2
Key Documentation and Part A
Procedures
* FIPAGs Objecbves and Targets for the EMS.
Part C:
,. FIPAG's Legal Register.
Part D:
* FIPAG's Register of Sgnificant Environmental Aspects
and Impacts.
Part E:
. ESP 002: 'Updating of Legal Register'.
* ESP 003: Register of Significant Environmental
Aspects and Impacts'.
* ESP 004: 'Preparation of Environmental Integrabon
Programmes'.
Part F:
* EIP.
Part G:
* EAPs.
5.3 FIPAG's Legal Register
See Part C of the Manual for the current version of the register for legal and other regulatory
requirements relevant to FIPAG's activibes
5.4 FIPAG's Register of Significant Environmental Aspects and Impacts
See Part D of the Manual for the currert version of the register for significant environmental
aspects and impacts associated wth the NWDP.
5.5 FIPAG's Objectives and Targets for the EMS
The 'strategic' objecd,ves and targets of FIPAG's EMS wil be the means of implementing thfe
statemients made in the Environmental Policy, and will in turn be reflected in all the prowdures
produced.
FIPAG- Environrmental Managemere System MAN/0.1
MNnual Page 5-3
The following table demonstrates the links made between the Environmental Policy, the
strategic objectves, targets and associated procedures'.
STATEMENT_i OBJECTIVE TARGETS PROCEDURE
Integration of To ensure consideration of Suite of Environmental EAP 001
environmenta potenfial enironmental assessment and management
management into impacts associated with the reports and documents EAP 004
acbvities. NWDP. pertinent to each sub-project
To ensure integration of Contract clauses for Private ESP 003
environmental protection and Operator.
management controls into the
NWDP. Regitr of Significnt
E nvronmental Aspects and
To understand the range of Impacts.
potential environmental
impacts associated with the
NWDP.
To ensure the coverage of
environmertal isues
(protechon and management)
in all new and amended
Pnvate Operator Contracts.
To ensure timeous provision
for resetement and
compensation.
Compiance with To malnain a register of legal Legal register. ESP 002
legal and requirements. Permit and written approvals ESP 003
reqarements. To demonstrate compliance. from all perinent auhorities. ESP 010
Records
Implement an j To implement an EMS using a Basic Manual and associated ESP 001
EMS phased approach - stafng systems procedures. ttrough to ESP
with a basic franework 012
To use ISO 14001 as Environmertal Integration EAP 001 to
guidance for the EMS. Programme and associated EAP 004
acton procedures.
To enable the expanson of the Programme for EMS
EMS to full ISO 14001 development. ESP 012
complance at a future dabt.
5.6 FIPAG's Environmental Integration Programme (EIP) and Environmental
Action Procedures (EAPs)
See Part F of the Manual for the EIP.
See Part G of the Manual for the EAPs which will 'implemrent' the EIP.
5 Note: these represent strategic objectives and targets for the implemenron of the EMS as a whole.
Addibonal objectives and targets will be aeveloped in assocAation wvth the EiP to enable the physical
implementation of the environmental controls for the specific environmental aspects and impacts identifed
FIPAG: Environmental Managemernt System MANO. 1
Maual Page 54
FIPAGI Envmro,ental Management System MANIO.1
6 IMPLEMENTATION
6.1 Introduction
The overall purpose of the 'Implementatfon' component of an EMS is to ensure that the
strategies developed to manage and control the environmental impications of the NWDP are
put into action, that responsibilities are identified, authority allocated and associated tasks are
administered accordngly
ISO 14 ce:
Refer to Clause 4.4.1 flr futher detal on defining the arganlsetional
structure for an EMS (see Part 1, Appendix A of this Manual)
6.2 Requirements
The followvng requirements will apply to FIPAG:
Basic Requirement | FIPAG shall
* Identify an organisational structure, roles and
responsibilities for the effective implernentation and
maintenance of the EMS.
* Ensure that the management structure is
communicated to FIPAG stall at all levels.
* Provide appropriate resources for the effective
implementation and maintenance of the EMS.
Key Management and These include:
Maintenance Measures
* Ensuring that the defined structure, roles and
responsibilrties for the implementation and maintenance
of the EMS are established and maintained between all
FIPAG staff.
* Ensurng that the appropriate environmental awareness
and EMS training is provided to outine all roles and
responsibilities
* Ensuring appropriate resources are provided to ensure
that defined roles and responsibilites can be carried
out.
FIPAG: Environmental Management System MAN1O 1
Manual Page 6-1
Key Documentation and Part A:
Prooedures * Figure 2. FIPAG Organisational Structure for EMS.
[These documents and procedwes
will set th cornext for definwg and Part E:
commun*ating ft orgnisational
struture, roles and reosponsibiUeios for * ESP 005: Training'.
the EMS.] * ESP 006: 'CommuniCcafons'.
6.3 FIPAG's Organisational Structure for fte EMS
An organogram for the organisational structure of the implementation and maintenance of the
FIPAG EMS is :llustrated in Figure 2. [For further details on the structural organisation of
FIPAG, refer to the company intranet]
The roles and responsibilities for each of the positions described in the organogram are listed
blow.
6.3.1 Environmental Engineer (EE)
The EE is the EMS Management Representative of FIPAG and vil primanly demonstrate the
commitment of the FIPAG Management towards environmental management through the
development, implementation and maintenance of the EMS.
ROLE RESPONSIBIUTIES
To plan and develop the FIPAG EMS. Including
* Determining the legal requirements.
* Semng the strategic objectives and
targets for the EMS.
* Developing an EIP and associated EAPs.
To ensure the day to day mplementation lncluding
maintenance and improvement of the FIPAG * Implement directly or indirectly the ESP
EMS, and EAPs within FIPAG and in
connection with the NWDP.
* Conduct internal environmental audits
and other monitoring activities of
effectiveness of ESPs and EAPs
* Record and *nvestigate any incidents'
and/or 'non-conformances'.
* Identify and communicate legal
requirements within F IPAG
* Conduct awareness training within
FIPAG.
Co-ordinate document control and record
keeping, and handle communication and
generate reports
FiPAG: Environrnentl Management System MANI0. 1
Manual Page 6-2
6.3.2 FIPAG Management
Within the context of the EMS, the F IPAG Management comprises the Chairman and CEO.
ROLE RESPONSIBLITIES
To commit to the planning, .mplementabon. Including
checidng and improvement of the basic EMS. * To take part in the required annual
management review of the EMS.
* The endorsement of the Ernironmental
Policy.
* To provide necessary, reasonable
resources for the development,
implementation and maintenance of the
EMS.
To ensure support and authorfty for the EE to * Assist in encouraging and obtaining
undertake his duties in connection with the support from the Private Operator for the
Implementation, maintenance and operation of the EMS,
improvement of the EMS. * Encouraging FIPAG staff to become
involved in the development and
operation of the EMS.
To support the iniegration of the EE into all Including:
aspects of FIPAG. * Parlicipatbon in the Annual Business Plan
development process.
6.3.3 Investments Manager
ROLE RESPONSIBIUTIES
To ensure that the EE is involved in the To advise and/or involve the EE in the
NWDP project development process from following:
project identification through to the handover * Forthcoming 'dentification of new projects
of the project to the FIPAG Construction Within the current suite of ciies or for new
Manager cities.
* The preparation of Bid Documents for
Consultants for the feasibility and design
of the project and the review of trie
Tenders subsequently received.
* The review of all reports produced by the
Consultants and the opportunity to
comment and request amendments.
* The review of Bid Documents for
Contractors and the review of the
Tenders subsequently received.
* The preparation of Bid Documents for the
Construction Supervision Consultants
and the review of the Tenders
subsequently received.
FIPAG: Environmental Managemernt System MANJ0 1
Manual Page 6-3
6.3.4 Construction Supervision Manager
ROLE RESPONSIBIUTIES
To support the EE in implementing and To advise andlor involve the EE on the
monitonng environmental management following:
practices during the construction phase for
the projects through to the handover of the The review of Progress Reports received
project to the FIPAG Operations Manager. from the RE during Construction and the
opportunity to comment and request
actions
* Site visns by Construction Supervision
Manager.
6.3.5 Operations Manager
ROLE RESPONSIBIUTIES
To support the EE in implementing and To advise and/or involve the EE on the
monitoring environmental management following:
practices during the operatons phase of the * The review of Progress/Monthly Reports
Pre received from the Private Operator and
the opportunity to comment and request
actions.
* Site visits by Operations Manager.
6.3.6 Legal Manager
ROLE RESPONSIBIUTIES
To ensure that development of all new or To advise and/or involve the EE on the
amended contracts between FIPAG and its following
Private Operator include reference to 0Peaaino e otat ewe
environmental protectionand managemerenc FIPAG and the Pivate Operator.
X Amendment of existing contracts
between FIPAG and the Private
Operator
To provide support where significant To keep the EE up to date on all legal
breaches with contracts on environmental elements relating to environmental aspects of
issues or legal environmental requirements the projects.
have been made by appointed organisations,
as identified by the EE.
FIPAG: Environmental Management System MAN/0, I
Manual Page 6-4
FIGURE 2: FIPAG ENVIRONMENTAL MANAGEMENT SYSTEM
Organisational Structure for Implementatton
FIPAu J.'.tim5e t t
1
F(55G
C;PAG
DETAILS t1SUE CDATE
1n11l (draft) lue C %rch 200 �
Appoved Isu 1 0
FIPAG Environrmental Management System MAN/0 1
Manual Page 6-5
This page is intentionally blank.
FIPAG Environmental Managemert System MAN/O.1
Manual .Page 6-6
7 OPERATION
7.1 Introduction
The overall purpose of the 'Operation' component of an EMS is to ensure tnat the strategies
developed to manage and control the environmental implications of the NWDP are put into
action and administered accordingly.
ISO 14001 RVefwwo:
Refer to ISO 14001 document (see Pat B, Apperdlx A of ths Manual):
Clause 4 4 3 for futher detail a pronwding awa-eness and competence
tr sming. and for conmuncafions
Clause 4 4.4 for furtheriw deta on preparng EMS documentation
Clause 4.4.5 for fthbr detai on controNing EMS documentation.
Clause 4 4 6 for hfther detail on preparation of documentation for
operasonal contnrl (i e the implemnation of the inotnJcftons and
specifications to reduce and contrd s/gniigcant envrromental impads)
7.2 Requirements
The following requirements will apply to FIPAG:
Basic Requirement FIPAG shall establish and maintain procedures to:
* Ensure appropriate trainirg is provided to all FIPAG
personnel
* Enable effective communication within FIPAG.
* Set up and maintain a document control system for the
key EMS documentation.
* Prevent and/or manage the significant environmental
aspects associated with FIPAG's activites.
Key Management and These include:
Maiintenance Measures
* Identifying the training needs and developing a training
programme which incorporates providing induction
training, awareness training and EMS implementation
training as necessary.
* Providing regular awareness training courses to
enhance general environmental awareness and
I _ _ _I_ promote proactive involvement within FIPAG.
FIPAG: Envrorwnental Management System MAN/0. 1
Manual Page 7-1
: Establishing dear channels for communicatons for all
personnel, allowing both up- and downstream
communicaabons
* Prepanng a document control system to manage the
current versions of key EMS documentation (e.g. the
Environmental Policy, ESPs, EAPs and Legal Register)
and the distnbution of these documents
* Preparing actions pocedures (EAPs) necessary to
integWate envronmental management. to cotrol current
environmental impacts and ensure compliance wfith
legal requirements, at a minimum.
* Providing for neW EAPs to be developed or eisting
procedures to be amended or upgraded as necessary.
Key Documentation and I Part E:
Procedures * ESP 005: Training.
I ESP 006: 'Commurmcabons'.
* ESP 007: 'Document Control'.
* ESP 008: Preparabon of EAPs'.
Part F:
* EIP.
Part G:
* EAPs.
Other:
* Training Programme.
* Document Control Register.
FIPAG. Errwronmental Management System MAN/0.1
Manual Page 7-2
8 CHECKING, CORREC TIVE ACTION AND IMPROVEMENT
8.1 Introduction
The overall purpose of this component of the EMS is to:
* Monitor and confirm the effectiveness and performance of the EIP and associated
EAPs;
* Monitor and confirm the performance of the EMS as a whole; and
* Address any specific problems encountered and to provide for the continual
improvement of the EMS.
rso 14001 R -:
Refer to ISO 14001 (see Part B, Appenicix A of this Manual)'
Clause 4 4 3 for hurther detrail on monitonng and measunng the
implementation and effectiveness of the EMS
Clause 4 52 fof fuerther detas on addrsssng non-cwnformances and
irmperenting corrsectve and/or preventative actions.
Clause 4 3.4 for further deta/l on the recording the imnplementabon of the
EMS (e.g. trainrng records and incdent records)
Clause 4.5.4 for further detail on EMS Audts
8.2 Requiements
The folloving requirements will apply to FIPAG
Basic Requirement FIPAG shall establish and maintain documented
procedures to
Monitor and measure conformance with stated
performance cnlena and requirements for the NWDP.
j Maintain records on the implementation of the EMS.
i* Perodically audit the EMS to determine the
effectiveness with which the system has been
I implemented and is being maintained.
Key Management and These include:
Maintenance Measures
* Undertaking environmental performance measurement
programmes for the EMS as wel as the application of
the EAPs.
FIPAG. Envirornnental Managemert System MAN/O. 1
Manual Page 8-1
* Reporting the results of the measurement and
monitoring programmes to FIPAG Management and the
relevant departments,
* Providing for amendments to ESP, EIP and EAPs
where measurement and monitoring results indicated
the need to do so.
* Ensuring that all EAPs incorporate the criteria against
which compliance andlor performance can be
continually measured.
* Ensuring the corrective and preventative actions are
appropriate to the magnitude of the problem that has
occurred or has the potential to occur.
* Recording changes that are made to documented
procedures resulting from any corrective and
preventative actions
* Ensuring that the corrective and preventative actions
are included in the Management Review Meetings
. Providing for additional or updated 1raining programmes
for the amended procedures.
* Setting up a logical, manageable electronic and
hardcopy documentation system which provides a
.paper-trail' of all actions undertaken 'n connection with
the EMS and enables easy location of material stored.
* Ensunng that records are kept on, for example, training,
incidents, complaints and meeting minutes.
* Ensuring that records are protected against damage,
loss or deterioration.
* Appropriate retention times for the storage of records
are established and documented.
* Preparing an audit programme identifying the activities
and areas of the NWDP to be audited and the
i frequency of audits.
# Preparing procedures to guide the management and
assessment of audits.
* Communicating the findings of audits to the site
management team.
* Correcting non-conformances found during audits.
* Maintaining records of audit findings
* Confirming that approved recommendations and
actions produced from the audit have been
implemented for the NWDP projects within the allotted
time periods
Key Documentation and Part E:
Procedures * ESP 009: 'Measurement and Monitoring'.
* ESP 010: 'Non-Conformance, Corrective and
Prevention Actions'.
FIPAG: Erwirornental Managemert System MAN/O. 1
Manual Page 8-2
* ESP 011: EMSandPerformanoeAudittng.
* ESP 012: 'Managernent Review'.
Part F:
* EIP
Part G:
_ _ _ _ EAPs
FIPAG: Enviromntental Management System MAN/I. 1
Manual Page 8-3
This page is intentionally blank
FIPAG: Environmentai Managemeni System MANIO.t
Manual Page 8-4
9 MANAGEMENT REV'IEW OF THE EMS
9.1 Introduction
The Management Review of the EMS is an important aspect of the corntinual process for
improving the EMS, as well as for ensuring continued support and cornmitment from
management.
ISO 14001 R c: l
Refer to Clause 4.6 for htther detail on the Managemrent Review (see Part
B, Appendix A of this Manua).
9.2 Requirements
The following requirements will apply to FIPAG.:
Basic Requirement FIPAG shall undertake a periodic formal evaluation of the
EMS to assess the suitability, adequacy and effectveness
of the EMS and to identify improvements that will need to
be incorporated Into the EMS.
Key Management and | These include:
Maintenance Measures
* The involvement of top level management for the EMS.
* The collation of environmental information on the
performance of the EMS for management to review.
* Making recommendations for changes to the
components of the EMS to improve environmental
performance.
* Obtaining appropriate managerial approval of
recommended changes.
* Recording the Management Review process.
Key DocumentatWon and Part C:
Procedures * FIPAG Legal Register.
Part E:
* ESP 009: Montonng and Measuring'.
* ESP 010. 'Non-Conformance and Corrective and
Preventative Action'.
* ESP 011: 'EMS and Performance Audning'.
| * ESP 012: Management RevieW.
FIPAG: Environmenta Managemenr System MAN0. 1
Manual Page 9-1
EMS MANUAL REVISION TABLE
DETAILS ISSUE DATE
Initial (Draft) Issue 0.1 March 2003
Approved Issue 1.0
FIPAG: Environmental Management System MAN/(O 1
Manual Page 9-2
PART E: ENVIRONMENTAL SYSTEMS PROCEDU RES (ESP)
The following ESPs are incorporated into Part E:
ESP 001 Updating the Environmental Policy
ESP 002 Updating of Legal Register
ESP 003 Register of Significant Environmental Aspects and Impacts
ESP 004 Preparation of Environmental Integration Programme (EIP)
ESP 005 Training
ESP 006 Communications
ESP 007 Document Control
ESP 008 Preparation of Environmental Action Procedures (EAPs)
ESP 009 Measurement and Monitoring
ESP 010 Non-Conformrance, Correctve and Preventative Actions
ESP O11 EMS and Performance Auditng
ESP 012 Management Review
FIPAG: Environmental Managemeent S)ysem MAWAO. 1
Manual
FIPAG: Environmental Management System MANIO. 1
Manual
- IDhE NATIONAL WATER ESP 001
EEEMPAG DEVELOPMENT
fUNDoO DE WTIMtMNTOATRUO PROJECT Issue 0.1
DO AlRTEfIMUTO DI ACUA
Environmental System Procedure Page 1 OF S
UPDATING ENVIRONMENTAL POLICY
PURPOSE AND APPLICATION OF PROCEDURE
The purpose of this procedure Is to provide instructions and guidance on updating FIPAG's
Environmental Policy - taking into account the phased approach and proposed gradual
expansion of the FIPAG EMS
This procedure should be applied where an opportunity to expand the scope and coverage of the
FIPAG EMS occurs, either as a consequence of the timing for the phased development of the
EMS, or where other circumstances dictate amendments are required.
PROCEDURE
The minimum scope of instructions and actions to be applied have been listed in chronological
order below.
Ownership for undertaking the stated instructions and actions have also been indicated.
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TMINNG
Review current Environmental Policy against the followng. EE At least
* Checklist for the review and updating of the annually.
Environmental Polcy (See Atachment 1).
* Records on the perfodmanc of the EMS (induding
EIP and EAPs) to date.
* Cunrent understarKnV of focus and acivtes of
FIPAG over next year.
Prepare motivation for revision to Envronrental Polky ana EE WVthin one
prepare rkaff updated Envornmental Policy for FIPAG week of
Management Review. review.
Presert motivation and updated Environmental PoOcy for EE
comment at the Annual Management Review (at a
minimum).
FIPAG Mgt To provide
commens
within one
month.
EIDAI NATIONAL WATER ESP 001
ENP GDEVELOPMENT
rLNoo D �P.nVES o P*mwo PROJECT Issue 0.1
DO AOItWTO Df A&VA
Environmental System Procedure Page 2 OF 5
UPDATING ENVIRONMENTAL POLICY
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TMING
Amend EMS Docwnentation as necessary to reflect EE Mthin one
amendments to the Enwonmentl Policy (including the month of
stategic objecves, targets, EIP and EAPs). approval being
receied.
Disbtbibe and communicate new Environmental Polcy within EE WMtln one
FIPAG (and others as necessary). week of
amendments
to EMS being
comopleted.
Record new version of Envwnmental Policy in me EE Before
Conrbed Dwocumen Register. distribion.
RESPONSIBILITIES
EE:
* To undertake the necessary re-assessment of FIPAG's activities in association with the
NWDP (from legal through to operations) and how these may affect the environment,
taking into account the environmental performance to date.
* To prepare a new Environmental Policy which reflects any changes/improvements
identified.
* To best motivate for the adoption of an amended Environmental Policy on the basis of
sound reasons.
* To amend the current EMS Manual, ESPs, EIP and/or EAPs as necessary and to add
any new EMS documentation required (such as new ESPs).
* To ensure appropriate communication and distnbution of the revised Environmental
Policy, including the provision of any awareness training
FIPAG Mgt:
* To evaluate the proposed revised Environmental Policy and provide appropriate teedback
and/or approval.
aFIPAG NATIONAL WATER ESP 001
DEVELOPMENT
fUNoo wn.Two N PROJECT Istsue 0.1
00 ASMTOCMENTO DEO AGAP
Environmental System Procedure Page 3 OF 5
UPDATING ENVIRONMENTAL POLCY
RECORDS AND REFERENCES
Records
The following AIll be kept by the EE for a minimum period of three years.
* A master copy of the current Environmental Policy.
* A record of issue to recipients; and
* Obsolete copies of the policy.
References
EMS Manual. Part A: FIPAG's Environmental Policy
FIPAG Business and Action Plan, 2003-2004 (and subsequent revisions).
* Installing Environmrental Management Systems', Earthscan.
ABBREVIATIONS
The following key abbreviations have been used in this procedure - see also the Glossary in the
EMS Manual, Part A:
EAPs Environmental Action Procedures
EE Environmental Engineer
EIP Environmental Integrabon Programme
ESPs Environmental System Procedures
FIPAG Mgt FIPAG Management
- EIPAG NATIONAL WATER ESP 001
DEVELOPMENT
fl -DrD IIf.1UMIN0IF P'.(rIaAw PROJECT Issue 0.1
Environmental System Procedure Page 4 OF 5
UPDATING ENVIRONMENTAL POLICY
PROCEDURE REVISION TABLE
DETAILS ISSUE DATE
Initial (Draft) Issue 0.1 March 2003
Approved Issue 1.0
ATTACHMENTS
Attachment 1: Checklist for the Review of Environmental Policies
See overieaf.
ATTACHMENT 1: CHECKLIST FOR THE REVIEW OF THE ENVIRONMENTAL POLICY.
Is/Does the Environmental Policy:
ITEM YESINO ACTION
Concise and written in plain language? -
Drive the setting of realistic environmental objectives
and targets for the EMS?
Include reference to the scope of FIPAG's
environmental responsibilities for the NWDP?
include reference to providing adequate resourcing
and the organizational structure for the
implementation, management, reporting and
updating of the EMS?
Include a commitment to continuous improvements in
environmental performance of FIPAG and the
NWDP?
Indude reference to maintaining the EMS and to
seek appropriate accreditation in line with ISO 14001
at a future date?
Include a commitment to communicaling with
stakeholders, Interested and Affected Parties
(induding the Controlling Authonties) and the general
public on the environmental performance of the
EMS?
Include a commitment to communicating its
environmental commitments to the workforce (FIPAG
and other appointed organisatlons) and for providing
appropriate training?
Support the use of best practical and available
technology for activities to be undertaken in
connection with the NWDP"
Support the use of best practical and available
management practices for the NWDP?
ESP 001: Updating Environmental Policy Page 5 of 5
NATIONAL WATER ESP 003
-~W DEVELOPMENT
N'OOI I 'sISiNIOI PMRI4('IIJ PROJECT Issue 0.1
&) B 9A,111 1[(IMI4 Di A.41,
Environmental System Procedure Page 1 OF 4
REGISTER OF SIGNIFICANT ENVIRONMENTAL ASPECTS AND IMPACTS
PURPOSE AND APPUCATION OF PROCEDURE
The purpose of this procedure is to provide instructions and guidance on preparng and updating
FIPAG's Register of Significant Environmental Aspects and Impacts in order to enable effective
management and monitoring of the environmental issues associated with the NWDP.
This procedure should be applied with the receipt of Environmental Assessrent (EA) reports or
Inspection Reports produced by appointed consultants and on the basis of any site visits,
inspections or audits made by the EE.
PROCEDURE
The minimum scope of instructions and actions to be applied have been listed in chronological
order below.
Ownership for underlaking the stated instructions and actions have also been indicated.
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIMING
Review envronmental assessment documents prepared for EE One month.
NWDP project by appointed consultants to date.
Prepare register of activfties, envwonmernal aspects, EE Ongoing
environmental impacs and other tnent envionmental during review.
information For each NWDP project (see Atftachme~t I for
formal of register).
Maintain and update the registers. EE Within one
week of new
reporl
received.
Amend EMS documentation (such as the EIP and/or EAPs) EE WVthin one
where change is indicated by the lWest update of the PFrject rnonth.
Register.
Obtain approval and distnbute the revised EMS documents EE As dictated by
as per ESP 006: 'CommunicaIons' and ESP 007: those
,Document Conrbol'. Procedures.
NATIONAL WATER ESP 003
ARFIPAG DEVELOPMENT
r uNfOm NWSIm(NTOErTwm6wo PROJECT Issue 0.1
no A&MMOAT D1 AGUA
Environmental System Procedure Page 2 OF 4
REGISTER OF SIGNIFICANT ENVIRONMENTAL ASPECTS AND IMPACTS
RESPONSIBILITIES
EE:
To review environmental documents produced by appointed consultants on FIPAG's
behalf for the NWDP projects.
* To prepare and maintain a Register of Significant Environmental Aspects and Impacts.
* To amend the current EMS Manual, ESPs, EIP and/or EAPs as necessary and to add
any new EMS documentation required (such as new EAPs).
* To ensure appropriate communication of the environmental management requirements
(as dictated by the register), induding the provision of any awareness training.
RECORDS AND REFERENCES
Records
The following will be kept by the EE for a minimum period of three years:
* A master copy of the current Register of Signfficant Environmental Aspects and Impacts;
and
* Obsolete copies of the Register.
References
* EMS Manual Part D: Register of Significant Environmental Aspects and Impacts.
* Environmental assessment reports (induding EMPs) produced by appointed Consultants
and/or appointed contractors.
* Installing Environmental Management Systems', Earnhscan.
FIPAG NATIONAL WATER ESP 003
DEVELOPMENT
I LXJ ltA lImINniO i AlEiAOK PROJECT I 0.1
Environmental System Procedure Page 3 OF 4
REGISTER OF SIGNIFICANT ENVIRONMENTAL ASPECTS AND IMPACTS
ABBREVIATIONS
The following key abbreviations have been used in this procedure - see also the Glossary in the
EMS Manual, Part A:
EA Environmental Assessment
EE Environmental Engineer
EIP Environmental Integration Programme
EMP Environmental Management Plans
ESPs Environmental System Procedures
FIPAG Mgt FIPAG Management
PROCEDURE REVISION TABLE
DETAILS ISSUE DATE
Initial (Draft) Issue 0.1 March 2003
Approved Issue 1.0
ATTACHMENTS
Attachment 1: Template for Register of Environmental Aspects and Impacts
See overteaf.
ATTACHMENT 1: TEMPLATE FOR REGISTER OF ENVIRONMENTAL ASPECTS AND IMPACTS
Project Tite: -_-_-
Register Revision:
Documents Reviewed:
ACTIVITY ENVIRONMENTAL ENVIRONMENTAL TIMNG PRIORITY RESPONSIBILfTY MITIGATION/ MANAGEMENT
ASPECT IMPACT MEASURES
ESP 003: Register of Significant Environmental Aspects and Impacts Page 4 of 4
I A NATIONAL WATER ESP 005
WE MEWG DEVELOPMENT
f NOOw l O INvnnTO PAlttm6wI0 PROJECT Issue 0.1
DO ABA5WIWWTO Of A,' UA
Environmental System Procedure Page 1 OF 8
TRAINING
PURPOSE AND APPLICATION OF PROCEDURE
The purpose of this procedure is to provide instructions and guidance on providing
environmental awareness and/or competence training to FIPAG staff in connection wilh the EMS.
This procedure should be applied prior to commencing the implementation of the EMS and/or at
any stage that revisions to the existing training programme are required.
PROCEDURE
The minimum scope of instructions and actions to be applied have been listed in chronological
order below.
Ownership for undertaking the stated instructions and aclions have also been indicated.
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIMING
/dentify envronmental awareness and competency train EE Preferebly poior
needs for FIPAG personnel and prepare a trang to commnencing
programme (see Attnachments 1 and 2 Ibr training needs implentation
maebx). of EMS.
Submit tratning programme and proposed content of training EE Wthin one week
peckages to FIPAG Management for review and approval, of identifying
tranng needs.
FIPAG Mgt To provide
comnments
within one
month.
Prepare and collate training materials. EE Within one week
of approval
being reeived.
Present EMS induction/environmental awareness training. EE As per approved
Training
Programme
St r @NATIONAL WATER ESP 005
__- PAG DEVELOPMENT
I UNIODXEI S nIPAI16iMO PROJECT Issue 0.1
D- &1J. 1F IMI NT11 DI k(.UA
Environmental System Procedure Page 2 OF 8
TRAINING
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIANG
Present environmental coinpetency training. EE As per approved
Trainig
Progunmm.
Maintain training records for personnel (see Attachment 3 EE Ongoing.
for training record form).
Monitor effectiveness of training and penrbmae o EE As defined in
personnel the Training
Progarme.
Arnd as delhed
by otwer EMS
pf ance
monrtng
results.
Revise the training prpamre (including frequency of EE At least
trainhig) as dictated by changing circumstances (see annually.
checklist in Attachment 4).
RESPONSIBILITIES
EE:
* To identify the training requirements for FIPAG personnel and to devise a training
programme to accommodate these requirements timeously.
* To prepare the training modules and provide environmental training to FIPAG personnel
(and other parties as necessary).
* To maintain a master set of training material.
* To monitor the effectiveness of personnel training and to revise the training programme
as necessary.
* To revise the training programme and content as dictated by changes to the focus of the
FIPAG EMS - in particular, where there are changes to the Environmental Policy,
'strategic' objectives and targets, the EIP and associated EAPs.
* To maintain training records.
-" A G NATIONAL WATER ESP 005
l N(V lo# INIl.&IN7 IPA rSe PROJECT Issue 0.1
Environmental System Procedure Page 3 OF 8
TRAINING
To regularly review and update this procedure.
FIPAG Mgt:
* To evaluate amendments to the training programme and to provide appropriate feedback
on the way forward.
* To encourage attendance of training courses by FIPAG personnel (and others).
RECORDS AND REFERENCES
Records
The following will be kept by the EE for a minimum period of three years:
* A master copy of the current training programme:
* Obsolete copies of the training programme: and
* Training course attendance records.
References
* Manual, Part A: Environmental Policy.
* Manual, Part A: Objectives and Targets for the Fl PAG EMS.
* Manual, Part C: Legal Register.
* Manual, Part D: Register of Significant Environmental Aspects and Impacts.
* Manual, Part E: ESPs.
* Manual, Part F: EIP.
* Manual, Part G: EAPs.
* Installing Environmental Management Systems', Earthscan.
* FIPAG Business and Action Plan 2003-2004 (and subsequent revisions).
5FIDAG NATIONAL WATER ESP 005
EENUPAG DEVELOPMENT
fU'~Wf Do I0,V%iE1MIN7n I PArtEi'4 PROJECT Issue 0.1
lx ~JIIP,4I"fTflul DI A(A'4
Environmental System Procedure Page 4 OF 8
TRAJNING
* 'Guidance on Environmental Assessment and Management of the NWDP' (February
2003)
* 'Generic Framework Environmental Management Plan for Construction Works' (January
2003).
* 'Preliminary Environmental Recommendations Report' (August 2002).
ABBREVIATIONS
The following key abbreviations have been used in this procedure - see also the Glossary in the
EMS Manual. Part A:
EAPs Environmental Action Procedures
EE Environmental Engineer
EIP Environmental Integration Programme
ESPs Environmental System Procedures
FIPAG Mgt FIPAG Management
PROCEDURE REVISION TABLE
DETAILS ISSUE DATE
Initial (Draft) Issue 0.1 March 2003
Approved Issue 1.0
NATIONAL WATER ESP 005
ME EPAG DEVELOPMENT
DO DfATNVTIE DtOfrPAxwA PROJECT Issue 0.1
Environmental System Procedure Page 5 OF 8
TRAINING
ATTACHMENTS
Attachment 1: Training Needs Matrix - Awareness Training.
See ovedeaf.
Attachment 2: Training Needs Matrix - Competency Training.
[Not required at this stage.]
Attachment 3: Environmental Training Attendance Record Form.
See overleaf.
Attachment 4: Checklist for the Review and Updating of the Training Programme.
See overleaf.
ATTACHMENT 1: TRAINING NEEDS MATRIX - AWARENESS TRAINING.
ntroduction to FIPAG Envwoiunn Manam Systun
Govu NWDP X D ! -
Ise Isu S ta Iti U
FIPAG Pesonnel Env Env. -3 i
gS 0
--
ESP- --:TaiigPge6o
I ATTACHMENT 3: ENVIRONMENTAL TRAINING ATTENDANCE RECORD FORM
Name of Training Course
Date
Course Leader
NAME ORGANISATION SIGNATURE
En
I- I
ESP 00S: Training Page 7 of 8
ATTACHMENT 4: CHECKLIST FOR THE REVIEW AND UPDATING OF THE TRAINING
PROGRAMME.
ITEM YES/NO ACTION
Have the results of EMS measurement and
monitoring (induding EMS Audit) indicated any
problems relating to staff knowledge and
understanding of their role?
Have the results of monitoring the implementation of
the EIP and EAPs indicated any problems relating
the staff knowledge and understanding of their role?
Have the measurements for environmental
organisation and individual performance changed?
For example:
* Have there been any recent changes to the
Environmental Policy and/or the strategic
objectives and targets for the FIPAG EMS?
* Have there been any recent changes to NWDP
activities, products and services which have
required changes to the EIP and associated
EAPs?
Has trainee feedback indicated a need for amending
the training programme and/or specific training
packages. __
ESP 005: Training Page 8 of 8
NATIONAL WATER ESP 006
DEVELOPMENT
1, .N[Xv DE INVIIINI l rUNIMl%o PROJECT Issue 0.1
LU sB&,r!( (imiTC DI .LtPOE
Environmnental System Procedure Page 1 OF 8
COMMUNICATIONS
PURPOSE AND APPLICATION OF PROCEDURE
The purpose of this procedure is to describe the nature of communications required to ensure
the effective implementation and reporting of the FIPAG EMS.
The scope of this procedure Includes the communication of the EMS and FIPAG's environmental
issues within FIPAG, between the Funding Agencies, between appointed consultants (and/or
contractors) and with other extemal parties as identified.
This procedure should be applied continuously.
PROCEDURE
The minimum scope of instructions and actions to be applied have been listed in chronological
order below.
Ownership for undertaking the stated instructons and actions have also been indicated.
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TMING
Set up a conwmunications pro-amme and copilairs EE Prefeuy pnxor
procedures which prodes For all irnernal and external to commecig
commununations (see Attachment 1 for checklist). implementation
of EMS.
Submit comnunications progamme and complaints EE WtNn one week
prooodures to FIPAG Management for comment and of prepardn
appoval. pograrnme.
FIPAG Mgt To provide
comments
wihin one
month
Finalise and implement communications programme EE WLhin one week
ofrecehing
approval.
AU NATIONAL WATER ESP 006
--- 5P DEVELOPMENT
fUNDO OE INVUSTWTOI f NI PROJECT Issue 0.1
Environmental System Procedure Page 2 OF 8
COMMUNICATIONS
INSTRUCTIONS, GUIDANCE AND AC77ONS OWNERSHIP TIMING
Set up and maintain a record of writen and verbal EE Ongoin.
communncations between ag pertinent stakehokiers (see
Attachnmt 2 for Comnunkrtns Record form).
Ensure the followig up of actions desalbed in any intemal EE Ongo,n.
and extwna communicaions ttyough ESP 010: 'Non-
Confimun, Coffwtw and Prrvnbwve Actons'.
Implement the complafrts pocedure as and when required. EE Commence
immediately on
receipt of
complain.
Revise the communications programme as dictated by EE IWhhn one
changing circumstances. week.
Review and update this pocedures as and when required. EE Review at least
annua/Jy.
RES PONSIBIUTIES
EE:
* For formal and informal communications on the EMS and environmental issues within
FIPAG and/or extemal parties.
* For identifying communication needs and drawing up a programnme for inrtiating,
maintaining and responding to internal and external communications in connection with
the EMS and NWDP.
* To ensure that the discussion of environmental issues within FIPAG is a regular item on
the agenda for staff meetings, project meetings, management retreats and the annual
retreat for business development.
* To ensure that any changes to the legal register are communicated within FIPAG, along
with any changes to the Environmental Policy, strategic objectrves and targets, the ESPs,
the EIP and associated EAPs.
* To record intemal and extemal communications.
5 IPAG NATIONAL WATER ESP 006
EEEIPA DEVELOPMENT
F UNDO of iP.vistIMo t rw ImNK PROJECT Issue 0.1
O A&TAtIMEtO Of AGUA
Environmental System Procedure Page 3 OF 8
COMMUNICATIONS
* To ensure communications from extemal parties (in particular Funding Agencies and
appointed consultants and contractors) are raised at project and/or management
meetings (at a minimum) and actions are incorporated into decision making where
pertinent.
* To record all actions/decisions made in connection with extemal parties.
* To record and address all complaints received.
FIPAG Mgt:
* To evaluate the proposed communications programme and provide appropriate feedback
andlor approval.
* To encourage good communications within FIPAG.
* To encourage two-way communications between FIPAG and its extemal
stakeholderstparties.
RECORDS AND REFERENCES
Records
The followng will be kept by the EE for a minimum period of three years:
* Minutes from all meetings with FIPAG and extemal stakeholders parties;
* Reports and other material produced/prepared for communication purposes; and
* Any complaints and the actions to address these complaints.
References
* Installing Environmental Management Systems, Earthscan
- IfDhINATIONAL WATER ESP 006
DEVELOPMENT
DJOO A NToDt PROJECT Issue 0.1
Do uABMUCIMPJT DE AGIJA
Environmental System Procedure Page 4 OF 8
COMMUNICATIONS
ABBREVIATIONS
The following key abbreviations have been used In this procedure - see also the Glossary in the
EMS Manual, Part A:
EAPs Environmental Acton Procedures
EE Environmental Engineer
EIP Environmental Integration Programme
ESPs Environmental System Procedures
FIPAG Mgt FIPAG Management
Funding Agencies Including the World Bank. African Development Bank, Govemment of
the Netherlands and Agence Francaise de Developpemem.
Stakehokders Includes the Private Operator, Funding Agencies, appointed consultants
and contractors, the relevant authorifties and the general public.
PROCEDURE REVISION TABLE
DETAILS ISSUE DATE
Initial (Draft) Issue 0.1 March 2003
Approved Issue 1.0
ATTACHMENTS
Attachment 1: Checklist for the Developing and Revising the Communications
Programme.
See overleaf.
A NATIONAL WATER E8P 006
- *FIP- DEVELOPMENT
IL,NDO FlX INhlflrNTOTfPA riMOWO PROJECT Issue 0.1
DO &kBA&%IF IMINTO Li ASLUA
Environmental System Procedure Page 5 OF 8
COMMUNICATIONS
Attachment 2: Template for Communications Record Form.
See overteaf.
ATTACHMENT 1: CHECKLIST FOR DEVELOPING AND REVISING THE COMMUNICATIONS 1
PROGRAMME.
ITEM YESINO ACTION
Has target' audience for communications regarding
the EMS been identified/changed?
Have the communication needs for FIPAG to ensure
staff are informed, instructed, motivated and/or
contribute to the EMS been identified/changed?
Have the communicaton needs for external parties
and stakeholders been identified/changed?
Have the most appropriate mechanisms for
communications between FIPAG and others been
identified?
Have the results of the EMS monitodng (including
EMS Audit) indicated any problems relating to staff
knowledge. understanding and involvement in the
EMS?
Have there been any need to address complaints
received from the general public and/or other
extemal parlies?
ESP 006: Communications Page 6 of 8
| ATTACHMENT 2: TEMPLATE FOR COMMUNICATIONS RECORD FORM
Date & Time received
Name of stakeholder
Organisation
Address
Tel: Fax, Email:
TYPE OF COMMUNICATION:
Request for information
Expression of concerns
General enquiry
Complaint
Other, please specify
FOLLOW UP BY FIPAG: GENERAL COMMUNICATIONS
Receipt of stakeholder communications by:
Nature of stakeholder communications:
Stakeholder communications raised at: Date:
Record of Decision:
Actions to be implemented:
Date stakeholder responded to:
ESP 006: Communications Page 7 of 8
FOLLOW UP BY FIPAG: COMPLAINTS
Receipt of complaint by:
Nature of complaint:
Complaint investigated by:
Incident number:
Cause of Complaint:
Complaint raised at: Date:
Record of Decision:
Actions to be implemented:
ESP 006: Communications Page 8 of 8
3 ENVIRONMENTAL MANAGEMENT SYSTEM REQUIREMENTS
3.1 General Requimnents for an EMS
ISO 141 R :
Refer to Clause 4 1 for further detael (see Part B, Appwndx A of this
Manual)
Specifically FIPAG will establish and maintain an EMS for its activities, services and products
with due reference to Clause 4 of ISO 14001 - incorporating at a minimum, the fololAng key
components and developing the associated Procedures to implement these key components:
EMS COMPONENT ISO 14001 CLAUSE LOCATION IN MANUAL
Environmental Pdicy ISO 14001, Clause 4.2 Chapter 4
Planning ISO 14001, Clause 4.3 Cnapter 5
implementation and Operation ISO 14001, Clause 4.4 Chapter 6 and Chapter 7
Checking and Corrective ISO 14001, Clause 4.5 Chapter 8
Action
Management Review ISO 14001, Clause 4.6 Chapter 9
Figure 1 illustrates the relationship of these key components of an E MS to each other and the
sequential steps to be undertaken to 'plan, implement, check and review the EMS
3.1.1 FIPAG EMS
While it is not intended to produce a full scale EMS or attempt to secure ISO 14001
accreditabon at this stage, it is important that the basic framework for FIPAG's EMS
incorporates the key components of ISO 14001
The proposed phased development and expansion of the FIPAG EMS is describea overleaf.
FIPAG: Environmental Management System MAN/0 1
Manual Page 3-1
Table 3.1: Proposed Phased Development of tfie FIPAG EMS.
PHADELPE OF SCOPE AND COVERAGE OF THE FIPAG EMS DATES
* Set up basic framework for the EMS which indudes
I reference to structure for the EMS as descnbed In
ISO 140012.
* Focus on ensuring ;ntegration of environmental
protection, assessment and management into the
process for project planning and development within
Phasel the N1W . 2003
* Focus on ensuring that the renewal or preparation of
additional Pnvate Operator contracts include
reference to environmental protection and
management in their activities
* Audit in June 2003.
* Management review in October 2003.
* Expand framework for the EMS to include integration
Phase 2 of environmental management into the operation of 2004
FIPAGs water supply facilities in the selected aties
* Expand the EMS to cover all FIPAG's activities,
services and products, includirg all those activities.
E services and products undertaken by appointed
Phase 3 organisalions at its facilities. 2007
9 Meet full accreditation requirements.
| Obtain ISO14001 accreditabon for the FIPAG EMS.
2 The only concession to the ISO 14001 requirements wiN be that the scope of the EMS vAll be reduced to cover
those items of parwcular concem at the present btme, ie. the plamning and development phase of the MNDP.
This approach wiN allow a mare flexble assimiation of the priciples of environmental protection and
management irto FIPAG's acivities and allow FIPAG staff to become familiar with the procedures before
expanding the EMS to inrude the operabon of FIPAG s faalities and mclusion of the Private Operator.
FIPAG: Environmental Management System MAN10.1
Manual Page 3-2
FIPA F4NATIONAL WATER ESP 008
AR-''A DEVELOPMENT
ITuo Do. iMOI PAT3LM64K) PROJECT Issue 0.1
DO %akM0A.~CIMIO DI &GL"1 POJC
Environmental System Procedure Page 1 OF 7
PREPARATION OF ENVIRONMENTAL ACTION PROCEDURES (EAP.)
PURPOSE AND APPUCATION OF PROCEDURE
The purpose of this procedure is to provide instructions and guidance on preparing new and/or
revised EAPs to enable the incorporation of environmental protection, management and control
for specific environmental aspects.
This procedure should be applied where changes to the current EIP have been made (e.g. due
to charges in the coverage of the EMS and/or legal requirements) andlor where audits have
indicated improvements are required.
PROCEDURE
The minimum scope of instructions and actions to be applied have been listed In chronological
order below.
Ownership for undertaking the stated instructions and actions has also been indicated
INSTRUCTIONS, GUIDANCE AND ACnONS OWNERSHIP TlAWNG
Prepare new or revised EAP as folbws:
* Review te cufnet EIP (whih wNll indude be gatn one
requirements). week of need
* ldenrfy a ctvrologcal sequene of instrucions, EE fw
guvJaice and actions to address each specific new1revised
envknenn al aspect (see Attachment 1 for checlist). EAP bi
* Prepare a craft EAP (see Attchenbnt 2 for a powedure
template).
Submit dnf EAP to FIPAG Mgt for comment and approval. EE Wtin one
week of
repg
newhevised
EAP.
FIPAG Mgt To provide
comments
wf.hin one
month.
aFIPAG NATIONAL WATER ESP 008
)DEVELOPMENT
fJUDODE SNDITANOE t PlM6NOM PROJECT Issue 0.1
DO~ A&ASTtUIMLNO DE AGUA
Environmental System Procedure Page 2 OF 7
PREPARATION OF ENVIRONMENTAL ACnON PROCEDURES (EAPs)
INSTRUIC71ONS, GUIDANCE AND ACTIONS OWNERSHIP TMiNG
Distnbute and communicate new or reviWsed EAP wthin EE ithin one
FIPAG (and others) as neessay. week of final
documrents
being
produced.
Record now EAP or revised EAP in the Corold Document EE Beihre
Register and remove obsolete copies as per ESP 007: CDH distribubon.
'Document Con&o.
Provde awweness b Dfn where neoessary, as per ESP EE Witht one
006: 'TraIning', week of
approved EAP
being issued.
Regulafy review all EAPs and revise as neoessary EE UIer
chans to the
EIP have been
made.
Periodically review this procedure. EE At least
annually.
RESPONSIBILITIES
EE:
* To prepare new EAPs where the EIP has been expanded.
* To regularly review and revise current EAPs where the EIP has been amended and/or in
light of the findings from an environmental perfornance audi
* To maintain a record of the EAPs produced, their subsequent revision and distnbution
* To ensure appropriate communication and distribution of the revised or new EAPs within
FIPAG, includring the provision of any awareness and/or competence training.
* To penodically review and update this procedure.
FIPAG NATIONAL WATER ESP 008
5 P DEVELOPMENT
,'ONOMI IMT1MF. 1I PnrWL%Uj PROJECT Issue 0.1
nnl -iJmIImIMI rDl ^(AlLA
Environmental System Procedure Page 3 OF 7
PREPARATION OF ENVIRONMENTAL ACTION PROCEDURES (EAP9)
FIPAG Mgt:
* To authorise new and/or revised EAPs and to allocate the necessary resources where
needed
RECORDS AND REFERENCES
Records
The following wil be kept by the EE for a minimum perid of three years:
* A master copy of the current EAPs;
* A record of issue to recipients; and
* Obsolete copies of EAPs.
References
* EMS Manual, Part F, Environmental Integralion Programme
* ESP 006: Training'.
* ESP 008: 'Document Control'.
* 'Installing Environmental Management Systems', Earthscan.
ABBREVIATIONS
The following key abbreviations have been used in this procedure - see also the Glossary in the
EMS Manual, Part A:
CDH Controlled Document Holder
EAPs Environmental Action Procedures
EE Environmental Engineer
EIP Environmental Integration Programme
GNATIONAL WATER ESP 006
FIPAG DEVELOPMENT
fuNOO DII T1NTO t fTnw51I PROJECT Issue 0.1
DO AAMCIMINTO Ol AGLUA
Environmental System Procedure Page 4 OF 7
PREPARATION OF ENVIRONMENTAL ACTION PROCEDURES (EAPS)
ESPs Environmental System Procedures
FIPAG Mgt FIPAG Management
PROCEDURE REVISION TABLE
DETAILS ISSUE DATE
Initial (Draft) Issue 0.1 March 2003
Approved Issue 1.0
ATTACHMENTS
Attachment 1: Checklist for Preparation of EAPs
See overleaf.
Attachment 2: Template for EAP
See overleaf.
ATTACHMENT 1: CHECKLIST FOR PREPARATION OF EAPs.
ITEM YES/NO ACTION
Are the instructions, guidance and/or actions logical
and systematic and listed In chronological order?
Does the EAP reflect the legal requirements?
Does the EAP reflect the objectives and targets of
the EIP?
Is it possible to measure the performance of the
EAP?
Are sufficient timeframes provided for undertaking
and/or complefing activties
Have the responsibilities of all pertinent personnel
been clearly defined?
Is there provision for the keeping of records?
Is there provision for the periodic revision and
upgrade of the EAP?
Is there provision for the review and approval of
amended EAPs by FIPAG Mgt_7
Is there provision for communication and/or training
in connection with the EAP7
ESP 008 Preparation of Environmental Action Procedure Page 5 of 7
ABBREVIATIONS
[Add text on the key abbrewations used in the procedure as well as refer to the detailed glossary
in Part A of the EMS Manual I
PROCEDURE REVISION TABLE
[Add table which details the issue title, issue number and issue date.]
ATTACHMENTS
[Add any additional information referenced in the procedure.]
ESP 008: Preparation of Envirorwneital Acion Procedure Page 7 of 7
NATIONAL WATER ESP 010
NFIPAG DEVELOPMENT
'tI)o EX IA1OI riAtt"NIf3l PROJECT Issue 0.1
00 )Ai[IA EZYf OAIf DAU APRJC
Environmental System Procedure Page 1 OF 8
NON-CONFORMANCE, CORRECTIVE AND PREVENTATIVE ACTIONS
PURPOSE AND APPUCATION OF PROCEDURE
The purpose of this procedure is to provide instructions and guidance on preparing and
implementing corrective and/or preventative actions in response to any non-conforTnances
identified with the FIPAG EMS.
This procedure should be applied where EMS audits, environmental performance audits,
incidents and/or management reviews indicate non-conformances have occurred or are currently
occuning.
PROCEDURE
The minimum scope of instructions and actions to be applied have been listed in chronological
order below.
Ownership for undertaking the stated instructions and actions have also been indicated.
INSTRUCTIONS, GUIDANCE AND AC77ONS OWNERSHIP nAMNG
Investigate the cause of the non-conformance or incident (s) EE Immediate.
(see Attachment 1 for template form).
fIPAG Immediate
response to be
provided.
Prepae a draft Conrective Acion Plan (CAP) (including EE Wthi one
acions to recHilJ a problem, to prevent Ns ruculence and to week of
address any assocated Impads that have occurred) for investigations
discussion with FIPAG Mgt (see Attachment 2 for basic be ig
template forn). completed.
FIPAG Mgt Immediate
response to be
pro wded.
Implement approved CAP - including communications and EE Immediately
provision of training as necessary. after receiving
approval
FIPAG As dictated by
CAP.
5FIPAG NATIONAL WATER ESP 010
DEVELOPMENT
fUNo (K ONVOnM t PROJECT Issue 0.1
DO ACAM"M(O M ACUA
Environmental System Procedure Page 2 OF 8
NON-CONFORMANCE, CORRECTIVE AND PREVENTATIVE ACTIONS
INSTRUCTIONS, GWDANCE AND ACTIONS OWNERSHIP TiMING
Monitor, reuew and evaluate unplementation of CAP to EE As dessadbed
ensure effectiveness - includin undertaking additinal in CAP.
audti (as per ESP 012: 'Management RevIewj.
Formally dcose' the non-contormanceAncident once all EE VWRthin one
necessary actions have been compleed week of
actions being
compted.
Ensure that the EAPs andlor EIP are revwsed to reflect the EE Within one
changes made In the CAP - especially where these wdi month of CAP
prevent further incidents or non-conbormances. being
prepared.
Maintain records of non-confonrances andor incidents (see EE Ongoing.
Attachment 3).
Maintain records of the CAPs and thir effectivenss. EE Ongoing.
Provide a revw of non-confornances, incidents and CAP in EE At least
terms of overall envronmental perfo7mance dring Annual annually.
Management Review.
RESPONSIBILITIES
EE:
* Ensure quick response to non-conforTnance and/or incident.
* Identify the cause of any non conformances and/or incidents associated with the EMS as
a whole or with the EAPs in particular.
* Draw up, implement and review progress of CAPs.
* Evaluate the effectiveness of corrective and preventative actions
* Instigate adddional audits as necessary to re-confirmn the effectiveness of CAPs.
* Establish and maintain a register of non conforrnances and/or any incidents.
NATIONAL WATER ESP 010
DEVELOPMENT
1"1Y EX I^K Dtltlrud I mralmuiti PROJECT Issue 0.1
,A1 IIAIE(r.qpl.11 rbl 4(.1,x
Environmental System Procedure Page 3 OF 8
NON-CONFORMANCE, CORRECTIVE AND PREVENTATIVE ACTIONS
* Ensure the reporting and communicaton of any non-conformances and/or incidents to
FIPAG (and others as necessary) and the corrective/preventative measures undertaken.
* Provide additional training as deemed necessary to correct and prevent future problems.
* Report overall trends of non-conforTnances, incidents and other problems at the annual
Management Review meeting.
* Motivate for improvements to the ESP and/or EAPs as dictaled by the non conformnances
and/or incidents and prepare revisions.
* Regularly review and update this procedure.
FIPAG Mgt:
* To authonse and support the corrective and preventative actions required and to allocate
the necessary resources where needed.
FIPAG Personnel:
* All personnel have a responsibility to assist with the investigations into the causes of any
incidents or non-conformances.
* All personnel have a responsibiliy to participate in the implementation of corrective
actions when required
RECORDS AND REFERENCES
Records
* All non-conformances and incident invesfigation formns and reports are to be kept by the
EE for a minimum period of three years.
* Records related to non-conformances and/or incidents with polenlial future liability should
be retained for at least 15 years.
* The register of non-conformances and incidents is to be managed and updated by the
EE.
* All CAPs and reports on their effectiveness are to be kept and maintained by the EE.
NATIONAL WATER ESP 010
RFIPAG DEVELOPMENT
ttJN0 OD INWt5OtvU0w E mmU6ooPROJECT Issue 0.1
DO ASAXTIMENTO Dj AGUA
Environmental System Procedure Page 4 OF 8
NON-CONFORMANCE, CORRECTIVE AND PREVENTATIVE ACTIONS
References
* ESP 011: 'EMS and Perfornance Auditing'.
* 'Installing Environmental Management Systems', Earthscan
ABBREVIATIONS
The following key abbreviatons have been used in this procedure - see also the Glossary in the
EMS Manual, Part A:
CAP Corrective Action Plan
EAPs Environmental Action Procedures
EE Environmental Engineer
EIP Environmental Integration Programme
ESPs Environmental System Procedures
FIPAG Mgt FIPAG Management
PROCEDURE REVISION TABLE
DETAILS ISSUE DATE
Initial (Draft) Issue 0.1 March 2003
Approved Issue 1.0
NATIONAL WATER ESP 010
*FIPAG DEVELOPMENT
IUNOO ODf (VItNlIMO DE rAUIMm6ft PROJECT Issue 0.1
DO) &ARMTKIM(N1 DE AC&UA
Environmental System Procedure Page 5 OF 8
NON-CONFORMANCE, CORRECTIVE AND PREVENTATIVE ACTIONS
ATTACHMENTS
Attachment 1: Template for Investigation of Non-Confonnances, Incidents and Others
See overleaf.
Attachment 2: Template for Basic Corrective Action Plan
See oveuleaf.
Attachment 3: Template for Non-Confornance and/or Incident Register
See overleaf.
ATTACHMENT 1: TEMPLATE FOR INVESTIGATION OF NON-
CONFORMANCES, INCIDENTS & OTHER
Title: ID Number:
Date: Time:
Location:
People/ Dept/ Other
Involved:
Description:
Causes (immediate &
root cause)
Associated Impacts:
ESP 010 Non-Cornformance, Corrective and Preventative Actions Page 6 of 8
| ATTACHMENT 2: TEMPLATE FOR BASIC CORRECTIVE ACTION PLAN
Tile: ID Number
Action (chronological Person! Target Dde Completed Commnts
order) Organisation (YIN)
Further Action Required:
Tick one ] No further action required
Supplementary Investigation Report attached/to be attached
Incident logged by: Date:
Investigated by: Date:
Comments:
ESP 010: Non-Conformance, Corrective and Preventative Actions Page 7 of 8
NATIONAL WATER ESP Oil
oFIPAG DEVELOPMENT
fLiXJ DC l MfsnmtO t PAmWim(N4O PROJECT Issue 0.1
DO A5A%DIt(CM(W0 IX AGUA
Environmental System Procedure 1 OF6
EMS AND PERFORMANCE AUDITING
PURPOSE AND APPLICATION OF PROCEDURE
The purpose of this procedure is to provide instructions and guidance on auditing the FIPAG
EMS in order to determnine the environmental performance and to enable appropriate
improvements to be made.
This procedure should be applied prior to commencing a scheduled audit - whether this is for an
EMS Audit (i.e. to verify that (t) the fundamental components of the EMS have been applied) or
an Environmental Performance Audit (i.e. to determine how effective the EMS is within the
context of FIPAG)
PROCEDURE
The minimum scope of instructions and actions to be applied have been listed in chronological
order below.
Ownership for undertaking the stated instructions and actions have also been indicated.
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIMNG
Prepare an audit schedule for a given yew - including EE At start of
reference to EMS audits and environmental performanoe calendar year.
audits (see Attachment 1 for generic schedule).
Prepare an audit protool for each type audit to be EE Prepare two
undertaken prior to undertanW the audit (see Atachment 2 weeks before
for checklist). undertaking
the audit.
Ensure avaHability of personnel for data coflecton phase. EE Provide
between two
and four
weeks
advance
notice for
audit.
NATIONAL WATER ESP 011
N)FIPAG DEVELOPMENT
am .I5rn rISIM7omt)2X6Nm 0 PROJECT Issue 0.1
Environmental System Procedure 2 OF 6
EMS AND PERFORMANCE AUDMNG
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP T1WNG
Gather and assess data as per the audit protocol. EE As dictated by
Audit Protocol.
FIPAG Mgt To assist as
pre-arranged.
FIPAG To assist as
pr-rale.
Prepare an Audit Repor and CAP for submission to FIPAG EE VMihin one
Mgt during te regular management meetings. week of aud#
exit meetng'
Amend EMS documentation as necessary to refet the EE Within one
approved amendments. month of
identffyig
need to revise
documents.
Distrbdte and communicate the results of the audit(s) andVor EE Wthin one
approved revised EMS documentation witn FIPAG (and week of
others as necessary) - as per ESP 007: 'Documon revising
Control' and ESP 006: 'Communcaton'. documents.
Provide training as rnecessary. EE As ard when
required.
Provide a review of audit findings in terins of over EE Arnnualy.
environmental perlbrmance during Annual Management
Review.
RESPONSIBILITIES
EE:
* Undertake the auditing process, including planning, data collection and assessment, and
reporting the resufts of the audit
* Communicate the results of the audit findings to FIPAG Mgt and motivate for the
necessary revisions to the EMS through a 'CAP'.
* Revise the EMS and associated documentation and disinbute the revised documents as
per ESP 007: 'Document Control'.
FIA f NATIONAL WATER ESP 011
- *- -G DEVELOPMENT
-IU Z&E I MVl O 1 Of n( AI.IO PROJ ECT ISSUe 0.1
Environmental System Procedure 3 OF 6
EMS AND PERFORMANCE AUDITING
* Ensure the appropriate communication and distribution of the results of the audit and the
revised EMS documents as per ESP 006: 'Communications' and/or including the
provision for any additional training.
* Monitor the implementation of the amendments to the EMS.
* Penodically review and update this procedure.
FIPAG Mgt:
* Authorse and support the audit programme, including allocating the necessary resources
to undertake the audit and make the necessary corrective actions.
FIPAG Personnel:
* All personnel involved in the activities being audited have a responsibility to paricipate in
the audit programme when required.
* Implement any corrective actions identified dunng the audit.
RECORDS AND REFERENCES
Records
* Records and documents relating to the audit programme are to be kept by the EE.
References
* ESP 006 'Communications'.
* ESP 010: 'Non-Conformances. Corrective and Preventative Actions'.
* ESP 012: Management Review'.
* 'Installing Environmental Management Systems', Earthscan.
NATIONAL WATER ESP 011
5FIPAG DEVELOPMENT
I D( [LFIST.ThrIsE*lTnE lrsl! PROJECT Issue 0.1
DO 1 5A5 s1f l 0 OIlb f l GUA PLRa
Environmental System Procedure 4 OF 6
EMS AND PERFORMANCE AUDITING
ABBREVIATIONS
The following key abbreviations have been used in this procedure - see also the Glossary in the
EMS Manual, Part A:
CAP Corrective Action Plan
EAPs Environmental Action Procedures
EE Environmental Engineer
EIP Environmental Iniegration Programme
ESPs Environmental System Procedures
FIPAG Mgt FIPAG Management
PROCEDURE REVISION TABLE
DETAILS ISSUE DATE
Initial (Draft) Issue 0.1 March 2003
Approved Issue 1.0
ATTACHMENTS
Attachment 1: Types of Audits and Frequency of Audits
See overleaf.
Attachrnent 2: Checklist for an Environmental Audit
See overleaf.
| ATTACHMENT 1: TYPES OF AUDITS AND FREQUENCY OF AUDITS. l
ACTIVTES TO BE MINMUMFREQ CY AUDIT TO VERIFY
AUDITED QUEN ADHERENCE TO:
Audit of EMS . Twice in 2003 * Specific requirements of
the FIPAG EMS (pending
. Annually thereafler. full compliance with
IS014001).
. Legislation.
EnvironnernPal . Quarterly for Year 1 (2003). * Legislation.
EnSpciicorquirmensao
Performnance . Annually thereafter the EIP.
(Extemal) Audit of EMS Annually starting from 2007 (or
once accreditation with ISO ISO 14001.
14001 is sought).
ESP 011: EMS and Performance Auditing Page 5 of 6
ATTACHMENT 2: CHECKLIST FOR AN ENVIRONMENTAL AUDIT.
ITEM YESINO ACTION
Does the Audit Schedule avoid public holidays?
Does the Audit Schedule take into account the
results of previous audits (e.g. the need for follow-up
audits)?
Does the Audit Protocol provide details on the activity
(ies) to be audted, a step by step guide for collecting
information and audit crntera to be used to evaluate
performance?
Does the selection of activities include those which
are current, incorporate previously identified problem
areas and/or those activiies not previously covered
by an audil?
Are the audi criteria clear?
Does the Audit Protocol provide for the right
questions to be asked during the audit, given the
specific activnies to be addressed?
Has sufficient advance waming to the person(s) or
departments to be audited been provided?
Does the data gathenng phase for the audit include
an 'opening meeting, interviews, document collection
and an 'exit meeting?
Can checklists or questionnaires be used for data
collection?
Has a timescale for the preparation of the Audit
Report been confirmed?
Has a Corrective Action Plan been prepared (see
ESP 011: 'Non-Conformance, Corrective and
Preventative Actions')?
ESP 011: EMS and Performance Auditng Page 6 of 6
NATIONAL WATER ESP 012
RFIPAG DEVELOPMENT
NDO Of SNTW1IMPA5nOE PROJECT Issue 0.1
DO A&WE~COMENTO Of ACUA
Environmenfl System Procedure Page 1 OF 5
MANAGEMENT REVIEW
PURPOSE AND APPUCATION OF PROCEDURE
The purpose of this procedure is to provide instructions and guidance on the process for
reviewing the FIPAG EMS with top level management.
This procedure should be applied for the gathering of appropriate information required for the
review, to assess the continued suitability and effectiveness of the FIPAG EMS and to help
identify the opportunities to improve the EMS.
PROCEDURE
The minimum scope of instructions and actions to be applied have been listed In chronological
order below.
Ownership for undertaking the stated instructions and actions have also been indicated.
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP 7IMING
Schedule a Managerent Review Meeting for reviewing the EE At least
FIPAG EMS Wil FIPAG Mgt. @nnually.
Collate and summanse the requied envnmetral EE At least four
informaion for the Managemert Review MeetLn (see weeks in
Attachment I for a checklist of Infolimion). advance of
meetin
Distnbute the Managemrent Review Information prior to the EE At least two
Management Review Meetng weeks in
advance
Review and assess the available infonnation to determine EE Prior to
the effecfiveness of the FIPAG EMS and to identify meeting
opportunities for improvement
FIPAG Mgf Pnior to
meeting
Propose amendrments to EMS, discuss, mnotiate for and EE and FIPAG
make decisions at the Management Review Meeting. Mgt
NATIONAL WATER ESP 012
- P DEVELOPMENT
fUNDO OD INVESTIM!TO I mmo-ob PROJECT Issue 0.1
DO AIAMEIMENTO DE AGUA
Environmnental System Procedure Page 2 OF 5
MANAGEMENT REVIEW
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TlING
Revise EMS documents as dictated by the decisions made EE UVthin two
during the Management Review Meeting and submit for weeks aftr
approval Management
MeeDn.
FIPAG Mgt To review and
approve within
one month.
Distribute and commurncate the approved changes to the EE Immediate.
EMS documents as per ESP 007: 'Document Control' ana
ESP 006: 'Communilcallons'.
RESPONSIBIUTIES
EE:
* Schedule the Management Review meetings on an annual basis and provide advance
notice of the next meeting to ensure attendance.
* Collate and summarise the environmental informatnon required for the Management
Review Meeting.
* Circulate the environmental information to top level management of FIPAG at least two
weeks in advance of the scheduled Management Review Meeting
* Attend and provide inputs on the EMS at the Management Review Meeting.
* Maintain records of the Minutes of the Management Review Meetings.
* Make the required amendments to EMS documents and securing approval for the
amended documrents.
* Record and distnbute the revised EMS documents and collecting obsolete copies.
* Review and update this Procedure on an annual basis.
FIPAG NATIONAL WATER ESP 012
EEEIPA DEVELOPMENT
' ,Nil NniivsnfNo I TIm6N) .ROJECT Issue 0.1
lAB .%ASI( lMFN70t Dl P.R IC
Environmental System Procedure Page 3 OF 6
MANAGEMENT REVIEW
FIPAG Mgt:
* Attend the Management Review Meeting or sending an appropriate appointee.
* Review the environmental information distributed by the EE in preparation of the
Management Review Meeting
* Make and approve dedsions at the Management Review Meeting to ensure the continual
suitability. effectiveness and improvement of the EMS.
* Review and approve the revised EMS documents produced lhereafter
RECORDS AND REFERENCES
Records
* A copy of information collated for each Management Review Meeting must be held on file
for a minimum period of 3 years.
* Minutes of the Management Review Meeting must be held on file for a minimum period of
3 years.
References
* Installing Environmental Management Systems', Earthscan
ABBREVIATIONS
The following key abbreviations have been used in this procedure - see also the Glossary in the
EMS Manual, Part A:
EAPs Environmental Action Procedures
EE Environmental Engineer
EIP Environmental Integration Programme
ESPs Environmental System Procedures
FIPAG Mgt FIPAG Management
NATIONAL WATER ESP 012
FIPAG DEVELOPMENT
I l.'h DtI I1N1SMINIO I PAYFiIMO PROJECT Issue 0.1
[JO A2&s1L,Ml.I%[I DI 4(..UA
Environmental System Procedure Page 4 OF 5
MANAGEMENT REVIEW
PROCEDURE REVISION TABLE
DETAILS ISSUE DATE
Initial (Draft) Issue 0.1 March 2003
Approved Issue 1.0
ATTACHMENTS
Attachment 1: Checklist for the Management Review
The following provides prompts for informatlon that may be of use during an annual Management
Review of the FIPAG EMS.
ATTACHMENT 1: CHECKLIST FOR THE MANAGEMENT REVIEW. l
ITEM YESINO ACTION
What is the level of compliance of the EMS with Its
stated Environmental Policy, legal requirements,
strategic objectives and targets, the EIP and
associated EAPs?
Have there been any incidents associated with the
implementation of the EMS?
Have there been any internal audits of the EMS?
What has been the focus of any
corrective/preventative actions undertaken?
Have there been any extemal cornments or
complaints regarding elements of the EMS?
Is the focus of the FIPAG EMS still relevant - for
example:
* Have Ihere been any changes to the legal
register or the nature of environmental issues
associated with the NWDP?
* Have there been any new cities or scope of
projects added to the NWDP?
* Is the coverage of the EMS to be expanded as
per the planned phases for its development?
Have there been any administrative difficulties
associated with the EMS?
Have there been any difficuhties associated with
environmental management resources?
What improvements can be made to the EMS and
why?
How can these improvements be made?
ESP 012: Management Review Page 5 of 5
PART C: LEGAL REGISTER
FIPAG: Environrmental Management Systemr MAN/O. 1
Manual
PART C: LEGAL REGISTER
The foilowing compnses a register of the legislabon, regulations and Funding Agency requirements relating to the provision for environmental assessment,
protection and management in the NWDP.
The following documents have been reviewed.
* World Bank OP 4.01, Environmental Assessment, 1999;
* World Bank Environmental Assessment Guidance;
* World Bank Project Appraisal Document, 1999.
* World Bank Projeci Implementation Manual, 2000;
* African Development Bank Environmental and Social Assessment Procedures, 2002;
* Environmental Assessment of the Mozambique Nalional Water Development Project Document, Noragric 1996/1997; and
* MICOA's EIA Regulabons, 1997.
RtEFERENCE DETAILS AND EXTRACTS ON ENVIRONMENTAL COMMENTARY ON FIPAG RESPONSIBIUTIES
World Bank OP 4.01 Environmental Assessment
This document sets out the Wodld Bank's policy on and the process of environmenbtl impact assessment fbr projects it may provide funding for. It is important to note that
the World Bank's requirements generally take precederce unless national egrslation, regulations and other administrative requrements are more stringent.
Requires ervironmendal ass*ssmet (EA) of projects proposed for Bank financing FIPAG, the borrowsr' has genaraly delegated the respons.blity of undertadn EAS (wher
'EA ks lnitistd as arly as posble In project processing and is Inrtgrated otSely with the required) to appolnted Consultants.
economic, finanial, isUhtlbnal, social and technical analyses of a proposed project' However, FIPAG wil remain uftimately responsible for environmental complance.
The borrower Is responsibhe for carrying out the EA.'
* 'The Bank may. t eppropriate, require addlional EA work, Including public consultaton and
disclosure-'
FIPAG NiWDP Page 1 of 15
Register of Legal and Funding Agency Requirements LegaLregister-1
PART C: LEGAL REGISTER
REFERENCE DETAIL8 AND EXTRACTS ON ENVIRONMENTAL COMMENA ON FFAG RESONIBI ES
REQUIREMENTS CMETR NFPGRSOSBL E
Envirorvnertal Screening, Category B proiects (Para 8(b)) This process has already been complted
'Tho scope of EA for a Category B project may vary from proect to project.' The lHOP has been defined ms a Category B projet - aee below,
screnng] *sexamnes the proecta's ptenial negative and poskive environmental impacts and
recommends any measue needed to preent, mininise, migate or compensate for adverse
impacts and Improve envionmental performance.'
EA for Special Project Typos, Sctor Investnwnt Landing (Para 9) The MNDP Is a 'Special Project Typo' and as a conseqence thore is a need to consider
'-durng the preparation of eech proposed subproject, the project co-ordinating tty or assessing the environmnrtal impact of all sub-projects.
enpleenting Inttitution carres out an appropriate EA according to country requirements and An EA Report vas prepared for the World Bank on the NWDP in 1996 (updated in 1997 and
the requirements of this policy [World Bank 00 4.011.' 1999) (see below for more detalD)
There is still a requiremenlt to consider the potential environmental issues associated with each
sub-project on account of more recent changes to or new design detahls being avaable than
covered In the orghal EA Reports.
Public Consultation (Para 16) FIPAG, Vth borrower' has generalsy delegated th responsibiiy of undertaking pub"lc
during the EA process, the borrower consults project alfcted groups and local participation to the appointed Consultants as part of their EA services
nongovemmental organisations (NGOs) about the project's envWonmental aspects and takes Whe MICOA request public consulation for a given projet, this is nornmaly organised
their views Into account.' througthby MICOA (sae for more data).
'In addtion, the borrower consults ith such groups throughout project implementation as Direct compensation and resetUement Issues wit be addressed by FIPAG's Investment and
necessary to address EA-r#lated issues that affect them'. [See Note 20 to this section which Legal Managers.
states that for any major social components, additional consulation requirements may apply,
such as for involuntary resettlement.]
Disclosure (Pare 16 and 18)
the borrower provides relevant materil in a timely manner prior to consultation and in a form
and language that are undrstandable and accewibl to the groups being consufted.'
'Any separate Category B report for a project proposed for IDA funding is made avallable to
projet aeded groups and local NGOs.
FIPAG NWDP Page 2 of 15
Register of Legal and Funding Agency Requirements Legal register_1
PART C: LEGAL REGISTER
REFERENCE DETAILS AND EXTRACTS ON ENVIRONMENTAL COMMENTARY ON FIPAG RESPONSIBILMITES
REQUJIREMENTS
mnplmenntation (Para 20) FIPAG wl Littimately be resownsible for ensuring comppnance with World Bank requIremnfts and
wi1 undertakle pernodlc audits and creck5 55s n.cessay.
Durig project implementation the borrower report on:
Howeer, FIPAG may dehgae other consulanta to urKertake more regular site Irpctions
* Compliance with neasures agreed wtth the Bank on the basis of the findings and results d and the mornitonnng progararms during the construction andfor operation of the sub-project.
the EA, incdinga rnplementation of any EMP, as set out in the project documents
FIPAG has developed a framework for an EMS to enable FIPAG to manage the environmental
* The status of mitigatory measures: and issues associated with is activifis as well as thc design, conatructbon, operational and
* The findings of monitoring programs. decomm.asoning phases of tne NwDP sub-projects
FIPAG wil need to monitor all environmental assessment and/or management actIviti6
* The Bank bases supervision of fth projac's environmenital aspects on the findings and undertaken on Its behalf.
recommendatons of the EA, including measures set out in the legal agreemernts any EMP
and other project documents.'
Appenrbx B Whlb the NWDP has been defined as a Category B projed (see below), the general layout
described for a Category A project is stil deemied applicable for the EA documenits to be
Contains details on the content of an EA Report for a Category A prolct prepared or the NWDP sub- Arojects
This ifornmUon has been taken into account in the Chekdit for EA Reports (see Appendix C
of SGui0d*ne fwr the Ewftonmet Asm ent and Managemoem of the NWDP).
Apperndx C This information has been icorporsted hto the 'Generc Framewoi.* EMP for Constructon
Contains details on the content of an Environmental Management Plan (EMP). Worksand the EMS
World Bank Gtidance on EA
This document provides further guidance on EA and supports World Bank OP 4.01.
Includes reference to the forrmat for the EA Report. including: The checlist of potential environmentsl isses has been referred to in Appendix E of the
Guidance for Ut Envtronmetl Aaessnenf antd Manageme0nt ot the NW1PI
* Refers to format of the EA Report - with an emphasis on allowing easy reproduction
and dissermnation.
* Outlns a nwnber of EA documents and other material typically required for public
disserination.
* Contains a Checidist of Potential Issues of an EA. This lists the potentbi range of
issues an EA should consider, where relevant.
FIPAG:NWDP Page 3 of 15
Register of Legal and Funding Agency Requirements Legal-register-l
PART C: LEGAL REGISTER
REERNC ETIL ADEXTIR ACTNS ONEVROMNA COblMENTARY ON FIPAG RESP0NS1811ZTES
World Bank EA SourcebooK 1999
This document prosides guidance on the EA process specific to World BEak OP4.01 and includes reference to project screening through to project completion and post
implementation auditing It also provides guidance on the EA process and environmental issues associated wifth specfk sectors, including water suppiy, sanitation,
petrochemical industry and chemniocl industry.
Environmental Roeew, Polices and Priniples. itm 6 A 199U1997 copy of the EA for MiVDP is avalable. The updated version has not boon located.
* Sedor Investmenwt projects and the nvesrn�ent componert of hybrid loans and credits
are subled to the environmental review requiremrent'
Overall Relationship to the Project Cycle, Item 10 FIPAG il be responsible for the prepratbon of the PRC.
* After Implmntaiton L complete the Project CompletIon Report (PCR) includes The PRC wil, at a minimurn, be based on the results of the regular construction and operations
evaluation of both the Impacts that actualy occurred and the effecttreness of the phase audi.
mdigtion measures.'
Overall Relationshiptothi Project Cycie ltemn 13 An EA has beencarried out onrthe NWDPas a whobe iNoragic 1998)
'Category B projects are a derwsoe group. and the scope of the environrmntal analise TORs are prepared for the appointed Consultants and include refrence to the scala of
nay vary from a detailed study of cronin components thatis a lMosa as complex as envirorital studWs required, The World Bank reviws and approves both the TOR and the
that for an 'A' projct, to a routine check that project design conforms to applicable bidding Consultants' proposa.
standards,' FIPAG wvI be responsible for issuin the TOR at the proper time and to monitor compliance
with the TOR during the assignment.
On a national context, K wil be necessay for the appointed Consultant to submit a 'Pro-
screening' document to MICOA in order to receive guidance on the scale of environme ntal
studie required.
Preparing for an Environmertal Assessment, Item 1B A generic ervironmental TOR has beon prepared by FIPAG.
* 'It is the borrowees responsibilty to prepare TORs for the EA or other analysis and to A copy has been submitted to the World Bank for approval (September 2002). No comments
obtain the necessry experts to csrry it out-' have been received to date (March 2003).
* 'The task of debrmining the scope of the EA Is critical and is therefore one in which
the Bank normily participates.'
Conducting the Environrmntal Assessment, Item 24 FIPAG. te borrower' has generaly delegated the responsibility of undertakng EAs (where
* tanying out the actual EA is the borfower's responsibility.' required) to appointed Consultants.
As FIPAG vwi rem ain uitneatay responsible for environmental compliance, FIPAG wil mnonitor
the pefformance of the appointed Consultants.
FIPAG:NWDP Page 4 of 15
Register of Legal and Funding Agency Requi'ements Legal_regster_1
PART C: LEGAL REGISTER
REFERENCE DETAILS AND EXTRACTS ON ENVIRONMENTAL [ COMMENTARY ON FIPAG RESPONSIBIUTIES
REQUIREMENTS
Conducting the Environmental Assesmnert Item 28 The 'G"ance for the Envkonmontal As-essment and Management of the NWDP sets out
guidance on the contnt anrd structure of a* enyvronmental docurents to b produced in
� 'The IEAJ report should provide an Exectuive Summwary h�ighhght,ng the significat conb wk the NWP.
findins and reconurended actions. in order of importance. in relmively non-technical
nguage and not more then 20 pages in length. These checkidts' may be used by the FIPAG Environmental Engineer to assess the adequacy
of the environmental docurrmnts prepared.
* 'More detaild nforrmaton such as summaries of baseline date, the model result,
records of communiy Involvement activities and reports of pcial studies, should be
placed In a sepsrate volume as a technia annex to the main report,'
Conducting the Environmental Assessment, Item 29 The Consutants appointed by FIPAG to undertake the EAs for sub-projects wil undertake
* 'The Bank recommnnds that interim EA and related studies be released to interested public participation as required.
agencies and to affected cormmunities, and to NGOs rnvolved in project preparahon
* 'Howemr, as the EA is Ihe property of the borrower, public release of the document
can onty be rmade with the borrower's consent.'
Environmental Assessment Review nd Projcct Appraisal, Item 30 The 'Gudanfce for the Envronmental Assess-ent and Mnagenent of the WOP' sets out
guidance, on the content and structure of all environmental documents to be produced in
. The borrower should review the EA to ense that the consultants or agency staff connection with the NWDP. Ths document ab incldes checklists which may be spefhally
follwowd the TORs and meeat both Bank and country requiremients. used durng fth techntical reviews.
Implementation and Supervston, Item 34 FIPAG has developd a framework for an EMS to mamage plnning, construction and
opoerationali environmnental hwous for the lieaspan od the NWDP.
* 'EA recommendations provide the basis for supervising the environrnental aspects of
project inplementaton.'
* 'The borrower is obiged to implment measures to mitigate anticipated environmental
impacts, to monitor prograns, to corred unanticipated Impacts and to comply with
any enviroraentel condltonalitles.'
* Proper stafing. staff traInrng, and procurement of spare parts and equipment to
support preventativ, predictive and correctio maintenance re also necessary
elemernts of Inplementation'
ImplemntatIon and Supervision, Item 36 FIPAG will generally appoint Consultnts to supervise the constnrctin of the NWDP sub-
* 'Supervision is carried out through a combination of.. (compiance reporting, Bank projects
suprvisIon missions and Bank site visits].' FIPAG will maintain an overseer role to ensure compliance with World Bank requirements
during the construction phase. This may hdclude undertaking periodic audts andlor revewing
the results of audits undertken by others
FIPAG has developed a framework for an EMS to manage the operational environmerntal isues
for the iifespan of the NWDP.
FIPAG:MNDP Page 5 of 15
Register of Legal and Funding Agency Requirements Legairegister-1
PART C: LEGAL REGISTER
REFERENCE DETAILS AND EXTRACTS ON ENVIRONMENTAL COMMENTARY ON FFAG RESPONSILMES
REQUJIREMENTS
Impementation and SuprvIsIon Item 38 FIPAG wil usa Information coected and produced drting the monitoring of the construction and
* At the conclusion of the project.. the (Projet Completion Report] Is prepared and operatonal phase of the NWDP sub-projects to:
subrnbed to the Operations Evaluation Department. The borrower Is responsible for * Confirrn actual envronmontal wnpacts nd problm encountered;
submitting information that wi be the basis of the report.' * Confirtmn extent to which erinronmental recommendations wero folowed
* Corfirm worall complance with World Bank requirements; and
* Evaluate envronmerta benefits achieved.
Sectoral Envirtnmenta Assessment. ttem 43 The 19961197 copy of the EA for iNOP hashwi be made available to aN Consultants
appointed to prepare EAs and/or EMPs to ensure the environmentl concerns raised in this
* fSectoral EA.] can in some cases substtute for proect spcific EAs by produing document re addressed or icorporated accordingly.
gu nes and criteria for the design and implenmetaion of prolects In the sector
* More oftn, ey is rwsult in identification of the major environmental issues In the
sector and development of a database. enaDlong pf oject s teic EAs to proceed more
expdously.
Cost and Time to Prepare Envrornmental Assessments, Item 56 The 'Gudnce on tO Envs"onmientlAsesrssrnent and M ranagment of tue NMVP' and the EMS
framework wii provide guidance on the timing for undetaking the pertinent EA activities.
* 'EAs conducted according to Bank procedures do nod delay projects; on the contrary.
in many cases, they have shortened the total time from identificron to operatfion, by
revealing promptly envronmental ss-ues that might have halted work atogether, had
they emerged at a tater stage.'
Cost and Time to Prepre Environmertal Assemerts, Item 57 This guidance vill be taken into account during the review of the Tender proposal documents
produced by bidding ConsuRtarts for EA or related vwrk
* 'EA prepration coas rarely exceeds one percent of the total capital cost of the
project and is frequently less than that.'
* 'The cost of Implementing mligation measures can range from 0 to 10 percent of total
project cost, wlth 3 to 5 percent beWng common'
World Bank Project Appraisal Document for the NWDP 11
This document was prepareo for the NWDP and was published on 12 May 1999. It desaibes the project development objectives, the strategic conte4 project description
summary, project rationale, summary prcject anatysis, sustainablity and risks, main loan condtons, reaciness for implemertation and compliance with Bank policies
Pg Is, 'EnvWoiwnt Assessme-t' A 1996t1997 copy of the EA for NWDP is avadablb. The updated version has not been located.
* NWOP - Category B project. The requirements of the EMP In ths docixnent have been Incorporated into the Venrwc
Framework EMP f)b Constructlon Works' and in the EMS.
Enfvirorinental Assessment for NWDP I and 11 completed in 199i6. Reviewed and updated
1999. Contains guidsnco on those sub-rojects that are likely to have a signtcarit and
minor environmental impact.
FIPAG:NWDP Pap 6 of 15
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REFERENCE DETALS AND EXTRACTS ON EMVIRONMENTAL COMMbENTARY ON FIPAG RESPONSIBULTES
REQUIREMENT
* Flow and water quality mnitoring for intake weir on Umtbeluzi Rhver and at uwgar company
Intake on Pungwv River,
* Hydrological mondorlng program
* Trainin and HRD - which inrludes the irafning of FIPAG In environmental skils
and awreness.'
Annex 2, Pg 8 -10 anagemnent of Environmental Impact' - Performance Indlcators This normaon is currently used as part of the Operators monthly reportng The reoular
provision of this data and tnra quality of the data should be monitored by FIPAG.
Pag 9 andj 10 contains a data sheet hor colectIon df basic iriforniaton
World Bank Project ImplementatIon Manual
This document was prepared for the NWDP and was pubished in January 2000. It provides a reference guide on the NWDP for the partes hivolved and specfialy provides
.'a sunwne,y of the pr4ed, a descrphon of the institubons involved in its implementation and an outline of the piocedures to be followed in implementing ttis prt#ecd The
main text in the PIM is supporled by addional project informabion contained in the annexes.
Section 7 Para 1, Pg Note: The World Bank's EA Addendum has not been located - only a copy of the 190W1997 EA
l. managernmnt of the environmental Inpact of the project vAl be in accordance with the port I3 avaie.
Environmental Management Plan given in the Environmental Assessment updated by the EA See below for e summry of the 199697 version
Addendum'.
The envitonmental management requirmwents stated In the World Bnk's EA Report
(1996/1997) have ben Inorporated Into the appropdiate checklists contained In the 'Guidasce
for tm Envronmental Aa-eesmen and Manageent of h HWDP' and Irto the EMS for
FIPAG.
Afrcan Deveopment Bank Environmental and Social Assessmient Procedures
This document sets out the Afrcan Development BanKs policy on and the process of environmental impact assessment for projects it may provide funding for. It is important
to note that the African Development Banles requirements generally take precedence untess national legslation, regulations and other administrative requirements are more
stringent
2 Context, Para 2.5 A TOR for btdding conwsutant has been prepared by FIPAG to ensure that consideaon is
ghven to ADS environmental assessment and management requirements in the provision of
'The projcs financed by the Bank shall compy wih the Regional Member Courtry's their services.
environmnntal and social legisaion, policies and gideline, vth local and natonal
requirements on public consutdions and disdosure, as wet as wth Inernaional ageements
ratid by the borrowing courntry
3. Assesment Process FIPAG, 'the Borrower has generally delegated the responsiblity of undertaking EAs (where
The Environmental and Social Assessmoent of projects, plans and programnmns Is primarily the required) to the appointed Consutants.
reaponsibUlty of the Borrower'.' The appointed Consultnts will be required to provide their services in accordance wIth AfDB
environmental requirements.
FIPAG NVDP Page 8 of 15
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REFERENCE DETAILS AND EXTRACTS ON EN RONMENTAL COMMENTARYONFIAG RESPONSIBILIES
REOU IRE MENTSCOMNAYO FIA REP SBITS
3-8 Project ldarllcatMon, Par 3.7 The NWDP has been defkied as a Category 2 project
'Catogory 2 projocts require the development of an Environmental and Social Management Plan FIPAG, has generaly delegated the responsibiliy for preparation of the ESMP to an appointed
[ESMP]. These proects ar ikely to have detrirrntal and sAespecf1c environmental and/or Consultant.
social inpact that are less adverse than those of Category I project and that can be
mir*nrsed by the application of mitiabon measuros or the incorporation of iternationally FIPAG has prepared a 'Genei Frsmowo,* EMP for Conftrucn WorkU'for the NWIP which
recognised design crit and standards.' shag be used as a framework for the preparation of projet specflic Management Plans duwing
the construion phase.
3-F Project ImplementatIon and Supervsiorn, Para 3.46 - 3.61 FIPAG Wil ulitrataly be responsible for ensuring complince wIth ANDB requirements and wil
'It is under the Borrower's responsiblity to implment Environmental and Social Management underta perti audls and checks dunng constnon as necssary
Plans, Inctuding comrslance with Indicators Identified In projet irnplemrentation documents, the However, FIPAG may delegate other consutants to undertake more reguwr site inspections
aanlCs policies and guidelines as well as environmental and social covenants included in the and the monitoring programmes dunng the construcimon end/or operation of the sub- prroect
loan documents.'
FIPAG has developed a framework for an EMS to manage construction and operational
The Borrower reports. on the impl mentrtion of the Environmental and Social Management enviroiontm l issues for the ifespan of the NWDP.
Plan in regular qurterly reports.'
The EMS provides for aol appraisal and Improvement of the environmental management
Whenever non-comphlance to agreed requiremrents or unexpected mnpacts are noted, - the procedures on an annual beaI3
Borrower shalli revoiw the ESMP... as appropriate.'
4. Responsibilltles, 4-A Borrower FIPAG Vihe Borrower' has generally delgatted the responsibfty of undertaidng EAs (where
'The Borrower is 'espon5rble for integratitn nvironmentat and sodal consideratbons irto requiracri to the appointed Consultants.
sponsored projects sacordign to the Bank's requirements ' The appointed Consuttnt vwill be required to provide thetr services in accordance wih AIDS
environmental requirmwents.
FIPAG has developed a framework for an EMS to ensure *nvironmertal issues are addressed
at all key development. constrcton and operatonal stages of the NWOP.
S. Public Consultations FtPAG, 'the Broorw has generaly delegated the responsiblity of undertaking public
'For Category 2 projects.. the Borrower (may be requiredi to consut with potentilaly affected participation to the appoited Consulta as pert of thr EA services.
stakeholders eary in the project cycle
6. Pubik Disclosure
'For Category 2 projects, the ESMP Suwrnary Is released to the pubhc through the PiC [AIDB s
public Information centre]
FIPAG:Nl'WDP Page 9 of 15
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Environmental Asessment of tho Mozambique National Watr Development Project Documet, Noragrlc 199B11997
This document details the results of an environmental assessment of the NWDP and hi prtcular refers to a given range of sub-projects (known at the tkne of the
assessment) for each the five cities. On the basis of the assessment an EMP has been developed and included in the back of the document The EMP details the
environmental managemert requrements for the constucbon and operabon of the sub-projects assessment This document is referred to in the Wodd Bank PIM.
Note: Refer to World Bank documentation for definition of EMP as tere is a subtle diference between tie definitions or EMPs as used by MICOA, World Bank and AfDB.
7. Environmental Manageent Plan, 7.3 ConstructIon The �Gena' Fhmewor* EMP for Consrucftn Works as prepared by FIPAG. Includes
detiid specifications which cover aN the aspects Wated for the construction phase of NWP
It is vti that -ShStandard environmental construction requiremernts for the proelcd ...a re b-ots
Incorporaed irito general and apecftic constructdon contract spedcfications for aN wsorls beinvg
funded by the NWDP
7.3 Construction. Section 7.3.1 to 7.33 The FIPAG Environmental EngWieer wil be reoqired to review EMPs produced by the appointed
Consultant to ensure appropriate coverage has beon made for the management of specif
Lists a series of standard environmntal constnxton requirements for the following groups of construction impcts listed.
NWDP sub-projects
* Water sources and treatment plants.
* Transmission and storage.
* Distnbition systems
7.4 Operation The EMS wMll ensure that appropriate environmental protection and management requiremnts
are kioorporated fInto the operation plans df the sub-projects.
LUsts a sedes of standard environmental operational requtremrens for the following groups of
NWDP sub-projects
* Water souce" and treatment plants.
* Transmison and storage.
* Distribution system.s
7.6 Resettlement The appownted Consultants wvI generally be required to identify the need for resettlement during
Recommends a seris of procedures for involuntary resetternent. including: their EA studs
FIPAG will undertke the required negotiations for the compensation of terporary and(or
* Attempting to avoid need for resettlement. permanent loss of prop.ty
* Appointment of consultant with socio-economic and lgal experence.
FIPAG:NWDP Page 10 of 15
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REFEtENCE DETAILS AND EXTRACTS ON ENVIRONMENTAL COMMENTARY ON FIPAG RESPONSIBILUTES
REQUJIREMENTS
* Assess reslement needs and develop resettlement plan.
* Provde 3 months notice and negotlate with afFected people.
* Report on execution of the resettbment plan.
* Alowance for conpenstko.
7.6 Environmnl Monrtorlnp and Mangemennt The 'G6nt Frcrtawor* EMP for ConafructIM Wrw*s 'and the EMS set the minimum atandads
required to ensure that the NWDP sub-projects are designed, constructed and operated in an
environmental monitoring and rnannagment dunng projea implerentation are expected to be environmntalty sound manner. This Inckudes the moniorhg of the effectiveness of
argely iimted to ensuring comphance wth .mplemelstion of the construction and operational marnagment controls.
1 Environmental specifcations contained in construction contracts as discussed in Section Tho specifc construction specifications have been incorporated into the 'Geenc Framework
7.3 above. EIP for Conaftin Works'for the NMDP.
2. Resettlement plann,ng and implementation as discussed in Section 7 5 above.'
7.7 Environmental Awareness BuildIng Training The EAP will provide for environmental awareness traIning of the labour force during the
construton phase.
'Training wilt be required to monitor and supervise environmental perormance during
construction of new and refurbished works being funded by the project.' The FIPAG Environmental Enguieer wit be responsible for overseeing the environmental
awareness trahning od opeational staf and FIPAG staff
should make staff aware of environmetal provisions of construction cortracts, and train
them i ialsinatrme practices for dealing wa envilronmentls concerfns on ste'
MICOA Reguladtons on the Procedure for ErnvIronmental Impact Assessment 1997
This document is sets out the nationaI requirements for EA It is important that MICOA are consulted on all key MNDP sub-projects.
Article 2, Scope of Application See beiow.
2. 'The .ctvtles contained in the appended Itst require an obligatory environmental impact
study, whIch must bo carried out In the trms of this set of regulations.'
Appendx: it is important to note: should MICOA Indicate that an EA ts not rquIred, t wil stUl generaly be
'Acti" which may have signiticant impact on the environment and which require ecesary to undexake an EA in acodance wih the Funding Agency Requirements
environmental inpact studies:
S. Uran wser supply end sanitton systems, their piping, treatment stabons and eftluent
disposal systrns.
19. Programmes and projects that inpty the permanent or temporary dispiscemert of
populations and communItis.
FIPAG:NWDP Page 11 of 15
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REFERENCE DETAILS AND EXTRACTS ON ENVIRONMENTAL COMMENTARY ON FIAG RESPONSIBILTES
REQUJIREMENTSCOMNAYO FIA REPN BUT-
21t Pns, programmMes and projects that may afect, directy or Indirectly, sensive areas sch isee above]
as:
* Mangroves
* Wolands
Artcle 4, Procehgs: FIPAG has delegted the responaibity for all environmental assssmnwt studies to appointed
Submit foiowhig hformation to' begin the ernvronmemnal anpect assesment procedurse-' Cowlbtnts.
The appointed Consultants will be required to enswe compliance with MICOA's requirwents
* 'Deosrazton. location and characterisation of the acty and to provide al infornation as requsted by MIOOA.
* Executive sumrnny of the project Thea" dtails have been Included in the chockit for the Pre-Screenig docunmnt (see
* Data on the environment hi the pace where the acdviy Is to be Impeemented ' Appendix A of the 'Gidenoa for One Endronm*nal Asameaarnt end Managemat of the
NWDP)
Article , Envirownental Impact Study: These detals have been ricluded h the checidiat for EA Reports (see Appendix C of the
'Guance fhr the Envrormveitl Asaeaainer e Man.g'pnfn ol f he M'v)P~
'The environmental bnpact study may contain at ioast the IdkvwingG
* The delmitatlon and geographical representation of the ae of influence of the activity, as
wel as is reference *nvwonrnental situton
* The description of the actvity and its aiternatives, hI the planning, construction, operation
and (in the case of a temporary actrvty) de activellon stages
* The comprisn of the alernatives considered and the forcast of the fture environ mental
situstion of the are of iftenc in the went of adoptng eacn afermative
* The Identification and ssessment of mtigabon measures
* The undertaling's environmental managent programrne, Including the montoring of
inpacts, and accident prevention and contingency plans
* Identilcation of the team that drew up the study.
* Non-technical summary.
* Environmental impact study shal be presented to the Ministry in the form of a report
written in Portuguese.'
FIPAG NVVDP Page 12 of 15
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REFERENCE DETAILS AND EXTRACTS ON ENVIRONMENTAL COMMENTARY ON FIPAG RESPONSBILUTIES
REQUJIREMENTS
Article 7, Public Consultation The appointed Consutants will be rseponibb tot taking pt in any such aectivities, as required
Tls appears to be generally mitsai by MICOA by MICOA
* The publc consulaton period and procedures shall be made widely know by the
proposer, according to the guidelnes to MCOA...
* MICOA 'shall call public hearings...
* 'The final desciptive report fromn th public consutatlon shall specify the diqigences
undertaken. the participation thrt took place, the questions raised In the debates, the
submissions and presentation received in due tine, accomnpanied by the respective reples
and conclusions.'
Article 8, Assessment Criteria t s iS mportant to ensure that the Appointed Consultants have ciearly dftined their assnsment
criteria when reviwlng their documents before submission to all relevant authorities.
'The results shall be determined on the basis of the blowiong factors:
Thes" critetia have been referred to in the appropriate checklists, in parcular Appendix E of the
* Number of persons and conmiunities covered 'Guidnce for fe Envkonmena Asvsswnt end Mww.gemnt of the A&VDP'
* Ecosystems, plants and animals afected
* The location and si2e of the area affected
* The duration and intensity of the impact
* The diroct, Indrect, potential overa* and cumulative effects of the impact
* The reversibilty or othrwise of the irnpact'
'Until specifc national standards are adopted, the standards establshed by international bodies
and the interational conventions ratified by Mozwnbique shall be observed'
Article 1t, Time LimIts hr Commtilcating Decisions These time periods must be Incorporated into the programming for environmental studies for the
* Pre-assessment up to five days sub-projects,
* Review of environmental impact study, up to 80 clear days
* Issuing environsental Icenses or communicating rejection, up to 10 dear days after the
expiry of the period of analysis,'
FIPAG:NWDP Page 13 of 15
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REFERENCE DETAILS AND EXTRACTS ON ENViRONMENTAL COMMENTARY ON FPAO RESPONiBIUTIES
REQtIREMENTS
Article 12, Vaiditry
'An erwlronentl license shal be considered nu0l and void f the actmty to which K refers does
not begin within tvo years of the lcens being bssued.'
Article 13, egister of Environmenta Consultrats Aii appointed Consultarts wil be required to corifimn that they are .egisleoe witih MICOA during
Only the specialists and middle and higher level technial staff who are registered in terms of the tender proces.
this article rmy carry out environrenral kmpact studies in Mozarnbique.'
Articde 14, ResponaibllltV of Erivironnienlol Conauitants
' shall bear civi and criminal responsibiity for the data they provide in the environmnntal
impact study report'.
Article 16. inspection and audits
MICOA '-shell undetake regular Inspoctions of the monitoring and environmerntl
management work of the acthivty. It may request an environrmenta imrpact audit or undertake
nvironmental inspections...'
Article 16, Responsibility for dmagea
'Any proposer shal bear civil and criinal responsibity for damages he has caused to the
environment in cases where:
* Does not subrnit his projectiactMty to the procedure of environmental Icensing'
* Substantialy changes the project after an environmental report has been submitted without
informing MICOA
* ' does not irplement the nmasures proposed In the study and in the environmental
license.' I
FIPAG:1NNP Page 14 of 15
Register of Legal and Fisnding Agency Requirements Legalregster-1
PART G: ENVIRONMENTAL ACTION PROCEDURES
The following EAPs are incorporated into Part G:
EAP 001 Integration oF Envirorunental Planning
EAP 002 Document Qualiy Review
EAP 003 Environmental and Sodal Management duiing Construction Phase
EAP 004 Environrnental Conbactual Controls for the Private Operator
FIPAG: Envrornental Management System MAN/0. 1
Manual
A:FIPAG NATIONAL WATER EAP 001
DEVELOPMENT
DUNDO IADtUCITO (TXlHIO PROJECT Issue 0.1
DW ASSTOMNT Df AGuA
Environmental Action Procedure Page 1 OF 20
INTEGRATION OF ENVIRONMENTAL PLANNING
PURPOSE AND APPLICATION OF PROCEDURE
The purpose of this procedure is to provide instructions and guidance on ensuring that
environmental planning, assessment and development of environmental management controls is
incorporated into the project development and construction phases for the NWDP.
The specific scope of application of this procedure includes all new and current projects that are
iniiated under the multiple phases of the NWDP, including.
* Any new immediate action plans;
* New development projects: and
* Upgrading projects.
This procedure should be applied on an ongoing basis.
PROCEDURE
The minimum scope of instructions and actions to be applied have been listed in chronological
order below. Refer also to Figure 1, Attachment I for a diagrammatic representation of these
insiructions/actions
Ownership for undertaking the stated instructions and actions have also been indicated.
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TMING
Inriate arx4or attend investment deparment meetkgs to EE Weekly to
obtain available information on new roposed jects and fotn .
updated infomimtion on current prject ).
Review new project informalton. EE
Prepare TOR for kidusion in Consultants Bid Documnens
(see Attachmnt 2 for generc TOR).
Inv My To advise EE
on need for
TOR ASAP.
FE A NATIONAL WATER EAP 001
U EU NE DEVELOPMENT
IL'NI}O Dl t flSnMEN 010 PArTuJMKI PROJECT Issue 0.1
Environmental Action Procedure Page 2 OF 20
INTEGRATION OF ENVIRONMENTAL PLANNING
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIMING
Submit TOR to Inv Mgr and confirm inclusion in Consultants EE Vlltwin one
Bid Docurnents. week.
/nv Mgr
Obtain copies of ConsuKtants Proposals from Inv Mgr. EE
Inv Mgr To provide
copy of
proposals
within one day
of receipt.
Review Consultant's Proposal and assess adequacy of EE Provide
proposed methodology to addmss TOR (see Attchment 3 comments
for checkllist). Wthin one
week.
Submit comments to Inv Mgr.
Set up and maintain a record of progress for the Project (see EE Weekly to
Attachment 4 for a suggested format). fobtnightly.
Hold start up meeting wdh AppoWned Consultant's to confirn
environmental requirements and tw approach. wek o
weeks of
Provide suppong material to Consultant as requested of EE appointment
deemed necessary (e.g. provide copy of 'Genenc FramrewoM being
EMP for Construction Works' to assist Consultant with con*r,med
preparation of proect EMP for construdion).
Review documents prepared by Consultants as per EAP
002: 'Documont QuIity Review'. To complete
Submit comnents to Inv Mgr and/or discuss dietly wt EE neviewewekh
Consultant. reaeipt of
Review response of Consultant to comments and advise Inv report.
Mgr as necessary.
To provide
inv Mgr copy of reports
within one day
of receipt.
a X IA G NATIONALWATER EAP 001
- * *AG- DEVELOPMENT
Ut,NDO D INVbTIaNO pfTttM6IO PROJECT Issue 0.1
DO A*AIKMOMWO W7 ACUA
Environmental Action Procedure Page 3 OF 20
INTEGRATION OF ENVIRONMENTAL PLANNING
INSTRUC77ONS, GUIDANCE AND ACTIONS OWNERSHIP TtMING
Ensure Consultant has produoed aHl the required
environmental repwts for the projet, such as.
* Pre-Screening Document;
*Scopig DocuCwnen EE Ongoing.
* Preiminary Envronmental Scan or EA Report;
RAP; and
EMP for Construction Works.
Record envrorvnental aspects and Impacts identifed in the
Register of Sigrifiant Environmental Aspects and Impacts On receipt of
(see ESP 003). EE final version of
envkvnmental
Also record proposed mitigation measures for the reports.
construction and operation phases of the project.
Ensure Consultant has submitted aN pertinent reports to EE Ongoing.
MICOA (as required by MICOA)
Obtain a copy of commvnunicatlons fmm MICOA from me EE At each
Consultant. pertinent stage
of prcoec
Review the implications of the Permit on the Pnlject EE Within one
Advise the hnv Mgr on addtional environmental actions weekof
required as necessary.
permit.
Advise the Consultant on addtional environeal actions EE Wthin one
requird as agreed with Inv Mgr. week of
confirmation
wih nv Mgr.
Ensure the following is included in he Bid Documents for the EE I Uthin one
detailed design and construction of the project, as prepared week of
by the Consultent: reoeipt of Bid
* EMP and provisin for (te monioring of its docuernets.
imp/mientation.
* Provision for preparation of detailed RAP and its
implementation.
Advise the Inv Mgr on any comments.
G NATIONAL WATER EAP 001
FIPAG DEVELOPMENT
It INK Dl .V1.7TsOu llI PAOILVA1MO PROJECT Issue 0.1
Dl . . -- 3TI.a.,I-. DI .UA--.
Environmental Action Procedure Page 4 OF 20
INTEGRATION OF ENVIRONMENTAL PLANNING
Inv Mgr To provide
copies of the
Bid documents
within one day
of receipt.
Ensure inclusion of an ECO or oher envwrornental EE As descrabed
mondoring role in the bid documrents for the Constution in EAP 003.
Supervisor, as needed, and as per EAP 003;
'Environmental Matnagement dung Constucton'.
Inv Mgr To advise as
necessary
As per EAP 003: 'Environmental Managemont during EE As described
Construction': in EAP 003.
* Take part in the propahon for and review proposais
received from biddk g Contrators and Construcion
Supenisors and comment accordingly.
* Oversee and audit the impemertation of the EMP and
activities of the ECO.
Ensue inclusion of env&ronrnental management EE As described
specifications into the operational phase of te project, as in EAP 004
per EAP 004: 'Environmental Conractuad Controis tor
the PO'.
Undertake a periodic review of this procedure and update as EE At least
necessary annuaffy.
KEY PERFORMANCE CRITERIA
The tollowing is a list of the key performnance cntena for this procedure. These criteria have been
highlighted for easy reference and may be used during a performance audit of the FIPAG EMS
(see ESP 011: 'EMS and Performance Audit).
* Inclusion of Environmental TOR in bid documents for design consultants.
* Compliance with Environmental TOR in terms of speafic deliverables received.
* Compliance with ihe Environmental TOR in terms of the technical coverage of the
deliverables received.
NATIONAL WATER EA 001
AFIPAG DEVELOPMENT
FL ND f fNI14fMNO PAT I FAMM(Pdtl PROJECT Issue 0.1
DO A<T[CIMIFNOn Di 4GLA
Environmental Action Procedure Page 5 OF 20
INTEGRATION OF ENVIRONMENTAL PLANNING
* Receipt of necessary approvals and permits from MICOA, World Bank andlor AfDB.
* Inclusion of EMP and RAP in bid documents for contractors.
* Register of Significanl Environmental Aspects and Impacts.
* Inspection or audit reports on the implementation of the EMP and RAP.
* Inspection or audit reports on the implementation of environmental management during
the operations phase.
* Project progress record.
* No significant delays to the project programme or addiftional expenses incurred due to
poor environmental planning
* No significant problems recorded by the Authorities on the environmental assessment
and management of the project.
RESPONSIBILITIES
EE:
* To keep records on project progress with respect to monitoring and thereby ensuring the
integration of environmental requirements and good practice into the individual projects of
the NWDP (see 'Records and Referencesi asnd Attachment 4 below).
* To initiate and maintain regular meetings with the Inv Mgr, with particular reference to:
- Keep up to date on the development of new projects and the potential
environmental needs for these projects.
-- Keep up to date on the progress of current projects
- Provide feedback to the Inv Mgr on the environmental aspects of the projects.
- Establish and maintain a good working relationship with the Inv Mgr throughout
the lifespan of the NWDP
* Prepare environmental TORs for bid documents.
hFIPAG NATIONAL WATER EAP 001
DEVELOPMENT
RJNDO cf tmnVwo MtNO PVA610 PROJECT Issue 0.1
DO AWATCCIMUDOO DE A(GUA
Environmental Action Procedure Page 6 OF 20
INTEGRATION OF ENVIRONMENTAL PLANNING
* Review proposals received and provide feedback on the suitability for undertaking the
environmental aspects of the work for the project.
* Issue clear instructions on the quality of documents expected from the Consultants.
* Establish and maintain good communications and working relationships with the
appointed Consultants for the duraton of their contract.
* Assist and provide the appointed Consultants with appropriate information (e.g. the
'Generic Framework EMP for the Construction Works', the Wodd Bank's EA Report
(Noragric) and Funding Agency requirements).
* Monitor the appointed Consultant's activties relative to the environmental TOR and
advise the inv Mgr accordingly of any issues.
* Review deliverables produced by the appointed Consultant, ensure lhe produdion of
good quality documents and advise the Inv Mgr of any issues (see EAP 002: 'Document
Quality Review').
* Record the significant environmental impacts and mitigation measures identified by the
Consultants in the 'Register of Significant Environmental Aspects and Impacts' for future
reference (see ESP 003: 'Register of Significant Environmental Aspects and
Impacts').
* Ensure that the Bid Documents produced by the Consullant include the EMP and
reference to an RAP as necessary.
* Ensure provision for an ECO or other environmental monatoring role in either the
Contractor or Construction Supervisory consultant's scope of works andlor contract.
* Oversee the implementation of environmental management controls during construction
* Periodically review and update this procedure as necessary.
Inv Mgr
* Participate in meetings (or send a representative) with the EE and provide infom)ation on
the projects.
* Disinbule copies of the bidding Consultant's/Contractor's proposals and the appointed
Consultant's/Contractor's deliverables to the EE for review and comment, and to pass on
comments to the appointed Consultants/Contractor as necessary.
-S A G NATIONAL WATER EAP 001
- g gg *AG DEVELOPMENT
DOANMTKIMENTOE^G o PROJECT Issue 0.1
Environmental Action Procedure Page 7 OF 20
INTEGRATION OF ENVIRONMENTAL PLANNING
* Assist the EE with resolving any environmental issues that may arise where activities and
tasks have been omitted by the appointed Consultant/Contractor (e.g. the omnission of an
EMP from the bidding documents for the Contractof).
RECORDS AND REFERENCES
Records
EE is to maintain records of the following for each project:
* Terms of Reference.
* Minutes of all intemal meelings.
* Minutes of all meetings with Consullants/Contractors
* Correspondence with Consultants and authorities
* Copies of documents received from Consulants.
* Copies of document review notes.
* Significant Environmental Impacts identified (see ESP 003: 'RegJster of Significant
Environmental Aspects and Impacts).
* Project progress.
References
* EAP 002: 'Document Quality Review.
* EAP 003: 'Environmental Management During Construction'.
* EAP 004: Environmental Contractual Controls for the PO'.
* ESP 003: 'Regisler of Significant Environmental Aspects and Impacts'.
* 'Generic Framework EMP for Construction Works' (January 2003).
* 'Guidance on Resettlement and Compensation for the NWDP' (TO FOLLOW).
5FIPA NATIONAL WATER EAP 001
DEVELOPMENT
1.%oE 1r.'t^1j0 f DlTv(no I ral11M6K) PROJECT Issue 0.1
Environmental Action Proceure Page 8 OF 20
INTEGRATION OF ENVIRONMENTAL PLANNING
* EMS Manual, Part D: Register of Significant Environmental Aspects and Impacts.
* EMS Manual, Part F: Environmental Integration Programme.
ABBREVIATIONS
The following key abbreviations have been used in this procedure - see also the Glossary In the
EMS Manual, Part A:
AfDB African Development Bank
Authorities Refers to all or any one of the following: MICOA, WB, AfDB and/or other
funding agencies.
EA Environmental Assessment
EAPs Environmental Action Procedures
EE Environmental Engineer
EIP Environmental integralion Programme
EMP Environmental Management Plan
ESP Environmental System Procedure
FIPAG Mgt FIPAG Management
Funding Agencies Collective reference for WB, AfDB and other associated NWDP funding
agencies.
Inv Mgr Investments Manager
MICOA Ministtrio Para a Coordenaoo da Acgao Ambiental (Ministry for the
Coordination of Environmental Affairs)
RAP Resettlement Action Plan
TOR Terms of Reference
WB World Bank
EI DhI NATIONAL WATER EAP 001
ME 55WG DEVELOPMENT
I 'rfDOtX imtsm INIO m t1moN) PROJECT Issue 0.1
[XI .AWK 'IMfNTO Dt %CLIA
Environmental Action Procedure Page 9 OF 20
INTEGRATION OF ENVIRONMENTAL PLANNING
PROCEDURE REVISION TABLE
DETAILS ISSUE DATE
lnitial (Draft) Issue 0.1 March 2003
Approved Issue 1.0
ATTACHMENTS
Attachment 1: Figure 1 - Integration of Environmental Management into the NWDP from
Inception through to Handover for Operations.
See overleaf.
Attachment 2: Generic Environmental TOR for Consultants
See overleaf.
The generic TOR should be amended as necessary to suit the nature of the project (and hence
the level of environmental assessment required), and In the event that there are any changes to
national environmental assessment requirements.
The generic TOR should also be amended depending on the key Funding Agency associated
with the project - for example the attached TOR provides for a World Bank funded project and
the associated World Bank requirements for environmental issues.
Attachment 3: Generic Checklist for Consultant Proposals for Environmental Studies.
See overleaf.
Attachment 4: Template for Monitoring Project Status
See overleaf.
ATTACHMENT 1: FIGURE 1
Integration of Environmental Management into the NWDP from Inception
through to Handover for Operations
FIPAG: lnv.sImUt|/ConstIteI jo
Preparation of TOR for nraw pos d Enwse inclusion of Ef*onnrntl
- -Trm of Refeence
Receipt of Techniai and Finncial F edback
Proposas fromn Bid & Pparation mew
of Tender Review Report - Rviw quality of responme fr
e-er aonmental studies in Proposal
signing of Contra - receivd. Proviin of pis to
Tender Review Report
--------------------------------------------------------------- -----------------------------
Review quality of Screenirng
Receipt of DeitverabbsW from ScopWn EA Reports S EMPs
Consutarts - - and provide feedback on roports
@ Chrecsteivd
Preparation to stixni design Febccreied
anobc uments for En ureEMP is Ickded in bid
WBAfDB approval -- documerls for consftrucon
--------------------------------------------------------- -----------------------------
rparaton of TORfor -f ErsweuinclusionoflEnvirornmeral
coitractomandor supervi Feedack Terms of Reernce, EMP andfor
consubnt "-' W ECO in corc dociorts
Reoipt of Techniul and Financbl Review qulty of response for
Proposah from Bidders & Praratin - Fee*dback k, er*orrmertal monagement In
of TnderRevew Rpor w ~ ~ , ProposasI recolved. Provision of Inpr*s
ofT nerRvr Review R- to Tender Review Report
Recat ofProressRepots n ___ ~Revie#w of 5CO reports and
Rore4t of Pogr ss Repoan on C ol. wiancew th EMP, undertake
Condruction Phaseandmontor F e pback periodic audit and make
reooorrieondslons for frnprovemne
Ensure inlusion of environmental
trat edback docwnnert in ntract
PreparstiontAmendment - dc
Pepare itrutdions & prooedues
for environmental rmanagemeot &
monkonng.
Recopt of Monthl Reoports from - - Review Uonthly Reports and
Operator - Feadt*, undertake periodic audits to onitor
- c-rompr noe
ESP 001: integration of Envonmental Pianning Page 10 of 20
ATTACHMENT 2: GENERIC ENVIRONMENTAL TERMS OF REFERENCE FOR
CONSULTANTS
FUNDO DE INVESTiMENTO E PATRIM6NIO DO ABASTECIMENTO DE AGUA - FIPAG
REPUBLIC OF MOZAMBIQUE
Second National Water Development Project - NWDP II
TERMS OF REFERENCE - ADDENDUM
NAME OF PROJECT (WORLD BANK FUNDED PROJECT)
I Background
1.1 The Project
FIPAG issued a Terms of Reference for the PROJECT NAME on DATE to undertake the SHORT
DETAIL
The following is to be regarded as an addendum to the original terms of reference and must be
Incorporated In the planning and development of the project accordingly.
1.2 The Role of FIPAG - Environmental Issues
FIPAG are required to ensure that the National Water Development Projects (NWDP) incorporate
appropriate consideration of the positive and negative environmental impacts that may be
associated with each NWDP sub-project and that appropriate actions are undertaken during the
design, construction and operation of the sub-project to:
* Prevent, minimize, mitigate or compensate for the adverse environmental and social
impacts; and
* Enhance the positive environmental and social impacts and improve the environmental
performance of the sub-project.
This general requirement includes providing an opportunity for the communities and other key
stakeholders to be affected by the NWDP sub-project to take part in the environmental
assessment process and to voice their concems and comments about the project.
Specifically, FIPAG must demonstrate and ensure compliance with the following requirements, ig
a minimum
* Article 33 of Law no 20/97 (1 October 1997) 'Regulations on the Procedure for
Environmental Impact Assessment';
* World Bank Operations Policy 4.01 'Environmrental Assessment';
Compliance will be demonstrated by the receipt of licensesdauthonsations to proceed with the
NWDP sub-project from the Mozambican Ministry of Environmental Co-ordination (MICOA) and
the World Bank after submission of the required environmental documents.
ESP 001: Integration of Environmental Planning Page 11 of 20
It is important to note that World Bank environmental requirements aenerally take precedence
over national environmental requirements The application of Worltd Bank environmental
requirements (e.g. for resettlement and public participation) will need to be confirmed at local
level by the Consultant to accommodate any practical, logistical, resource, costs or law
enforcement constraints that may apply for the Project.
2 Objectives of Additional Services
While the Client is ultimately responsible for the environmental issues pertaining to the NVDP,
the responsibility for the preparation of the environmental documents for a given NWDP sub-
project will be assigned to the Consultant. This responsibility will include:
* Investigating the environmental consequences of Ihe PROJECT NAME during the design
process (incorporating consideralion of alternatives) and identifying options for mitigation
* Identifying appropriate and practical environmental mitigation, management and
monitoring requirements for the PROJECT NAME: and
* Preparing the required environmental documents for submission to MICOA and World
Bank;
FIPAG will review, approve and then submit the documents prepared by the Consultant to the
appropriate authonties for final official approvaVauthonsation.
Taking this into account, the general objectives of the additional services to be performed by the
Consultant are to:
* Ensure compliance with MICOA's 'Environmental Impact Assessment Procedure' and the
World Banks' Environmental Assessment Policy (OP 4.01) by confirming the exact
environmental requirements for the PROJECT NAME:
* Obtain the necessary wntten approvals from MICOA to proceed with the PROJECT
NAME by producing documents which will satisfy MICOA requirements.
* Assist in obtaining the necessary approvals from the World Bank by producing
documents which will satisfy Wodd Bank's requirements.
3 Scope of Additional Environmental Services
3.1 General
The general scope of additional environmental services is to carry out environmental and social
investigations for the PROJECT NAME in accordance with the requirements of the World Bank
and MICOA.
It is important to note that irrespective of MICOA's specific requirements for the PROJECT
NAME. the NWDP (Phase II) as a whole has been calegorised by the World Bank as a Category
B development. Consequently, it will be necessary to undertake an environmental assessment
as per the requirements of Worid Bank OP 4.01 for PROJECT NAME.
Taking this into account, the scope of environmental services to be undertaken during the design
stages for PROJECT NAME will include the following, but may not be limited to:
ESP 001: ntegrathon of Environmental Planning Page 12 of 20
* Preliminary consuhations with MICOA and preparation of a Pre-Screening' Document for
submission to MICOA as part of process to request advice on the environmental license
requirements for the PROJECT NAME.
* Preparation of a short Scoping Report to describe the focus and target of the
environmental assessment for the PROJECT NAME This should include collating
baseline information of the area to be affected, identifying the intemational, national,
regional and local legal, regulatory and administrative framework applicable to the
PROJECT NAME, a discussion of the key environmental impacts that may result, and
recommendations on further environmental assessment work required during the design
process.
* Preparation of an Environmental Assessment Report in accordance with Wortd Bank's
OP 4.01, at a minimum, and incorporating, where relevant, consideration of additional,
perlinent World Bank policies, such as:
- OP 4.12, 'Involuntary Resettlement';
- OP 4.04, 'Protection of Natural Habitat'; and
- OP 4.11, 'Cultural Property".
* Preparation of an Environmental Management Plan (EMP) for the construction and
operations phase of the PROJECT NAME 2 This will incorporate any comments received
from MICOA and Worid Bank on the Environmental Assessment Report.
* Preparation of an Environmental Monitorng Plan, as deemed necessary for the
PROJECT NAME.
* Preparation of a Resettlemnent Action Plan, as deemed necessary for the PROJECT
NAME
It is important to note that the World Bank typically requires public particpation meetings to
aisplay project details and provide a forum for discussion for those communities and other
stakeholders that will be directy affected (positvely or negatively) by a project. In contrast
MICOA will norrmally faciitate a public participation process should the full envionmental
assessment procedure be required for a given project. It will be the responsibility of the
Consultant to confimn the specific public participabon requirements In consultation with both
MICOA and the World Bank for the PROJECT NAME
The Consuhant shall be responsible for working with the Client, and MICOA and/or the World
Bank to ensure that the environmental assessment documents and associated material get the
necessary clearance/approval from the Bank. The Consultant shall work with FIPAG to
incorporate Into the documentation any comments associated with MICOA's and/or the World
Banks review, and will assist the client as necessary in seeking clarification on any comments
raised.
Aaditional details of the specific environmental services required is descnbed in the following
sections
See the Checklist of Potential Issues for an EA, as described in the World Bank's Guidance for
Environmental Assessment
2 NOTE: A generic EMP is to be prepared for FIPAG in October 2002 for the NWDP. This will set out
guidance on the minimum coverage for environmental management for the NWDP as a whole and may
be used by the Consultant as a starting point for the PROJECT NAME specific EMP. A copy of the
Worid Bank
ESP 001: ntegranon of Environmental Planning Page 13 of 20
THE CONSULTANT ALONE IS RESPONSIBLE FOR THE SUFFICIENCY OF HIS/HER WORK
AND THE TERMS OF REFERENCE ARE NOT INTENDED TO BE EXHAUSTIVE BUT TO
GENERALLY INDICATE THE MINIMUM REQUIREMENTS FOR THE OUTPUTS.
3.2 Pre-Screening and Scoping Report
The Pre-Screening document for the PROJECT NAME will be prepared in accordance with
Article 4 of the Mozambican 'Regulations on the Procedure for Environmental Impact
Assessment'
The Scoping Report will summarise any specific comments received from MICOA and/or World
Bank on the environmental approval requirements, provide appropriate motivation for the actions
to be undertaken by the Consultant for the PROJECT NAME, and the methodology for
implementing these actions.
3.3 Environmental Assessment
The idenlificalion of environmental impacts and corresponding mitigation measures shall
generally cover three phases for the PROJECT NAME as follows
* Pre-construction Phase in which the siting and design (including altematives) of the
PROJECT NAME are the most important consideration;
* Construction Phase in which the potenlial construction activities that may impact the
environment are identified; and
* Post-Construction Phase in which the operation and maintenance are the crucial
activities for consideration.
Taking into account MICOA's and World Bank's requirements, the content of the Environmental
Assessment Report, including the proposed mitigation measures, will reflect the scale of the
Project and the sensitivity of the area to be affected by the Project.
During the assessment of the Pre-Construction Phase, in particular, environmental impacts and
corresponding mitigabon measures will be identified for each of the design altematives and
appropriate environmental critera will be used as part of the preferred design selection process.
Environmental recommendations will be made for consideration by the Client of the preferrea
solution.
It Is important that appropriate justification for the conclusions made during the environmental
assessment be provided - particularly where is it deemed that a particular World Bank policy
does not apply (e.g. intemational waterways) to the PROJECT NAME.
3.4 Environmental Management and Monitoring
An Environmental Management Plan (EMP) for the NWDP, as a whole, was prepared by the
Worid Bank in 1999. FIPAG have updated and prepared a generic EMP for the NWDP - this
document forms the framework for appropriate environmental management for the PROJECT
NAME and other NWDP projects.
The Consultant shall prepare the EMP for the PROJECT NAME. This will be based on the
following:
ESP 001: ntegration of Environmental Planning Page 14 of 20
* The conclusions of the environmental assessment;
* Any comments received from FIPAG, MICOA and/or the World Bank durng their review
of the Environmental Assessment Report; and
* The generic EMP document, as referred to above.
The need for environmental monitoring (e.g. for water quality monitoring) will be determined by
the results of the environmental assessment and/or any specific concems raised by the World
Bank in particular.
In the preparation of the Bidding Documents for the PROJECT NAME. the Consultant shall
ensure that the approved EMP (and/or any environmental monltonng programme) is incorporated
accordingly.
3.5 Deliverables
Deliverables from the Consultant Aill be expected to include, but may not be limited to:
* Pre-Screening Document;
* Scoping Report;
* Environmental Assessment Report:
* Environmental Management Plan,
* Environmental Monitoring Plan;
* Resettlement Action Plan; and
* Written approval from MICOA and World Bank for the PROJECT NAME to proceed.
The Pre-Screening Document and Environmental Assessment Report will be structured in
accordance with a format that will satisfy MICOA and World Bank's requirements, combined. In
particular, attention should be paid to the World Bank's comment on the format of the report as
descnbed in the Guidance on Environmental Assessment
Illustrations and photographs will be incorporated as necessary and where these serve to
embellish the written details.
Draft versions of each of the deliverables are to be reviewed by the Client before final versions
are submitted to MICOA and/or World Bank.
4 Reports and Time Schedule
The Consultant shall submit the reports and associated illustrations described in Section 3.
All reports and documentation shall, as far as practicable, be printed on both sides of A4 paper.
Draft and final versions of the reports shall be submitted loose leaf.
All drawings shall be to ISO scales and sizes.
ESP 001. ntegraton of Environmental Planning Page 15 of 20
Documents and reports shall be prepared in English. Documents to be submitted to MICOA shall
be produced in Portuguese and English.
5 Payments
Payments shall be made as per the original Terms of Reference, with the following amendments:
* An Environmental Assessment Report will be produced and submitted with the
Prelminary Design Report.
* A Final Environmental Assessment Report will be produced and submitted with the Draft
Final Design Documents.
6 Inputs - Personnel and Staff Months
The Consultant shall propose appropriate staff for the assignment, but it is anticipated that the
following key personnel will be required: -
* Senior Environmental Scientist 10 years
Specraling in water supply and dislion, and major infratrurture proteds
* Social Economist 5 years
Specislising n resetrement and conpensation ssues and public partkpation
It is acknowledged that the estimated number of professional staff months for the environmental
scope of works will depend on the results of consulations with MICOA and the World Bank on the
way forward with the PROJECT NAME.
7 Data, Local Services, Personnel and Facilities to be Provided by the Client
The Consultant will be granted access to available information and previous studies as described
in the original Terms of Reference.
The Consultant will be required to obtain all appropriate environmental assessment guidance
documentation from MICOA and World Bank. A copy of the generic EMP will be provided to the
Consultant by the Client
The Client will be available to assist and/or advise the Consultant on local environmental
requirements as necessary.
The Consultant will be expected to keep the Client fully appraised of progress with the
environmental works (through verbal and/or written updates) - this may include attending key
consultalion meetings with MICOA and the World Bank as arranged by the Consultant.
Draft copies of the deliverables will be submitted to the Client for review and comment. The
Client will provide any comments on the deliverables received within 10 working days of receipt of
the document(s).
Beyond the above, the Client shall not provide any other inputs in respect of data, local services,
personnel and facilities for the additional services.
ESP 001: Integration of Environmental Planning Page 16 of 20
8 Preparation of Fee and Cost Estimate Work
Where applicable, the Tenderer is required to produce fee and cost estimates for the
environmental scope of works as per the following stages, as appropriate to the scale of the
project:
*0 Pre-Assessment Consultation Stage - induding Pre-Screening and Scoping.
* Environmental Assessment Stage - including provision for public partipabon in
accordance with World Bank requirements;
* Environmental Management and Monitoring Planning Stage;
* Submission to MICOA and/or World Bank for ApprovaVAuthofisation Stage. and
� Resettlement and Compensation Stage
ESP 001: Integranon of Environmental Planning Page 17 of 20
ATTACHMENT 3: GENERIC CHECKLIST FOR CONSULTANrS PROPOSALS FOR
ENVIRONMENTAL STUDIES
This checklist is designed to help assess the adequacy of a Consultant's proposal submitted in
connection with the design and environmental assessment Of a project.
PROPOSAL ASPECT COVERED/ COMMENTS
I APPLICABLE?
Does the Proposal Demonstrate Compliance with Environmenal TOR in terms of:
Presenting an overall understanding of the requirements
of the TOR?
Presenting an uncerstanding of MICOA and the Funding
Agency's (e.g. World Bank or AfDB) requirements for
environmental assessment?
Motivatng for and describing a clear methodology of the
environmental studies required - including
� Reference to aims and objectives,
* Activities to be undertaken;
* Crieria to be used to assess environmental
impacts; and
* Reference to any deviabons from the TOR and the
reasons why.
Describing the programme for undertaking the proposed
activities?
Listing the deliverables to be provided and the
programme for their delivery?
Does the Proposal Demonstrate the Consultant's Qualifications in terms of:
Complying wrth the minimum requirements stated in the
TOR for Environmental Specialist"
Describing a suitabty qualified project team to undertake
the works and provide CVs?
Illustrating previous project experience - including:
* World Bank or AtDB funded projects?
* Environmental assessment and management of
water supply projects in general?
* Environmental assessment and management of
water supply projects in Mozambique?
* Environmental assessment and management of
water supply projects in other parts of the world?
indicating that the Consultant is registered with MICOA
to undertake environmental assessment studies,
Either being a local environmental consultancy or
including a local environmental consultancy?
ESP 0012 integration of Environmental Planning Page 18 of 20
PROPOSAL ASPECT | COVERED/ J COMMENTS
APPLICABLE?
Quality of the Proposal
Is the proposal well presented and well written?
Does the proposal suggest that sufficent thought has
gone into the preparation of detail for the environmental
aspects of the project?
ESP 001: ntegration of Environmental Planning Page 19 of 20
| ATTACHMENT 4: TEMPLATE FOR MONITORING PROJECT STATUS
Project rTie:
ITEM COMPLETED? DATE COMMENT
COMPLETEDCOMN
tnctuson of Env TOR In
Consulants Bid
-o tsrent
Receipt and Review of
Proposals
Start Up Meeting wvth
Consultants
Review Drat and Final
Pre-Screening Report
Review Draft and Final
Scoping Report_
Review Draft and Final
PreHtrinary Etw Scan or
EA Report
Review RAP and EMP
Colate copies of MICOA
approvals
Ilusion of RAP, EMP
and ECO in Contractor's
Bid Docunents
Receipt and review of
proposals
Oversee and/or audit
kmpemntatlon of RAP
Oversee and/or audit
Impr mntaton of EMP
Inclusion of operations
env. maamr ent
specifcatons in PO
contracts
Oversee and/or audIt
hirplementation of
operations enY.
Spefcations. -
ESP 001: ntegration of Environmentat Planning Page 20 of 20
NATIONAL WATER EAP 002
DEVELOPMENT
1 .Vt0 ENOM P. rMNTF �iw.6NKj
IX) kt IL"WMEN1 EXO A GEI PROJECT Issue 0.1
.A4J 1E(t lMENl OD P1. '
Environmental Action Procedure Page 1 OF 19
DOCUMENT QUALITY REVIEW
PURPOSE AND APPLICATION OF PROCEDURE
The purpose of this procedure is to provide instructions and guidance on reviewing the quality of
environmental documents produced by appointed Consultants in connection with the NWDP.
The scope of this procedure covers all environmental documents produced in connection with the
MICOA and Funding Agency permnitting process, including (but not restricted to):
* Pre-screening document;
* Scoping document:
* Preliminary environmental scan and/or EA Report;
* EMP; and
* RAP.
This procedure should be applied whenever environmental documents (or documents
incorporating environmental Infofmation) are received from the appointed Consultant.
PROCEDURE
The minimum scope of instructions and actions to be applied have been listed in chronological
order below.
Ownership for undertaking the stated instructions and actions have also been indicated.
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIMNG
Hold start up nmetig wih Consulants as per EAP 001:
'Integraton of Environmental Panning .
Provide ciear instuctions to the Consultants on qualy o0 EE As per EAP
documents expected. 001.
Distribute copres of checklists to Consutants for thei
guidance and use durwng heif envmnmernal studies.
- I DhI NATIONAL WATER EAP 002
WE NEWG DEVELOPMENT
Il"DoD(tKIMINY1Di '(AIA PROJECT Issue 0.1
{Xl ASA%IKIMINIO0 11^.'
Environmental Action Procedure Page 2 OF 19
DOCUMENT QUALITY REVIEW
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIMNG
Review the dft Pre -Screening document as per the Wthin one
checklist in Attachment 1. week of
Provide comments to the Inv Mgr for distribution to the recuent.
ConsuffantdoL nt
Discuss comments wih the Consultart on agmerent wih EE
the hnv Mgr.
Review the final Pre-Screening document to conirn Wlthin one
inclusion of suggested amendments. week of
Discuss implication of any non-changes vwth kw Mg as receivfinal
necessary. dC7W
Review draft Scoping docDuent as per the chec*fist in Witn one
Attachment 2 week of
Provide comments to the Inv Mgr for distribution to the recueingdr8t
Consufantdocurnent.
Consultant
Discuss comments with the Consultant on agreement with EE
the Inv Mgr.
Review the &1il Scoping document to confirrm incusion ot Uiin one
suggested amendmnents. week of
Discuss implication of any non-changes with nv Mgr as reced ng final
necessary.
Review "ft Prelimninary Envkonmental Scan and/or EA fithin one
Report as per the checkiist in Attahment 3. week of
Provide commrents to the Imv Mgr for distribution to the recent
Consultant
Discuss comments with the Consultant on agreerent with EE
the Inv Mgr.
Review the AMl Prelimitwy Environmental Scan and/or EA Within one
Report to confirm inclusion of suggested amendments. week of
Discuss implication of any non-changes with Inv Mgr as receum final
necessary.
FlA NATIONAL WATER EAP 002
DEVELOPMENT
FUNIOO ! IANEPnSa MO PROJECT Issue 0.1
D>O AAFMCro DOf MGUA
Environmental Action Procedure Page 3 OF 19
DOCUMENT QUALITY REVIEW
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TMIlNG
Review &aft EMP document as per the chdecklist UWithin one
Attchment 4. week of
Provide comments to the hv Mgr for distnbution to the dmeit
Consultanl
Discuss comments wit the Consultant on agreement wh EE
Me Inv Mgr.
Review the 1inal EMP to confwmr inclusion of suggested Wthi one
amendmrents. week of
Discuss implication of any non-changes with Inv Mgr, as redomwfur
necessary.
Review rft RAP document as per the checkst in Within one
Attachment 5. week of
Provide comments to the Inv Mgr for disffibuton to te deciving draft
Consultant document.
Discuss commernts with the Consultant on ageement with EE
the Inv Mgr.
Review the inaI RAP to confirm inclusion of suggested Within one
amendrments. week of
Discuss implication of any non-changes with Inv Mgr, as eivnal
necessary.
Undertake periodic review of this procedure (and associated EE At least
attachments) and update as necessary. annually.
KEY PERFORMANCE CRITERIA
The following is a list of the key perfofmance criteria for this procedure. These cntena have been
highlighted for easy reference and may be used during a performance audit of the FIPAG EMS
(see ESP 011: 'EMS and Peofonnance Autd).
* Completed checklists and comment reports for each draft and final environmental
document received.
* No signifcant delays to the projecl programme or additional expenses incurred due to
poor quality environmental documents.
NATIONAL WATER EAP 002
rN.FIPAG DEVELOPMENT
h '%DDonI rViTsn"r0no I AMTM6IO PROJECT Issue 0.1
LM) A0Ilmip.To nf ArIA
Environmental Action Procedure Page 4 OF 19
DOCUMENT QUAUTY REVIEW
* No significant problems recorded by the Authorities on the environmental assessment
and management of the project.
RESPONSIB1LITES
EE:
* Provide clear instructions to the Consutarnts on the quality of documents expected.
* Review the quality of environmental documents submitted by Consultants in terms of
content and coverage of issues, compliance with Authority requirements and the quality
of presentation.
* List and provide comments made on environmental documents received to the Inv Mgr
for distnbution to the Consultant for feedback and for inclusion in the environmental
documents.
* Meet with the Consultant to further discuss the comments and environmental documents
as necessary.
* Keep the Inv Mgr informed on the status of the environmental documents, and in
particular to advise of any significanl problems encountered.
* Update the checklists as necessary.
* Update this procedure as necessary.
RECORDS AND REFERENCES
Records
EE is to maintain records of the following for each project
* Copies of draft and flnal documents received.
* Copies of document review notes.
* Copies of notes, correspondence or minutes of intemal meetings.
* Copies of minutes of meetings and correspondence with the Consultants.
NATIONAL WATER EAP 002
AxFIPAG DEVELOPMENT
WUNDO O VM'EM(nT0 ItAM6VO PROJECT Issue 0.1
DO A8TrCrMsEO DE AGLuA
Environmental Action Procedure Page 6 OF 19
DOCUMENT QUALITY REVIEW
References
* EAP 001: 'Integration of Environmental Planning'.
* 'Guidance on Environmental Assessment and Management of the NWDP' (March 2003)
* 'Guidance on Resettlement and Compensation forthe NWDP' (TO FOLLOW).
* 'Generic Framework EMP for Construction Works' (January 2003).
ABBREVIATIONS
The following key abbreviations have been used in this procedure - see also the Glossary in the
EMS Manual, Part A:
AfDB African Development Bank
Authorities Refers to all or any one of the followng MICOA, WB, AfDB and/or other
funding agencies.
EA Environmental Assessment
EAPs Environmental Action Procedures
Environmental Refers to all documents produced in connection with the environmental
Documents assessment process (such as the pre-screening document, scoping
document, preliminary scan and/or EA report), EMPs and RAPs. These
may be standalone documents or incorporated into other documents.
EE Environmental Engineer
EIP Environmental Integration Programme
EMP Environmental Management Plan
ESP Environmental System Procedure
FIPAG Mgt FIPAG Management
Funding Agencies Collectrve reference for WB, AfDB and other associated NWDP funding
agencies.
Inv Mgr Investments Manager
MICOA Ministerio Para a Coordenagao da Accao Ambiental (Ministry for the
Coordination of Environmental Affairs).
RAP Resettlement Action Plan
TOR Terms of Reference
NATIONAL WATER EAP 002
swFIPAG DEVELOPMENT
fwoDiVriTOE immIO PROJECT Issue 0A
DO A8ASEC1 IMNTO M UAPRJA
Environmental Action Procedure Page 6 OF 19
DOCUMENT QUALITY REVIEW
WB World Bank
PROCEDURE REVISION TABLE
DETAILS ISSUE DATE
Initial (Draft) Issue 0.1 March 2003
Approved Issue 1.0
ATTACHMENTS
Attachment 1: Generic Checklist for Pre-Screening Document
See overleaf.
Further guidance on assessing the quality of environmental documents produced by others is
provided In 'Guidance for Environmental Assessment and Management of the NWDP (March
2003).
Attachment 2: Generic Checklist for Scoping Report
See overleaf.
Further guidance on assessing the quality of environmental documents produced by others is
provided in 'Guidance for Environmental Assessment and Management of the NWDP' (March
2003).
Attachment 3: Generic Checklist for Preliminary Environmrental Scan or EA Report
See overleaf.
Further guidance on assessing the qualty of environmental documents produced by others is
provided in 'Guidance for Environmental Assessment and Management of the NWDP' (March
2003)
Attachment 4: Generic Checklist for EMPs.
sFIPAG NATIONAL WATER EAP 002
DEVELOPMENT
NOOA�AMCNTOEpAjM OGIJ PROJECT Issue 0.1
DO MABMrECIMrNTO 01 AGUA
Environmental Action Procedure Page 7 OF 19
DOCUMENT QUALTY REVIEW
See overleaf
Further guidance on assessing the quality of environmental documents produced by others is
provided in 'Guidance for Environmental Assessment and Management of the NWDP (March
2003) and 'Genenc Framework EMP for Construction Works' (January 2003).
Attachment 5: Generic Checklist for RAPs
See overleaf.
Further guidance on assessing the quality of environmental documents produced by others is
provided in 'Guidance on Resettlement and Compensation for the NWDP' (TO FOLLOW)
ISSUE COVERED/ ACTIONS REQUIRED
APPLICABLE?
Does the Pre-Screening Document include reference to the following:
Description, location and characterisation of the activity?
An Executive Summary of the Project - including:
* Motivation for the project
* Project statistics
* Programme for the project development
. Map
Data on the environment in the place where the activity
is to be implemented - including
* Description of the potential sensitivity of the area to
be affected.
* Likely key positive and negative impacts associated
with the project. -- _l
* LiKely focus of environmental management
Quality of Presentation:
Is the document logically organised and clearly
structured for easy reference?
Is the presentation of information comprehensive and
concise and likely to be understood by a lay member of
the public?
Are there sufficient tables, figures, maps, photographs
and other graphics)
Is there sufficient evidence to support the analyses and
conclusions drawn?
Is the presentation of the results of the assessment
objective and unbiased?
Is consistent terminology used?
[Note: Based on detaIl provided In MICOA EIA Regulationsr
EAP 002: Document Quality Review Page 8 of 19
ATTACHMENT 2: GENERIC CHECKLIST FOR SCOPING REPORT
ISSUE COVERED/ ACTIONS REQUIRED
IAPPUCAEILE?I
Does the Scoping Report include chapters and/or information on the fonowing:
Introduction
Study Methodology - including:
* Information sources and consultations made.
* Methods of assessment and determining potential
significance of impacts.
Project Description - including (where available):
* Site location and characteristics.
* Motivation for the project
* Key features of the project,
� Forecast operabonal specifications.
* Altematives.
Location and Baseline Environmental Characteristics.
Provide a brief description of:
* Key features of the physical environment (natural
and man-made).
* Main features of the biological environment
* Key community and socio-economic features.
* Main pollution issues present.
EAP 002. Document Quality Revew Page 9 of 19
ISSUE COVERED/ ACTIONS REQUIRED
APPLICABLE?
Potential Key Environmental Issues - including
reference to:
* Potential issues for all environmental topics.
* The likely nature, duration and magniude of these
impacts`
* Likely extent of the potential impacts.
* Prooability of potential impacts occurring, their
frequency and/or likely reversitility
* An indication of the key mitigabon measures that
will be necessary to offset potential impacts.
* Information gaps and uncertainties identified.
* Sufficient, justified motivation to clarify need to
undertake further studies or to clarify no further
work is required.
Terms of Reference for full EIA - ncluding
* Description of areas to be studied in more detail,
including objectives and scope of work needed.
* Description of additional public and authority
consultations required.
* Proposed format and content for the full EIA.
Non Technical Summary - including
* The EA process and need for EA process.
* Key features of the project and need for the project.
* Key potential environmental issues and potential
mitigation measures-
* Any uncertainties, problems encountered.
* Conclusions.
See also, Appendix E of the 'Guidance for Endronmental Assessment and Managen?rnt of the NWDPM
for a checklist on the potenbial range of environmental impacts associated with bulk water supply
schemes.
2 For example, positive, negative, direct, indirect cumulatve, short or long term, -iegligible, moderate or
substantial impacts, etc.
EAP 002, Document Quality Review Page 10 of 19
ISSUE COVEREDI ACTIONS REQUIRED
APPLICABLE?
* The way forward.
Figures - including
* Location plan.
* Project layout.
* Areas of potential senstvrty to the project
Appendices - including
* List of organisations consulted for informnation.
Quality of Presentation:
Is the document logically organised and dearly
structured for easy reference?
Is there a clear description of the process followed?
Is the presentation of information comprehensive and
concise and likely to be understood by a lay member of
the public?
Are there sufficient tables, figures, maps, photographs
and other graphics?
Are there sufficient annexes and appendices for detailed
information to support the main text?
Is there sufficlent evidence to support the analyses and
conclusions drawn?
Is the presentation of the results of the assessment
onlecnve and unbiased?
Is consistent lerrninology used?
Does it read as a single document and include sufficient
referencing to allow the reader to navigate through the
aocument(s)?
EAP 002. Document Quality Review Page 11 of 19
ATACHMENT 3: GENERIC CHECKUST FOR PRELIMINARY ENVIRONMENTAL SCAN
ANDIOR EA REPORTS
ISSUE COVERED/ ACTIONS REQUIRED
IAPPLICABLE?
Does the Prelirinary Environmental Scan Report or EA Report include chapters and/or
inforrnation on he following:
Study Metnodology - including:
* Information sources and consuitations made
* Methods of data collection, analysis, assessment
and determining potential significance of impacts.
* Reference to any important information gaps or
problems encountered.
The legal and institutional framework for the project -
including
* Local, regional, national and intemational.
* A description of how the project may comply or
contravene the pertinent legal and institutional
requirements.
* A summary of the environmental standards and
criteria that are pertinent to the project
The Project - including:
* Motivation for the project.
* Detailed description of the nature, size and scale of
the project.
* Description of resources needed and any residues,
emissions, risks or hazards associated with the
project
* Project alternatives.
* Comparison of the atematives considered
The Existing Environment - including
* A description of the key features of the physical
environment (natural and man-made).
* A description of the key features of the biological
environment.
EAP 002: Document Quality Review Page 12 of 19
ISSUE COVERED/ ACTIONS REQUIRED
APPLICABLE?
* A description of key community and socio-economic
features.
* A description of key pollution issues present.
* A description of any known future changes to
aspects of the environment (e.g. new development
proposals).
* A description of concerns, issues and comments
made during any public particpation aetivities.
3
The Potential Environmental Impacts - including3
* Physical, biological, community and socio-economic
aspects, and/or poilution related impacts.
* Assessment of concerns raised during public
consultations
. Reference to Worid Bank operational policies on
cultural property, resettlement, wetands etc.
* OR reference to the AfDB policies and guidance on
resettlement and gender.
* Identification, description and quantification of
significance of impacts for all pertinent phases of
the project (e.g. from final design tnrough to
decommissioning)
* Reference to short and long term impacts,
cumulative impacts, direct and indirect impacts etc.
V Description of impacts associated with any likely
emergency scenarios associated with the project
Mitigation Measures and Environmental Management -
including
* Coverage for all pertinent phases of the project (e.g
from final design through to decommissioning).
* Identification and assessment ot mitgation and/or
enhancement measures.
* Contingency mitigation and clear-up measures for
the likely emergency scenarios associated with the
projects.
3 See also Appendix E of the Gutdance fot Environmental Assessment and Management of the
NlDPfor a checklist of the potential range of environmental impacts associated with bulk water supply
schemes
EAP 002: Document Quality Review Page 13 of 19
ISSUE COVERED/ ACTIONS REQUIRED
APPLICABLE?
* Reference to significance of any residual
environmental impacts (i.e. the remaining impact
after taking into account the proposed mitigation
measures).
* An EMP and/or Monnonng Programme - including:
Reference to the management/ monitoring of
the construction and operation phases of the
project, at a minimum
- Due reference to the pertinent requirements of
World Bank and/or AfDB for environmental
management and montoring.
Details of the team who prepared the EA Report.
A Non-Technical Summary - including
* The EA process and need for EA process.
* Key features of the project and need for the project.
* Key potential environmental issues and potential
mrtigation measures.
* Any uncertainties, problems encountered.
* Conclusions.
* The way forward.
Quality of Pe sntation:
Is the document 'ogically organised and clearly
structured for easy reference?
Is there a clear description of the process followed?
is the presentation of information comprehensive and
concise and likely to be understood by a lay member of
the public?
Are there sufficient tables, figures, maps, photographs
and other graphics)
Are there sufficient annexes and appendices for detailed
information to support the main text?
Is there sufficient evidence to support the analyses and
conclusions drawn?
EAP 002: Document Quality Review Page 14 of 19
ISSUE COVERED/ ACTIONS REQUIRED
APPUCABLE?
Is the presentation of the results of the assessment
objective and unbiased?
is consistent terminology used?
Does it read as a single document and include sufficient
referencing to allow the reader to navigate through the
document(s)?
{Nate: Incorporates details provided in the Noragnc EA Report for the NWDP]
EAP 002: Document Quality Review Page 15 of 19
ISSUE COVERED/ I ACTIONS REQUIRED
APPUCABLE?
Does the EMP include chapters and/or information on the following:
Introduction - including
* Reference to purpose of EMP.
* Scope of application of EMP (e.g. area of
junsdiction for the EMP).
Statement on Environmental Management - including
* A simple statement on the commitment to
:mplemnenting the EMP,
* A simple statement regarding the management of
the EMP itself.
Organisation and Management Structure - including
* Description of roles and responsibilities for those
people involved with the implementation of the
EMP.
* Description of reporting structure.
Environmental Specificanons - induding (were pertinent)
provision for the following (at a rninimum)
* Planning
* Site establishment
� Site cearance.
* Site Housekeeping.
* Construction Activities.
* Rehabilitation
* Contract Completion and demobilisation
EAP 002: Document Quality Review Page 18 of 19
ISSUE COVERED/ ACTIONS REQUIRED
APPUCABLE?
Coverage of erironmental aspects should indude (at a
minimum)
* Managing soil erosion.
* Managing noise, dust and air emissions.
* Managing use of polentially toxic substances
* Proper sanitary facilites
* Managing use of oil and chemicals.
* Health and safety-
* Backfilling of trenches.
* Restoration of disturbed areas,
* Removal of temporary features upon completion
* Managing traffic and access to areas for works.
Programme for mplementatnon. including (where
pertinent):
* Procurement of equipment and materials and
programme for arrival on site
* Environmental training programme
* Timing of construction actvdiies lnked to
implementation of the Environmental Specifications
* Preparation of Method Statements
* Environmental and other auditing schedules
* Plans and drawings
EAP 002: Document Quality Review Page 17 of 19
ISSUE COVERED/ ACTIONS REQUIRED
APPLICABLE?
Management and Monitoring
* Have a list of incidents and associated penalties
been defined"
Measurement and Payment
Annexures - including (for example):
* List of definitions, terms and abbreviations
* Site staff and other contact details
* Forms and checklists to be used during the
implementation and./or monioring of the EMP.
Quality of Presentation:
Is the document logically organised and clearly
structured for easy reference?
is the presentation of information clear, comprehensive
and concise.
Are there sufficient annexes and appendices for detailed
information to support the main text?
Is consistent terminology used?
Does it include sufficient referencing to allow the reader
to navigate through the document?
Is it suitable to be included in the Schedule of
Specifications to be Issued to the potential contractor?
[Nete: Incorporates details provided In the Noragric EA Report for the NWDP. Based on the Generic Framework EMP for
Cwsrucwon Wbrks' )
EAP 002: Document Quality Review Page 18 of 19
ATrACHMENT 5: GENERIC CHECKLST FOR RAP
TO FOLLOW
EAP 002: Document Quality Review Page 19 of 19
- I DhI NATIONAL WATER EAP 003
x* E PA6 DEVELOPMENT
1U-NLZ DX .NrIVN TO I PAr PROJECT Issue 0.1
DC) 4AA-Ti(,AI'.O Di AX.UtrP OJ C
Environmental Action Procedure Page 1 OF 23
ENVIRONMENTAL AND SOCIAL MANAGEMENT DURING
CONSTRUCTION
PURPOSE AND APPLICATION OF PROCEDURE
The purpose of this procedure is to provide instructions and guidance on ensuring that
environmental management is incorporated into, implemented and monitored durng the
construction works of the project.
The specific scope of application of this procedure includes all new and current projects where
construction is due to or currently taking place. This procedure also applies to monitonng the
compiiance of the appointed Contractor and/or appointed Construction Supervisor
This procedure should be applied on an ongoing basis during construction.
PROCEDURE
The minimum scope of instructions and actions to be applied have been listed In chronological
order below.
Ownership for undertaking the stated instructions and actions have also been indicated.
INSTRUCTIONS, GUIDANCE AND ACTiONS OWNERSHIP TIMING
InitHate andor attend construction department meetings to EE Weekly to
obtain available Infrrnation on construction progress, fwtnigtly.
* Bid Stage.
* Appointrent & Detailed Design Stage.
* Constucin Works Stage.
See instrucions per each stage below.
Review Bid Stsoe progess infomration: EE
Ia. Prepare TOR for inidusion of ECO (or similgr role) in
Construction Supennsors Bld Documerts as and
when needed (see AtUachment I for generk TOR).
tnv Mgr or To advise EE
Cons Mgr on need for
TOR ASAP.
mFIPAG NATIONAL WATER EAP 003
DEVELOPMENT
h 0JTOm tINrwrmoFr7 DiMlUNIO PROJECT Issue 0.1
Environmental Action Procedure Page 2 OF 23
ENVIRONMENTAL AND SOCIAL MANAGEMENT DURING
CONSTRUCTION
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIMNG
lb. Submit TOR to Inv MgrfCons Mgr and confirm EE Wthin one
inclusion in Constrion Supervisor's Bid Documents. week
Inv Mgr or
Cons Mgr
Ic. Obtain copies of Proposals for Construcfion EE
Supervisor fron Inv MgrfCons Mgr.
Inv Mr/Cons To provide
Mgr copy or
proposats
within one day
of receipt.
Id. Review proposals and assess adequacy of prposed EE Provide
methodoogy to address TOR (see Attachment 2 fo comments
checklist). wthin one
SubrIt comments to Inv MgrCons Mgr week.
2. Ensure inclusion of EMP into Bid Documents and EE As per EAP
Contrctor's Contract as per EAP 001: 'Interato of 001.
Environmentil Planning'.
3. Ensure inclusion of provisin for defailed RAP into Bid EE -
Documents and Contacts Conract.
4a Obtain copies of bidding Contracos Proposals from EE
the Inv Mgr/Cons Mgr.
Inv Mgr/Cons To provide
Mgr copy of
proposals
within one day
of recelpt.
4b Review proposals reoeived from biddk g Contractors EE Provide
end assess adequacy of approach towards corments
Implementing the EMP, and developing and within one
implementing the RAP. See Attachment 3 for week.
checklist.)
Submit comments to the kv Mgr/Cons Mgr.
5. INCLUDE REFERENCE TO OBTAINING PERMITS? EE TIMhNG?
Legal Mgr
FIP NATIONAL WATER EAP 003
AOFIPAG DEVELOPMENT
-IN AtSTIKkEN1OE CmT'I, PROJECT Issue 0.1
Environmental Action Procedure Page 3 OF 23
ENVIRONMENTAL AND SOCIAL MANAGEMENT DURING
CONSTRUCTION
INSTRUCT7ONS, GUIDANCE AND ACTIONS OWNERSHIP TJWNG
Cons Mgr
Review Aopointment & Detailed Desu r prwress EE
infrmnation.
1a Attend start-up meeting with appointed Construction
Supervisor to confirm environmental and social
requiremnents.
Provide supporting material as requested or deemed
necessary.
Provide clear instructians on EMP progress reporting
requked (see Attachment 4 thr reportin template).
Provide clear instruction on RAP progress reporting
requied (see Atachment 5 for reporting template).
lb Review RAP prepared by Contractor as per EAP 002: EE To complte
'Document Quality Review' review within
Submt comments to Cons Mgr andhor discuss dfdcty one week of
wih the Croeeoript of
RAP.
Review response of Contactor to comments and
advise Cons Mgr as necessary.
Cons Mgr To prow'de
copy of RAP
whn one day
of receipt.
Ic. Confirm receipt of all approprate pennits, licenses Prior to
and/or certifications needed (see Attachment 6 for construction
checklist), works
commencirig
DO VW WANT TO PROVIDE FOR ANY REFINEMENT TO
THE EMP AS A CONSEQUENCE OF DETAILED
DESIGN CHANGES?
Review Constuction Vlorks progress information
la Maintain regular communications with the ECO on EE Weekly to
agreement with the Cons Mgr.
lb Review progress reports recenved on RAP and EMP EE To compete
Implmentation review within
-- JFIP DEVELOPMENT
I 1-.DO Dr Ih%T5ri1W-0 1 PAMI0 PROJECT Issue 0.1
tXI UtkSTlf lMFPWlO Df 4CLL'4
Environmental Action Procedure Page 4 OF 23
ENVIRONMENTAL AND SOCIAL MANAGEMENT DURING
CONSTRUCTION
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIMING
implementation. one week of
receipt of
Provide commrents to the Cons Mgr for distibution and report
action
Cons Mgr To provide
copy of reports
within one day
of receipt.
To distribute
comnrwts
withn one
week of
receipt from
EE.
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIM1NG
ic. Undertake periodc site inspections and audits of the
construction works to as per 'ESP 011: EMS and
Pejfowmnce Audir. At lest
quarterly
* Confirm effectiveness of EMP implementation as a
whole. EE AM
* Conflrm effectiveness of the ECO pnor to
demobdisation.
* Confirm appropriateness of rinal RAP and
effecffieness of its unplemntation.
Id. Provide results of perfodc site inspections to Cons EE l.Whin one
Mgr and advise on any additonal environmental and week of
social actions requied as necessary completion of
audit report.
Cons Mgr To distribute
commrents
within one
week of
receipt from
EE.
Undertake a perlodic review of this procedure and update as EE At least
necessary. annuay.
FI A NATIONAL WATER EAP 003
.uu.PAG DEVELOPMENT
frutDot ft v1s ENTOI,'AaSM6N. PROJECT Issue 0.1
00 AMMEC"WO ACUJA
Environmental Action Procedum Page 6 OF 23
ENVIRONMENTAL AND SOCIAL MANAGEMENT DURING
CONSTRUCTION
KEY PERFORMANCE CRITERIA
The following is a list of the key perfornance criteria for this procedure. These critera have been
highlighted for easy reference and may be used during a perforTnance audit of the FIPAG EMS
(see ESP 011: 'EMS and P*nro,mance Audlt).
* Inclusion of EMP in all construction contracts.
* Inclusion of RAP development and implementation in all construction contracts.
* Receipt of all appropriate perTns, licenses and certificates for area to be affected during
construction
* Provision for ECO or other environrmental monitoring role in enher the Contractor's
Contract or a Construction Supervisor's Contract.
* Zero non-conformances wih requirements of the EMP.
* Zero significant pollution events during construction
* Zero significant complaints from the public and/or Authorities during construction.
* Zero non-confoffnances with the requirements of the RAP.
* Zero serious disputes with regard to payment of compensation/resettlement.
RESPONSIBILITIES
EE:
* To keep records on project progress with respect to monitoring and thereby ensuring the
integration of environmental and social requirements and good practice into the individual
projects of the NWDP (see 'Records and References' and Attachment 4 below).
* To initiate and maintain regular meetings with the Inv Mgr and/or Cons Mgr, with
particular reference to:
- Keeping up to date on the construction programme for the project.
NATIONAL WATER EAP 003
5EW A DEVELOPMENT
,.....OLt amy%rPANiu 1 PATUIIM PROJECT Issue 0.1
.EI A'I-IT( I&4I.'T( 0I kl& P OJEC
Environmental Action Procedure Page S OF 23
ENVIRONMENTAL AND SOCIAL MANAGEMENT DURING
CONSTRUCTION
ABBREVIATIONS
The following key abbreviations have been used in this procedure - see also the Glossary in the
EMS Manual, Part A:
AfDB African Development Bank
Authoritles Refers to all or any one of the following: MICOA, WB, AIDB and/or other
funding agencies.
Cons Mgr Construction Manager
EA Environmental Assessment
EAPs Environmental Action Procedures
ECO Environmental Control Officer
EE Environmental Engineer
EIP Environmental Integration Programme
EMP Environmental Management Plan
ESP Environmental System Procedure
FIPAG Mgt FIPAG Management
Funding Agencies Collective reference for WB, AfDB and other associated NWDP funding
agencies.
Inv Mgr Investments Manager
MICOA MinistAno Para a Coordenago da Accao Ambiental (Ministry for the
Coordination of Environmental Affairs).
RAP Resettlement Action Plan
TOR Terms of Reference
WB World Bank
NATIONAL WATER EAP 003
FIPAG DEVELOPMENT
rMWIJOOf 1ST,AE4O PAt AM6WO PROJECT Issue 0.1
00 A8MTECMEtfO CM AGUA
Environmental Action Procedure Page 9 OF 23
ENVIRONMENTAL AND SOCIAL MANAGEMENT DURING
CONSTRUCTION
PROCEDURE REVISION TABLE
DETAILS ISSUE DATE
Initial (Draft) Issue 0.1 March 2003
Approved Issue 1.0
ATTACHMENTS
Attachment 1: Guidance on the TOR forthe Construction Supervisor (ECO)
See overleaf.
The guidance is based on Inputs provided for the Beira New Intake Project TOR for the
Construction Supervisor (November 2002).
The generic TOR should be amended as necessary to suit the nature of the project and in the
event that there are any changes to national environmental assessment requirements. The
generic TOR should also be amended depending on the key Funding Agency associated with the
project - for example the attached TOR provides for a World Bank funded project and the
associated Wodd Bank requirements for environmental and Issues.
Attachment 2: Generic Checklist for Proposal for Construction Supervision
See overleaf.
Attachment 3: Generic Checklist for Proposal fbr Contractor
See overdeaf.
Attachment 4: Template for EMP Monitoring and Progress Reporting
See overleaf.
Attachment 5: Checklist for RAP Monitoring and Progress Reporting
NATIONAL WATER EAP 003
oFIPAG DEVELOPMENT
[UNDOM VEtINOEP f nArU6No PROJECT Issue 0.1
00o AASITMMENTO D ACUA
Environmental Action Procedure Page 10 OF 23
ENVIRONMENTAL AND SOCIAL MANAGEMENT DURING
CONSTRUCTION
TO FOLLOW
Attachment 6: Checklist of Permits, Licenses and Certificates Required before
Construction
See ovedleaf.
ATTACHMENT 1: GUIDANCE ON THE TOR FOR THE CONSTRUCTION SUPERVISOR
REPUBLIC OF MOZAMBIQUE
SECOND NATIONAL WATER DEVELOPMENT PROJECT (NWDP II)
TERMS OF REFERENCE FOR A CONSULTANT FOR
THE CONSTRUCTION SUPERVISION OF THE ALTERNATIVE SOLUTIONS FOR
WATER SOURCE PROBLEMS OF THE BEIRA WATER SUPPLY SYSTEM PHASE I
EMERGENCY SOLUTION
Background
1.1 General
The Government of Mozambique (GOM) has decided to undertake a dynamic reform of urban
water supply provision. The program commenced with far reaching institutional reform, moving
away from central management towards more decentmaUsed management, involving better
regulation and financial planning, and private sector managemrent of operations with incentives
for improved perfornance.
Specifically, the GOM has taken steps to provide for
* Full private sector management for water supply services in 5 major cities: Maputo, Beira,
Quelimane. Nampula and Pemba.
* Tariff reforms that aim at financial sustainability; and
* The establishment of a Regulatory Board for the sector
The program for urban water supply also includes investments in rehabiltation and extension of
systems GOM's implementation agency for the new urban water program is FUNDO DE
INVESTIMENTO E PATRIMONIO DO ABASTECIMENTO DE AGUA (Water Supply Investment
and Assets Fund - FIPAG)
A project entitled the Second National Water Development Project, supported by the World Bank,
the African Development Bank and the Govemment of the Netherlands, became effective on 8
March 2000. Its objedives are to improve the performance, sustainability and coverage of water
supply services in the five cities
FIPAG is responsible for the fixed assets of the 5 aty water supplies and for the future investment
in the systems It has the mandate to ensure that the public receives an adequate and safe water
supply that meets Mozambique standards for health and hygiene (the public service obligation),
and is empowered to ensure these systems achleve autonomous, effent and profitable water
operations.
In order to achieve these objectives, FIPAG has contracted with a private sector operator for each
of the 5 systems under its control. For Maputo, FIPAG has let a lease (affermage) contract to
Aguas de Mocambique (the Private Operator - PO), which Is a Joint Venture of IPE/Aguas de
Portugal, and 4 Mozambican companies.
EAP 003: Environmental & Social Management dunng Constructon Page 11 of 23
FIPAG has also taken over duties and obligations of the four water companies of Beira,
Quelimane, Nampula and Pemba and has entered into Management Contracts with the same
private sector operator for the provision of water supplies in these cibes
The specific responsibilibes of FIPAG are as follows
* investment and financial management for rehabilitaton and expansion of water supply
assets;
* Maximisation of efficiency and return on existing assets;
* Contract management, monitonng and enforcement of the contractual obligabons of the
selected operator and
* Procurement of projects in accordance with the World Bank / co-financiers' guidelines.
1.2 Beira
Beira is the second largest city in Mozambique and is the capital of Sofala Province. It is centrally
located on the Indian Ocean. The town accommodates the main port in the centre of
Mozambique transporting goods to the central part of the country and further afield to the
countries of Malawi and Zimbabwe The harbour, railway and road systems create a large
potential for further development of the city. The very low coverage of potable water supply is
seriously affectng the social and economic growth of the city.
The current populabon of Beira is estimated at some 488,000 inhabitants (based on the 1992
population census) and the population growth over the past few decades has averaged between
3.7% and 4.7%. However, the current urban water coverage is less than 30% and the majority of
those who have access to safe water receive only intermittent supplies
The existing water source for Beira is the Pungue river. The current intake works is owned and
operated by the Mafambisse Sugar Estate. Although 75 km upstream of the mouth of the
Pungue. the intake is subject to tidal influences and experienoes saline intusion during periods of
high tide and low flow. At such bmes the intake is closed by the Sugar Estate as the levels of
salinity are detrimental to crop growth.
1.3 Proposed Scheme
To overcome the supply limitations described in section 1.2, consulting engineers Mott
MacDonald were appointed to carry out a study and design of an alternative water source that
would meet the immediate needs of the city of Beira. The proposed Scheme indudes the
following works
* River Intake, capacity 64,200m3/day, with associated control buildings located adjacent to
the river Pungue. The intake to include all necessary pumnps, control and electrical
equipment, avits work and building services
* Access road approximately 6.9 km in length, connecting the river intake to the nearest
highway, namely EN6.
* Transmission main laying, approximately 10.9 km in length of 900 mm diameter Glass
Reinforced Plastic (GRP) pipe and approximately 0.5 km of 900 mm diameter steel pipe
with associated valves and washouts. Approximately 6 km of the main laying will be
EAP 003: 'Envirorynental & Social Managernent during Construction Page 12 of 23
located in grassland or agricultural land with the remainder located adjacent to the
highway
* Distribution main laying, approximately 3 km in length of 600 mm diameter Glass
Reinforced Plastic (GRP) pipe with associated valves and washouts. The main will be laid
in the highway
* Discharge control structure, located adjacent to the highway and the existing raw water
supply canal structure.
* Provision of permanent electricity supply with emergency standby
The contract for the construction of the works is being let through lntemational Competitive
Bidding using World Bank Standard Bidding Documents for the Procuremrent of Works. The
estimated construcbon cost is US$11.5 million and construction durabon will be twetve months.
2 Consultant's Responsibilities
2.1 Supervision
1. Generally to carry out the duties of "The Engineer and 'Engineer's
Representative' as specified in the Conditions of Contract, and the duties of the
Environmental Control Officer, as specified in the Environmental Managernent
Plan.
2. After the selecton of the winning bid, the Consultant shall meet with
representatives of the winning bidder, together with representatives from FIPAG
and the PO to initiate the Scheme.
3. The Consultant shall be responsible for the development and implementabon of a
construction phase Environmental Management Plan (EMP) which is to be based
on the Generic Environmental Management Plan' prepared by FIPAG.
4. The Consultant shall be responsible for the day-to-day supervision of the
construction, commissioning and harNer of the Scheme in accordance with
the drawings and specifications prepared by the consultants Mott MacDonald, the
Conditions of Contract, the EMP and for the review and approval of all payment
documentabon for the Works, Goods and Services procured under the Scheme.
5. The Consultant shall be responsible for reviewing and approval of the
Contractor's design drawings and other proposals for the works.
6. The Consultant shall be responsible for instrucbng and monitoring the Contractor
regarding compliance wth health and safety precautions and actions to comply
with all the environmental requirements of the Scheme during constructon, as
specified in the EMP.
7. The Consultant shall maintain all necessary engineering and environmental
records pertaining to civil engineering works of this nature, including but not
limited to rainfall and other climatc conditions, contractor's manpower levels,
minutes of meetings, photographic records, financial reconciliations,
Environmental Method Statements etc.
EAP 003: 'Environmental & Social Management dunig Construction Page 13 of 23
8. The Consultant shall monitor the Contractor's wvrk progress in accordance with
the Contractual Program and will arrange, chair and take minutes of regular
progress meetings
9. The Consultant shali review all payment applications and approve all eligible
payments for the Employers acfion and wll maintain and submit to the Employer
reconciliations of payments and cost predictons to the end of the Scheme.
10. The Consultant shall manage all engineering and environmental variations to the
Contract and submit all documentation to FIPAG for their no-objecton'.
11. The Consultant shall manage all claims submitted and make recommendations to
FIPAG on the preferred resolution of the claim.
2.2 Completion and Commissioning
1 The Consultant shall supervise and approve the commissioning before
completion certificates are issued.
2. Before and during the Defects Liabilty Period the Consultant shall be responsible
for the issuance of defects lists and the supervision of remedial works by the
Contractor.
3. The Consultant shall ensure the provision of and take delivery of all 'as-built'
drawings. specifications, and certificates of testing relating to the completed
projects and hand them to FIPAG.
4. On satisfactory completion of the Scheme, the Consultant shall issue all
necessary documents of completion
3 Documents and Correspondence
All documents, correspondence, instructions, communications, etc related to the project shall be
in English and translated where necessary to Portuguese. The principle shall apply to the
Employer, Consultant. suppliers, contractors and any other associated party
4 Expertise Required
The Consultant shall be a reputable Civil Engineering Consultancy firm with 30 years experience
in Water Engineering and intake structure, pipeline and road construction supervision. In
particular, the Consultancy shall be fulty conversant with World Bank procurement documents,
FIDIC Condibons of Contrad and construcbon projects in developing countries.
The Consultant shall provide the service of an environmental scientist or environmental engineer
with expenence in environmental protection and management
5 Specific Outputs Required
The Consultant shall be responsible for supervision, commissioning (with the PO) and hand-over
works to FIPAG
The Specific Outputs of the Consultant shall be:-
1. The convening of an inibal meeting with the successful bidder (if necessary) and
the production of an Outline Programn (with the successful bidder) for the
EAP 003: Environmental & Social Management during Construction Page 14 of 23
implementation and completion of the Scheme The Outline Program is required
to demonstrate the feasibility of completing the works on time and wil not relieve
the Contractor of his obligabon to prepare and submit a detailed contractual
program in terms of the Conditions of Contract.
2. The consultant shall submit monthly progress reports to FIPAG in a format and
with content agreed with FIPAG.
3. The issuance of all certificates for payment to FIPAG including any necessary
Varation Orders.
4. The management of any claims arising from the works and the recommendation
of the preferred resolution of the claim to FIPAG.
5. The issuance of Certificates of Substantial Completion at the start, and
Certificates of Completion at the end, of the defects liability period
6. The receipt, checking and handing over of all as-built' drawings, specifications
and certificates of testing relating to the completed works.
7. The completion of hand-over certificates signed by the PO, FIPAG and the
successful bidder.
8. Reports (5 hard copies plus one electronic copy in an agreed fommat) as follows
(a) Monthly Progress Report
A brief, concise report format for monthly progress reports will be
prepared by the Consultants and agreed with FIPAG during contract
negotiations During the construction phase, progress reports will reflect
contractors' monthly payments and provide a means of closely monitoring
and forecasting implementation costs. The monthly reports shall as a
minimum present the progress of the works against the contractual
program, problems and proposed solutions, environmental management
issues, summary of payments, a schedule of claims and potential
settlement, cost predictions to the end of the Scheme.
(b) Completion Report
A Completion Report shall be prepared by the Consultant and submitted
to FIPAG with as-built drawings, prepared by the implementaton
contractor and reviewed and approved by the Consultants.
6 Level Of Effort
The Consultant shall propose appropriate full time and part-time staff and time inputs for the
assignment but it is anacipated that the following key personnel will be required:
Post Experience
Senior Resident Engineer 15 years, water engineering,
construction, developing countries
Assistant Resident Engineer 10 years, water engineering,
construction
EAP 003: Environental & Social Management during Construction Page 15 of 23
Environmental Control Officer 4 years, environmental management
The estimated number of professional staff-months required for the assignment, excluding clerks
of orks and support staff. is 32 man months
7 Timing of Scherne
It is anticipated that the construction contract will be signed in April 2003 and that the construction
will be completed in May 2004. The Consultant's services will be required from April 2003 to May
2005 to include short-term inputs during the Defects bability Penod.
8 Reporting
The Consultant will report to FIPAG's Chief Executive Officer, Mr M Alves or his designated
representative.
9 Procurment of Consultant
The Consultancy wil be selected by World Bank procurement rules for time based assignments
and the bids submitted for the vvrk in the appropriate forrnat descnbed in the bidding documents
EAP 003: Environmental & Social Management during Construction Page 16 of 23
| ATTACHMENT2:GENERICCHECKLIST FOR PROPOSALS FROM CONSTRUCTION
SUPERVISION BIDDERS
This checkdist is designed to help assess the adequacy of proposals submitted in connection with
the supervision of construction works.
PROPOSAL ASPECT |COVERED/ COMMENTS
IAPPLICABLE?4
Does the Proposal Demonstrate Compliance with environmental management
requirements of the TOR in terms of:
Presenting an overall understanding of the
environmental management requirements of the TOR?
Presenting an understanding of MICOA and the Funding
Agencys (e.g. World Bank or AfDB) requirements for
environmental management?
Motivating for and describing a dear approach towards
mnonitonng the implementation of the EMP - including
* Reference to aims and objectives;
* Activities to be undeftaken;
* Criteria to be used to assess effective
implementation; and
* Reference to any deviations from the TOR and the
reasons why.
Describing the programme for undertaking the proposed
activities?
Listing the environmental deliverables to be provided,
the likely content of the deliverables and the programrne
for their delivery?
Does the Proposal Demonstrate the Consultant's Qualifications in terms of:
Complying 'vth the minimum requirements stated in the
TOR for an ECO01
Describing a suitably qualified project team to undertake
the ECO role and provide CVs?
Illustrating previous project experience - including:
* World Bank or AfDB funded projects9
* Environmental management of water supply
projects n general?
* Environmental management of water supply
projects in Mozambique?
* Environmental management of water supply
projects in other parts of the world?
Either being a local environmental consuttancy or
induding a local environmental consuhancy)
EAP 003: Environmental & Social Management during Construction Page 17 of 23
PROPOSAL ASPECT COVERED/ COMMENTS
APPLICABLE?
Quality of the Proposal
Is the proposal well presented and well wntten?
Does the proposal suggest that sufficient thought has
gone into the preparation of detail for the environmental
aspects of the project?
EAP 003: 'Environmental & Social Management during Construction Page 18 of 23
AT'TACHMENT 3: GENERIC CHECKLIST FOR PROPOSALS FROM BIDDERS FOR
CONSTRUCTION II
This checklist is designed to help assess the adequacy of proposals submitted in connection with
the detailed design and construction of the project
PROPOSAL ASPECT | COVERED! [COMMMENTS
APPLICABLE?
Does the Proposal Demonstrate Compliance with the environmental and social
management requirements of the TOR in teris of:
Presenting an overall understanding of the
environmental and social management requirements of
the TOR?
Preseniing an understanding of MICOA and the Funding
Agencys (e.g. World Bank or AtDB) requirements for
environmental and social management?
Motivating for and describing a clear approach towards
developing and implementing tne RAP - including
* Reference to aims and objectves.
* Activities to be undertaken;
* Criteria to be used to assess need for
compensation/resettlement;
* Reference to any deviations from the TOR and the
reasons why.
Motivating for and descnbing a clear approach towards
implementng the EMP - including:
* Reference to aims and objecbves;
* Actrvites to be undertaken;
* Criteria to be used to assess the implementation of
the EMP;
* Reference to any deviations from the TOR and the
reasons why.
Describing the programme for undertaking the proposed
actvities?
-isiing the environmental and social deliverables to be
provided, the likely content of the deliverabjes and the
programme for their delivery and implementation?
Does the Proposal Demonstrate the Contractor's Qualifications in terms of:
Complying with the minimum requirements stated in the
TO R "_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Describing a suitably qualified project team to undertake
the preparation and implementation of the RAP role and
provide CVs?
EAP 003: Envirornmental & Social Management during Construction Page 1 9 of 23
PROPOSAL ASPECT COVEREDI COMMENTS
APPUCABLE?
Illustrating previous detailed design, RAP and
environmental management during construction
experience - induding:
* World Bank or AfDB funded projects?
* Water supply projects in general7
* Water supply projects in Mozambique?
* Water supply projects in other parts of the world?
Either being a local company or including a local
environmerntal and/or social consultancy as part of the
project team?
Quality of the Proposal -
Is the proposal well presented and well ritten7
Does the oroposal suggest that sufficient thought has
gone into the preparation of detail for the environmental
aspects of the project?
EAP 003: 'Environmental & Social Management during Construction Page 20 of 23
ATTACHMENT 4: TEMPLATE FOR EMP MONITORING AND PROGRESS REPORTING l
The following report structure is suggested for reporting the resulls of site
inspections/construction progress reports:
Introduction By way of setting the context for the Site Inspection Report,
this section should outline the following:
* The need for the Stte Inspections, and reporting.
* Purpose of the Site Inspection Report.
* The scope of coverage of the Site Inspection Report.
Environmental This section should summarise the environmental
Management Requirements requirements for the contract and for the construction works,
and against which environmental performance Is assessed.
Methodology This should describe the activties undertaken during the
particular sie inspection, such as:
* A site walkabout with the RE.
* A review of documents and records, such as complaints
records and/or incidents reports maintained by the
Contractor and/or ECO.
* Consultations wth pertinent parties on site.
Findings of the Site This should contain reference to the following:
Inspection * A commentary on the level of compliance with key aspects
of the Environmental Speafications, as listed in the
checklist(s).
* Details of issues. infringements, problems and non-
compliances encountered.
* Recommendations on actions to be undertaken to address
any issues, infringements and/or non-compliances
Conclusions This should include an overall statement on the level of
compliance observed during the site inspection.
Annexures Annexures should be used to store supporting informnation to
the main document, such as:
* Photographs.
* A quick reference, summary table of issues of concem
and the necessary corrective measures required to
address these issues.
EAP 003: Environmental & Social Management during Constructfon Page 21 of 23
| ATTACHMENT 5: TEMPLATE FOR RAP MONITORING AND PROGRESS REPORTING
The follownng report structure Is suggested for reporting the progress with the implemenlation of
the RAP:
TO FOLLOW
EAP 003 'Environmental & Social Management during Construction Page 22 of 23
ATTACHMENT 6: CHECKLIST OF PERMITS, LICENSES AND CERTIFICATES REQUIRED
BEFORE CONSTRUCTION
Have the followAng perfnits, licenses and certificates been obtained?
PERMITILICENSE/CERTIFICATE OBTAINED? DATE COMMENTS
MICOA approval
Funding Agency approval
RAP sign-off from Mozambican
Authornty
RAP sign-off from Funding Agency
Water abstraction permit
Mine Clearance certificate
OTHERS??
EAP 003: Environmental & Social Management during Construction Page 23 of 23
FIPA G NATIONAL WATER EAP 004
DEVELOPMENT
tUNDO DC INVtUtA4 L PROJECt Issue 0.1
DO AUASTfCtML%*NO 0* AGU POJC
Environmental Action Procedures Page 1 OF 5
ENVIRONMENTAL CONTRACTUAL CONTROLS FOR THE PRIVATE
OPERATOR
PURPOSE AND APPLICATION OF PROCEDURE
The purpose of this procedure Is to provide instructions and guidance on ensuring that
environmental management is incorporated into new Private Operator contracts.
This procedure should be applied wherever a new PO contract is to be prepared or an existing
contract is to be revised.
PROCEDURE
The minimum scope of instructions and actions to be applied have been listed in chronological
order below.
Ownership for undertaking the stated instiructions and actions have also been indicated
INSTRUCTIONS, GUIDANCE AND ACTiONS OWNERSHIP TINNG
Attend Operains department meetings to discuss the EE
forthcomlng prepaation of new/evised conbwct or the PO.
Ops Mgr To advise EE
on lAyhcomnin
meetaig.
Review curret contrad EE
Either provide advice or prepare envkorvnental management 1tin on
clauses for inclusion in the prvposed new/revised PO week of
contrad EE request for
See Attachment 1 for guidance on conterd. inpds.
Submit proposed environmental clauses to Legal Mgr and EE Within one
discuss accordingly. week of
request for
inputs.
Legal Mg
Assist with any futher revisions made during nhtations EE As requred.
with the PO.
NATIONAL WATER EAP 004
AwFIPAG DEVELOPMENT
rlPROJECT Issue 0.1
,'0 ,Lk1F4 1MEMN D0t (.Ux
Environmental Action Procedures Page 2 OF 5
ENVIRONMENTAL CONTRACTUAL CONTROLS FOR THE PRIVATE
OPERATOR
INSTRUCTIONS, GUIDANCE AND ACTIONS OWNERSHIP TIMING
Obtain copy of flinal, signed contkt for records. EE lWin one
week of
conrct
comrn,defon.
KEY PERFORMANCE CRITERIA
The following is a list of the key performance criteria for this procedure. These criteria have been
highlighled for easy reference and may be used during a performance audit of the FIPAG EMS
(see ESP 011: 'EMS and Peflmance Audt'3.
* Inclusion of environmental management clauses in final signed contract for PO.
RESPONSIBILITIES
EE:
* To initiate and maintain regular communications with the Ops Mgr and Legal Mgr, with
particular reference to:
- Keeping up to date on the development of new or revised contracts with the PO.
- Raise awareness on the need for environmental management during operations.
- Establishing and maintaining a good working relationship with the Ops Mgr and
Legal Mgr.
* To prepare environmental management clauses for inclusion in the contracts.
* To advise on any revisions during contract negotiations
* To penodically review and update this pmcedure as necessary.
sFIPAG NATIONAL WATER EAP 004
DEVELOPMENT
fVNOo D iNVOfNTO f PATM4O PROJECT Issue 0.1
Environmental Action Procedures Page 3 OF 5
ENVIRONMENTAL CONTRACTUAL CONTROLS FOR THE PRIVATE
OPERATOR
Ops Mgr
* To participate in meetings (or send a representative) with the EE and provide inforTnation
on the current contracts and need for new contracts.
Legal Mgr
* To provide copies of the current and newly signed contract to the EE.
* To review and incorporate environmental management clauses into the new/revised
contracts.
* To assist the EE with resolving any issues that may arise during the contract
negotiations
RECORDS AND REFERENCES
Records
EE is to maintain records of the following for each project:
* Minutes of all intemal meelings
* Minutes of all meetings with PO.
* Correspondence with PO.
References
* EMS Manual, Part F: Environmental Integration Programme
ABBREVIATIONS
The following key abbreviations have been used in this procedure - see also the Glossary in the
EMS Manual, Part A:
EE Environmental Engineer
5FIPAG NATIONAL WATER EAP 004
WEE GDEVELOPMENT
jtNno "Nf0EAV o PROJECT Issue 0.1
1> ARRCM T Mr 1 -.- ---A
Environmental Action Procedures Page 4 OF 5
ENVIRONMENTAL CONTRACTUAL CONTROLS FOR THE PRIVATE
OPERATOR
EIP Environmental Integration Programme
EMP Environmental Management Plan
ESP Environmental System Procedure
Funding Agencies Collective reference for WB, AfIB and other associated NWDP funding
agencies.
Legal Mgr FIPAG Legal Manager
Ops Mgr FIPAG Operations Manager
PO Private Operator
PROCEDURE REVISION TABLE
DETAILS ISSUE DATE
Initial (Draft) Issue 0.1 March 2003
Approved Issue 1.0
ATTACHMENTS
Attachment 1: Guidance on Contractual Environmental Management Clauses forthe PO.
The guidance is based on inputs provided for revisions to the Lease Contract for Maputo
(September 2002).
The guidance should be amended as necessary to suit the nature of the contract and in the event
that there are any changes to national environmental management requirements.
See overleaf.
ATTACHMENT 1: GUIDANCE ON CONTRACTUAL ENVIRONMENTAL MANAGEMENT
A A N 1CLAUSES FOR THE PO
The Operator shall prepare and implement an Environmental Management Plan for its operations
in Maputo.
The Environmental Management Plan shall include:
a. A descnption of key personnel who will be responsible for implementing the
Environmental Management Plan and a list of their specific responsibilibes and
authority
b. A register of legal and regulatory requirements for the protection and management of
the environment which are relevant to the operation of the Maputo water supply system
c. A register of key environmental impacts associated with specific operational activities
d. A series of procedures and specifications which are to be implemented on a day to day
basis, to reduce, prevent and/or control the identified operational environmental
impacts.
e. A series of procedures and specafications which are to be implemented during any
emergency siuations, to reduce, prevent and/or control environmental impacts.
f. A system to ensure the effective implementation of the Environmental Management
Plan, including reference to awareness training programmes and a montonng system,
and appropriate documentation control;
9. A system for the regular review and improvement of the Environmental Management
Plan.
The Environmental Management Plan shall be developed with due reference to FIPAG's
Environmental Management SystemI
In the execution of its capital investments planning role the Operator will be required to ensure
that the process of concept planning, design, construction and future operation of a given project
is compliant with FIPAG's environmental requirements. These requirements wiN be described in
FIPAG's Environmental Management System
The framework for the FIPAG Environmental Management System is expected to be completed by end
of March 2003.
EAP 004: Environmental Contractual Controls for the PO Page 5 of 5
PART F: FtPAG ENVIRONMENTAL INTEGRATION
PRO(GRAMME
FIPAG: Envwirormental Management System MANIO. 1
Manual
PART F: ENVIRONMENTAL INTEGRATION PROGRAMME (EIP)
NWDP Activities
The current NWDP activities that will result in a number of significant environmental aspects (and in turn, environmental impacts) of potential concern include
the following:
* Project development from initiation through to handover for operation
* Delegation of environmental studies and environmental control to appointed consultants"
* Construction Dhase, and
* Delegation of operational management to a Private Operator.
Of these activities, the following key significant environmental aspects are ant,cipated
NWDP ACTIVITY SIGNIFICANT ENVIRONMENTAL ASPECT
Project development (from initiation through to handover for operation). Absence of environmental planning during project initiation and concept
phases.
Delegation of environmental studies and environmental control to appointed Poor quality and/or inadequate environmental coverage in environmental
consultants. reports produced by others
Construction phase. Absence of environmental management during construction
Delegation of operational management to a Private Operator. Omission of environmental management in Private Operator's contract(s).
The control and management of these key significant environmental aspects (and impacts) forms the focus of the EIP.
The following table sets out in tabular format the information which wil be used to prepare the detailed Environmental Action Procedures lEAPs. and will also
be used as performance criteria for future auditing of the effectiveness of the EMS
FIPAG:NWDP Page 1 of 4
EMS: Environmental Integration Programme FIPAG-EIP-1
PART F: ENVIRONMENTAL INTEGRATION PROGRAMME (EIP)
ASPOMNTAL WVRONIMENTAL OBJECTIVES TANGET| KEY ACTIONS OWNERSIHP TIMSCALE FOR PROCEDUJRE
ASPECT IMtPACoT ACTION
Omission of Potential delays to Ensure environmental Receipt of approvals from Attnd projet planning
environmeontal and project programme and social plannrng is MICOA and donors meetbigs.
social planning integrated Into the project Ieodly opoec rpr o
during pbnn Potenil additional procZo days to propt I Pr rep TOR for
hptslo n onep expem's kIcurred1. prcs-programnme or additional consultanfts
piais". n onetepme nwe Comply with leal and exp ns rr roctinlid.
phase Poteal problerms v oh F if h Agency e Initite environmental P ct deasibily
Funding Agencies and/or requiremnents Zero problem wth assessment process. EE and dedgn
MICOA. Fundfing Agencies andlor csr rprbo f IvMr Po sHno i A 0
FunIn encesan/o re wruirementse MICQA on enirntnetlI Ensure preparaton of lnvMgr Prearor ds
Poor public relations and raTo than reactive compiance Docum EMP and RAP forents for
posabbl damage o environmentl and social Construction
hcites manaeenrnt and control. Ensure operational
mitgation measures are
incorporated Into the
EMS through the EIP
Poor quality and/or Poor quality Review documents Compliance wh TOR. Ensure paticipdion in
inadequate environmental before submission to tender process for
snvironmental and management during ater authorties Compliance orth comultants. Project Initiaton
e erin stamesntheproect. Obtain required perfrnd Zo c ejlas Review enviromnental EE Propect feasibility
ot r Potent delays wth approval on AtM Zero delys to proj reports produced by nvdMgr ad dosign EAPf002
ohr.project programfme, applicatIon. progrwme. iothers and provide peaaino 1
Potentil problems with Zero problems with feedback. Cons Mgr Popertson
Funding Agencies ard/or " und. ng Ag encir e ado ULise with Inv Mgr, and Construction
MIOOA MICOA on enionmetalCons Mgr to ailplement
compliaince Jmprovements.
FIPAG:MNVDP Page 2 of 4
EMS: Environmental Integration Programme FIPAG-EIP-1
PART F: ENVIRONMENTAL INTEGRATION PROGRAMME (EIP)
UPiMCT IIIIIPACT OECTrES TA|I KEY ACTIONS OWNERSHIP ACTIONS -C U
Absence of Adver rrnpacts on Ensure *nvironr ntd EMP to be included In ao Ensure EMP b
environmertal an biophysical and social management contruction contracts. hcotpored ito onrsct
social mangenrstt environmernt. during construction. RAP to be inuded In rn .
drnsg cti b Pot ental delays to contricton contract. Ensure RAP is
propect programme In Icorporoted into contract
evort of stoppage by Zero nrnuconforrm ncs docuiornt
MICOA and.or others with P aquirerre ORs o
EMP. Pr"rs TOR for
Poor public retions and suprvision consltants
possle damage to Zero pollubon evets to ensure EUAP and RAP
Zero omplalnts Implemortation and Cons Mgr nroueh to ido EAP 003
[Consultant dernobiliastion
Provide for enviroryental jECO)j
and social awareness at
site Inspection.
Oveeo mrnonoring of
aEMP nd RAP end
| envmntl
performance by
appoIted supervison
consultant
Omission of Potentiil problems wit Ensure enviroinental Zero stakeholder Ensure particpaion in
environmental Funding Agenciet andtor mrangement is complaints, contrct negotiations,
nanagement In MICOA Incorporated Into the
Private Operator's Private Operatora Zero non-conformance Prepare nvlrorrnentat EE
contracts. Stakceholder complaints. conth contract cluses for Inclusion in
Resource ni requirmwtc. Ops Mgr/Legal Controt
management and Conformance wlth EMP Mgr Negcsiont EAP00D4
potrntial associated cost by Prvte Operator. Prate
implcations Slgned contraict wvith Operator
Private Operator
containing environmrntal
controls.
FIPAG:MNDP Page 3 of 4
EMS Environmental integrabon Programme FIPAG-EIP-1
PART F: ENVIRONMENTAL INTEGRATION PROGRAMME (EIP)
EIP REVISION TABLE
DETAILS ISSUE DATE
Initial (Draft) Issue 0.1 March 2003
Approved 1.0
FIPAG:NWDP Page 4 of 4
EMS Environmental Integrabon Programme FIPAG-EIP_1