PROCUREMENT PLAN Textual Part Project information: North Macedonia, Social Insurance and Pension Administration Project (P170343) Project Implementation agency: Ministry of Labor and Social Policy Date of the Procurement Plan: March 2020 Period covered by this Procurement Plan: First 18 months of project implementation In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: for all procurement activities - both with international and national approach. Respectively, the complaints arising in connection with contracts for which the Bank’s SPDs are used shall be administered and handled in accordance with Annex III of the Regulations. For international procedures the procurement notices will be published automatically through STEP on the Bank’s external website and UNDB, as well as locally on the Ministry’s website, daily newspaper as relevant, and on the portal of Public Procurement Bureau at: (https://e-nabavki.gov.mk/PublicAccess/home.aspx#/notices) 1 Thresholds for Procurement Approaches and Methods (€ thousands) Works Goods, IT and non- Shortlist of national consulting services consultants Open Open RfQ Open Open RfQ Consulti Engineerin internati nationa internati nation ng g and onal l onal al services constructio n supervisio ≤ ≤ ≥ < ≥ < ≤ n ≤ 5,000 5,000 200 1 000 1 000 100 300 N/A Review Arrangements First contract for each First contract for each First contract for each approach and method and approach and method approach and method, all all >3 000 and all >3 000 TORs and all contracts > 1 000 Individual consultants all Direct Selection all > 80 000 Direct Selection all > 80 TORs and all contracts > 000 300 Direct Selection all >10 000 2 PROCUREMENT North Macedonia : Social Insurance Administration Project PLAN General Information Country: North Macedonia Bank’s Approval Date of the Original Procurement Plan: 2020-04-24 2021-06-29 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P170343 GPN Date: 2020-03-06 Project Name: Social Insurance Administration Project Loan / Credit No: IBRD / 90360 M Executing Agency(ies): inistry of Labor and Social Policy WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned MK-MLSP-162831-CW-RFB- Improving the quality of the Pending Single Stage - One 2022-12- 1.1.8 / Office renovation - IBRD / 90360 social insurance Post Request for Bids Open - National 220,000.00 0.00 Implementat 2022-03-01 2022-03-06 2022-04-17 2022-05-17 2022-06-21 Envelope 18 SURS HQ administration services ion Strengthen the regulatory Pending MK-MLSP-163017-CW-RFQ- framework for people with Request for Single Stage - One 2022-02- IBRD / 90360 Post Open - National 110,000.00 0.00 Implementat 2021-07-06 2021-08-31 2.1.4 / Office renovation disabilities and for hazardous Quotations Envelope 27 ion occupations GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MK-MLSP-162814-GO-RFB- 1.1.5 / SURS hardware, Improving the quality of the Pending Single Stage - One software (including licenses), IBRD / 90360 social insurance Post Request for Bids Open - International 1,375,000.00 0.00 Implementati 2021-11-01 2021-11-06 2021-12-18 2022-01-17 2022-02-21 2023-04-17 Envelope and document management administration services on system procurement MK-MLSP-162832-GO-RFQ- Improving the quality of the Pending Request for Single Stage - One 1.1.9 / Procurement of IBRD / 90360 social insurance Post Open - National 110,000.00 0.00 Implementati 2022-03-06 2022-05-01 2022-10-28 Quotations Envelope furniture administration services on MK-MLSP-162849-GO-RFB- Improving the quality of the Pending Single Stage - One 1.2.2.4 / Software IBRD / 90360 social insurance Post Request for Bids Open - National 330,000.00 0.00 Implementati 2022-03-01 2022-03-06 2022-04-17 2022-05-17 2022-06-21 2023-04-17 Envelope development administration services on MK-MLSP-162853-GO-RFB- Improving the quality of the Pending Single Stage - One 1.2.2.5 / Procurement of IBRD / 90360 social insurance Post Request for Bids Open - National 495,000.00 0.00 Implementati 2022-06-01 2022-06-06 2022-07-18 2022-08-17 2022-09-21 2023-04-19 Envelope hardware administration services on Strengthen the regulatory MK-MLSP-163004-GO-RFB- Pending framework for people with Single Stage - One 2.1.3.2 / Software IBRD / 90360 Post Request for Bids Open - National 550,000.00 0.00 Implementati 2021-07-01 2021-07-06 2021-08-17 2021-09-16 2021-10-21 2022-05-19 disabilities and for hazardous Envelope development on occupations Strengthen the regulatory MK-MLSP-163022-GO-RFQ- Pending framework for people with Request for Single Stage - One 2.1.5 / Procurement of IBRD / 90360 Post Open - National 110,000.00 0.00 Implementati 2021-09-06 2021-11-01 2022-02-01 disabilities and for hazardous Quotations Envelope furniture on occupations Strengthen the regulatory MK-MLSP-163025-GO-RFB- Pending framework for people with Single Stage - One 2.1.6 / IT equipment for IBRD / 90360 Post Request for Bids Open - National 220,000.00 0.00 Implementati 2021-07-01 2021-07-06 2021-08-17 2021-09-16 2021-10-21 2022-01-19 disabilities and for hazardous Envelope CDCCU on occupations MK-MLSP-163035-GO-RFB- Strengthen the regulatory 2.1.8 / Procurement of Pending framework for people with Single Stage - One equipment for the Mobile IBRD / 90360 Post Request for Bids Open - International 1,100,000.00 0.00 Implementati 2021-09-14 2022-09-14 disabilities and for hazardous Envelope assessment teams (vehicles, on occupations mobile devices) Strengthen the regulatory MK-MLSP-163110-GO-RFQ- Pending framework for people with Request for Single Stage - One 2.2.2.4 / IT equipment to IBRD / 90360 Post Open - National 55,000.00 0.00 Implementati 2022-01-06 2022-03-03 2022-08-30 disabilities and for hazardous Quotations Envelope support the Registry of PWDs on occupations MK-MLSP-163151-CS-CDS- Pending 3.9 / Accounting software IBRD / 90360 Project Management Post Direct Selection Direct 5,500.00 0.00 Implementati 2020-06-01 2020-06-06 2020-07-11 2023-04-30 adjucement on MK-MLSP-163105-GO-DIR- Strengthen the regulatory 2.2.2.2 / MLSP Software framework for people with IBRD / 90360 Prior Direct Selection Direct 55,000.00 0.00 Canceled 2021-04-01 2021-04-06 2021-05-11 2023-04-30 upgrades to support the disabilities and for hazardous Registry of PWD occupations NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MK-MLSP-162810-CS-QCBS- Improving the quality of the Quality And Cost- Pending 1.1.4 / Develop and IBRD / 90360 social insurance Post Open - International 3,840,000.00 0.00 2021-01-01 2021-01-22 2021-02-20 2021-03-20 2021-04-04 2021-05-09 2021-06-13 2023-04-30 Based Selection Implementation implement SURS administration services Page 1 MK-MLSP-162821-CS-QCBS- 1.1.6 / Data cleanup of Improving the quality of the Quality And Cost- Pending institution's existing data IBRD / 90360 social insurance Post Open - International 330,000.00 0.00 2020-08-01 2020-08-22 2020-09-20 2020-10-18 2020-10-19 2020-11-23 2020-12-28 2023-03-18 Based Selection Implementation (including cleanup and administration services digitization of legacy data) MK-MLSP-162828-CS-QCBS- 1.1.7 / Adjustment of UJP, FZO, AVRM, PIOM, MAPAS and Improving the quality of the Quality And Cost- Pending MLSP to SURS – investment in IBRD / 90360 social insurance Post Open - International 330,000.00 0.00 2021-12-01 2021-12-22 2022-01-15 2022-01-25 2022-02-04 2022-03-05 2022-04-09 2023-04-04 Based Selection Implementation data links and interfaces with administration services SURS, adjustment of business processes, training; MK-MLSP-162836-CS-QCBS- 1.2.1 / Functional review of the PIOM and proposal for Improving the quality of the PIOM modernization, Quality And Cost- Pending IBRD / 90360 social insurance Post Open - International 440,000.00 0.00 2020-09-01 2020-09-22 2020-11-05 2020-12-03 2021-01-02 2021-02-06 2021-03-13 2022-01-07 including business processes, Based Selection Implementation administration services technical capacity, actuarial capacity, HR training, client services MK-MLSP-162843-CS-CQS- 1.2.2.2 / TA for analyzing individual service records Improving the quality of the Consultant database in PIOM, technical Under IBRD / 90360 social insurance Post Qualification Open - National 110,000.00 0.00 2020-06-01 2020-06-04 2020-06-22 2020-08-05 2021-03-26 2020-09-04 2021-05-06 2020-10-09 2021-08-05 and legal options for Implementation administration services Selection consolidation, drafting legal documents and consolidation procedure MK-MLSP-162847-CS-QCBS- Improving the quality of the 1.2.2.3 / TA for implementing Quality And Cost- Pending IBRD / 90360 social insurance Post Open - International 385,000.00 0.00 2021-04-01 2021-04-22 2021-06-05 2021-07-03 2021-08-02 2021-09-06 2021-10-11 2022-09-06 the consolidation of PIOM Based Selection Implementation administration services database MK-MLSP-162996-CS-QCBS- 2.1.1 / Preparation of documents for establishing a Strengthen the regulatory CDCCU including design of framework for people with Quality And Cost- Under business processes and IBRD / 90360 Post Open - National 275,000.00 0.00 2020-09-01 2021-01-15 2020-09-22 2021-02-05 2020-11-05 2020-12-03 2021-01-02 2021-02-06 2021-03-13 2022-01-07 disabilities and for hazardous Based Selection Implementation system of monitoring, occupations evaluation, licensing, supervision, and control, and detailed investment plan MK-MLSP-163122-CS-QCBS- 2.3.1 / Hiring a licensed reputable international Strengthen the regulatory company for Revision of the framework for people with Quality And Cost- Under IBRD / 90360 Post Open - International 770,000.00 0.00 2020-11-01 2021-01-20 2020-11-22 2021-02-08 2021-01-05 2021-02-02 2021-03-04 2021-04-08 2021-05-13 2022-09-05 list of hazardous occupations disabilities and for hazardous Based Selection Implementation eligible for early retirement occupations with extended service period (ESP) MK-MLSP-163147-CS-CQS- Consultant Pending 3.8 / Satisfaction Beneficiary IBRD / 90360 Project Management Post Qualification Open - National 55,000.00 0.00 2021-06-01 2021-06-22 2021-08-05 2021-09-04 2021-10-09 2023-04-30 Implementation Survey Selection MK-MLSP-162808-CS-QCBS- Improving the quality of the Quality And Cost- Under 1.1.3 / Business needs IBRD / 90360 social insurance Post Open - International 935,000.00 0.00 2020-06-01 2020-06-08 2020-06-22 2021-01-11 2020-08-05 2020-09-02 2020-10-02 2020-11-06 2020-12-11 2022-02-04 Based Selection Implementation analysis and Design of SURS administration services MK-MLSP-162835-CS-QCBS- 1.1.10 / Public information Improving the quality of the Quality And Cost- and education campaign on IBRD / 90360 social insurance Post Open - National 137,000.00 0.00 Canceled 2021-07-01 2021-07-22 2021-09-04 2021-10-02 2021-11-01 2021-12-06 2022-01-10 2023-01-10 Based Selection SURS functionalities, benefits administration services for users, and operations; MK-MLSP-162839-CS-QCBS- Improving the quality of the 1.2.2.1 / Technical Assistance Quality And Cost- IBRD / 90360 social insurance Post Open - International 440,000.00 0.00 Canceled 2021-07-01 2021-07-22 2021-09-04 2021-10-02 2021-11-01 2021-12-06 2022-01-10 2023-01-10 for business processes Based Selection administration services redesign Strengthen the regulatory MK-MLSP-163003-CS-CQS- Consultant framework for people with 2.1.3.1 / Developing business IBRD / 90360 Prior Qualification Open - National 110,000.00 0.00 Canceled 2021-04-01 2021-04-22 2021-06-05 2021-07-05 2021-08-09 2022-08-04 disabilities and for hazardous processes Selection occupations MK-MLSP-163030-CS-CQS- Strengthen the regulatory Consultant 2.1.7 / Public information framework for people with IBRD / 90360 Post Qualification Open - National 165,000.00 0.00 Canceled 2021-10-01 2021-10-16 2021-11-09 2021-11-19 2021-12-08 2023-04-30 campaign for new disability disabilities and for hazardous Selection assessment processes occupations MK-MLSP-163111-CS-QCBS- Strengthen the regulatory 2.2.2.5 / Information framework for people with Quality And Cost- campaign especially targeted IBRD / 90360 Post Open - International 440,000.00 0.00 Canceled 2021-05-01 2021-05-22 2021-07-05 2021-08-02 2021-09-01 2021-10-06 2021-11-10 2023-04-30 disabilities and for hazardous Based Selection towards the persons with occupations disabilities. MK-MLSP-208436-CS-CQS- Strengthen the regulatory 2.1.3.4 / TA for deigning the Consultant framework for people with Pending new disability assessment IBRD / 90360 Post Qualification Open - International 110,000.00 0.00 2021-07-01 2021-07-22 2021-09-04 2021-10-04 2021-11-08 2022-05-07 disabilities and for hazardous Implementation methodology and preparing Selection occupations its legislative foundation MK-MLSP-163292-CS-LCS- Least Cost IBRD / 90360 Project Management Post Open - National 27,500.00 0.00 Canceled 2020-05-01 2020-05-22 2020-07-05 2020-08-02 2020-09-01 2020-10-06 2020-11-10 2023-04-30 3.7 / Project Audit Selection MK-MLSP-208432-CS-CQS- 1.2.2.7 / Public information and education campaigns for Improving the quality of the Consultant Pending SURS, for new disability IBRD / 90360 social insurance Post Qualification Open - National 180,000.00 0.00 2021-06-30 2021-07-21 2021-09-03 2021-10-03 2021-11-07 2023-10-27 Implementation system, disability assessment, administration services Selection and public call for M4 database cleanup in PIONM INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2 MK-MLSP-162801-CS-INDV- Improving the quality of the Individual Pending 1.1.1 / Technical assistance IBRD / 90360 social insurance Post Consultant Open 109,928.00 0.00 2020-12-01 2021-01-19 2021-02-09 2021-03-16 2022-01-10 Implementation for legislative changes administration services Selection MK-MLSP-163042-CS-INDV- 2.2.1 / Technical assistance Strengthen the regulatory Individual for legislative changes framework for people with Under IBRD / 90360 Post Consultant Open 110,000.00 0.00 2020-06-01 2020-06-04 2020-07-20 2020-08-10 2020-09-14 2021-09-14 regarding the employment of disabilities and for hazardous Implementation Selection workable PWDs (Law on occupations employment of PWDs) MK-MLSP-163103-CS-INDV- Strengthen the regulatory 2.2.2.1 / Development of the Individual framework for people with Pending National Registry of PWDs - IBRD / 90360 Post Consultant Open 55,000.00 0.00 2021-01-01 2021-02-19 2021-03-12 2021-04-16 2022-04-11 disabilities and for hazardous Implementation development of business Selection occupations processes MK-MLSP-163128-CS-INDV- Strengthen the regulatory Individual 2.3.2 / Reform proposal of framework for people with Pending IBRD / 90360 Post Consultant Open 110,000.00 0.00 2022-03-01 2022-04-19 2022-05-10 2022-06-14 2023-04-10 the early retirement system disabilities and for hazardous Implementation Selection for hazardous occupations occupations MK-MLSP-163131-CS-INDV- Individual 3.1 / Pension administration IBRD / 90360 Project Management Prior Consultant Open 95,000.00 73,936.93 Signed 2020-04-15 2020-05-21 2020-06-03 2020-06-08 2020-06-24 2020-06-10 2020-07-29 2020-06-15 2023-04-30 specialist Selection MK-MLSP-163134-CS-INDV- Individual Pending 3.2 / Disability assessment IBRD / 90360 Project Management Post Consultant Open 95,000.00 0.00 2020-04-15 2020-06-03 2020-06-24 2020-07-29 2023-04-30 Implementation specialist Selection Individual MK-MLSP-163136-CS-INDV- Pending IBRD / 90360 Project Management Post Consultant Open 77,000.00 0.00 2020-04-15 2020-06-03 2020-06-24 2020-07-29 2023-04-30 3.3 / Procurement Officer Implementation Selection Individual MK-MLSP-163139-CS-INDV- IBRD / 90360 Project Management Prior Consultant Open 77,000.00 69,673.68 Signed 2020-04-15 2020-05-21 2020-06-03 2020-06-13 2020-06-24 2020-06-15 2020-07-29 2020-06-16 2023-04-30 3.4 / Financial Officer Selection MK-MLSP-163140-CS-INDV- Individual 3.5 / Monitoring and IBRD / 90360 Project Management Prior Consultant Open 77,000.00 73,936.93 Signed 2020-04-15 2020-05-21 2020-06-03 2020-06-08 2020-06-24 2020-06-10 2020-07-29 2020-06-15 2023-04-30 Evaluation Specialist Selection Individual MK-MLSP-163142-CS-INDV- Pending IBRD / 90360 Project Management Post Consultant Open 98,000.00 0.00 2020-04-15 2020-06-03 2020-06-24 2020-07-29 2023-04-30 3.6 / IT engineers Implementation Selection Individual MK-MLSP-163152-CS-INDV- Pending IBRD / 90360 Project Management Post Consultant Direct 215,000.00 0.00 2020-03-05 2020-03-15 2020-04-05 2020-05-10 2023-04-30 3.11 / Project Manager Implementation Selection Individual MK-MLSP-163153-CS-INDV- Pending IBRD / 90360 Project Management Post Consultant Direct 157,000.00 0.00 2020-03-05 2020-03-15 2020-04-05 2020-05-10 2023-04-30 3.12 / SIAP Coordinator Implementation Selection Individual MK-MLSP-163155-CS-INDV- Pending IBRD / 90360 Project Management Post Consultant Direct 198,000.00 0.00 2020-03-05 2020-03-15 2020-04-05 2020-05-10 2023-04-30 3.13 / IT consultant Implementation Selection MK-MLSP-163160-CS-INDV- 2.2.3 / Local Technical Strengthen the regulatory assistance for legislative Individual framework for people with changes regarding the IBRD / 90360 Post Consultant Open 55,000.00 12,101.50 Signed 2020-06-01 2020-06-04 2020-07-20 2020-10-27 2020-08-10 2020-12-09 2020-09-14 2020-12-31 2021-09-09 disabilities and for hazardous employment of workable Selection occupations PWDs (Law on employment of PWDs) Strengthen the regulatory MK-MLSP-162997-CS-INDV- Individual framework for people with 2.1.2 / Technical Assistance IBRD / 90360 Post Consultant Open 55,000.00 0.00 Canceled 2021-07-01 2021-08-19 2021-09-09 2021-10-14 2022-04-12 disabilities and for hazardous for legislative changes Selection occupations Strengthen the regulatory MK-MLSP-163005-CS-INDV- Individual framework for people with 2.1.3.3 / Establishing of M&E IBRD / 90360 Post Consultant Open 110,000.00 0.00 Canceled 2021-07-01 2021-08-19 2021-09-09 2021-10-14 2022-07-11 disabilities and for hazardous system Selection occupations Strengthen the regulatory MK-MLSP-163107-CS-INDV- Individual framework for people with 2.2.2.3 / Training of IBRD / 90360 Post Consultant Open 55,000.00 0.00 Canceled 2021-04-01 2021-05-20 2021-06-10 2021-07-15 2023-04-30 disabilities and for hazardous operators of the Registry Selection occupations MK-MLSP-241662-CS-CDS- Pending IBRD / 90360 Project Management Post Direct Selection Direct 79,000.00 0.00 2021-07-01 2021-07-11 2021-09-14 2024-01-31 3.7 / SIAP Project Audit Implementation MK-MLSP-208434-CS-INDV- Improving the quality of the Individual 1.1.11 / Local Technical Pending IBRD / 90360 social insurance Post Consultant Open 16,500.00 0.00 2021-07-27 2021-09-14 2021-10-05 2021-11-09 2022-05-08 assistance for legislative Implementation administration services Selection changes for SURS Page 3