12 MONTHS PROCUREMENT PLAN Project information: P174033 - Uganda COVID-19 Education Response Project -Implementation agency: Ministry of Education and Sports Date of the Procurement Plan: August 06 2020 Period covered by this Procurement Plan: 12 months Preamble In accordance with paragraph 5.9 of the World Bank’s Procurement Regulations for IPF Borrowers for Goods, Works, Non-Consulting and Consulting Services, dated July 1, 2016 (revised in November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. The Bank has published Standard Documents to support the COVID Emergency Response for Request for Quotation for Goods, Direct Procurement of Goods, and Procurement of Goods Sample Contract as The proposed procurement approach prioritizes fast track emergency procurement for the required goods, works and services to utilize the flexibility provided by the Bank’s Procurement Framework for fast track emergency procurement. Key measures to fast track procurement in order of priority include: (i) use of simple and fast procurement and selection methods fit for an emergency situation including direct Selection / Procurement, as appropriate including increased thresholds for Requests For Quotations (RfQ) to US$1 million for goods and services; (ii) streamlined competitive procedures with shorter bidding time; (iii) extension of existing contracts where they include required goods, and services; (iv) use of framework agreements including existing one; and (v) procurement from UN Agencies enabled and expedited by World Bank procedures and templates. Further, Bid Securing Declaration may be used instead of the bid security. Advance payment may be increased to 40 percent, while secured with the advance payment guarantee. The time for submission of bids/proposal can be shortened to 7- 15 days in competitive national procedures, and to 3 days for the Request for Quotations, however if bidders request an extension it should be granted. National Procurement Arrangements: Paragraph 5.3 of the Procurement Regulations will not apply. When approaching the national market, the country’s own procurement procedures shall not be used due to restrictions on eligibility of otherwise eligible firms to participate in NCB. The Regulations will apply. However, the Borrower may use its own procurement arrangements as set forth in the Public Procurement and Disposal Act, 2003 Request for Quotation such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions: In accordance with paragraph 5.3 of the Procurement Regulations, the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables: Not Applicable. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works shall not apply). This being an emergency project, increased thresholds for Requests for Quotations (RFQ) to US$1 million for goods and services and US$5 million for works; Other Relevant Procurement Information:- Prior Procurement Arrangements: The World Bank’s oversight of procurement will be done through increased implementation support, and increased procurement post review based on a 20 percent sample while the World Bank’s prior review will not apply. Prequalification. Not expected for any works or goods packages in the procurement plan. Proposed Procedures for CDD Components: Not Applicable Reference to (if any) Project Operational/Procurement Manual: the Kenya Covid-19 Emergency Response Project team will prepare a Procurement manual, which will also be part of the Project Implementation Manual. Any Other Special Procurement Arrangements: None Procurement Packages/PLAN with Procurement Arrangements and Time Schedule: as per the Table below: Appendix 1 Letter of Acceptance of the World Bank’s Anti-Corruption Guidelines and Sanctions Framework Date: Invitation of Bids/Proposals No.__________ To: ___________________________________________________________________________ We, along with our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not) consultants and personnel, acknowledge and agree to abide by the World Bank’s policy regarding Fraud and Corruption (corrupt, fraudulent, collusive, coercive, and obstructive practices), as set out and defined in the World Bank’s Anti-Corruption Guidelines1 in connection with the procurement and execution of the contract (in case of award), including any amendments thereto. We declare and warrant that we, along our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not), consultants and personnel, , are not subject to, and are not controlled by any entity or individual that is subject to, a temporary suspension, early temporary 1Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by International Bank for Reconstruction and Development Loans and the International Development Agency Credits and Grants, dated October 15, 2006, and revised in January 2011 and July 2016, as they may be revised from time to time. suspension, or debarment imposed by a member of the World Bank Group, including, inter alia, a cross-debarment imposed by the World Bank Group as agreed with other international financial institutions (including multilateral development banks), or through the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement. Further, we are not ineligible under the laws or official regulations of [Insert name of Employer as per bidding document] or pursuant to a decision of the United Nations Security Council. We confirm our understanding of the consequences of not complying with the World Bank’s Anti-Corruption Guidelines, which may include the following: a. rejection of our Proposal/Bid for award of contract; b. in the case of award, termination of the contract, without prejudice to any other remedy for breach of contract; and c. sanctions, pursuant to the Bank’s Anti-corruption Guidelines and in accordance with its prevailing sanctions policies and procedures as set forth in the Bank’s Sanctions Framework. This may include a public declaration of ineligibility, either indefinitely or for a stated period of time, (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or in any other manner;2 (ii) to be a nominated3 sub- contractor, consultant, manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to participate further in the preparation or implementation of any Bank- financed project. We understand that we may be declared ineligible as set out above upon: 2 For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract. 3 A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower. a. completion of World Bank Group sanctions proceedings according to its prevailing sanctions procedures; b. cross-debarment as agreed with other international financial institutions (including multilateral development banks); c. the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement; or d. temporary suspension or early temporary suspension in connection with an ongoing World Bank Group sanctions proceeding. For avoidance of doubt, the foregoing effects of ineligibility do not extend to a sanctioned firm’s or individual’s execution of its ongoing Bank-financed contracts (or its ongoing sub-agreements under such contracts) that are not the subject of a material modification, as determined by the Bank. We shall permit, and shall cause our sub-contractors, sub-consultants, agents (whether declared or not), personnel, consultants, service providers or suppliers, to permit the Bank to inspect4 all accounts, records, and other documents relating to the procurement process and/or contract execution (in the case of award), and to have them audited by auditors appointed by the Bank. We agree to preserve all accounts, records, and other documents (whether in hard copy or electronic format) related to the procurement and execution of the contract. Name of the Bidder/Consultant: Name of the person duly authorized to sign the Bid/Proposal on behalf of the Bidder/Consultant: Title of the person signing the Letter: 4 Inspections in this context are usually investigative (i.e., forensic) in nature: they involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data, and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third-party verification of information. PROCUREMENT Uganda : Uganda COVID-19 Emergency Education Response Project PLAN General Information Country: Uganda Bank’s Approval Date of the Original Procurement Plan: 2020-09-08 2021-09-08 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P174033 GPN Date: Project Name: Uganda COVID-19 Emergency Education Response Project Loan / Credit No: / , TF / B3597 Ministry of Education and Sports Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UG-MOES-191771-GO-RFQ / Component 2: Supporting Pending Purchase of 200 Braille safe re-opening, student re- Request for Single Stage - One / Post Limited 186,170.00 0.00 Implementati 2020-09-13 2020-11-08 2021-05-07 Machines for Support to entry and capacity building Quotations Envelope on Special Needs Learners for resilience Component 2: Supporting UG-MOES-191772-GO-RFQ / Pending safe re-opening, student re- Request for Single Stage - One Purchase of Assorted items / Post Limited 91,252.00 0.00 Implementati 2020-09-13 2020-11-08 2021-05-07 entry and capacity building Quotations Envelope for Special Needs Education on for resilience UG-MOES-191773-GO-RFQ / Component 3: Project Pending Procurement of a service van Request for Single Stage - One / Management, Monitoring and Post Limited 45,214.00 0.00 Implementati 2020-10-02 2020-11-27 2021-05-26 for the Ministry Press Quotations Envelope Evaluation on /Communication Team UG-MOES-191774-GO-RFQ / Component 3: Project Pending Request for Single Stage - One Procurement of 7 laptops for / Management, Monitoring and Post Limited 9,309.00 0.00 Implementati 2020-09-13 2020-11-08 2021-05-07 Quotations Envelope PCU Staff Evaluation on UG-MOES-191775-GO-RFQ / Component 3: Project Under Request for Single Stage - One Procurement of Assorted / Management, Monitoring and Post Limited 15,000.00 6,588.51 Implementati 2020-09-13 2020-08-20 2020-11-08 2021-05-07 Quotations Envelope Office Stationery and Toners Evaluation on UG-MOES-251457-GO-RFQ / Component 1: Ensure Printing and Distribution of Pending learning during school Request for Single Stage - One 1,708,704 Copies of Learning TF / B3597 Post Limited 2,001,691.54 0.00 Implementati 2020-12-08 2021-01-07 2021-04-15 closure and prepare for Quotations Envelope Materials in Central Region of on school reopening Uganda UG-MOES-251463-GO-RFQ / Component 1: Ensure Printing and Distribution Pending learning during school Request for Single Stage - One ofm1,606,466 copies of TF / B3597 Post Limited 1,725,132.00 0.00 Implementati 2020-12-08 2021-01-07 2021-04-15 closure and prepare for Quotations Envelope Learning Materials in Eastern on school reopening Region of Uganda UG-MOES-251462-GO-RFQ / Component 1: Ensure Printing and Distribution of Pending learning during school Request for Single Stage - One 2,127,689 copies of Learning TF / B3597 Post Limited 2,355,236.00 0.00 Implementati 2020-12-08 2021-01-07 2021-04-20 closure and prepare for Quotations Envelope Materials in Northern and on school reopening Western Regions of Uganda NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UG-MOES-191770-NC-RFB / Development of customised e- Component 3: Project Under Single Stage - One platform for tracking of / Management, Monitoring and Post Request for Bids Open - National 595,605.00 0.00 Implementati 2020-09-20 2020-10-27 2020-09-25 2020-11-06 2020-12-06 2021-01-10 2021-07-09 Envelope learning by the directorate of Evaluation on education standards UG-MOES-208076-NC-DIR / Component 1: Ensure Procurement of Mega FM learning during school Radio Station to air Lessons to TF / B3597 Post Direct Selection Direct 8,556.00 1,581.05 Signed 2020-12-04 2020-12-09 2020-12-09 2021-05-14 2021-01-13 2021-06-01 2021-07-12 closure and prepare for Support Learning in West school reopening Acholi during the Lockdown UG-MOES-208077-NC-DIR / Component 1: Ensure Procurement of Tembo FM learning during school Radio Station to air Lessons to TF / B3597 Post Direct Selection Direct 8,556.00 1,581.05 Signed 2020-12-04 2020-12-04 2020-12-09 2021-05-14 2021-01-13 2021-06-01 2021-07-12 closure and prepare for Support Learning in East school reopening Acholi during the Lockdown UG-MOES-208078-NC-DIR / Component 1: Ensure Procurement of Radio Wa learning during school Radio Station to air Lessons to TF / B3597 Post Direct Selection Direct 8,556.00 1,860.35 Signed 2020-12-04 2020-12-04 2020-12-09 2020-12-09 2021-01-13 2021-06-01 2021-07-12 closure and prepare for Support Learning in Lango school reopening during the Lockdown UG-MOES-208080-NC-DIR / Procurement of Voice of Component 1: Ensure Karamoja Radio Station to air learning during school TF / B3597 Post Direct Selection Direct 12,833.00 2,364.85 Signed 2020-12-04 2020-11-03 2020-12-09 2020-12-09 2021-01-13 2021-06-01 2021-07-12 Lessons to Support Learning closure and prepare for in Karamoja during the school reopening Lockdown UG-MOES-208081-NC-DIR / Component 1: Ensure Procurement of Radio Pacis learning during school Radio Station to air Lessons to TF / B3597 Post Direct Selection Direct 12,833.00 2,364.85 Signed 2020-12-04 2020-11-03 2020-12-09 2020-12-09 2021-01-13 2021-06-01 2021-07-12 closure and prepare for Support Learning in West Nile school reopening during the Lockdown Page 1 UG-MOES-208083-NC-DIR / Procurement of Open Gate FM Component 1: Ensure Radio Station to air Lessons to learning during school TF / B3597 Post Direct Selection Direct 21,389.00 3,547.28 Signed 2020-12-04 2020-12-04 2020-12-09 2020-11-03 2021-01-13 2021-06-01 2021-07-12 Support Learning in Bugisu closure and prepare for and Bukedi during the school reopening Lockdown UG-MOES-208084-NC-DIR / Component 1: Ensure Procurement of Voice of Teso learning during school Radio Station to air Lessons to TF / B3597 Post Direct Selection Direct 10,694.00 1,974.63 Signed 2020-12-04 2020-12-09 2020-12-09 2021-05-14 2021-01-13 2021-06-01 2021-07-12 closure and prepare for Support Learning in Teso school reopening during the Lockdown UG-MOES-208085-NC-DIR / Component 1: Ensure Procurement of CBS FM Radio learning during school Station to air Lessons to TF / B3597 Post Direct Selection Direct 29,944.00 5,528.96 Signed 2020-12-04 2020-12-09 2020-12-09 2021-05-14 2021-01-13 2021-06-01 2021-07-12 closure and prepare for Support Learning in Buganda school reopening during the Lockdown UG-MOES-208086-NC-DIR / Component 1: Ensure Procurement of Kibale-Kagadi learning during school Radio Station to air Lessons to TF / B3597 Post Direct Selection Direct 8,556.00 1,575.22 Signed 2020-12-04 2020-12-09 2020-12-09 2021-05-14 2021-01-13 2021-06-01 2021-07-12 closure and prepare for Support Learning in South school reopening Bunyoro during the Lockdown UG-MOES-208088-NC-DIR / Component 1: Ensure Procurement of Radio Kitara learning during school Radio Station to air Lessons to TF / B3597 Post Direct Selection Direct 8,556.00 1,575.22 Signed 2020-12-04 2020-12-09 2020-12-09 2021-05-14 2021-01-13 2021-06-01 2021-07-12 closure and prepare for Support Learning in North school reopening Bunyoro during the Lockdown UG-MOES-208089-NC-DIR / Component 1: Ensure Procurement of Baba FM Radio learning during school Station to air Lessons to TF / B3597 Post Direct Selection Direct 12,833.00 2,362.84 Signed 2020-12-04 2020-12-09 2020-12-09 2021-05-14 2021-01-13 2021-06-01 2021-07-12 closure and prepare for Support Learning in Busoga school reopening during the Lockdown UG-MOES-208090-NC-DIR / Component 1: Ensure Procurement of Voice of learning during school Tooro Radio Station to air TF / B3597 Post Direct Selection Direct 12,833.00 2,366.20 Signed 2020-12-04 2020-12-09 2020-12-09 2021-05-14 2021-01-13 2021-06-01 2021-07-12 closure and prepare for Lessons to Support Learning school reopening in Tooro during the Lockdown UG-MOES-208091-NC-DIR / Procurement of Kasese Guide Component 1: Ensure FM Radio Station to air learning during school TF / B3597 Post Direct Selection Direct 12,833.00 2,366.20 Signed 2020-12-04 2020-12-09 2020-12-09 2021-05-14 2021-01-13 2021-06-01 2021-07-12 Lessons to Support Learning closure and prepare for in Rwenzori during the school reopening Lockdown UG-MOES-208092-NC-DIR / Component 1: Ensure Procurement of Radio West learning during school Radio Station to air Lessons to TF / B3597 Post Direct Selection Direct 21,389.00 3,943.66 Signed 2020-12-04 2020-12-09 2020-12-09 2021-05-14 2021-01-13 2021-06-01 2021-07-12 closure and prepare for Support Learning in Ankole school reopening during the Lockdown UG-MOES-208093-NC-DIR / Component 1: Ensure Procurement of Voice of learning during school Kigezi Radio Station to air TF / B3597 Post Direct Selection Direct 10,694.00 1,971.83 Signed 2020-12-04 2020-12-09 2020-12-09 2021-05-14 2021-01-13 2021-06-01 2021-07-12 closure and prepare for Lessons to Support Learning school reopening in Kigezi during the Lockdown UG-MOES-251446-NC-RFQ / Component 1: Ensure Printing of 15,000 Copies of Pending learning during school Request for Single Stage - One the Parents Books to Support TF / B3597 Post Limited 30,000.00 0.00 Implementati 2021-09-18 2021-11-13 2022-05-12 closure and prepare for Quotations Envelope Home Learning for Children of on school reopening 3-6 Years UG-MOES-251461-NC-RFQ / Procurement of Airtime on 16 Radio Stations to run radio spots (72 DJ mentions, 90 Component 1: Ensure Pending Radio Jingles and 30 Recorded learning during school Request for Single Stage - One TF / B3597 Post Limited 27,000.00 0.00 Implementati 2021-09-18 2021-11-13 2022-05-12 Messages from key closure and prepare for Quotations Envelope on Personalities) for Social school reopening Safeguards and child protection Campaigns on the covid-19 Pandemic CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UG-MOES-191782-CS-INDV Component 3: Project Individual / Recruitment of Monitoring & Pending / Management, Monitoring and Post Consultant Limited 33,511.00 0.00 2020-09-08 2020-09-13 2020-10-04 2020-11-08 2021-05-07 Evaluation Specialist for 18 Implementation Evaluation Selection Months UG-MOES-191785-CS-INDV Component 3: Project Individual / Recruitment of Social Pending / Management, Monitoring and Post Consultant Limited 27,925.00 0.00 2020-09-08 2020-09-13 2020-10-04 2020-11-08 2021-05-07 Development Specialist for 16 Implementation Evaluation Selection Months UG-MOES-191786-CS-INDV Component 3: Project Individual / Recruitment of Assistant Pending / Management, Monitoring and Post Consultant Limited 5,585.00 0.00 2020-09-08 2020-09-13 2020-10-04 2020-11-08 2021-05-07 Social Development Specialist Implementation Evaluation Selection for 3 months Page 2