The World Bank Implementation Status & Results Report IMPLEMENTING CHANGE MANAGEMENT STRATEGY FOR EGP AND BUILDING CAPACITY FOR PPDA AND ITS STAKEHOLDERS (P150166) IMPLEMENTING CHANGE MANAGEMENT STRATEGY FOR EGP AND BUILDING CAPACITY FOR PPDA AND ITS STAKEHOLDERS (P150166) AFRICA EAST | Uganda | Governance Global Practice | Recipient Executed Activities | Investment Project Financing | FY 2020 | Seq No: 1 | ARCHIVED on 17-Feb-2021 | ISR45593 | Implementing Agencies: PUBLIC PROCUREMENT AND DISPOSAL OF PUBLIC ASSETS AUTHORITY, Ministry of Finace, Planning and Economic Development Key Dates Key Project Dates Bank Approval Date: 23-Aug-2019 Effectiveness Date: 11-Jul-2014 Original Closing Date: 28-Feb-2021 Revised Closing Date: 28-Feb-2021 pdoTable Project Development Objectives Project Development Objective (from Project Appraisal Document) The main objective of the proposed grant is to kick-start the development of a national e-GP system in Uganda to improve performance of the procurement function in Uganda. Has the Project Development Objective been changed since Board Approval of the Project Objective? No Overall Ratings Name Previous Rating Current Rating Progress towards achievement of PDO -- Moderately Satisfactory Overall Implementation Progress (IP) -- Moderately Satisfactory Implementation Status and Key Decisions 1. Contingency funds (USD 40,000) – it was agreed that the contingency funds will be used: (i) to pay for the Third - Party Agency’s fees and (ii) to purchase of a Video Conferencing facility to be used by PPDA for open contracting promotion/outreach activities that have been constrained by the COVID situation, and enable timely communication and feedback to non-state actors for example CSBAG, AFIC who have networks across the country that raise concerns/ reports concerning fraud and other gaps in procuremnet in various areas in the country. 2. Impact of COVID 19 Activities under both component 1 and component 2 were impacted by the COVID 19 pandemic first due to the lock down between March and May 2020 then by the Standard Operating procedures to curb the spread of COVID 19 resulting in: (i) disruptions to the bidding processes and rescheduling of delivery of items; (ii) postponement of workshop activities by up to 6 months due to restrictions to congregating, and (iii) a ban on international travel resulting in cancellation of study tours for e-GP and open contracting. The implementation team is commended for quickly turning to online approaches to disseminate messages on e-GP. 3, Results framework The mission reviewed the results framework for the project and concluded that it remains relevant and meaningful except for the E-GP implementation of change management component that has been disrupted by the non-clarity on the two parallel eGP systems. 4. Extension Of The Closing Date By 6 Months According to the roadmap presented by the project team for the remaining activities, the mission confirmed an extension of the closing date by 6 months would allow the project activities to be completed. The mission team acknowledged receipt of the GoU letter on January 04 2021 requesting for the extension of the closing date of the grant under the Minister’s signature, to allow the Bank team to process the extension. 5. PPDA shared a list of all contracts signed for the Bank’s information. It was agreed that no further contracts will be signed after the November 25, 2020 under the e-GP change management activities. It was noted that there is delayed decision making within PPDA that has resulted in delays in procurement processing by the Third-party agency. PPDA acknowledged the delays in procurement processing but noted that that there was 2/17/2021 Page 1 of 5 The World Bank Implementation Status & Results Report IMPLEMENTING CHANGE MANAGEMENT STRATEGY FOR EGP AND BUILDING CAPACITY FOR PPDA AND ITS STAKEHOLDERS (P150166) a change in the project management team internally and there is a more efficient team that monitors and tracks the processing under the trust fund, and all effort is being made to ensure efficiency in decision making. Risks Overall Risk Rating Risk Category Rating at Approval Previous Rating Current Rating Overall Low -- Moderate 5. Results Project Development Objective Indicators IN00956548 ►1. Awareness and positive perception of e-GP among the public, private sector and MDAs. Private Sector and 10 pilot agencies making use of help desk. (Amount(USD), Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 -- 156,397.00 500,800.00 Date 25-Mar-2019 -- 05-Feb-2021 26-Feb-2021 IN00956572 i. Communication Strategy for e-GP Implemented - training and awareness on e-GP carried out for pilot entities and bidders/private sector, and sensitization of the public on e-GP completed (Amount(USD), Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 -- 18,369.00 153,200.00 Date 25-Mar-2019 -- 05-Feb-2021 28-Feb-2021 IN00956573 a fully functional e-GP helpdesk center operational at PPDA. (Amount(USD), Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 -- 69,776.00 162,600.00 Date 25-Mar-2019 -- 05-Feb-2021 28-Feb-2021 IN00956620 Stakeholder engagement and Capacity Building for e-GP (Amount(USD), Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 -- 68,262.00 185,000.00 Date 20-May-2019 -- 05-Feb-2021 28-Feb-2021 IN00956549 ►2. Improved functioning of PPDA aligned to the new Strategic Plan, contributing to better PIM. (Amount(USD), Custom) Baseline Actual (Previous) Actual (Current) End Target 2/17/2021 Page 2 of 5 The World Bank Implementation Status & Results Report IMPLEMENTING CHANGE MANAGEMENT STRATEGY FOR EGP AND BUILDING CAPACITY FOR PPDA AND ITS STAKEHOLDERS (P150166) Value 0.00 -- 87,610.00 88,000.00 Date 25-Mar-2019 -- 05-Feb-2021 20-May-2021 IN00956574 PPDA’s New Five Year Strategic Plan Developed and rolled out to improve execution of mandate. (Amount(USD), Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 -- 87,610.00 88,000.00 Date 25-Mar-2019 -- 05-Feb-2021 18-May-2021 IN00956550 ►3. Increased reporting by public on anomalies in procurement processing to ensure transparency and better outcomes for PIM. (Amount(USD), Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 -- 27,640.00 110,000.00 Date 25-Mar-2019 -- 05-Feb-2021 26-May-2021 IN00956575 open contracting (Amount(USD), Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 -- 3,690.00 69,000.00 Date 25-Mar-2019 -- 05-Feb-2021 18-May-2021 IN00956576 Development and Implementation of Rehabilitation Strategy for Suspended Providers (Amount(USD), Custom Breakdown) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 -- 0.00 30,000.00 Date 25-Mar-2019 -- 05-Feb-2021 24-Mar-2021 Overall Comments PDO 1. Component 1: Implementing Change Management for e-GP Even though PPDA had achieved tremendous progress in implementing the Change Management Strategy for eGP, this was interrupted and eventually halted due to the emergence of a parallel local e-GP solution. The latter development resulted into non-clarity in regard to the change management activities which had been intended for the RCIP (P130871) supported e-GP system. The subcomponents performance is as follows: i. The e-GP Help Desk Center had been fully set up[1] and functional, except for the toll-free line which is not connected, and thus not working. The e-GP Help Desk Center is currently supporting only the pilot entities but will also support bidders and the e-GP local solution therefore there is value for money for the funds used. ii. Under the Stakeholder Engagement, Training and Capacity Building (TCB) for e-GP Due to the COVID-19 restrictions, only a few stakeholders from the pilot entities were trained at physically managed facilities. Additional stakeholders were trained through virtual means. It is planned that for the categories that have large numbers such as the bidders, this will be the mode of training going forward. 3 CISCO WebEX Training Licenses were purchased and Information for Shooting Tutorial Videos developed; (d) e-GP Training of the Trainer Workshops for key PPDA Staff targeting 50 PPDA staff from the training department and the audit department was carried out. The Study Tour on roll out of e-GP for at least 15 key e-GP resources was cancelled; 2/17/2021 Page 3 of 5 The World Bank Implementation Status & Results Report IMPLEMENTING CHANGE MANAGEMENT STRATEGY FOR EGP AND BUILDING CAPACITY FOR PPDA AND ITS STAKEHOLDERS (P150166) iii. To implement the eGP Communication Strategy, PPDA hired a Branding and Visibility Expert (M/s MAAD), who completed the assignment in November 2020. MAAD developed e-GP communication messages for Newspaper Adverts, radio jingles and television Campaigns, and Digital Media Adverts for general public awareness; iv. Training and Capacity Building on Open Contracting as a Tool for fostering Transparent and Accountable Economic Governance –a total of 103 participants were trained on open contracting (67 staff of PPDA and 36 members of Civil Society); (b) many planned workshops did not take place because of COVID; (c) training was conducted on 8th December 2020 with 20 participants; (c ) Study Tours to learn lessons on Open Contracting for 5 PPDA staff was cancelled. v. Cancellation of uncommitted funds for e-GP related activities - The mission informed Government that the uncommitted funds amounting to USD 344,403.00 for the e-GP related activities will be cancelled.Component 2: Building Capacity within PPDA and other Stakeholders Under this Component, the following performance was realized: vi. The development of PPDA’s new five-year Strategic Plan was completed after consultations and involvement of the PPDA Staff to ensure there was buy in and positive reception to the strategic plan. The Strategic Plan was disseminated to PPDA Board of Directors, Management and Staff. Dissemination to other key stakeholders was disrupted by the COVID pandemic. vii. Under the Sensitization Campaign of Stakeholders on Transparency and Accountability: (a) the assignment for conducting the PPDA Integrity and Perception Survey were successfully concluded by EPRC Makerere University and disseminated to stakeholders though not widely due to the COVID pandemic; (b) the activity Billboards targeting 4 main highways has suffered delays due to prolonged discussions of over one year within PPDA. Bill boards expected to be placed by end of March 2021. viii. the Development and Implementation of Corrective Strategy for Suspended Providers activity also suffered delays of over one year, though the Concept Note and Terms of Reference were submitted during December 2020 for the Bank’s review and clearance; Intermediate Results Indicators IN00956571 ►i. progress on implementation of Ccommunication Strategy and Stakeholder Engagement Program for e-GP implementation and Communications tools, and materials are disseminated to pilot entities, (Amount(USD), Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 -- 86,621.00 338,200.00 Date 25-Mar-2019 -- 05-Feb-2021 20-Jan-2021 Data on Financial Performance Disbursements (by loan) Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed P150166 TF-17113 Closed USD 0.50 0.49 0.01 0.49 0.00 100% P150166 TF-A9343 Effective USD 0.84 0.84 0.00 0.28 0.56 34% Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date P150166 TF-17113 Closed 01-Jul-2014 11-Jul-2014 11-Jul-2014 28-Feb-2015 30-Jun-2015 P150166 TF-A9343 Effective 14-Dec-2018 28-May-2019 28-May-2019 28-Feb-2021 28-Feb-2021 2/17/2021 Page 4 of 5 The World Bank Implementation Status & Results Report IMPLEMENTING CHANGE MANAGEMENT STRATEGY FOR EGP AND BUILDING CAPACITY FOR PPDA AND ITS STAKEHOLDERS (P150166) Cumulative Disbursements Restructuring History There has been no restructuring to date. Related Project(s) There are no related projects. 2/17/2021 Page 5 of 5