TvAIP Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan: 11 August 2016 2. Date of General Procurement Notice: 26 July 2011 3. Period covered by this procurement plan: October 2016 – June 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Comments Threshold Works (including turnkey, US$2,000,000 Contracts at or above the supply & installation of thresholds are subject to plant and equipment, and the Bank’s procurement PPP) prior review. Goods, information US$500,000 Contracts at or above the technology and non- thresholds are subject to consulting services the Bank’s procurement prior review. 2. Prequalification. Not applicable 3. Reference to (if any) Project Operational/Procurement Manual: PAIP Program Operations Manual V4, 16 December 2016 4. Any Other Special Procurement Arrangements: Not applicable 5. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. No. Description Estimated Packages Domestic Review Comments Cost Preferenc by US$ e Bank (yes/no) (Prior / Post) MCT/G/ Supply and 300,000 Nil No Post Activity T-A29 Installation Solar under Street Lighting evaluation March 28, 2017 MCT/SH Flight Service 800,000 Nil No Post Only one P/T-A26 Tower and Fire quote is Tender Shelter received; NOL to proceed with one quote is obtained; Protracted contract negotiation due to the delay in the Client’s decision making on reduced scope of works MCT/SH GeoCell – New 500,000 Nil No Post Not on STEP P/T-A43 Roads III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Comments Threshold Consultants: firms USD$500,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. Consultants: individuals USD$300,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. 2. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 Ref. No. Description Estimated Packages Domestic Review Comments Cost Preferenc by US$ e Bank (yes/no) (Prior / Post) March 28, 2017 MCT/IC/ Construction 272,800 Nil No Post To be T-A14.1 Supervisor – procured Tuvalu using ICS method MCT/SS PST Project 66,410 Nil No Post Renewal of S/T-D15 Manager current contract MCT/IC/ TvAIP Admin 22,150 Nil No Post T-D13 Assistant MCT/SS PST Contracts 44,900 Nil No Post Renewal of S/T-D14 and Finance current Managers contract March 28, 2017 PROCUREMENT Tuvalu : Pacific Aviation Investment - Tuvalu PLAN General Information Country: Tuvalu Bank’s Approval Date of the Original Procurement Plan: 2016-08-11 2021-03-22 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P128940 GPN Date: Project Name: Pacific Aviation Investment - Tuvalu Loan / Credit No: IDA / H7490, IDA / H8960, IDA / D2410 Technical and Fiduciary Services Unit Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned MCT/W/T-A17.1 / New Aviation Infrastructure Single Stage - One 3,681,677.4 Building Terminal, Funafuti IDA / H7490 Prior Request for Bids Open - International 3,000,000.00 Canceled 2015-12-28 Investments Envelope 9 Airport Tuvalu MCT/SHP/T-A26 / Flight Aviation Infrastructure Request for Single Stage - One 2017-12- Service Tower and Fire Tender IDA / H8960 Post Open - International 800,000.00 827,414.95 Completed 2016-09-14 2016-12-04 2017-06-16 Investments Quotations Envelope 04 Shelter MCT/W/T A 17 1 / New Aviation Infrastructure Single Stage - One 2017-04- Terminal Building, Funafuti IDA / H8960 Prior Request for Bids Open - International 3,000,000.00 0.00 Canceled 2017-04-10 2017-07-24 2017-04-10 2017-04-10 2017-04-10 2017-04-10 Investments Envelope 10 Airport Tuvalu MCT/FAW/T A29 1 / Aviation Infrastructure 2018-01- IDA / H7490 Post Force Account Direct 70,500.00 74,043.68 Signed 2017-09-15 2017-09-14 2017-09-15 2017-09-25 2017-11-29 Installation of Street Lighting Investments 29 MCT/FAW/A 43 1 / GeoCell - Aviation Infrastructure 2018-01- IDA / H7490 Post Force Account Direct 62,000.00 65,195.40 Signed 2017-09-15 2017-09-14 2017-09-15 2017-09-29 2017-11-28 New Road Construction Investments 29 MCT/SSS/T/A/15/2/A / Aviation Infrastructure 2018-09- Runway Repairs (Trial IDA / H8960 Post Direct Selection Direct 240,000.00 117,436.21 Completed 2018-05-01 2018-05-14 2018-05-03 2018-05-18 2018-05-30 2018-06-06 Investments 05 Patching) MCT/ICBW/T A15 2 A / Aviation Infrastructure Single Stage - One 2020-04- Runway Repair and Resilience IDA / H7490 Prior Request for Bids Open - International 7,800,000.00 0.00 Canceled 2019-05-31 2019-08-13 2019-06-14 2019-08-21 2019-08-08 2019-11-14 2019-09-02 2020-02-16 2019-10-14 Investments Envelope 11 Work (AF 3) MCT/ICBW/T A15 2 A-3 / Pending Aviation Infrastructure Single Stage - One 10,500,000.0 2022-09- Procurement of Runway IDA / H7490 Prior Request for Bids Open - International 0.00 Implementat 2021-05-03 2021-05-17 2021-07-11 2021-08-05 2021-09-16 Investments Envelope 0 11 Repair and Resilience Works ion GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MCT/G/T-A29 / Supply and Aviation Infrastructure Request for Single Stage - One Installation Solar Street IDA / H8960 Post Open - International 300,000.00 66,516.72 Completed 2016-11-16 2017-02-07 2017-05-15 2017-08-06 2017-09-27 Investments Quotations Envelope Lighting MCT/SHPG/T-A31 / Water Aviation Infrastructure Request for Single Stage - One IDA / H8960 Post Open - International 50,000.00 0.00 Canceled 2017-03-13 2017-06-05 2017-12-02 Tanks (RFS refuelling) Investments Quotations Envelope MCT/ICBG/T/A/44/1 / Supply and Delivery of Aircraft Aviation Infrastructure Single Stage - One IDA / H8960 Post Request for Bids Open - International 75,000.00 69,291.00 Canceled 2017-04-13 2017-04-12 2017-04-26 2017-06-20 2017-06-01 2017-07-10 2017-09-26 2017-09-20 2017-10-25 2018-03-19 Passenger Boarding Investments Envelope /Disembarking Gangways MCT/SHPG/A 44 2 / Passenger Facilitation Aviation Infrastructure Request for Single Stage - One IDA / H7490 Post Open - International 30,000.00 3,501.92 Signed 2017-09-05 2018-03-15 2018-04-10 2018-09-11 Equipment (Wheelchairs, Investments Quotations Envelope stretchers, golf carts) MCT/SHPG/T/A/44/2/A / Aviation Infrastructure Request for Single Stage - One IDA / H8960 Post Open - International 3,850.00 4,904.25 Completed 2018-09-06 2018-11-01 2019-02-06 2019-04-30 2020-05-07 Supply of Wheelchairs Investments Quotations Envelope NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MCT/CQS/T A14 1C / Supervision Services: Tuvalu Consultant Aviation Infrastructure Infrastructure Improvements, IDA / H8960 Post Qualification Open - International 275,000.00 475,790.35 Signed 2017-06-29 2017-06-27 2017-06-29 2017-06-29 2017-06-21 2017-08-08 2017-10-16 2017-09-29 2017-10-18 2018-03-28 Investments Funafuti International Airport, Selection Tuvalu MCT/CQS/T A46 / Asset Management Monitoring Consultant Aviation Infrastructure Study (Post-Construction IDA / H7490 Post Qualification Open - International 50,000.00 0.00 Canceled 2019-06-10 2019-06-27 2019-09-24 2019-10-29 2019-11-12 2020-08-07 Investments Monitoring of Runway and Selection Repairs) (AF 3) MCT/CQS/T-B06/20/A / Consultant Wildlife Management IDA / H8960 Aviation Sector Reform Post Qualification Open - International 47,844.00 58,717.84 Signed 2018-04-03 2018-04-09 2018-04-16 2018-04-10 2018-05-07 2018-05-29 2018-06-25 2018-07-26 2018-07-25 2018-08-13 2019-04-21 Veterinary / Animal Control Selection Services - Tuvalu Page 1 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MCT/ICS/T-A21-2 / GNSS Individual Approaches and Publication IDA / H8960 Aviation Sector Reform Post Consultant Open 40,000.00 7,689.68 Completed 2016-10-10 2016-09-23 2016-12-07 2016-12-28 2016-12-24 2017-01-23 2016-12-24 2017-07-22 2017-07-01 (formerly OLS Analysis) FUN Selection Individual T-D13 / TvAIP Admin IDA / H7490 Project Support and Training Post Consultant Direct 22,150.00 51,963.80 Signed 2017-01-18 2017-01-28 2017-02-18 2016-12-28 2017-03-25 2017-01-26 2017-09-21 Assistant Selection T-D14 / PST Contracts and IDA / H7490 Project Support and Training Post Direct Selection Direct 44,900.00 44,753.12 Signed 2017-01-18 2017-01-28 2017-04-03 2017-01-26 2017-09-30 Finance Manager T-D15 / PST Project Manager IDA / H7490 Project Support and Training Post Direct Selection Direct 66,410.00 66,240.84 Signed 2017-01-18 2017-01-28 2017-04-03 2017-01-26 2017-09-30 T A14 1A / Interim Aviation Infrastructure Construction Supervisor - IDA / H7490 Post Direct Selection Direct 21,764.00 16,377.41 Completed 2017-04-07 2017-04-07 2017-04-07 2017-04-18 2017-10-04 2017-06-16 Investments Tuvalu MCT/ICS/T A14 1B / Interim Individual Aviation Infrastructure Construction Supervisor - IDA / H7490 Post Consultant Limited 87,090.00 54,605.66 Completed 2017-05-26 2017-05-26 2017-05-31 2017-05-26 2017-06-21 2017-06-21 2017-07-26 2017-06-22 2018-01-22 2017-12-17 Investments Tuvalu Selection MCT/SSS/T-A14 2 / Design Aviation Infrastructure IDA / H7490 Post Direct Selection Direct 200,000.00 235,335.93 Completed 2017-05-31 2017-06-10 2017-06-08 2017-08-14 2017-09-01 2018-02-10 2019-01-17 for Runway Repairs Work Investments Individual MCT/ICS/T/B06/20 / Wildlife IDA / D2410 Aviation Sector Reform Post Consultant Open 60,000.00 0.00 Canceled 2018-03-29 2018-05-07 2018-05-25 2018-06-14 2019-03-11 Management Program Selection Individual MCT/SSS/T/D50/2 / Psycho- IDA / D2410 Project Support and Training Post Consultant Direct 50,000.00 50,175.03 Completed 2018-03-16 2018-01-30 2018-03-23 2018-03-08 2018-04-16 2018-04-24 2018-05-04 2018-04-25 2019-01-30 2018-10-11 social counselling with APTC Selection Individual MCT/ICS/T/D54 / TvAIP IDA / D2410 Project Support and Training Post Consultant Open 200,000.00 0.00 Canceled 2018-03-05 2018-03-23 2018-04-26 2018-05-16 2018-06-04 2019-06-04 Project Management Advisor Selection Individual MCT/IC/T/D26 / Safeguard IDA / D2410 Project Support and Training Post Consultant Open 8,730.00 6,588.09 Signed 2018-05-21 2018-05-11 2018-07-09 2018-07-30 2018-05-14 2018-09-03 2018-05-30 2019-03-02 Administrative Officer Selection Individual MCT/ICS/T/D54-2 / TvAIP IDA / D2410 Project Support and Training Post Consultant Open 200,000.00 0.00 Canceled 2018-07-12 2018-08-30 2018-09-02 2018-09-17 2018-09-26 2019-06-26 Project Management Advisor Selection Individual MCT/ICS/T/D14/1 / TvAIP IDA / D2410 Project Support and Training Post Consultant Open 30,000.00 85,120.90 Signed 2019-03-11 2019-03-25 2019-04-29 2019-06-13 2019-05-20 2019-06-13 2019-06-24 2019-06-17 2019-12-21 Project Accountant Selection Individual MTET/INDV/T-D45 / PAIP IDA / D2410 Project Support and Training Post Consultant Direct 24,892.00 79,614.72 Signed 2019-12-20 2020-01-03 2019-12-23 2020-01-14 2019-12-29 2020-01-14 2019-12-31 2020-01-20 2020-12-31 Finance Manager Selection Individual MTET/INDV/T-D44 / PAIP IDA / D2410 Project Support and Training Post Consultant Direct 59,780.00 185,258.12 Signed 2019-12-20 2020-01-15 2019-12-23 2020-01-15 2019-12-31 2020-01-15 2019-12-31 2020-01-20 2020-12-31 Program Manager Selection Individual MTET/INDV/T-D46 / IDA / D2410 Project Support and Training Post Consultant Direct 17,900.00 70,160.00 Signed 2019-12-20 2020-01-03 2019-12-27 2020-01-14 2019-12-29 2020-01-14 2019-12-31 2020-01-20 2020-12-31 Procurement Specialist Selection MTET/INDV/T-D48 / Individual Contract Management IDA / D2410 Project Support and Training Post Consultant Limited 117,750.00 212,342.61 Signed 2020-02-10 2020-03-02 2020-02-28 2020-03-10 2020-03-09 2020-03-29 2020-03-20 2020-04-01 2020-12-31 Specialist Selection Individual MTET/INDV/T-D49 / Pending IDA / D2410 Project Support and Training Post Consultant Limited 50,000.00 0.00 2021-04-01 2021-04-06 2021-04-22 2021-05-07 2022-03-23 Safeguards Specialist Implementation Selection Individual MTET/INDV/T-D51 / Airport Aviation Infrastructure Pending IDA / D2410 Post Consultant Open 40,000.00 0.00 2021-03-31 2021-05-19 2021-06-09 2021-07-14 2022-07-14 Aviation Specialist Investments Implementation Selection MTET/INDV/T-52 / Individual Aviation Infrastructure Pending Economist/ Financial IDA / D2410 Post Consultant Open 40,000.00 0.00 2021-03-31 2021-05-19 2021-06-09 2021-07-14 2022-07-14 Investments Implementation Specialist - Aviation Selection Individual MTET/INDV/T-D53 / Airport Aviation Infrastructure Pending IDA / D2410 Post Consultant Open 40,000.00 0.00 2021-03-31 2021-05-19 2021-06-09 2021-07-14 2022-07-14 Infrastructure Specialist Investments Implementation Selection Individual MTET/INDV/T-D47 / Pending IDA / D2410 Project Support and Training Post Consultant Limited 36,000.00 0.00 2021-12-01 2021-12-06 2021-12-22 2022-01-06 2022-11-22 Pavement Specialist Implementation Selection Page 2