I I I ~I John Kay&Co I I GHANA STATISTICS DEVELOPMENT PROJECT I I I I I I I I I FINANCIAL STATEMENTS I 31 DECEMBER 2017 I I I I I I I I GHANA STATISTICS DEVELOPMENT PROJECT ANNUAL REPORTS AND FINANCIAL STATEMENTS I INDEX I Page I Project Officials, Bankers, etc 2 I Abbreviations and Acronyms 3 I I Project Background Information 4-7 I Independent Auditor's Report 8-9 I I Resources and Expenditures Account 10 I Balance Sheet 11 I I Sources and Uses of Funds 12 I 13-20 I Notes to the Financial Statements I I I I 2 I GHANA STATISTICS DEVELOPMENT PROJECT PROJECT OFFICIALS, BANKERS, ETC I I PROJECT OFFICIALS Mr. Mr. BaahWadieh -Acting Government Statistician Anthony Amuzu - Deputy Government Statistician Mr. Robert Theophilus Kwami- Director of Finance I Mr. Mr. Sylvester Gyamfi - Project Coordinator Ahmed Baba Adama - Project Accountant I I PROJECT OFFICE Ghana Statistical Service Ministry of Finance and Economic Planning Ministries Accra I I PROJECT FINANCING AGENT International Development Association Statistics for Results Facility-Catalytic Fund I I AUDITORS John Kay & Co. 7th Floor, Trust Towers I Farrar A venue P.O. Box 16088 Accra I I BANKERS Bank of Ghana I I I I I I I 3 I GHANA STATISTICS DEVELOPMENT PROJECT ABBREVIATIONS AND ACRONYMS I AW Application for Withdrawal AWPB Annual Work Plan and Budget I B&DR BRS CB Births and Deaths Registry Bank Reconciliation Statement Cash Book I CG CMF CRRF Communication Group Contract Monitoring Form Contract Revision Request Form I DGS OMA EISG Deputy Government Statistician Data Management and Analysis Group Economic and Industrial Statistics Group ESS Expenditure Summary Sheet I F&AG GSDP Finance and Administration Group Ghana Statistics Development Plan GS Government Statistician I GSS !AS IDA Ghana Statistical Service International Accounting Standards International Development Agency I !FR IPSAS ITSG Interim Financial Report International Public Sector Accounting Standards Information Technology Services Group LC Letters of Credit I MDAs MDTF Ministries, Departments and Agencies Multi-donor Trust Fund MMDA Metropolitan/Municipal/District Assemblies I MoC MoE Ministry of Communication Ministry of Education MESW Ministry of Employment and Social Welfare I MoFA MoH Ministry of Food and Agriculture Ministry of Health Ministry of Lands and Natural Resources MoLNR I MoTI MoWAC NSS Ministry of Trade and Industries Ministry of Women and Children's Affairs National Statistical System I PAD PCPG PDMG Project Appraisal Document Population Census Program Group Program Development and Management Group PFS Project Financial Statements I PRF RSIMD Procurement Request Form Research, Statistics and Information Management Directorate SC Special Commitment I SCCBG SDSG Statistical Coordination and Capacity Building Group Social and Demographic Statistics Group SODPG Survey Organization and Data Processing Group I SRF-CF WA WB Statistics for Results Facility-Catalytic Fund Withdrawal Application World Bank I 1 4 I GHANA STATISTICS DEVELOPMENT PROJECT PROJECT BACKGROUND INFORMATION I INTRODUCTION I The Ghana Statistics Development Project is a combination of grant funding from the Statistics for Results Facility Catalytic Fund (SRF-CF) and International Development Association (IDA) credit in support of the implementation of the Ghana Statistics Development Plan (GSDP)- Ghana's National Strategy for the Development of Statistics - approved by the Cabinet in 2009. The Project is expected to run for five (5) I years. The Project, which commenced in July 2014, is being implemented by the GSS in association with nine I other Ministries, Agencies and Departments (MDAs). The participating MDAs - those included in the GSDP - are listed below: I • • • Ministry of Food and Agriculture (MoFA) Ministry of Women and Children's Affairs (MoWAC) Ministry of Communication (MoC) I • • • Ministry of Health (MoH) Ministry of Trade and Industries (Mo TI) Ministry of Employment and Social Welfare (MESW) I • • • Ministry of Education, Science and Sports (MoESS) Births and Deaths Registry (B&DR) Ministry of Land and Natural Resources (MoLNR) I The project is organized around three components namely: (i) institutional reform and organizational change; I (ii) ( iii) capacity enhancement; and data production and dissemination. I The first two components provide the foundation for the third component. The institutional reform component is part of the Government's plan for the reform of the Ghana Statistical Service. I The overall objective of the project is to strengthen the National Statistical System in the production and dissemination of timely and robust statistics relevant for evidence-based policy-making and other uses. I The main beneficiaries of the project outcomes are the users and producers of statistics on Ghana. These include: I 1. the Ghana Statistical Service; 11. Government of Ghana Ministries, Departments, and Agencies (MDA's; 111. Policy makers and planners; 1v. Parliament; I v. Non-state actors; vi. The private sector; vii. The international community, including development partners; and I viii. The general public The main project outcome will be improved quality and reliable statistical information for effective policy I making, good governance and the design and monitoring of programs and policies. This will be measured by the following indicators: I I I 5 I GHANA STATISTICS DEVELOPMENT PROJECT PROJECT BACKGROUND INFORMATION (CONT'D) I INTRODUCTION (CONT'D) I • • User satisfaction with statistical products and services of the NSS (disaggregated by GSS, MDA, products); Statistical Capacity score of Ghana (WB Statistical Capacity Indicator overall score and disaggregated by the following components: methodology, source data, and periodicity I • and timeliness); Proportion of censuses and surveys implemented by NSS as per the long term census and survey plan (GLSS, MICS, DHS, Labor Force Survey, IBES); and I • Time between end of data collection and release of main report for household surveys (MICS, OHS, GLSS, IBES, and LFS). I PROJECT COMPONENTS A summary of the project components is given below: I Component 1: Institutional Reform and Organizational Change I This component is intended to reinforce the Government's statistical service reform strategy and provide the required support for its implementation. It comprises two sub-components: a) Retraining and redeployment of GSS staff; and b) GSS staff buy-out of surplus staff in line with the GSS reform strategy. I The Government will identify from existing staff those with the necessary qualifications to fill posts under the new organogram and those that can be supported through training to get those qualifications. The I Government is also looking at opportunities to redeploy remaining staff - either to MDAs statistical units or to the District Assemblies as part of the wider decentralization programme. I A number of GSS staff have been sent to various educational institutions to pursue various programmes as part of the staff retraining and redeployment phase of the Institutional Reform and Organizational Change component of the Ghana Statistics Development Project. Several in-house training programmes have also I been held to enhance staff capacities in different aspects of the work of the Ghana Statistical Service. The staff buyout programme was completed in July 2015. A total of US$ 1,116,309 (Gh¢ 3,531,387) was paid to fifty-four staff members under the buyout programme as retrenchment package. These staff I members are not expected back onto the payroll of the Ghana Statistical Service and are not to be considered for reemployment until after two years from the date of their retrenchment. I A number of GSS staff members considered to be surplus to the requirements of the Ghana Statistical Service have also been redeployed to some MMDA's. Those within this category who have turned fifty five years and above are being phased-out gradually through normal retirement. It is expected that by the I end of the project, the Ghana Statistical Service strength should not exceed 318. As at 31 December 2015 however, the staff strength of the service stood at 411. I Component 2: Enhancing Capacity This component focuses on enhancing the statistical capacity of the GSS, and the wider NSS, including I improving the physical infrastructure and statistical framework to ensure the production of quality statistics. There are three sub-components: a) Enhancing capacity of GSS and MDA statistical units; I b) Improving the statistical framework; and c) Investing in physical infrastructure and equipment. I 6 I GHANA STATISTICS DEVELOPMENT PROJECT PROJECT BACKGROUND INFORMATION (CONT'D) I PROJECT COMPONENTS (CONT'D) Component 3: Data Production and Dissemination I This component will support improvements in data collection, compilation, validation, management analysis and dissemination of data in order to improve the quality, timeliness and use of socio-economic I data. It will focus on both enhancing existing statistics and increasing the range of statistics collected and how these are communicated and disseminated to users. I There are two sub-components: a) Data development and management; and b) Data/information dissemination, communication and outreach. I Component 4: Project Management and Monitoring and Evaluation The component will strengthen and develop the GSS's institutional capacity for project management, I coordination, monitoring and evaluation, including preparation of Project reports, processing of contracts and tender evaluation, coordination of participating MDAs, training of staff in project management and implementation support, and related activities on project management and implementation, all through the I provision of technical advisory services, training, operating costs and acquisition of goods. The component will also make provision for coordination and monitoring and evaluation of the project. I Monitoring is essential to track inputs, outputs and to determine whether the project implementation is on course and also to assess how much is being achieved. Monitoring of implementation of the SRF/IDA activities will be a key output of this sub-component. I PROJECT PROGRESS, MONITORING AND REPORTING PDMG Monitoring and Reporting team is responsible for day to day monitoring of project implementation. I They work closely with GSS Directorates and MDAs to ensure project activities are being implemented according to the agreed work plan and budget. I They are expected to flag any implementation concerns to the Head of PDMG and if appropriate to the Technical Committee and/or Steering Committee and to The World Bank through the half-yearly and annual Project Progress Reports. The progress reports provides information on assessment of progress I against the work plan and outlines instances where implementation has been slower than planned and the reasons for this. I PROJECT ACCOUNTS AND FINANCIAL STATEMENTS The project managements are responsible for maintaining and operating the project's designated acco"unts I and making payments for all contracts and activities under the project. They are also responsible for keeping an up-to-date financial record of all transactions undertaken under the project, maintaining adequate internal controls and safeguarding the assets of the project I The project financial year ends on 31 December each year. The project managements are responsible for the preparation of the financial statements of the project at the year-end. The financial statements comprise of a Resources and Expenditure Account, a Balance Sheet, a Statement of Sources and Uses of Funds and I Notes forming part of the financial statements. The responsibility for auditing these financial statements to ensure that they show a true and fair view rest I with the external auditors of the project, John Kay and Co. This responsibility requires that the auditors plan and perform the audit to obtain a reasonable assurance about whether the financial statements are free , from material misstatements. I 8 I ~JK John Kay & Co. 7th Floor, Tr-ustTowers Farrar Avenue, Adabraka P. 0. Box KA 16088 Airport, Accra Tel: Fax: 1·233 302 235406 +233 302 238370 +233 302 238371 Email: jkayal(?oyahoo.<~orn I INDEPENDENT AUDITOR'S REPORT TO THE GHANA STATISTICAL SERVICE AND THE WORLD BANK I Opinion ON THE GHANA STATISTICS DEVELOPMENT PROJECT ACCOUNTS We have audited the accompanying financial statements of the Ghana Statistics Development Project, I which comprise the balance sheet at 31 December 2017, resources and expenditure account and a statement of the sources and uses of funds for the year ended 31 December 20 I 7, as wet I as notes to the financial statements, which include a summary of significant accounting policies, as set out on pages IO to 20. I In our opinion, proper books of account have been kept, and the financial statements which have been prepared therewith, presents fairly, in all material respects, the resources and expenditure account, the I balance sheet and the statement of sources and uses of funds for the year ended 31 December 2017 in accordance with the terms of the financing agreements and relevant project appraisal and implementation documents. I Basis for Opinion We conducted our audit in accordance with International Standards on Auditing (ISAs). Our I responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Project in accordance with the ethical requirements that are relevant to our audit of the financial statements, and we have fulfilled our I other responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. I Responsibilities of the project management for the Financial Statements The Project managers are responsible for the preparation of the financial statements that give a true and I fair view in accordance with the guidelines provided by the World Bank, and for such internal controls as the project management determine is necessary to enable the preparation of financial statements that are free from material misstatements, whether due to fraud or error. The project management is also responsible I for overseeing the Project's financial reporting process. Auditor's Responsibilities for the Audit of the Financial Statements I Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted I in accordance with ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, I they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. I I I I' I 9 I 7th Floor, Tru-;t ToW('."·rs Te,!: f·233 302 23S40b I ~ l John Kay & Co. Farrar Avenue, Adabraka P. 0. Box KA 16088 Airport, A<:cra Fax: ,233 302 238370 +233 302 2383T! En,all: jkdyal(iJ)yahot">.<.on, Auditor's Responsibilities for the Audit of the Financial Statements (Cont'd) I As part of an audit in accordance with ISAs, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: I • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit I evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override I • of internal control. Obtain an understanding of internal controls relevant to the audit in order to design audit procedures I that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of those internal controls. • Evaluate the appropriateness of accounting policies used and the reasonableness of accounting I estimates and related disclosures made by management. We communicate with those charged with governance regarding, among other matters, the planned scope I and timing of the audit and significant audit findings, including any significant deficiencies in internal controls that we identify during our audit. I Key Audit Matters In accordance with ISAs, this part of our report is intended to describe the matters communicated I with those charged with governance that we have determined, in our professional judgement, were most significant in the audit of the financial statements. Matters of concern have been communicated to management and to those charged with governance in our management I letter I ~0~~~ JOHN ARMSTRONG YAO KLINOGO (P/No-ICA GIP/1116) I For and on behalf of John Kay & Co. (ICAG/F/2018/128) Chartered Accountants I Accra "J.._~ lb! 1 ••••••••••••••••••••••••••••••••••/ . ••• • 2018 I I I I I 11 I GHANA STATISTICAL DEVELOPMENT PROJECT BALANCE SHEET AT 31 DECEMBER2017 I I Note 2017 US$ 2016 US$ ASSETS I Total Investment in Project 9 32,745,914 26,866,550 Cash and Cash Equivalents 8 2,846,444 3,419,576 I 35,592,358 30,286,126 I FUNDED BY: I Grant-SRF Credits-IDA 10 11 10,000,000 25,592,358 10,000,000 20,286,126 --------------- --------------- I 35,592,358 --------- 30,286,126 --------- I I '~ ~· -~a······ I GSS REPRESENTATIVE AG GOVERNMENT STATISTICIAN GSS REPRESENTATIVE . ' I STATISTICAL SER~1CE I I I I I I I' I 12 I GHANA STATISTICAL DEVELOPMENT PROJECT I STATEMENT OF SOURCES AND USES OF FUNDS FOR THE YEAR ENDED 31 DECEMBER 2017 I 2017 2016 I SOURCES OF FUNDS US$ US$ I Advance Replenishments 5,306,232 8,000,567 Total cash inflows 5,306,232 8,000,567 I Conversion difference 40,576 (17,929) I Net cash inflows 5,346,808 7,982,638 I USES OF FUNDS I Enhancing capacity Institutional Reform and Organizational Change Project Management, Monitoring &Evaluation 986,724 53,632 239,654 1,660,307 401,698 547,020 Data Production and Dissemination 4,639,930 3,503,547 I Total Cash outflows 5,919,940 6,112,572 I Net Decrease (Increase) in Cash and Cash Equivalents (573,133) 1,870,066 Cash and Cash Equivalents at 1/1/2017 3,419,577 1,549,511 I 2,846,444 3,419,577 I Analyzed as follows: Balance at Bank 2,846,444 3,419,577 I I I I I r I 13 I GHANA STATISTICS DEVELOPMENT PROJECT NOTES FORMING PART OF THE FINANCIAL STATEMENTS I FOR THE YEAR ENDED 31 DECEMBER 2015 I 1. BASIS OF ACCOUNTING These financial statements have been prepared under the historical cost convention and in accordance with I the World Bank guidelines for the preparation and presentation of Project Accounts. 1.1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES I The following accounting policies have been applied consistently in dealing with items that are considered material in relation to the project's financial statements: I a) Advance Advance represents the initial disbursement made to the project by the International Development I Association and Statistics for Results Facility Catalytic Fund (SRF-CF) to provide financial resources for the commencement of the project. Advance is recognized in the financial statement when received and at the amount transferred to the project I account. b) Replenishment I Replenishments represents the reimbursement into the projects designated account of amounts spent therefrom in respect of eligible project expenditure and for which an appropriate request for reimbursement I has been made. Replenishments are recognized when transfer of the requested and approved reimbursements are made into I the project's designated account. c) Expenditures on Enhancing Capacity I These are expenditures incurred in respect of enhancing the statistical capacity of the GSS, and the wider NSS, including improving the physical infrastructure and statistical framework to ensure the production of quality statistics. I They are recognized in the financial statements when incurred and deemed eligible by the World Bank for replenishment. I d) Expenditures on Institutional Reform and Organizational Change These are expenditures incurred in respect of reinforcing the statistical service reform strategy and the I required support for its implementation. The strategy focused on retraining and redeployment of staff and the buy-out of excess staff. I They are recognized in the financial statements when incurred and deemed eligible by the World Bank for replenishment. e) Expenditures on Programme Management, Monitoring and Evaluation I These are expenditures incurred in respect of strengthening and developing the institutional capacity of the GSS staff on statistical project management, coordination, monitoring and evaluation as well as the l preparation of project reports. They also include expenditures incurred on the coordination, monitoring and evaluation of the project. r I 14 I I. I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONT'D) e) Expenditures on Programme Management, Monitoring and Evaluation (Cont'd) I They are recognized in the financial statements when incurred and deemed eligible by the World Bank for replenishment. I f) Expenditures on Data Production and Dissemination I These are incurred in respect of the improvement of data collection, compilation, validation, management analysis and dissemination in order to improve the quality, timeliness and use of socio-economic data. They are recognized in the financial statements when incurred and deemed eligible by the World Bank for I replenishment. g) Foreign exchange I Transactions denominated in other currencies are translated into US$ and recorded at the rates of exchange ruling at the dates of the transactions. I Balances denominated in foreign currencies are translated into US$ at the rates of exchange ruling at the balance sheet date. Differences arising in respect of the translations are charged to the resources and expenditure account. I h) Investments I Investments are the total eligible expenditures incurred on the project as at the date of reporting. They are recognized in the balance sheet as assets of the project at the total value of all eligible expenditures I as at the date of reporting. i) Cash and Cash Equivalents I These comprise of the balance in the Project Designated US Dollar Account as well as amounts converted into Ghanaian Cedi for purposes of funding Ghanaian Cedi denominated expenditures. I They are recognized at the amounts confirmed by the Custodian Bank as at the financial reporting date. I 2. REPLENISHMENTS I 2017 US$ 964,688 2016 US$ GSS/GSDP/2016/20 I GSS/GSDP/2017/22 GSS/GSDP/2015/24 GSS/GSDP/2015/25 1,753,771 1,379,074 1,208,699 896,485 I GSS/GSDP/2015/10 GSS/GSDP/2015/11 GSS/GSDP/2015/12 387,116 518,459 GSS/GSDP/2015/6 1,612,880 I GSS/GSDP/2015/7 GSS/GSDP/2015/9 1,058,952 2,084,343 GSS/GSDP/2015/4 1,442,333 I 5,306,232 8,000,567 r I 15 I 3. ENHANCING CAPACITY I 2017 US$ 2016 US$ I Goods and Services Training and Workshop 494,632 436,052 1,329,022 331,285 I Consultancy 56,040 986,724 1,660,307 I I 4. INSTITUTIONAL REFORM AND ORGANISATIONAL CHANGE I 2017 US$ 2016 US$ Re-training and Re-deployment of staff 53,632 401,698 I 53,632 401,698 I 5. PROGRAMME MANAMEMENT, MONITORING AND EVALUATION I 2017 2016 I Goods and Services US$ 144,816 US$ 298,137 I Training and Workshop Operational Cost 94,838 67,344 181,539 239,654 547,020 I 6. DATA PRODUCTION AND DISSEMINATION I 2017 2016 US$ US$ I Consultancy Goods and Services 99,332 4,335,842 2,485,265 I Training and Workshop Operational 201,125 3,631 ------------ 1,018,282 ------------ 4,639,930 3,503,547 I ======= ======= I 1 16 I 7. CONVERSION DIFFERENCE This represents conversion difference arising from the conversion of amounts held in Ghanaian I Cedi into US Dollar. I 8. CASH AND CASH EQUIVALENTS 2017 2016 I Balance at Bank (US$) US$ 2,655,121 US$ 3,105,773 I Balance at Bank (Held in GH¢) 191,323 2,846,444 313,803 3,419,576 I 9. INVESTMENT IN PROJECT I AT 1/1/2017 ADDITIONS AT 31/1/2017 US$ US$ US$ Goods and services 15,271,795 4,975,290 20,247,086 I Consultancy Operating cost 135,794 1,446,945 155,372 98,469 291,166 1,545,414 I Training and workshop 10,017,440 26,871,974 690,809 5,919,940 10,708,249 32,791,914 I Conversion difference (5,424) 26,866,550 (40,576) 5,879,364 (46,000) 32,745,914 ============ I 10. GRANT-SRF I Transfer Date Application Ref AT 31/12/2016 Amount US$ Mode of Dish. Fund Source Value Date I 06/03/2016 06/03/2016 19/12/2016 GSS/GSDP/2015/11 GSS/GSDP/2015/13 GSS/GSDP/2015/14 387,115 1,612,880 1,058,952 Reimbursement Reimbursement Reimbursement SRF SRF SRF 08/03/2016 08/03/2016 21/12/2016 I ------------- 3,058,947 ------------- AT 31/12/2015 I 26/01/2015 05/05/2015 GSS/GSDP/2014/8 GSS/GSDP/2015/1 2,000,000 1,099,828 Advance Reimbursement SRF SRF 28/01/2015 14/05/2015 22/07/2015 GSS/GSDP/2015/3 378,325 Reimbursement SRF 23/07/2015 I 03/09/2015 05/09/2015 GSS/GSDP/2015/5 GSS/GSDP/2015/6 702,027 1,580,878 Reimbursement Reimbursement SRF SRF 14/09/2015 07/10/2015 07/09/2015 GSS/GSDP/2015/7 404,057 Reimbursement SRF 16/11/2015 I 13/09/2015 GSS/GSDP/2015/9 775,938 -------------- 6,941,053 Reimbursement SRF 08/12/2015 I Total -------------- 10,000,000 ======== I I 17 I 11. CREDIT-IDA Transfer Date Application Ref Amount Mode of Dish. Fund Source Value Date I AT 31/12/2017 16/02/2017 GSS/GSDP/2016/20 US$ 964,688 Reimbursement IDA 22/02/2017 I 16/06/2017 GSS/GSDP/2017 /22 11/08/2017 GSS/GSDP/2017/24 10/10/2017 GSS/GSDP/2017/25 1,753,771 1,379,074 1,208,699 Reimbursement Reimbursement Reimbursement IDA IDA IDA 28/06/2017 24/08/2017 16/10/2017 I ----------- 5,306,232 ------------ I AT 31/12/2016 06/03/2016 GSS/GSDP/2015/10 US$ 896,485 Reimbursement IDA 08/03/2016 06/03/2016 GSS/GSDP/2015/12 518,459 Reimbursement IDA 08/03/2016 I 07/12/2016 GSS/GSDP/2015/16 19/12/2016 GSS/GSDP/2014/18 2,084,343 1,442,334 ----------- Reimbursement Reimbursement IDA IDA 10/12/2016 21/12/2016 I AT 31/12/2015 4,941,621 ------------ 22/07/2015 GSS/GSDP/2015/2 783,370 Reimbursement IDA 23/07/2015 I 02/09/2015 09/09/2015 GSS/GSDP/2015/4 GSS/GSDP/2015/8 1,339,652 1,404,484 Reimbursement Reimbursement IDA IDA 16/09/2015 8/12/2015 11/09/2015 GSS/GSDP/2014/6 1,796,099 Reimbursement IDA 16/11/2015 I ------------ 5,323,605 ------------ I AT 31/12/2014 23/06/2014 GSS/GSDP/2014/1 23/06/2014 GSS/GSDP/2014/2 3,500,000 500,000 Advance Advance IDA IDA 24/06/2014 24/06/2014 I 02/09/2014 02/09/2014 GSS/GSDP/2014/3 GSS/GSDP/2014/4 04/09/2014 GSS/GSDP/2014/5 220,224 1,634,129 1,966,574 Reimbursement Reimbursement Reimbursement IDA IDA IDA 02/09/2014 02/09/2014 05/09/2014 2,199,973 Reimbursement IDA 01/12/2014 I 01112/2014 GSS/GSDP/2014/7 ------------ 10,020,900 -------------- I Total 20,286,126 =========== I I I I I r I 18 I 13. BUDGET AND ACTUAL EXPENDITURE BY ACTIVITY WITHIN BUDGET BUDGET ACTUAL VARIANCE I 1. Institutional Reform & Organizational Change a. Training for Re-deployment US$ 348,330 US$ 53,632 US$ 294,698 I b. Staff Buy-Out 34,520 ------------ ------------ 34,520 ----------- I Sub-total 382,850 ------------ 53,632 ------------ 329,218 ----------- I 2. Enhancing Capacity a. Training & Capacity building b. Improving Statistical Framework 933,096 193,555 485,460 19,894 447,636 173,660 c. Investing in infrastructure & Equipment 937,332 481,370 455,962 I Sub-total ------------ 2,063,983 ------------ 986,724 ------------- 1,077,259 ------------- ------------- -------------- I 3. Data Production and Dissemination a. Data Development & Management 7,639,040 4,521,391 3,118,172 b. Dissemination, Communication & Outreach 70,480 118,539 (48,059) I Sub-total ------------ 7,709,520 ------------ 4,639,930 ------------- 3,069,590 ------------ ----------- ------------- I 4. Programme Management, Monitoring& Evaluation a. Institutional capacity building 443,524 239,654 203,870 I Grand Total 10,599,877 5,919,940 4,679,937 I I I I I I I I r I 19 I 14. TOOLS AND EQUIPMENTS I AT 1/1/2017 ADDITIONS US$ US$ AT 31/1/2017 US$ I Air Conditioners Battery Chairs 89,959 22,432 1,759 89,959 22,432 1,759 I Refrigerators Furniture Galaxy tabs 5,738 21,862 74,190 20,995 16,172 5,738 42,857 90,362 GPS 433,428 433,428 I Photocopiers Printers 29,696 24,734 29,696 24,734 Projectors 16,222 16,222 I Scanners Software Laptop 27,455 93,648 194,284 27,455 93,648 194,284 I Motor Vehicle Programmable Calculator Desktop Computers 1,243,662 82,004 133,660 65,853 1,243,662 82,004 199,513 I UPS Weighing Scale Medium Office SW. Chair 36,262 29,160 22,723 36,262 29,160 22,723 Server blade 207,600 207,600 I Vester Chair Presidential Chair 622 389 622 389 Cabinet 4,806 4,806 I High Ex. Swivel Chair 1,143 2,797,438 103,020 1,143 2,900,458 I I I I I I I t r . ... - - - - - - - - - - - - - ... - - .. _, 20 TOOLS AND EQUIPMENT DISTRIBUTION Min of Births & Gender, Min.of Min.of Trade & Food& Deaths Childr. & Lands & Emp.& Min.of Min.of Min.of GSS Industry Agriculture Registry Soc. Pro. Nat. Res Lab. Rel. Education Health Communication Total ·s 24 6 I 2 I 34 1g Tablets 210 20 230 1ditioners 70 4 8 l I 5 I 90 'aculators 250 100 350 50 250 300 re 50 110 160 100 100 200 opiers 9 2 l I 2 2 I 18 ors 16 2 l I 3 23 ence Table 3 3 :onference Chair 8 8 ence Chairs 100 100 1g Table 1 1 2 2 IS 87 12 10 10 4 10 5 10 10 3 161 erators 23 3 2 2 30 es* 12 3 I 12 I 2 2 2 1 36 ·s 10 12 l l 10 3 l 2 40 )p Computers 10 15 30 6 10 53 15 40 179 tion Desk 4 4 Desk l 1 er Work Station I 1 et 1 1 ::x. Swivel Chair 9 20 2 2 10 43 r's Chairs 4 4 lential Swivel Chairs 1 1 10 15 30 10 10 53 15 40 183 1m office SW. Chair 214 6 4 224 hing Scale 25 25 -------- -------- -------- 1,300 88 600 98 39 59 120 45 100 3 2,452 === --- ---- ==== ---- 1e GSS salon car allocated to the Ministry of Finance I I I I - I I I I I I I I I I I I I I r