Table 1. Overall Activity Plan 74135 v3 2012 2013 2014 Activity Sub-Activity Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 1.1 Obtain the approval of the establishment of the CDCE 1.2 Establish the MC , the Board of study and appoint Deputy Directors, Coordinators and other staff 1.3 Select a suitable candidate as the secretary for project activities 1.4 Obtain approval of the Policy Framework and guidelines to minimize the number of 1. Improve Governance and students enrolled to the EDP Management 1.5 Prepare student guide book 1.6 Implement a suitable scheme of remuneration to motivate examiners and obtain approval form the university council 1.7 Upgrading infrastructure of the centre (eg: lecture theater, service centre, coffee bar, wash rooms. etc ) to enhance the learning environment 2.1 Revision of Curriculum 2.2 Approving the curriculum by the respective bodies 2.3 Provision of Facilities to improve English and ICT skills( Under sub activity 3.4) 2.4 Implementation of the LMS 2.4.1 Training Staff members to prepare course material 2. Improve Quality and Relevance 2.4.2 Train Academic Support and Technical Staff to Manage the LMS 2.5 Increase the number of seminars 2.6 Establishing a library 2.7Conduct orientation programs for students at selected centres 2.8 Conduct seminars at selected centres ( under sub activity 4.4) 3.1 Implementation of Learning Management System (LMS) 3.1.1 Online Course material Development 3.2 Organize one day orientation programme for each academic year at selected state, non- 3. Enhance Learning state institutes (under sub activity 2.7) Resources and Learner Support Services 3.3 Prepare student self learning printed materials for each course module 3.4 To improve ICT/English skills, establishment of a computer lab 3.5 Establishing a library (sub activity 2.6) 4.1 Formulate a Policy Framework and guidelines to establish authorized non-state training institutes 4.2 Register the authorized non-state training institutes and inform students of the 4. Promote Collaboration registered non-state institutes with State and Non-state 4.3 Train teachers of non-state training Training Institutions institutions 4.4 Conduct a number of seminars at the identified centers 4.5 To get services from suitable centres and establish a link to train undergraduates v3 2015 Q1 Q2 Q3 Q4 Table 2. Annual Disbursement Plan (in LKR) Activity Year 1 Year 2 Year 3 Year 4 Total 1 Improve Governance and Management 5,250,000.00 - - - 5,250,000.00 2 Improve Quality and Relevance 3,370,000.00 720,000.00 660,000.00 - 4,750,000.00 Enhance Learning Resources and Learner 3 1,620,000.00 11,970,000.00 1,200,000.00 - 14,790,000.00 Support Services Promote Collaboration with State and Non- 4 - 105,000.00 - 105,000.00 210,000.00 state Training Institutions Total 10,240,000.00 12,795,000.00 1,860,000.00 105,000.00 25,000,000.00 Table 3 - Proposed Budget (LKR) Estimated Cost Activity GOODS WORKS CONS OTHER SERV TOTAL 1 Improve Governance and Management 3,250,000.00 2,000,000.00 - - 5,250,000.00 2 Improve Quality and Relevance 1,750,000.00 1,200,000.00 - 1,800,000.00 4,750,000.00 Enhance Learning Resources and Learner 3 9,210,000.00 1,580,000.00 1,200,000.00 2,800,000.00 14,790,000.00 Support Services Promote Colloboration with State and Non- 4 - - - 210,000.00 210,000.00 state Training Institutions Total 14,210,000.00 4,780,000.00 1,200,000.00 4,810,000.00 25,000,000.00 % 57% 19% 5% 19% 100% - - Table 4. Monthly Disbursement Schedule by Activities (LKR) (a) Year 1 Year 1 - Month Activity Sub Total Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1. Improve Governance and Management - - - - - - 400,000.00 - - 1,600,000.00 - 3,250,000.00 5,250,000.00 2. Improve Quality and Relevance - - - - - - 240,000.00 - 120,000.00 960,000.00 180,000.00 1,870,000.00 3,370,000.00 3. Enhance Learning Resources and Learner - - - - - - 316,000.00 - - 1,304,000.00 - - 1,620,000.00 Support Services 4. Promote Collaboration with State and - - - - - - - - - - - - - Non-state Training Institutions Total - - - - - - 956,000.00 - 120,000.00 3,864,000.00 180,000.00 5,120,000.00 10,240,000.00 (b) Year 2 Year 2 - Month Activity Sub Total Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1. Improve Governance and Management - - - - - - - - - - - - - 2. Improve Quality and Relevance 180,000.00 180,000.00 240,000.00 - - - - - 120,000.00 - - - 720,000.00 3. Enhance Learning Resources and Learner - - 9,370,000.00 - - 280,000.00 1,600,000.00 160,000.00 - - 560,000.00 - 11,970,000.00 Support Services 4. Promote Collaboration with State and - - - - - 105,000.00 - - - - - - 105,000.00 Non-state Training Institutions Total 180,000.00 180,000.00 9,610,000.00 - - 385,000.00 1,600,000.00 160,000.00 120,000.00 - 560,000.00 - 12,795,000.00 (3) Year 3 Year 3 - Month Activity Sub Total Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1. Improve Governance and Management - - - - - - - - - - - - - 2. Improve Quality and Relevance 240,000.00 240,000.00 60,000.00 - - - - - 120,000.00 - - - 660,000.00 3. Enhance Learning Resources and Learner 300,000.00 - - - - - - - 900,000.00 - - - 1,200,000.00 Support Services 4. Promote Collaboration with State and - - - - - - - - - - - - - Non-state Training Institutions Total 540,000.00 240,000.00 60,000.00 - - - - - 1,020,000.00 - - - 1,860,000.00 (3) Year 4 Year 4 - Month Activity Sub Total Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1. Improve Governance and Management - - - - - - - - - - - - - 2. Improve Quality and Relevance - - - - - - - - - - - - - 3. Enhance Learning Resources and Learner - - - - - - - - - - - - - Support Services 4. Promote Collaboration with State and - - - - - 105,000.00 - - - - - - 105,000.00 Non-state Training Institutions Total - - - - - 105,000.00 - - - - - - 105,000.00 25,000,000.00 Table 5. Goods - Detailed Specifications (a). Year 1 Q1 Q2 Sub Activity Proc. Expected PP Ref. No. Description Estimated Cost (LKR) Jan Feb Mar Apr May Jun No. Method Delivery Date Activity 1 - Improve Governance and Management 1.7 HETC/KLN/UDG/EDP/G/2012/01 500 Wooden Lect. hall chairs NS Dec-12 2,250,000.00 HETC/KLN/UDG/EDP/G/2012/02 1 Air Conditioner NS Dec-12 500,000.00 HETC/KLN/UDG/EDP/G/2012/03 2 Multi media projectors NS Dec-12 100,000.00 HETC/KLN/UDG/EDP/G/2012/03 2 Public Addressing Systems NS Dec-12 400,000.00 Activity 1 - Sub Total 3,250,000.00 - - - - - - Activity 2 - Improve Quality and Relevance 2.6 NS 250,000.00 50 Chairs for the Library Dec-12 HETC/KLN/UDG/EDP/G/2012/01 HETC/KLN/UDG/EDP/G/2012/01 15Tables for the Library NS Dec-12 300,000.00 HETC/KLN/UDG/EDP/G/2012/01 10 Book Shelves NS Dec-12 200,000.00 HETC/KLN/UDG/EDP/G/2012/02 1 Air Conditioner NS Dec-12 300,000.00 HETC/KLN/UDG/EDP/G/2012/04 5 Computers NS Dec-12 500,000.00 HETC/KLN/UDG/EDP/G/2012/05 Text Books NS Dec-12 200,000.00 Activity 2 - Sub Total 1,750,000.00 - - - - - - Activity 3 - Enhance Learning Resources and Learner Support Services Activity 3 - Sub Total - - - - - - - Activity 4 - Promote Collaboration with State and Non-state Training Institutions Activity 4 - Sub Total - - - - - - - TOTAL (Year 1 - Goods) 5,000,000.00 - - - - - - Table 5. Goods - Detailed Specifications (b). Year 2 Q1 Q2 Sub Activity Proc. Expected PP Ref. No. Description Estimated Cost (LKR) Jan Feb Mar Apr May Jun No. Method Delivery Date Activity 1 - Improve Governance and Management Activity 1 - Sub Total - - - - - - - Activity 2 - Improve Quality and Relevance Activity 2 - Sub Total - - - - - - - Activity 3 - Enhance Learning Resources and Learner Support Services 3.4 HETC/KLN/UDG/EDP/G/2013/06 75 Computers with UPS NCB Mar-13 6,750,000.00 6,750,000.00 HETC/KLN/UDG/EDP/G/2013/06 2 Servers with UPS NCB Mar-13 1,500,000.00 1,500,000.00 HETC/KLN/UDG/EDP/G/2013/07 75 Computer Chairs NS Mar-13 380,000.00 380,000.00 HETC/KLN/UDG/EDP/G/2013/07 35 Computer Tables NS Mar-13 530,000.00 530,000.00 HETC/KLN/UDG/EDP/G/2013/08 Multi Media Projector NS 50,000.00 50,000.00 Mar-13 with Screen Activity 3 - Sub Total 9,210,000.00 - - 9,210,000.00 - - - Activity 4 - Promote Collaboration with State and Non-state Training Institutions Activity 4 - Sub Total - - - - - - - TOTAL (Year 2 - Goods) 9,210,000.00 - - 9,210,000.00 - - - Table 5. Goods - Detailed Specifications (b). Year 3 Q1 Q2 Sub Activity Proc. Expected PP Ref. No. Description Estimated Cost (LKR) Jan Feb Mar Apr May Jun No. Method Delivery Date Activity 1 - Improve Governance and Management Activity 1 - Sub Total - - - - - - - Activity 2 - Improve Quality and Relevance Activity 2 - Sub Total - - - - - - - Activity 3 - Enhance Learning Resources and Learner Support Services Activity 3 - Sub Total - - - - - - - Activity 4 - Promote Collaboration with State and Non-state Training Institutions Activity 4 - Sub Total - - - - - - - TOTAL (Year 3 - Goods) - - - - - - - (b). Year 4 Q1 Q2 Sub Activity Proc. Expected PP Ref. No. Description Estimated Cost (LKR) Jan Feb Mar Apr May Jun No. Method Delivery Date Activity 1 - Improve Governance and Management Activity 1 - Sub Total - - - - - - - Activity 2 - Improve Quality and Relevance Activity 2 - Sub Total - - - - - - - Activity 3 - Enhance Learning Resources and Learner Support Services Activity 3 - Sub Total - - - - - - - Activity 4 - Promote Collaboration with State and Non-state Training Institutions Activity 4 - Sub Total - - - - - - - TOTAL (Year 4 - Goods) - - - - - - - Table 5. Goods - Detailed Specifications 14,210,000.00 Q3 Q4 Jul Aug Sep Oct Nov Dec 2,250,000.00 500,000.00 100,000.00 400,000.00 - - - - - 3,250,000.00 250,000.00 300,000.00 200,000.00 300,000.00 500,000.00 200,000.00 - - - - - 1,750,000.00 - - - - - - - - - - - - - - - - - 5,000,000.00 Q3 Q4 Jul Aug Sep Oct Nov Dec - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Q3 Q4 Jul Aug Sep Oct Nov Dec - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Q3 Q4 Jul Aug Sep Oct Nov Dec - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Table 6. Works - Detailed Specifications (a). Year 1 Q1 Q2 Q3 Q4 Expected Proc. Estimated Cost Sub Activity No. PP Ref. No. Description Completion Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Method (LKR) Date Activity 1 - Improve Governance and Management HETC/KLN/UDG/EDP/W/ 2012/01 Renavation of the 5th and 3rd floors of the main centre located at Kiribathgoda 1.7 NS 01/12/2012 2,000,000.00 400,000.00 1,600,000.00 (i.e. Painting, Ceiling, Electrical Works, networking) - - Activity 1 - Sub Total 2,000,000.00 - - - - - - 400,000.00 - - 1,600,000.00 - Activity 2 - Improve Quality and Relevance HETC/KLN/UDG/EDP/W/ 2012/01 Renavation of the 4th and 2nd floors of the main centre located at Kiribathgoda 2.6 (i.e. Painting, Electrical Works, NS 01/12/2012 1,200,000.00 240,000.00 960,000.00 networking, partitioning, doors and windows) - - Activity 2 - Sub Total 1,200,000.00 - - - - - - 240,000.00 - - 960,000.00 - Activity 3 - Enhance Learning Resources and Learner Support Services HETC/KLN/UDG/EDP/W/ 2012/01 Renavation of the 4th and 1st floors of the main centre located at Kiribathgoda 3.4 (i.e. Painting, Electrical Works, NS 01/12/2012 1,580,000.00 316,000.00 1,264,000.00 networking, partitioning, doors and windows) Activity 3 - Sub Total 1,580,000.00 - - - - - - 316,000.00 - - 1,264,000.00 - Activity 4 - Promote Collaboration with State and Non-state Training Institutions Activity 4 - Sub Total - - - - - - - - - - - - TOTAL (Year 1 - Works) 4,780,000.00 - - - - - - 956,000.00 - - 3,824,000.00 - Table 6. Works - Detailed Specifications (b). Year 2 Q1 Q2 Q3 Q4 Expected Proc. Estimated Cost Sub Activity No. PP Ref. No. Description Completion Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Method (LKR) Date Activity 1 - Improve Governance and Management Activity 1 - Sub Total - - - - - - - - - - - - Activity 2 - Improve Quality and Relevance Activity 2 - Sub Total - - - - - - - - - - - - Activity 3 - Enhance Learning Resources and Learner Support Services Activity 3 - Sub Total - - - - - - - - - - - - Activity 4 - Promote Collaboration with State and Non-state Training Institutions Activity 4 - Sub Total - - - - - - - - - - - - TOTAL (Year 2 - Works) - - - - - - - - - - - - Table 6. Works - Detailed Specifications (c). Year 3 Q1 Q2 Q3 Q4 Expected Proc. Estimated Cost Sub Activity No. PP Ref. No. Description Completion Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Method (LKR) Date Activity 1 - Improve Governance and Management Activity 1 - Sub Total - - - - - - - - - - - - Activity 2 - Improve Quality and Relevance Activity 2 - Sub Total - - - - - - - - - - - - Activity 3 -Enhance Learning Resources and Learner Support Services Activity 3 - Sub Total - - - - - - - - - - - - Activity 4 - Promote Collaboration with State and Non-state Training Institutions Activity 4 - Sub Total - - - - - - - - - - - - TOTAL (Year 3 - Works) - - - - - - - - - - - - (c). Year 4 Q1 Q2 Q3 Q4 Expected Proc. Estimated Cost Sub Activity No. PP Ref. No. Description Completion Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Method (LKR) Date Activity 1 - Improve Governance and Management Activity 1 - Sub Total - - - - - - - - - - - - Activity 2 - Improve Quality and Relevance Activity 2 - Sub Total - - - - - - - - - - - - Activity 3 -Enhance Learning Resources and Learner Support Services Table 6. Works - Detailed Specifications Activity 3 - Sub Total - - - - - - - - - - - - Activity 4 - Promote Collaboration with State and Non-state Training Institutions Activity 4 - Sub Total - - - - - - - - - - - - TOTAL (Year 4 - Works) - - - - - - - - - - - - 4,780,000.00 4 Dec - - - - - 4 Dec - - - - - 4 Dec - - - - - 4 Dec - - - - - Table 7. Consultancies - Detailed Specifications (a). Year 1 Q1 Q2 Q3 Q4 Sub Duration Proc. Estimated Cost Activity PP Ref. No./TOR No. Assignment/Description Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov (From/To) Method (LKR) No. Activity 1 - Improve Governance and Management Activity 1 - Sub Total - - - - - - - - - - - - Activity 2 - Improve Quality and Relevance Activity 2 - Sub Total - - - - - - - - - - - - Activity 3 - Enhance Learning Resources and Learner Support Services 3.3 HETC/KLN/UDG/EDP/CON/ Obtaining the services of a Consultant to prepare IC-C 100,000.00 2012/01 the self learning material for 'Culture & Folklore' 9 months 10,000.00 (TOR -05) (Part I of course unit SINHE 2015) HETC/KLN/UDG/EDP/CON/ Obtaining the services of a Consultant to prepare IC-C 100,000.00 2012/02 the self learning material for 'Language Studies' 9 months 10,000.00 (TOR -06) (Part II of course unit SINHE 2015) HETC/KLN/UDG/EDP/CON/ Obtaining the services of a Consultant to prepare IC-C 100,000.00 2012/03 the self learning material for 'Micro Economics' 9 months 10,000.00 (TOR -07) (course unit ECONE 2015) HETC/KLN/UDG/EDP/CON/ Obtaining the services of a Consultant to prepare IC-C 100,000.00 2012/04 the self learning material for 'Indian History 1526 9 months (TOR -08) 10,000.00 - 1947' (course unit HISTE 2015) Activity 3 - Sub Total 400,000.00 - - - - - - - - - 40,000.00 - Activity 4 - Promote Collaboration with State and Non-state Training Institutions Activity 4 - Sub Total - - - - - - - - - - - - TOTAL (Year 1 - Consultancies) 400,000.00 - - - - - - - - - 40,000.00 - Table 7. Consultancies - Detailed Specifications (b). Year 2 Q1 Q2 Q3 Q4 Sub Duration Proc. Estimated Cost Activity PP Ref. No. Assignment/Description Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov (From/To) Method (LKR) No. Activity 1 - Improve Governance and Management Activity 1 - Sub Total - - - - - - - - - - - - Activity 2 - Improve Quality and Relevance Activity 2 - Sub Total - - - - - - - - - - - - Activity 3 - Enhance Learning Resources and Learner Support Services 3.3 HETC/KLN/UDG/EDP/CON/ Completing HETC/KLN/UDG/EDP/CON/ IC-C 2012/01 2012/01 (TOR 05 )of Year 1 20,000.00 70,000.00 - (TOR -05) 3.3 HETC/KLN/UDG/EDP/CON/ Completing HETC/KLN/UDG/EDP/CON/ IC-C 2012/02 2012/02 (TOR 06 )of Year 1 20,000.00 70,000.00 (TOR -06) 3.3 HETC/KLN/UDG/EDP/CON/ Completing HETC/KLN/UDG/EDP/CON/ IC-C 2012/03 2012/03 (TOR 07 )of Year 1 20,000.00 70,000.00 (TOR -07) 3.3 HETC/KLN/UDG/EDP/CON/ Completing HETC/KLN/UDG/EDP/CON/ IC-C 2012/04 2012/04 (TOR 08 )of Year 1 20,000.00 70,000.00 (TOR -08) 3.3 HETC/KLN/UDG/EDP/CON/ Obtaining the services of the Consultants to IC-C 800,000.00 2013/05 prepare the self learning materials for 8 Course 9 months 80,000.00 160,000.00 560,000.00 Modules Activity 3 - Sub Total 800,000.00 - - 160,000.00 - - 280,000.00 - 160,000.00 - - 560,000.00 Activity 4 - Promote Collaboration with State and Non-state Training Institutions Activity 4 - Sub Total - - - - - - - - - - - - TOTAL (Year 2 - Consultancies) 800,000.00 - - 160,000.00 - - 280,000.00 - 160,000.00 - - 560,000.00 Table 7. Consultancies - Detailed Specifications (c). Year 3 Q1 Q2 Q3 Q4 Sub Duration Proc. Estimated Cost Activity PP Ref. No./TOR No. Assignment/Description Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov (From/To) Method (LKR) No. Activity 1 - Improve Governance and Management Activity 1 - Sub Total - - - - - - - - - - - - Activity 2 - Improve Quality and Relevance Activity 2 - Sub Total - - - - - - - - - - - - Activity 3 - Enhance Learning Resources and Learner Support Services Activity 3 - Sub Total - - - - - - - - - - - - Activity 4 - Promote Collaboration with State and Non-state Training Institutions Activity 4 - Sub Total - - - - - - - - - - - - TOTAL (Year 3 - Consultancies) - - - - - - - - - - - - (c). Year 4 Q1 Q2 Q3 Q4 Sub Duration Proc. Estimated Cost Activity PP Ref. No./TOR No. Assignment/Description Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov (From/To) Method (LKR) No. Activity 1 - Improve Governance and Management Activity 1 - Sub Total - - - - - - - - - - - - Activity 2 - Improve Quality and Relevance Activity 2 - Sub Total - - - - - - - - - - - - Activity 3 - Enhance Learning Resources and Learner Support Services Table 7. Consultancies - Detailed Specifications Activity 3 - Sub Total - - - - - - - - - - - - Activity 4 - Promote Collaboration with State and Non-state Training Institutions Activity 4 - Sub Total - - - - - - - - - - - - TOTAL (Year 4 - Consultancies) - - - - - - - - - - - - 1,200,000.00 Q4 Dec - - - - - Q4 Dec - - - - - Q4 Dec - - - - - Q4 Dec - - - - - Table 8. Other Services - Detailed Specifications (a). Year 1 Q1 Q2 Q3 Q4 Sub Duration Estimated Cost Activity PP Ref. No./TOR No. Description Jan Feb Mar Apr May Jun Jul Aug Sep Oct (From/To) (LKR) No. Activity 1 - Improve Governance and Management Activity 1 - Sub Total - - - - - - - - - - - Activity 2 - Improve Quality and Relevance 2.4.1 TOR -01 Training Staff members to prepare 1 day X 5 course material 300,000.00 workshops 2.7 TOR -02 Orientation programmes for 1day x 3 120,000.00 120,000.00 students workshops Activity 2 - Sub Total 420,000.000 - - - - - - - - 120,000.00 - Activity 3 - Enhance Learning Resources and Learner Support Services Activity 3 - Sub Total - - - - - - - - - - - Activity 4 - Promote Collaboration with State and Non-state Training Institutions Activity 4 - Sub Total - - - - - - - - - - - TOTAL (Year 1 - Other Services) 420,000.000 - - - - - - - - 120,000.000 - Table 8. Other Services - Detailed Specifications (b). Year 2 Q1 Q2 Q3 Q4 Sub Duration Estimated Cost Activity PP Ref. No./TOR No. Description Jan Feb Mar Apr May Jun Jul Aug Sep Oct (From/To) (LKR) No. Activity 1 - Improve Governance and Management Activity 1 - Sub Total - - - - - - - - - - - Activity 2 - Improve Quality and Relevance 2.4.1 TOR - 01 Completing TOR-01 of year 1 1day X10 (Training staff members to 600,000.00 180,000.00 180,000.00 240,000.00 workshops prepare course material) Orientation programmes for 2.7 TOR - 02 1day 120,000.00 120,000.00 students Activity 2 - Sub Total 720,000.000 180,000.00 180,000.00 240,000.00 - - - - - 120,000.00 - Activity 3 - Enhance Learning Resources and Learner Support Services 3.1.1 TOR -03 Course material Development 9 months 1,600,000.00 1,600,000.00 Activity 3 - Sub Total 1,600,000.00 - - - - - - 1,600,000.00 - - - Activity 4 - Promote Collaboration with State and Non-state Training Institutions 4.3 TOR -04 Train teachers of non-state training 1 day X 3 105,000.00 105,000.00 institutions Activity 4 - Sub Total 105,000.000 - - - - - 105,000.00 - - - - TOTAL (Year 2 - Other Services 2,425,000.000 180,000.00 180,000.00 240,000.00 - - 105,000.00 1,600,000.00 - 120,000.00 Table 8. Other Services - Detailed Specifications (c). Year 3 Q1 Q2 Q3 Q4 Sub Duration Estimated Cost Activity PP Ref. No./TOR No. Description Jan Feb Mar Apr May Jun Jul Aug Sep Oct (From/To) (LKR) No. Activity 1 - Improve Governance and Management Activity 1 - Sub Total - - - - - - - - - - - Activity 2 - Improve Quality and Relevance 2.4.1 Training Staff members to prepare TOR - 01 1 day X 9 540,000.000 240,000.00 240,000.00 60,000.00 course material 2.7 Orientation programee for TOR - 02 1day 120,000.000 120,000.00 students Activity 2 - Sub Total 660,000.000 240,000.00 240,000.00 60,000.00 - - - - - 120,000.00 - Activity 3 - Enhance Learning Resources and Learner Support Services 3.1.1 TOR - 03 Course material Development 9 months 1,200,000.00 300,000.00 900,000.00 Activity 3 - Sub Total 1,200,000.00 300,000.00 - - - - - - - 900,000.00 - Activity 4 - Promote Collaboration with State and Non-state Training Institutions Activity 4 - Sub Total - - - - - - - - - - - TOTAL (Year 3 - Other Services) 1,860,000.00 540,000.00 240,000.00 60,000.00 - - - - - 1,020,000.00 - (c). Year 4 Q1 Q2 Q3 Q4 Sub Duration Estimated Cost Activity PP Ref. No./TOR No. Description Jan Feb Mar Apr May Jun Jul Aug Sep Oct (From/To) (LKR) No. Activity 1 - Improve Governance and Management Activity 1 - Sub Total - - - - - - - - - - - Activity 2 - Improve Quality and Relevance Activity 2 - Sub Total - - - - - - - - - - - Activity 3 - Enhance Learning Resources and Learner Support Services Activity 3 - Sub Total - - - - - - - - - - - Activity 4 - Promote Collaboration with State and Non-state Training Institutions 4.3 TOR - 04 Train teachers of non-state training 1 day X 3 105,000.00 105,000.00 institutions Activity 4 - Sub Total 105,000.00 - - - - - 105,000.00 - - - - TOTAL (Year 4 - Other Services) 105,000.00 - - - - - 105,000.00 - - - - Q4 Nov Dec - - 180,000.00 120,000.00 180,000.00 120,000.00 - - - - 180,000.000 120,000.000 Q4 Nov Dec - - - - - - - - Q4 Nov Dec - - - - - - - - - - Q4 Nov Dec - - - - - - - - - - Table 9. Indicators for Performance Targets Indicator Baseline Midpoint Final Methodology Main Indicators Undergraduate Average Student 0 -2.6 2 -2.7 2.2- 2.9 At present only one degree programme (B.Mgt) uses Performance (ASP; GPA or Grade) the GPA. The baseline is consider as 0 for other degree programmes. The baseline is given as a range 0 - 2.6. Since it is not possible to produce graduates during the project period, the GPA range of the expected completion rate of level one is given for Midpoint and Final Average .Course completion rate (Level one) 37% 45% 60% Since it is not possible to produce graduates during the project period, the completion rate of the first year is considered as an indicator. The average pass rate of all degree programmes is considered as the base line. Auxiliary indicators No. of day classes conducted One, 3 hour Three, 3 hour Six, 3 hour At present the University conducts only a three hour session sessions sessions seminar for each batch of students per course unit. This year/course year/course year/course unit is considered as the baseline unit unit No of on-line learning material posted 0 3 course units 6 course units No baseline data available No. learning resource material prepared and 0 15 30 No baseline data available issued No. of recognized training institutions 0 2 4 No baseline data available offering instructional training Table 10. PROCUREMENT PLAN FOR GOODS Country/Borrower: Government of …….. Project Name: Credit/Grant #: Implementing Agency: GPN # and Date Published: Original Plan Approved Date (at Appraisal/Negotiations) : Update as of : * For post review, fill in columns 1 to 8, 11 & 12, 14 to 17, and 19 to 22 ** Indicate extensions/modifications etc. Estimated Cost (Million) Stage Signing of contract Prior/ Post Review by Bank* Submit BER for Bank's N/O Deadline for submission of notice in UNDB & National LKR USD Date Currency Amount Submit DBD with IFB for Expenditure incurred to Method of Procurement Submit signed contract Publish contract award newspapers and UNDB Completion of contract Publish IFB in National Name of Contractor/ Quantity (Number) Status/Remarks** copy to Bank Package No. newspapers Description Bank's N/O nationality Serial No. File No. bids date 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 1 HETC/KLN/UDG/EDP/G/2012/01 500 Wooden Lect. hall chairs NS 3,000,000.00 Post Planned N/A N/A Oct-12 N/A N/A N/A N/A Dec-12 ,50 Wooden Chairs,15Tables, 10 Book Shelves Actual Rs 2 HETC/KLN/UDG/EDP/G/2012/02 2 Air Conditioner NS 800,000.00 Post Planned N/A N/A Oct-12 N/A N/A N/A N/A Dec-12 Actual Rs 3 HETC/KLN/UDG/EDP/G/2012/03 2 Multi media projectors, 2 NS 500,000.00 Post Planned N/A N/A Oct-12 N/A N/A N/A N/A Dec-12 Public Addressing Systems Actual Rs 4 HETC/KLN/UDG/EDP/G/2012/04 5 Computers NS 500,000.00 Post Planned N/A N/A Oct-12 N/A N/A N/A N/A Dec-12 Actual Rs 5 HETC/KLN/UDG/EDP/G/2012/05 Text Books NS 200,000.00 Post Planned N/A N/A Oct-12 N/A N/A N/A N/A Dec-12 Actual Rs 6 HETC/KLN/UDG/EDP/G/2013/06 75 computers with UPS , NCB 8,250,000.00 Post Planned N/A Sep-12 Nov-12 N/A Dec-12 N/A N/A Mar-13 2 Servers with UPS Actual Rs 7 HETC/KLN/UDG/EDP/G/2013/07 75 Computer Chairs, NS 910,000.00 Post Planned N/A N/A Nov-12 N/A N/A N/A N/A Mar-13 35 Computer Tables Actual Rs 8 HETC/KLN/UDG/EDP/G/2013/08 Multi media projector With NS 50,000.00 Post Planned N/A N/A Nov-12 N/A N/A N/A N/A Mar-13 Screen Actual Rs Table 11. PROCUREMENT PLAN FOR WORKS Country/Borrower: Government of ….. Project Name: Credit/Grant #: Implementing Agency: GPN # and Date Published: Original Plan Approved Date (at Appraisal/Negotiations) : Update as of : * For post review, fill in columns 1 to 7, 10 & 11, 13 to 16, and 18 to 21 ** Indicate extensions/modifications etc. Estimated Cost (Million) Stage Signing of contract Submit DBD with IFB National newspapers Prior/Post Review by Name of Contractor/ submission of bids Date Currency Amount Status/Remarks** UNDB & National Publish contract contract copy to incurred to date Submit BER for award notice in Submit signed for Bank's N/O Completion of Publish IFB in Procurement Package No. Expenditure newspapers Deadline for Description Bank's N/O Nationality and UNDB Method of Serial No. contract File No. Bank* Bank LKR USD 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 1 HETC/KLN/UDG/EDP/W/2 Renavation 5th and third floors of NS Post Planned Jul-12 Dec-12 012/01 the main centre located at Aug-12 Kiribathgoda (Electrical works, 4,780,000.00 N/A N/A N/A N/A Rs. N/A N/A painting, ceiling, networking, doors Actual and windows) Table 12. PROCUREMENT PLAN FOR NON-CONSULTANT SERVICES Country/Borrower: Government of ……………………. Project Name: Credit/Grant #: Implementing Agency: GPN # and Date Published: Original Plan Approved Date (at Appraisal/Negotiations) : Update as of : * For post review, fill in columns 1 to 7, 10 & 11, 13 to 16, and 18 to 21 ** Indicate extensions/modifications etc. Estimated Cost Signing of contract Completion of contract Submit BER for Bank's Publish IFB in National contract copy to Bank award notice in UNDB Name & Nationality of Expenditure incurred Submit DBD with IFB LKR USD Date Currency Value Prior/post review by submission of bids newspapers and Publish contract Status/Remarks for Bank's N/O Submit signed Procurement Package No. newspapers Deadline for Description contractor & National Method of Serial No. File No. to date UNDB Bank* Stage N/O 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 1 Planned Actual 2 Planned Actual 3 Planned Actual 4 Planned Actual 5 Planned Actual 6 Planned Actual 7 Planned Actual 8 Planned Actual 9 Planned Actual 10 Planned Actual Table 13. PROCUREMENT PLAN FOR CONSULTANT SERVICES Country/Borrower: Government of ……………………. Project Name: Credit/Grant #: Implementing Agency: GPN # and Date Published: Original Plan Approved Date (at Appraisal/Negotiations) : Update as of : * For post review, fill in columns 1 to 8, 10, 12 & 13, 15, 17 to 20, and 22 to 25 ** Indicate extensions/modifications etc. Estimated Cost (Million) Signing of Contract by Submit TER for Bank's Name/nationality of the Submit signed contract Publish Contract Award Expenditure incurred to Submit shortlist and Issue RFP to shortlisted in UNDB & National Deadline for submission financial Submit CER & initialed draft negotiated contract draft RFP for Bank's N/O Lumpsum/Time Based Publish Notice for EOI Contract Completion Method of Selection review Status/Remarks ** LKR USD Date Currency Value for Bank's N/O Opening of copy to Bank of proposals newspapers Description consultant proposals Prior/post Serial no. RFP No. File No. Bank* Stage firms date N/O 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 1 HETC/KLN/UDG/EDP/CON/ 2012/01 Obtaining the services of a Consultant to IC-C LS 100,000.00 post Planned Aug-12 Sep-12 01-Oct-12 30-Jun-13 (TOR 05) prepare the self learning material for NA NA NA NA NA Rs. NA NA 'Culture & Folklore' (Part I of course unit Actual SINHE 2015) 2 HETC/KLN/UDG/EDP/CON/ 2012/02 Obtaining the services of a Consultant to IC-C LS 100,000.00 post Appraisal Aug-12 Sep-12 01-Oct-12 30-Jun-13 (TOR 06) prepare the self learning material for NA NA NA NA NA Rs. NA NA 'Language Studies' (Part II of course unit Actual SINHE 2015) 3 HETC/KLN/UDG/EDP/CON/ 2012/03 Obtaining the services of a Consultant to IC-C LS 100,000.00 post Appraisal Aug-12 Sep-12 01-Oct-12 30-Jun-13 (TOR 07) prepare the self learning material for NA NA NA NA NA Rs. NA NA 'Micro Economics' (course unit ECONE Actual 2015) 4 HETC/KLN/UDG/EDP/CON/ 2012/04 Obtaining the services of a Consultant to IC-C LS 100,000.00 post Appraisal Aug-12 Sep-12 01-Oct-12 30-Jun-13 (TOR 08) prepare the self learning material for NA NA NA NA NA Rs. NA NA 'Indian History 1526- 1947' (course unit Actual HISTE 2015) 5 HETC/KLN/UDG/EDP/CON/ 2013/05 Obtaining the services of the Consultants IC-C LS 800,000.00 post Appraisal Jan-13 Feb-13 01-Mar-13 30-Nov-13 to prepare the self learning materials Actual NA NA NA NA NA Rs. NA NA