Document of The World Bank Report No: RES17147-GH DRAFT RESTRUCTURING PAPER ON A GLOBAL PARTNERSHIP FOR EDUCATION FUND GRANT PROPOSED PROJECT RESTRUCTURING OF THE GHANA PARTNERSHIP FOR EDUCATION GRANT PROJECT IN THE AMOUNT OF US$75.5 MILLION TO THE REPUBLIC OF GHANA August 17, 2015 EDUCATION GLOBAL PRACTICE AFRICA This document has a restricted distribution and may be used by recipients only in the performance of their official duties. Its contents may not otherwise be disclosed without World Bank authorization. Page 1 of 13 GHANA GHANA PARTNERSHIP FOR EDUCATION GRANT PROJECT APW Annual Program of Work CBI Cluster Based In-service Training DED District Education Directorate DPs Development Partners GES Ghana Education Service Girls PASS Girls Participatory Approach to Student Success GOG Government of Ghana GPEG Global Partnership for Education Grant IE Impact Evaluation INSET In-service Teacher Training LEG Local Education Group LOS Lesson Observation Sheet M&E Monitoring and Evaluation NEA National Education Assessment NESAR National Education Sector Annual Review NIU National Inset Unit PBME Planning, Budgeting, Monitoring and Evaluation Department PDO Project Development Objective RED Regional Education Directorate SBI School Based In-service Training SMC School Management Committee SPIP School Performance Improvement Plan SRC School Report Card TED Teacher Education Department UTDBE Untrained Teacher Diploma in Basic Education Regional Vice President: Makhtar Diop Country Director: Henry G. Kerali Senior Global Practice Director: Claudia Maria Costin Practice Manager: Peter Nicolas Materu Task Team Leader: Deborah Newitter Mikesell Page 2 of 13 GHANA GHANA PARTNERSHIP FOR EDUCATION GRANT PROJECT CONTENTS A. SUMMARY Page 5 B. PROJECT STATUS Page 5 C. PROPOSED CHANGES Page 6 D. ANNEX 1-RESULTS FRAMEWORK Page 7 E. ANNEX 2-DISBURSEMENT TABLE Page 13 Page 3 of 13 DATA SHEET Ghana Ghana Partnership for Education (P129381) AFRICA Education Report No: RES17147 Basic Information Project ID: P129381 Lending Instrument: Specific Investment Loan Regional Vice Makhtar Diop Original EA Category: Partial Assessment (B) President: Country Director: Henry G. R. Kerali Current EA Category: Partial Assessment (B) Senior Global Practice Claudia Maria Costin Original Approval Date: 10-Oct-2012 Director: Practice Peter Nicolas Materu Current Closing Date: 31-Oct-2015 Manager/Manager: Deborah Newitter Team Leader(s): Mikesell Borrower: Ministry of Finance and Economic Planning Responsible Ministry of Education Agency: Restructuring Type Form Type: Short Form Decision Authority: Country Director Approval Restructuring Level: Level 2 Financing ( as of 26-Jun-2015 ) Key Dates Approval Effectiveness Original Revised Project Ln/Cr/TF Status Signing Date Date Date Closing Date Closing Date P129381 TF-13140 Effective 22-Nov-2012 22-Nov-2012 15-Feb-2013 31-Oct-2015 31-Oct-2015 Disbursements (in Millions) % Origin Cancelle Disburse Undisbur Project Ln/Cr/TF Status Currency Revised Disburse al d d sed d P129381 TF-13140 Effective USD 75.50 75.50 0.00 60.48 15.02 80 Policy Waivers Page 4 of 13 Does the project depart from the CAS/CPF in content or in other significant Yes [ ] No [ X ] respects? Does the project require any policy waiver(s)? Yes [ ] No [ X ] A. Summary of Proposed Changes The objective of the proposed restructuring is to extend the Ghana Partnership for Education Grant Project (GPEG) for 10 months from October 31, 2015 to August 31, 2016 and to introduce a reallocation of funding among categories. The additional time would allow the project to effectively complete program implementation and better capture outcomes (through ongoing impact evaluation) of project-supported activities. The restructuring would include redistributing the funds from Category 4 (unallocated) to Category 2 (district grants) as well as reallocation of funding realized as a result of cost savings from Categories 1 and 3 to Category 2 to support ongoing activities. No changes to the Project Development Objective (PDO), results framework or risks are required under this restructuring. B. Project Status The project continues to be rated Satisfactory for both progress made towards achievement of the PDO and Implementation Progress (IP). Project implementation continues to progress, disbursements are in line with projections from appraisal, project indicator targets have been met or have been exceeded, and interventions are leveraging support from other Development Partners (DPs). Progress towards achievement of the PDO is evidenced in the improvements in district disbursements against annual plans of works (APWs), implementation of school report cards, proficiency in English and Math for grade 3 in deprived districts, and significant increases in local level monitoring of schools and districts. The surge in enrollment further demonstrates improvements in the school environment and efforts to encourage and retain pupils in school, notably the Girls Participatory Approach to Student Scholarship (Girls PASS) that has provided scholarships to 9,996 girls in 21 districts and will now be scaled up to all 75 districts. By 2017, it is expected that 55,000 girls will benefit from this Program. While there have been some delays in collecting and validating data at the district and school level, the GPEG has strengthened the participation of stakeholders in planning and management. Enrollment has increased and intensified monitoring and evaluation (M&E) have improved both teacher and pupil attendance. Teaching and learning materials are being provided to basic schools and In-service Teacher Training (INSET) in key areas are also being provided to teachers. The mid-term review (MTR) was conducted in March 2015 confirming that the PDO will be achievable given additional time as requested under this restructuring. This restructuring does not call for any major change of ongoing project activities. Reallocations are proposed for the distribution of savings in the amount of US$5,241,702 from Categories 1 and 3 and the unallocated resources category (Category 4) (US$6.4 million) to Category 2 (district grants). This additional US$11,641,702 would support the fourth year of Untrained Teachers Diploma in Basic Education (UTDBE) trainees, continued resourcing of the 18 new districts that were formed during the GPEG implementation and carved out of the existing 57 deprived districts, strengthened M&E activities, and support to the Government to prepare for the Education Sector Plan (ESP) review and updating. The additional funding for Category 2 would also support scale up of activities piloted for improving the roll out of the school report card activity, enhancing the teacher and head teacher training curriculum and supporting more rigorous ESP analysis. The project extension would help the team to undertake a more thorough analysis/evaluation of the Project's impact since the end-line data will only be ready for analysis by early 2016. The Government experienced considerable delays in contracting a firm to conduct the impact evaluation (IE). Since the project would only be able to make payments before the closing date for work undertaken on the IE, the extension would ensure the IE is completed. The Government and Local Education Group (LEG) have requested the 10-month extension of the GPEG closing date which has been agreed by the GPE Secretariat. During the MTR, the changes to the category Page 5 of 13 allocations were also agreed. C. Proposed Changes Financing Change in Loan Closing Date(s): Explanation The restructuring seeks to extend the closing date of the GPEG from October 31, 2015 to August 31, 2016 as requested by the Government of Ghana in a letter dated June 29, 2015. The additional time would allow for completion of project activities, in particular, the completion of the ongoing IE which has experienced some contracting delays. It will also allow for direct funding of the fourth year trainee teachers enrolled in the UTDBE distance learning course. Original Closing Current Closing Proposed Closing Previous Closing Ln/Cr/TF Status Date Date Date Date(s) TF-13140 Effective 31-Oct-2015 31-Oct-2015 31-Aug-2016 Reallocations Explanation The restructuring proposes the reallocation among categories to redistribute savings and the unallocated resources to Category 2 (District Grants). The reduction in expenditures for Categories 1 and 3 total US$5,241,702 as a result of exchange rate savings from the components focusing on headquarters management, operational costs and project studies/evaluations (Category 1) and exchange rate savings under school grants (Category 3). An additional US$6,400,000 from Category 4 (Unallocated) (contingencies) also will be distributed to Category 2, for a total of US$11,641,702 net transfer. The reallocation between disbursement categories would support ongoing activities to districts and schools. Current Category of Disbursement % Ln/Cr/TF Currency Allocation Expenditure (Type Total) Current Proposed Current Proposed GDS,NCS,CS,TRG,OC TF-13140 USD 19,700,000.00 14,936,759.52 100.00 100.00 FOR PROJECT GDS AND SERV FOR 27,300,000.00 38,941,702.00 100.00 100.00 SUB PROJ PRT 1(a)i GDS AND SERV FOR 22,100,000.00 21,621,538.48 100.00 100.00 SUB PROJ PRT 2 (a) UNALLOCATED 6,400,000.00 0.00 100.00 100.00 Designated Account 0.00 0.00 100.00 100.00 Total: 75,500,000.00 75,500,000.00 Page 6 of 13 Annex 1: Ghana Partnership for Education Grant Results Framework Indicator Baselin Annual Target Frequenc Data Responsibilit Status Report assessment, Status Report assessment, Name e Values y Source/ y for Data February 2014 February 2015 YR1 YR2 End Methodolo Collection Target gy Deprived 0 60% 70% 80% Annual Report of DED provides 86% of districts (49 Proportion of districts disbursing districts financial data to RED districts) had spent over over 75% of their budget: 89% (65 disbursing analysis of which 75% of their budget as out of 75 districts) 75% or more of APWs consolidates planned in their APWs by their district information December 31, 2013. Average total disbursement against education and submits a Source: APW Executions. planned: 91% grants as report to GES planned in HQ & PBME. This excludes the UTDBE their APW component. If the UTDBE allocation is included, then 41 districts (71%) had spent over 75% of their budgets. Public basic 0 10% 50% 75% Annual Sample GES/PBME 95% of schools had an 95% of schools had an up-to-date schools in survey of oversees a up-to-date school report school report card according to the deprived schools firm card according to the School Grant Reports collected in districts with undertaking a School Grant Reports February 2015. up-to-date sample survey collected in January 2014. School Report of schools. 93% of schools (70 out of 75) Cards submitted School Grant Reports. P3 students P3 N/A P3 Biennial National GES 2013 NEA results for N/A achieving Eng: Englis Education overseeing proficiency in deprived proficiency in 12.4% h: 15% Assessment National districts: English and P3 P3 (NEA) Education P3 English: 16% Math (NEA Math: Math: Assessment P3 Maths: 13% results for 9.0% 11% deprived districts) Page 7 of 13 Indicator Baselin Annual Target Frequenc Data Responsibilit Status Report assessment, Status Report assessment, Name e Values y Source/ y for Data February 2014 February 2015 Teachers 0 Avera 20% 50% Annual Methodolo Sample Collection NIU N/A. The consultancy The consultancy for LOS has been trained under ge gy survey using overseeing contract for UTDBE impact awarded and baseline report the project in satisfa SBI/CBI sample survey assessment and LOS submitted. As part of the baseline deprived ctory Lesson on the sample survey needs to be studies, the first LOS survey is districts who perfor Observation SBI/CBI awarded and started as soon planned for 6th -21st March, 2015 and obtain mance Sheet Lesson as possible. This indicator the report is expected by August, satisfactory 36% Observation is not applicable also 2015 rating or Sheet because teachers need to be Results of the baseline sample survey higher in the trained first, before survey (a) lesson planning 18% SBI/CBI can be conducted and the (b) teaching methodology 14% Lesson project estimates this in at (c) classroom organization and Observation least second year, if not management 76% Sheet for (a) third year. lesson planning (b) teaching methodology (c) classroom organization and management Direct project 0 0 0.2 1.6 Annual Report of Schools, Estimate of beneficiaries in Estimate of beneficiaries in 2014: beneficiaries mill. mill. analysis of DEDs, and 2013: 1,755,541. 1,829,545 APW, REDs collect UTDBE and data-then INSET consolidated by GES HQ & PBME. Female 0 0 40% 40% Annual Report of Schools, Estimate of female Estimate of female beneficiaries in beneficiaries analysis of DEDs, and beneficiaries in 2013: 2014: 46.8% APW, REDs collect 820,393 (46.7%) UTDBE and data which are INSET then consolidated by GES HQ & PBME Intermediate Indicators Page 8 of 13 Indicator Baselin Annual Target Frequenc Data Responsibilit Status Report assessment, Status Report assessment, Name e Values y Source/ y for Data February 2014 February 2015 Head teachers 0 N/A 6,930 Annual Methodolo Capacity Collection Where Headteachers trained: 7,289 13,280 and Circuit gy building and appropriate Circuit supervisors trained: Supervisors in training data is 568 Note that this was a mandatory line deprived reports collected from Total: 7,857 item in 2014, explaining the much districts training higher numbers of trained teachers trained under providers by compared to 2013. the project in DEDs who the use of submit to School Report REDs or by Cards GES HQ centrally. Then GES HQ & PBME produce a national report. Regional and 0 513 N/A 500 Annual Capacity Where Officers trained using Officers trained using district grants District building and appropriate district grants (excludes (excludes Circuit supervisors): education training data is Circuit supervisors): 237 Officers trained using headquarters officers trained reports collected from Officers trained using funding: 393 under the training headquarters funding: 8 officers from each of 18 newly project (e.g., providers by 14 officers from each of 57 created districts: financial DEDs who districts: Directors (SPIPs, Proc/FM) management, submit to Directors (SPIPs, Proc/FM) Training (SPIPs) data collection REDs or by Training (SPIPs) Statistics (SPIPs, SRCs, DEOPPR) and analysis, GES HQ Statistics (SPIPs, SRCs, Accountants x 2 (Proc/FM) etc.) centrally. DEOPPR) Audit (Proc/FM) Then GES HQ Accountants x 2 (Proc/FM) Budget Officers (Budget Prep, & PBME Audit (Proc/FM) Proc/FM) produce a Budget Officers (Budget Procurement Officers (Proc/FM) national Prep, Proc/FM) Planning (DEOPPR, SRCs) = report. Procurement Officers Data Entry (SRCs) (Proc/FM) Master Trainers x 4 (INSET)= 520 Planning (DEOPPR, SRCs) = 1,013 district officers Data Entry (SRCs) Master Trainers x 4 (INSET) = 798 district officers Page 9 of 13 Indicator Baselin Annual Target Frequenc Data Responsibilit Status Report assessment, Status Report assessment, Name e Values y Source/ y for Data February 2014 February 2015 Teachers 0 N/A 35000 Annual Methodolo Reports of Collection DEDs collect UTDBE: 7,027. UTDBE: 6626 trained under UTDB gy training data from Core Maths INSET using INSET (including core and the project E: providers, training district grants (proxy for all non-core): 52,286 (disaggregated 5,000 APW, providers, core INSET): 12,232 by UTDBE and INSET UTDBE and submits to Non-core INSET (KG, Note that it is impossible to know if INSET) : INSET REDs and to Gender): 8,805 the same teacher is trained twice for 30,000 TED, and the INSET. Instead, numbers capture GES HQ & total number of INSET participants PBME for each INSET. produce a national report. DEDs collating 0 30% 50% 70% Annual District- DEDs submit 100% of districts (57) had 91% of districts (66) had more than School Reports level school their more than 70% of their 70% of their schools with an up to Cards from at report card district-level schools with an up to date date SRC, which means it had been least 70% of School Report SRC, which means it had collected, generated and distributed schools within Card to GES been collected, generated by the district. the district HQ & PBME. and distributed by the district. Basic schools in 0 30% 45% 65% Annual School DEDs collate 46.3%. 50.1%. deprived Grant data from the This is a proxy derived districts Report, and circuit from the following: If the participating in INSET supervisors’ total number of School all INSET core annual School Grant based INSETs (10,664) is courses report. Report divided by the total supported template, expected INSETS (number under the submits to of schools multiplied by project REDs and the three per school = 23,016) GES HQ & you find that 46.3% of the PBME required INSET has been produce a carried out. national report. Schools that 0 40% 65% 75% Annual School DED collates 79.0% of schools had the 90% of schools had displayed their have received Grant data from most recent SRC displayed most recent School Report Card on and displayed Report circuit on the noticeboard. their noticeboard according to the the most recent Template supervisors’ School Grant Reports collected in School Report from School Grant February 2015. Page 10 of 13 Indicator Baselin Annual Target Frequenc Data Responsibilit Status Report assessment, Status Report assessment, Name e Values y Source/ y for Data February 2014 February 2015 Card on their Methodolo January Collection Report, notice board gy submits to REDs and the GES HQ & PBME produce a national report. Schools visited 0 50% 70% 100% Annual DED annual DED collates 100%. 100%. This is derived from the fact by Circuit report based data from Note: This is a proxy that: (i) average total per school Supervisors at on Circuit circuit derived from the fact that Circuit Supervisor visits was 7.5; and least two times Supervisors supervisor the average number of (ii) no district had fewer than 2 circuit in a year Report reports, circuit supervisor visits to a supervisor visits per school on submits to school was 5.9, far above average. REDs and the two per year. GES HQ & PBME produce a report. REDs 0 50% 75% 100% Annual Annual GES HQ & 100%. All eight regions 12% Only one out of eight regions submitting M&E PBME submitted their regional submitted acceptable consolidated annual M&E reports: i.e. consolidation reports of report. reports to GES the regional APW-Execution, Training HQ & PBME consolidatio Report and School Grant by n templates report, as well as a regional incorporating M&E report. data from all districts in the region Schools in 0 20% 50% 75% Annual School DED collates 86.4% of schools had SPIPs 111%. Note: This is higher than deprived Grant data from signed by the SMC 100% because schools in many districts with Report circuit chairman. districts complete two SPIPs a year. completed Templates supervisors’ SPIPs from School Grant approved by January Report, SMCs using the submits to revised REDs and the template GES HQ & Page 11 of 13 Indicator Baselin Annual Target Frequenc Data Responsibilit Status Report assessment, Status Report assessment, Name e Values y Source/ y for Data February 2014 February 2015 Methodolo Collection PBME gy produce a report. Page 12 of 13 Annex 2: Revised Disbursement Table Category Original Restructured Percentage of Amount of the Amount of the Expenditures Grant Allocated Grant Allocated to be Financed (expressed in (expressed in (inclusive of USD) USD) taxes) (1) Goods, non-consultants’ services, 19,700,000.00 14,936,759.52 100% consultants’ services, Training and Operating costs under the Project (other than for Sub-grants) (2) Goods, works and services for Sub-projects 27,300,000.00 38,941,702.00 100% to be financed out of the proceeds of Sub-Grants under Part 1 (a) (i) of the Project (District Sub-grants) (3) Goods, works and services for Sub-projects 22,100,000.00 21,621,538.48 100% to be financed out of the proceeds of Sub-Grants under Part 2 (a) of the Project (School Sub-grants) (4) Unallocated (contingencies) 6,400,000.00 0 TOTAL AMOUNT 75,500,000.00 75,500,000.00 Page 13 of 13