AUDITOR'S REPORT Secretary Disaster Management and Relief Division Ministry of Food and Disaster Management Bangladesh Secretariat, Dhaka. 1 We have audited the Financial Statement of the "Strengthening of the Ministry of Disaster Management and Relief Program Administration (Component-2) Project" financed under IDA Credit no, 5281 BD as of 30"' June, 2016 and for the year then ended. The preparation of Financial Statement is the responsibility of Management. Our responsibility is to express an opinion on the Financial Statement based on our audit. I1I We conducted our audit in accordance with International Standards on Auditing. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the Financial Statement is free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the Financial Statement. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as, evaluating the overall Financial Statement presentation, We believe that our audit provides a reasonable basis for our opinion. III. FAPAD is entrusted to conduct audit on the foreign aided projects only which are part of the Annual Development Program of the Govt. of Bangladesh. There is separate arrangement for maintenance of accounts and audit for non development expenditure of the Government which is done through preparation & certification of Appropriation Accounts & Finance accounts of the Government by the C&AG of Bangladesh. In Main Program Component of EGPP audit & accounts covers only non-development receipts and expenditures which do not follow the existing systems of accounts and audit practiced in Bangladesh. In spite of above non- compliance with the existing system audit is conducted by FAPAD under an interim arrangement and directives from OCAG to satisfy the needs of the Development Partner and the Government. IV. In our opinion, except non-compliance of financial rules and regulations in subsequent observations along with the management letter following the Financial Statement gives a fair view in all material aspects of the financial position of "Strengthening of the Ministry of Disaster Management ant Relief Program Administration (Component-2) Project" of the financial position as of 30"' June, 2016 and the results of its operations and cash flows for the year then ended in accordance with the cash basis of accounting followed by the Government of Bangladesh. V. Opinion Status: Unqualified. , (Md. Ab 1 lamAad) Deputy Director For Director General Foreign Aided Projects Audit Directorate Tel: 9361788 EAAnmNScetor-6Audi1 Repotl2015-16W7 -IDA-SMoDMRPA (Comu-2) (Ridunnn Sir)--duc 7 Goverment of the people's REpublic of Bangladesh Depurtment of 4Dsaster Maragement ; sen Maragmem we e gy1r11c po-lem 29A31 21.43 anfram Deveopment armer 2 4,167.70 710A 4,878.10 ers Resources: Other deposit & grant fund opening cash malance - 3,768.94 t ALRESOURCE . ... 4,180.06 4,456.41 4,907.53 E1PfNDITURE AND CASH ffma cOr'Ssalary 11.89 1,191,51 1:203.40 -Staf Salary .1839 Pa y to Consultants 102.73 157,97 260,70 Trainlng/Work 200.65 202.7a 403,43 Operatng Cost- .71.056 147.91 218.97 P' :c:ur ':r. ".1" ;ods j15.99 478.18 494.17 - ...:- ji . . : - ii: Emee tur 1 411. 2 2,127.95 2,599,07 kl. -rg,.Th9EiImces M -- - prr. .r .t(iiPA) 3 __ 3763.94] 2308A[ 2,303A46 - '-ruh - -f-t(G8) ..___ 1_________ r El uadirije and Cash 4,180.06 4,496,41 4,907.53 ss? ySa endra Kuma ar) --raject Direor ()r SWi Strengthening e the MinIstry of Disaster rnagement & Relief (MoD MRPA) Projet iNOTES TO THE FINANCIAL STATEMENT (OSC) 1. Governtment af Bangtadesh 307'PridC7'2-ŽC201. -tiit lrwptkn to 3rth oer 5' ypa rcept.Žin to 3uth June 2015 201116 Jne 1016 Sisburserments by GOB 12.36 17.07 29.43 Less: Refuinds to GOB Total 12.36 7,07 29,43 2-Loanfron DevelopmentPartner: The International Developrnent Agency IDA has provided funds to the projectto cover it's share of eligible rject xpenditures, These funds, which must be repaid to Internatlonal Development Agency (IDA} atter the conclusion-of the project, have been drawn by the project ln accordance with the following withdrawal procedures (In Lac Taka) Particulars Inception to 3Gth for theyear Inception'to30th June2015 2015-16 Jun 2016 Initialbeposit (Advance) - Directpayment- RPA (SOE Procedure) RPA (Non-SOE Procedure) 4,16730 710.A0 4,8728.10 Others TotaA 4,167,70 '10,40 4A78.10 -l, Other resources Other Vresources consist of the following (In Lac Teka): Particulars inception to 30th for the year Inception to 30th June 2015 2015-16 june 2016 Project Revenuc . 0.00 Exchange gainlasses Total - _- 4. Cash i he project raintains two bank account whicn is kept at senali Bank Main Oranch, Dhaka to hold funds advanced by IDA and Interest already deoosited lnto Bangladesh Bank through treasurf challan. Year end cash balancEs ware as føowsI In i?ci Tâka} Pårticulats Inception to 30th for the yer cpirn to 30th junez 2015 2015-16 June2016 Irarst.Account- Operating Accounit (RPA) 5,768.94 2,)30146 2 308Aý Oderatig Acceunt (GCBM - Total 3,763.94 2,2.46 2308.46 (Saýtye n d, rSf Project Director Auditor's Report on Special Account. 01. We have audited the Special Accounts Statements of "Strengthening of the Ministry of Disaster Management and Relief Program Administration (Component-2) Project" for the year ended 30"' June/2016 financed under IDA Credit No-528 1-BD. 02. Our audit was carried out following International Auditing Guidelines. Accordingly our audit included such review of systems of internal control, tests of accounting records and supporting documentation, verification of accounts balances and other auditing procedures that we considered necessary under the circumstances, 03. The accompanying Special Account Statements were prepared on the basis of cash deposits and withdrawals for the purpose of complying with the above loan agreement. 04, In our opinion, reimbursements made by IDA are properly accounted for and withdrawals were made for the purpose of the project in accordance with the loan agreement. Opinion Status: Unqualified (M uIl R in zad) Deputy Director For Director General Foreign Aided Projects Audit Directorate Tel: 9361788 r;AmvaI\$ectu-6MAvdit Report2015-i &471-IDA-SMoDMRPA(Comi-2)(Ralu,nI Sir)-dw 14 Government of the people's RepubliC of Bangladesh Department of Disaster Management Ministry of Disaster Managerent and Relef Srengthening of the Aiistry of Disaste- Management & Rekef (sNlo0MPA) SpeciW Account Staternent Äådr5S G,snan Dnaka. Related loan/Credit Agreeme : 5281-BD Currency BDT Part- A Account Activity BDT (LAC) Account No 5ND1536004P6 Beginning-balance( 01-07-2015) 3,768.94 Add Total amount deposited by World Bank 710.40 Total interest earnings if deposited in account /Other deposit Total amount refunded to cover neliglble expenditure Deducted Total amount withdrawan ,170,88 Total service charges If not included in amount withdrawan - - Ending balance (30-06-2015 2,308.46 Part- B Account Reconciliation BDT (Lac) 1i Arnount advanceed by World Bank 6,000.00 2. Less total amount recovered by World Bank 2,170,88 3. Equals present outstanding amount advanced to the Special account at fiscal vear end (30-06-20161 • 4. Ending balance of special Account at fiscal year ended 30-06-2011 2,308,46 5, Plus Amounts clalmed and not vet credited at fiscal vear end 30-6-201d . Application No. DOM 004 _pAmount 3,691.60 6 Plus amounts withdrawan and not vet claimed 7- Less interest earn[ng (if included in special Account) 18. Plus service charges/IT deductad on interest(if not inciuded in hnes 5 and 9. Equals total advance to Special Account accounted for at fiscal year 2,308,46 AN S Satyendra umar-S - ar) Project Director ry