OFMI1AL riixkUWNTS The World Bank 1818 H Street N.W. (202) 473-1000 INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT - aShingt0n_b.'f 10433 Cable Address: INTBAFRAD INTERNATIONAL DEVELOPMENT ASSOCIATION U.S.A. Cable Address: INDEVAS June 21, 2016 Hon. Dr. Teuea Toatu Minister for Finance and Economic Development Ministry for Finance and Economic Development P.O. Box 67 Bairiki, Tarawa Republic of Kiribati Dear Minister, APIP Grant No. TFOA2674 (Kiribati Road Rehabilitation Project) Additional Instructions: Disbursement I refer to the Letter Agreement ("Agreement") between the Republic of Kiribati (the "Recipient") and the International Development Association ("World Bank"), acting as administrator of grant funds provided by the Government of Australia, represented by the Department of Foreign Affairs and Trade (the "Donor"), under the Australia - Pacific Islands Partnership Trust Fund ("APIP") for the above-referenced project, dated June 21, 2016. The Agreement provides that the World Bank may issue additional instructions regarding the withdrawal of the proceeds of APIP Grant No. TF0A2674 ("Grant"). This letter ("Disbursement Letter"), as revised from time to time, constitutes the additional instructions. The attached World Bank Disbursement Guidelines for Projects, dated May 1, 2006, ("Disbursement Guidelines") (Attachment 1), are an integral part of the Disbursement Letter. The manner in which the provisions in the Disbursement Guidelines apply to the Grant is specified below. Sections and subsections in parentheses below refer to the relevant sections and subsections in the Disbursement Guidelines and, unless otherwise defined in this letter, the capitalized terms used have the meanings ascribed to them in the Disbursement Guidelines. I. Disbursement Arrangements (i) Disbursement Methods (section 2). The following Disbursement Methods may be used under the Grant: * Reimbursement * Advance * Direct Payment * Special Commitment (ii) Disbursement Deadline Date (subsection 3.7). The Disbursement Deadline Date is four (4) months after the Closing Date specified in the Grant Agreement. Any changes to this date will be notified by the World Bank- II. Withdrawal of Grant Proceeds (i) Authorized Signatures (subsection 3.1). A letter in the Form attached (Attachment 2) should be furnished to the World Bank at the address indicated below providing the name(s) and specimen signature(s) of the official(s) authorized to sign Applications: The World Bank Level 19, 14 Martin Place CML Building Sydney NSW 2000, Australia Attention: Country Director (ii) Applications (subsections 3.2 - 3.3). Please provide completed and signed (a) applications for withdrawal, together with supporting documents, and (b) applications for special commitments, together with a copy of the commercial bank letter of credit, to the address indicated below: The World Bank 26th Floor, One Global Place 5th Avenue corner 25th Street, Bonifacio Global City Taguig City, Philippines Attention: Loan Department (iii) Electronic Delivery (subsection 3.4) The World Bank may permit the Recipient to electronically deliver to the World Bank Applications (with supporting documents) through the World Bank's Client Connection, web-based portal. The option to deliver Applications to the World Bank by electronic means may be effected if: (a) the Recipient has designated in writing, pursuant to the terms of subparagraph (i) of this Section, its officials who are authorized to sign and deliver Applications and to receive secure identification credentials ("SIDC") from the World Bank for the purpose of delivering such Applications by electronic means; and (b) all such officials designated by the Recipient have registered as users of Client Connection. If the World Bank agrees, the World Bank will provide the Recipient with SIDC for the designated officials. Following which, the designated officials may deliver Applications electronically by completing Form 2380, which is accessible through Client Connection (https://clientconnection.worldbank.org). The Recipient may continue to exercise the option of preparing and delivering Applications in paper form. The World Bank reserves the right and may, in its sole discretion, temporarily or permanently disallow the electronic delivery of Applications by the Recipient. (iv) Terms and Conditions of Use of SIDC to Process Applications. By designating officials to use SDIC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of SIDC") provided in Attachment 3; and (b) to cause such official to abide by those terms and conditions. (v) Minimum Value of Applications (subsection 3.5). The Minimum Value of Applications for Reimbursement, Direct Payment and Special Commitment is AUD60,000. (vi) Advances (sections 5 and 6). * Type of Designated Account (subsection 5.3): Pooled (with IDA H645, IDA D035 and TF099624). Page 2 of 32 * Currency ofDesignated Account (subsection 5.4): Australian Dollars (AUD). * Financial Institution at which the Designated Account Will Be Opened (subsection 5.5): A commercial bank or financial institution acceptable to the World Bank. * Ceiling (subsection 6.1):AUD600,000. III. Reporting on Use of Grant Proceeds (i) Supporting Documentation (section 4). Supporting documentation should be provided with each application for withdrawal as set out below: * For requests for Reimbursement: o List of payments against contracts that are subject to the World Bank's prior review, in the form attached (Attachment 4). o Statement of Expenditure in the form attached (Attachment 5) for all other expenditures/contracts. o Records evidencing eligible expenditures (e.g., copies of receipts, supplier invoices) for payments against contracts that are subject to prior review. * For reporting eligible expenditures paid from the Designated Account: o List of payments against contracts that are subject to the World Bank's prior review, in the form attached (Attachment 4). o Statement of Expenditure in the form attached (Attachment 5) for all other expenditures/contracts. o Records evidencing eligible expenditures (e.g., copies of receipts, supplier invoices) for payments against contracts that are subject to prior review. o Designated Account reconciliation in the form attached (Attachment 6) and related bank statement. * For requests for Direct Payment: Records evidencing eligible expenditures, e.g., copies of receipts, supplier invoices. (ii) Frequency of Reporting Eligible Expenditures Paid from the Designated Account (subsection 6.3): Quarterly or more often if needed. IV. Other Important Information For additional information on disbursement arrangements, please refer to the Disbursement Handbook available on the World Bank's public website at https://www.worldbank.org and its secure website "Client Connection" at https://clientconnection.worldbank.or . Print copies are available upon request. Page 3 of 32 If you have not already done so, the World Bank recommends that you register as a user of the Client Connection website (https://clientconnection.worldbank.or). From this website you will be able to download Applications, monitor the near real-time status of the Grant, and retrieve related policy, financial, and procurement information. All Recipient officials authorized to sign and deliver Applications by electronic means are required to register with Client Connection before electronic delivery can be effected. For more information about the website and registration arrangements, please contact the World Bank by email at .. If you have any queries in relation to the above, please contact Chau-Ching Shen, Senior Finance Officer at WFALN EAP(aworldbank.org using the above reference. Sincerely, Mona Sur Acting Country Director Timor-Leste, Papua New Guinea & Pacific Islands East Asia and Pacific Region Attachments I. World Bank Disbursement Guidelines for Projects, dated May 1, 2006 2. Form for Authorized Signatures 3. Terms and Conditions of Use ofSecure Identification Credentials in connection with Use ofElectronic Means to Process Applications and Supporting Documentation, dated March 1, 2013 4. List of Payments Against Contracts Subject to the World Bank's Prior Review 5. Statement of Expenditure 6. Designated Account Reconciliation Page 4 of 32 cc: Ministry of Public Works Mr Benjamin Tokataake, Secretary for Ministry of Public Works and Utilities Bairiki, Tarawa Kiribati secretary@mpwu.gov.ki Kiribati Fiduciary Services Unit Ministry of Finance & Economic Development Reina Timau KFSU Manager Bairiki, Tarawa Kiribati rtimau@hotmail.com Page 5 of 32 一 州目 嗡j 口 留 日 g 裊軍、■一■一一■“ll－·‘一顎→■一尸、一一••••．•開•需 州 。一‘■。＇需 卜 瘧。； 一～•，，•－甲1口二訕二 一一1口日口『」勵細自自口州口口口屆個口戶刁 尸、尸口hd口匕’唱口口•月口付） r-k口口d勵d艮細口目個d口口『月口O 鹽‘洛柚二＿‘他」豐由口一：‘。憤 ，曰口口口D斗必為浮 ■石匹必必，、細由口叫p叫 甲他膩g由卜•叫．必 口■細州屆斤J細陶．｀戶••開，器． 臘r網一＇尸－k一N- 一細口乏州－―絀j& 拿一、一＿一”彆么秀贓一 、× k尸×r× “一•■■騙轟癱•驪瓤嫵■■■■•■ 濕＿~:－撤、騙一＿一．...--．、』口口曰口驟仕嘿寫日劉灣彆嗎日口口口口口口籐口口廳黑口膠聲彩羚＿_,, WORLD BANK DISBURSEMENT GUIDELINES FOR PROJECTS LOAN DEPARTMENT '% lay 1. 2006 Page 7 of 32 訐症手至于翁 藝叮革婦 尼二蓬二計” 一騙“一當‘ ．→－ 謐｀＇一‘斗計二 一‘＇軍，&_ 卜→斗．州哺． 亡登“丰牙－ 跚無乎 月’,& 州 計f兀 勿＇斤 p以 q仰哎 。么 oo二 O丁亡 州三 騙 盒必r、 j j& CONTENTS i. P u rp o s( ..... ........... .................. .................. 2. Dist)iir-eni(,iit Metho<6 . ........ ........... ............... 3- W ithflrawal of Loan ... ... -1. Supporting Dk--i(-iiiii(ýiltatiori Reqllir(,iiieiit-; ... ------ --- 5. Designated ...... G- Tenns and Conditions Applicetý>lc to Advarices .............. 12 7. 1-ieiigil)l(, Fxlx-iiditilres .... - ............... ...... .............. - 14 8 , lý e f,,ilt(15 ý ........ ......... ................. .. .......... ........ 15 Page 9 of 32 World Bank Disbursement Guidelines for Projects May 1, 2006 1. Purpose 1.1 1h- purpose of these G Iidmns de to set oi the Bards prueure fr disbursemew of loan protvl. for prp '.! D f wvt .U n a m S b = qr: ! lr ins le e 0 ir eebs be r ilns io Se-an ( po n! är as, 0 i,ärru7",111ri ä de Im u a p ho -0e e Muianr E a pp f- a if- : rw a s:o Page 10 of 32 2. Disbursement Methods 2.1 The Bank e'tablishes disbursenent arrangeients for an op- eration in consultation with the borrower and taking into Consideration, ~/ö r uh. an asessne nt of the borower äinancial managenient and procurement arranigemets,. thu procrernent plan and cash Bow needs of he operation. and its di-sbur rement experience with the bi-irrower. 2.2 1 Le Bank disburses proceed4s from the Loan Acrounit estab- lished for cach loan. to or on t he order of the borrower. ising ont or more of the disbursernent methods set forth belot ,w. as determined by the Bank. (a) Reinburseinent: lie Bank may reiiburse the h,nr- r(>wer for expenditures eligible for fnanwing pursnant to hr Ioan Agr~eenut 1,"eligible expnditures") that ,he '.urrower has refmanced from its own resources (b) Advance: 'Ihe Bank may advance loau pro1eeds into a de-ignated account of the borrower to financc eligible expenlditures as they are incurred and for which sup- porting dociinents will be provided at a later date ýsee section . "Designated Accounts-: (c) Direct Payment Ile Bank may make payinents. at the borrower's reqiiest. drectly to a third party :eg. supplier. Contractor, consultant for eligibl expendi- (d) Special Commitment: 11he Bank may pay aniounts 7o a third party for experitures uinder special coimmlitrluents entered inro. in wriring. at the borrower's r,quest and on erms and conditions agreed between th Bank and the borrower. 3. Withdrawal of Loan Proceeds 3.1 4uthorized Signatures. Befor,r loan proceedi may be withidrawn or committed from the Loan Accoun. he ali- 16 Page 11 of 32 tho r/ized rep>r'ee at ive of th borr iwir (a d int ed int L .gre -nie:: ist fiiih to the Bank . th iine of he official L authrizeid t gn applications for with- dv and app1iions f,r specia commitnwtit Ol tively. "A~pplhi:ntions"~ a:1 :b thei auIritni sp. inw -I r-i i f t he iffiial l lre b)orIh,, rr: nn i a, la let cearly ;f more thar (nli, nr.is req,:irtl Applica.i- t in1. m mnt ntifyi he Bik promptly f tri changet in -;ig nia l tu r a ul th i ir y , 3.2 Application.s. A ppieat iris :imut be provide ti) the Bank in such forim an i ncliide uich irformation et.:e Ban k m ridernably ripest. Appliention frms are available oilin' fromri the Client r witlhdra wLl frnti Loan Accirut fr ad"vani e.r b'rrowr houild provide an original signed app1icatiofor tir wiitidrawaL I, itdrawl from th Loani Acc(.ui .r r - mi sement ( :d dir, fatmnt an I fi>T r inrtg oil i use-, Itf advancea thle botrrower shouald provt\idu an lr:igi :,i oigned i apption~ fir witidrawa,i -gether Wi- (nW Cpy of Cuppo)rtinlg doi.cue:Ž. lses section; L. "Spportg Doctu- thei Lolan Aerot.lli the iiorrowe r sh:ould prideM an oi -g ial algned( applien it for a spec.ial t:onirtni' fent 7.age er: i1 Ine Cy(4 of i he letter of cr"dit. [le Batnk r e rves thc riht not to neceispt er riview iplicati (oil1s of Applicat and -iupporting dilcimiit lill irnav at i-s dien ret rn r di-stry he dTpleAitte 3.4 Electronic Delivery. I ht Baik :iuy autrit the ber- T1Wer to use M "Il 1:ihans. in a #ianner andii n trm and I cotfdition specined b ivhe Bank. t( dliv *r ApeaionS <1:d suppo,rting d(wiumikntato t lith, Bal,k.» p lnin and ,,,ppr inriig docuimie: atiiin deivr ii n aceordance wil: this s':eeriini w~illi heonwtd ti hav. b< nprvided ti, Bartnk for the p rp ses < att f Yi 7s ::' e setioni 3 2 il 3.3 if t hest GidiEr 7 l Page 12 of 32 3.5 Minimum Value of Applications. The Bank tstablishes a rmnJniurn vabit for Applications fr rimrsement. direct payment. and spcilal romilitetlr. le Bank reSrvts th rigtå not to accept Applicatiäns that are below such mini- mumn value. 3.6 Loan Disbursing Pe-rid. The Bank proeAe Appli- cations ynly after tle Loan Areent has ben declared effective in acwordance with the lerims of the Loan Agree- init - e expeni tu1res for which the Applications are mnade mustw be: (a) paid for i1 on or after the date of the LaÄn Agrement. or 0 iii th case tf operations that permii retroactive ånancng. on or after the varlier date specifetd in the Loan Agreement for that purpose: ai (b) incurred on or bfore the elosing date spehined or re- ferre1 to in the Loan Agreement losing Da:c ex- cept as otherwise specifically agreed witi the Bank. 3.7 1he Ican disbursing period ends on the final date estabished by the Bank for rereipt by the Bank of applications for with- drawal and sipportir.g docuentaton iThe -Disbursement Deadline Date" t The Dishursernent Deadline Date may b the sarne as the Closing Date. cr up to four niuiitlh after the Closing Date. Normally. fo support orderly project comple- tion and closure of the Loan Amount the Bank dea not ac- cepr aplications for wihdrawal or supporting documentatlin rIceived after the Disbaursemnent Deain Date. ,he borrower should promptly inform the Bank of any expectedf implrmn- tat lo: delas or except innal administrative issues before t hest dates, The Bank notifics the orr iower nf any exevprion that the Bank may nakv to the Dishursemen Deadline Datc. 3.8 Disbn-sement Conditions. If the Loan Agreement con- t ain, a disbu lrsemeit condition for a speci6c exp~eniture car- egory. the Bank will disbrse loan proceeds for that category onv after the disbirsement condition has been fulflled and the Bank has notficd the 1ble a ]arg, nurnbr of transations prom pt ly: (e) be able to perforni a wide rangfeI of baiking erves sat- isfaet rily: (f bk alle t provile a dei:ed statem1ent of the D-ýig nated Accounit: (g) lie par- of a satisfaet >ry rorrespundeit barikig riet irk; ad (h) charg reasnable fees for its servfois. 5.6 L '_l Bank reserve- !he right iot to accept a fnancial isri- tution for the openirng and; r raiienance of a Dsignated Aecoun111t if such institu:io'in as asserted or asserts a clairm to set off ( ize. r at ach tht proced. of ariv Bank oan or leposit in a Designated .\coun> maintained by it. 6. Terms and Conditions Applicable to Advances 6.1 Ceiling. f he Bank not ifñs the borrower uf the maxinilm arnn o1 f 'oan pniroceeds I hat :-a be I deposit inŽ a natedi .\ccont 'the "Ceiingi:. [lhe Bank, at its discretion. may st ablish the Ct-ffirig as ei' her : i i fix-d amount )r b ar ar.ouIt that i- adjusted fri i t tmk* 1 timi(e during projeet ir:.plernettation based on pri dic forecasrs of project (as 6.2 Applications for Advances. ,he 1 rrower rnay appv for an Ivanet in an aloltI! up o the Ceiling less the aggre- Iatr anouniit of se advaOcf previously rceived th hIorrower for which the borrower has not Ye preed, sup- porig documeritation. Norually. tsuppor' ordery Ilusure of the Loai Accouint. the Bank i not advanee a pro- eCeds into thie Desiga:ed ccuiit after tlie Closmg Date. 6.3 Frequency of Reporting Eligible Expenditures Paid from the Designated Account. FLt burrower reports on ih use iof loan procie'ds adva:nced t. the Desi'gnat ed Account I 12 Page 17 of 32 rilervals speifiedS b the Bank bl notie ta the horrower i epwir tg Poril I lie horrwer shul ensire thv a:nonts deposited in tle Desiognated Aeount are aceoim'ed fhr and their st reprted prior to the Disbiirsernent DewL- linr Dan. AfCr this dan:. lie brr,wer unist refind t:e B-auk any advanes stilä unaeled for r reMaining in kh, 6.4 Withholding Advances. 1he Bank is not required to make any depisil into lithe Designated Aeot if: (a) I he Bank ätermin es thar paYTMet of the deposit wouldi result in exceefing the Ceiling Isee sulsection 2. Ap- liatitioni or Advanes': (b) Ihe Bank is nor satisfied thar he horrower's plan nid projet exptniditures juistify he deposi 1 e Bank inay-. yV notice To the borrower. adjust the arnount i' d-ps4Nts or withhold fiuriher ipoSits into the Designared Ac- (-10unilä it is satisfied that he Suanial neeris ot rö irojeCT warranit further ieposits: (c) The horrowe-r fails to take the action required puirsiait va the determinatikns Made by the Bank under subse- 1 a1nd T2 (f these Guidelines: (d) 1 le grower faåls to provile any of rhe adied E in- cial Starmets required iii accordance with. and withi: Speriod of time specifitd in. the Loan Agreernet: (e) 1e Bank dnterne thar all furhur witrawals of oan procceds should he nadte the borrower ron the Loui Acroirnr: or (f) 10 Bank ha- noti the borrower (f its intento to s:,spwnd in wholc or in par the boirrowc'r riit [> nare w driwals froni tna- Loan Aeoiint. 6.5 Excess Advances. If at anv tirne the Bank deter:nines that any aunit tposied m the Designate AcConut will nol be requtired ttoi cor frther paymntsi for eligile expendit 'res ".txe ss Amuiount' o imay. at itsliseretion. require ' iorrow-r te take one of Lhe aw actions listd blow. Up-n 13 1 Page 18 of 32 niiatiån by the BanS. 'theorrower must prornptly take the at 'n rerluestal: (a) Provide eviden saticsfactory to the Bank within a p< riod spexified by the Bank thay the Excess sAmun will se used to pay for eligible xdtu(htrs. If the evidence is ::o urnished within the time period speihed. the ')orrower mwis, prinptly refiund the Excess Arnount to nhe Bank: or (b) Refuind the Excess Amou:A promiptly. 7. Ineligible Expenditures 7.1 Ineligible Expenditures Generally. If the Bank deter- mines that any amount of the loan was iscd to pay for an expenditure that is not eligile puriant to the Loan Agree- mc:it "ineligible expenditire:. the Bank may. at, its dis- Cre-ion- require he rrower !o take one of the two actions listed bow Upon notieation by the Bank. the borrower nust promptl take tle action ruested (a) Refund an equivalent arnolint to the Bank: or (b) Exepionally. providt sibstitute doumentation evi- deteing other eligli expnditures. 7.2 Ineligible Expenditurs Paid from the Designated Account. If the Bank dtermines that any paymrent out of ihe Designated Aenn was n t [ustined by the evidene furiilhed to tie Bank or was madle for an ineligible expei- diiur~. de Bank nay. at it diseretion. require th, borrower ro -ake one of the atrns lise1 blow. Upon notieation by Le Bank, the borrower nist promiptly take the aioni request ed: (a) Prt vie the dmditii inal ividenre rpuested by he Bank: (b) Dpi t a: eivalt amount into thje Dcsignated Ae- 1 14 Page 19 of 32 (c) Refund an iuivalent amom- o t -h Bank:r (d) Exeptionally. pro)vid4sbsiat ok.nmin dencing other eligle expenrditu 8. Refunds 8.1 Borrower Decision to Refund. Tlie borrowr may. 'on Ioticc to Ihe Bank. refund all or any- aiount of th, Yoan on deposit in the Designated Aro un to the Bank for credlit to thle Loan Account. 8.2 Conscquence of Refunds. the Bank hall d.t rmin- weiitiher refurnd made to rhe Bank i:i nerordance with s- tions G and 7 and subsection 1 of thes Disbrsement Gidelines will be credi!ed to 'he Loarn Aceoin. "> u e- quent withdrawal or for cncellation Borr-,wers shoult1 be aware that refunds of loan proceed nmav result in swap rer- miunat-tici fetes and or iiiiwi niding cost s for amounts for whn-wb thie interest rate basis or currency hais been c nvertd or hedIge d.- 8.3 Other Obligations Unaffeeted by Refunds. Befund of 8r11unts of the loan do not affect any r d d t lie S Älan 11greem.nt . 15 Page 20 of 32 THE WORLD BANK The Loan Department World Bank 1818 H Street, NW Washington, DC 20433 Email: wbdisbursement@worldbank.org Page 21 of 32 Page 22 of 32 Attachment 2 Form of Authorized Signatory Letter [Letterhead] Ministry of Finance [Street address] [City] [Country] [DATE] The World Bank Level 19, 14 Martin Place CML Building Sydney NSW 2000, Australia Attention: [Country Director] Dear [Country Director]: Re: APIP Grant No. TF0A2674 (Kiribati Road Rehabilitation Project) I refer to the Grant Agreement ("Agreement") between the Republic of Kiribati (the "Recipient") and the International Development Association ("World Bank"), acting as administrator of grant funds provided by the Government of Australia, represented by the Department of Foreign Affairs and Trade (the "Donor"), under the Australia - Pacific Islands Partnership Trust Fund ("APIP"), dated , providing the above Grant. For the purposes of Section 3.04 (b) of the Standard Conditions, as defined in the Agreement, any ['one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal and applications for a special commitment under this Grant. For the purpose of delivering Applications to the World Bank, 2[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 3[individually] 4[ointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the World Bank. 5[This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to I Instruction to the Recipient when sending this letter to the World Bank: Stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the World Bank. 2 Instruction to the Recipient: Stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the World Bank. Instruction to the Recipient: Use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank. 4 Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank. Page 23 of 32 the World Bank by electronic means. In full recognition that the World Bank shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of SIDC"), the Recipient represents and warrants to the World Bank that it will cause such persons to abide by those terms and conditions.] This Authorization replaces and supersedes any Authorization currently in the World Bank records with respect to this Agreement. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / [Position] Instruction to the Recipient: Add this paragraph if the Recipient wishes to authorize the listed persons to accept Secure Identfication Credentials and to deliver Applications by electronic means; if this is not applicable, please delete the paragraph. Please delete this footnote in final letter that is sent to the World Bank. Page 24 of 32 Attachment 3 Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation March 1, 2013 The World Bank (Bank)6 will provide secure identification credentials (SIDC) to permit the Borrower7 to deliver applications for withdrawal and applications for special commitments under the Agreement(s) and supporting documentation (such applications and supporting documentation together referred to in these Terms and Conditions of Use as Applications) to the Bank electronically, on the terms and conditions of use specified herein. SIDC can be either: (a) hardware-based (Physical Token), or (b) software-based (Soft Token). The Bank reserves the right to determine which type of SIDC is most appropriate. A. Identification of Users. 1. The Borrower will be required to identify in a completed Authorized Signatory Letter (ASL) duly delivered to and received by the Bank each person who will be authorized to deliver Applications. The Bank will provide SIDC to each person identified in the ASL (Signatory), as provided below. The Borrower shall also immediately notify the Bank if a Signatory is no longer authorized by the Borrower to act as a Signatory. 2. Each Signatory must register as a user on the Bank's Client Connection (CC) website (https://clientconnection.worldbank.or ) prior to receipt of his/her SIDC. Registration on CC will require that the Signatory establish a CC password (CC Password). The Signatory shall not reveal his/her CC Password to anyone or store or record the CC Password in written or other form. Upon registration as a CC user, the Signatory will be assigned a unique identifying account name. B. Initialization of SIDC. 1. Prior to initialization of SIDC by a Signatory, the Signatory will acknowledge having read, understood and agreed to be bound by these Terms and Conditions of Use. 2. Where a Physical Token is to be used, promptly upon receipt of the Physical Token, the Signatory will access CC using his/her account name and CC Password and register his/her Physical Token and set a personal identification number (PIN) to be used in connection with the use of his/her Physical Token, after which the Physical Token will be initialized for use by the Signatory exclusively for purposes of delivering Applications. Where a Soft Token is to be used, the 6 "Bank" includes IBRD and IDA. -Borrower" includes the borrower of an IBRD loan, IDA credit, or Project Preparation Facility advance and the recipient of a grant. Page 25 of 32 Signatory will access CC using his/her account name and CC Password and set a personal identification number (PIN) to be used in connection with the use of his/her Soft Token, after which the Soft Token will be initialized for use by the Signatory exclusively for purposes of delivering Applications. Upon initialization of the SIDC, the Signatory will be a "SIDC User". The Bank will maintain in its database a user account (Account) for each SIDC User for purposes of managing the SIDC of the SIDC User. Neither the Borrower nor the SIDC User will have any access to the Account. 3. Prior to first use of the SIDC by the SIDC User, the Borrower shall ensure that the SIDC User has received training materials provided by the Bank in use of the SIDC. C. Use of SIDC. 1. Use of the SIDC is strictly limited to use in the delivery of Applications by the SIDC User in the manner prescribed by the Bank in the Agreement(s) and these Terms and Conditions. Any other use of the SIDC is prohibited. 2. The Bank assumes no responsibility or liability whatsoever for any misuse of the SIDC by the SIDC User, other representatives of the Borrower, or third parties. 3. The Borrower undertakes to ensure, and represents and warrants to the Bank (such representation and warranty being expressly relied upon by the Bank in granting SIDC) that each SIDC User understands and will abide by, these Terms and Conditions of Use, including without limitation the following: 4. Security 4.1. The SIDC User shall not reveal his/her PIN to anyone or store or record the PIN in written or other form. 4.2. The SIDC User shall not allow anyone else to utilize his/her SIDC to deliver an Application to the Bank. 4.3. The SIDC User shall always logout from CC when not using the system. Failure to logout properly can create a route into the system that is unprotected. 4.4. If the SIDC User believes a third party has learned his/her PIN or has lost his/her Physical Token he/she shall immediately notify clientconnectionaworldbank.or . 4.5. The Borrower shall immediately notify the Bank at clientconnection(aworldbank.org of any lost, stolen or compromised SIDC, and take other reasonable steps to ensure such SIDC are disabled immediately. 5. Reservation of Right to Disable SIDC 5.1. The Borrower shall reserve the right to revoke the authorization of a SIDC User to use a SIDC for any reason. 5.2. The Bank reserves the right, in its sole discretion, to temporarily or permanently disable a SIDC, de-activate a SIDC User's Account or both. Page 26 of 32 6. Care of Physical Tokens 6.1. Physical Tokens will remain the property of the Bank. 6.2. The Bank will physically deliver a Physical Token to each Signatory designated to receive one in a manner to be determined by and satisfactory to the Bank. 6.3. Physical Tokens contain delicate and sophisticated instrumentation and therefore should be handled with due care, and should not be immersed in liquids, exposed to extreme temperatures, crushed or bent. Also, Physical Tokens should be kept more than five (5) cm from devices that generate electromagnetic radiation (EMR), such as mobile phones, phone-enabled PDAs, smart phones and other similar devices. Physical Tokens should be carried and stored separate from any EMR device. At close range (less than 5 cm), these devices can output high levels of EMR that can interfere with the proper operation of electronic equipment, including the Physical Token. 6.4. Without derogating from these Terms and Conditions of Use, other technical instructions on the proper use and care of Physical Tokens are available at http://www.rsa.com. 7. Replacement 7.1. Lost, damaged, compromised (in terms of 4.5, above) or destroyed Physical Tokens will be replaced at the expense of the Borrower. 7.2. The Bank reserves the right, in its sole discretion, not to replace any Physical Token in the case of misuse, or not to reactivate a SIDC User's Account. Page 27 of 32 Attachment 4 Payments Made during Reporting Period Against Contracts Subject to the World Bank's Prior Review Date of WB's Non WB's Share of Objection Amount Paid to Amount Paid to Contract Contract Contract to Supplier during Supplier during Number Supplier Date Amount Contract Period Period Page 28 of 32 Attachment 5 Statement of Expenditures (SOE) Payments made during the period from to Date: Application No.: APIP Grant No.: SOE No.: 2 3 4 5 6 7 8 9 10 11 "a 0. Amount Paid ( g: g Total amount Invoice Fo Name and Address Contract or Purchase Brief Description of Total coud Amount Amom of Contractors or order No. & Date (or Goods, Works or Eby application E bor Designated byapicto Eligible for Suppliers other ref.) Services -c U (net of retention) Financing Account (if U t any) TOTALS1 Page 29 of 32 Supporting documents for this SOE retained at:(insert location) Page 30 of 32 Attachment 6 DESIGNATED ACCOUNT RECONCILIATION STATEMENT IDA NUMBER ACCOUNT NUMBER - WITH (BANK) 1. TOTAL ADVANCED BY WORLD BANK (OR COFINANCIER) $ 2 LESS: TOTAL AMOUNT RECOVERED BY WORLD BANK $ 3. EQUALS PRESENT OUTSTANDING AMOUNT ADVANCED TO THE DESIGNATED ACCOUNT (NUMBER 1 LESS NUMBER 2) = $ 4. BALANCE OF DESIGNATED ACCOUNT PER ATTACHED BANK STATEMENT AS OF DATE $ 5. PLUS: TOTAL AMOUNT CLAIMED IN THIS APPLICATION NO. + $ * 6. PLUS: TOTAL AMOUNT WITHDRAWN AND NOT YET CLAIMED REASON: + $ * 7. PLUS: AMOUNTS CLAIMED IN PREVIOUS APPLICATIONS NOT YET CREDITED AT DATE OF BANK STATEMENTS APPLICATION NO. AMOUNT * SUBTOTAL OF PREVIOUS APPLICATIONS NOT YET CREDITED + $ 8. MINUS: INTEREST EARNED - $ * 9. TOTAL ADVANCE ACCOUNTED FOR (NO. 4 THROUGH NO. 9) $ 10. EXPLANATION OF ANY DIFFERENCE BETWEEN THE TOTALS APPEARING ON LINES 3 AND 9: 11. DATE: SIGNATURE: TITLE: * ALL ITEMS SHOULD BE INDICATED ON THE BANK STATEMENT Page 31 of 32