Project: Bhutan - Hydromet Services and Disaster Resilience Regional Project
(P154477)
Implementing Agencies:
1. Department of Disaster Management, Ministry of Home & Cultural Affairs
2. Department of Hydromet services, Ministry of Economic Affairs
3. Department of Agriculture, Ministry of Agriculture and Forests
PROCUREMENT PLAN
Version: 1
Date: March 10, 2016
Procurement Threshold Table
Expenditure Contract Value Procurement Method Contracts Subject to Prior Review
Category (Threshold)
Goods >=US$ 200,000 ICB All contracts
<US$ 200,000 NCB All post review
DC All contracts
<=US$ 50,000 National Shopping Post review
Works >= US$2,000,000 ICB All contracts.
<US$2,000,000 NCB All post reviw
<=US$ 50,000 National Shopping Post review
DC All contracts
Services >=US$200,000 QCBS /QBS All Contracts
<US$200,000 QCBS/ FBS LCS All post review
IC All contracts valued US$ 40,000 or more
SSS All Contracts
Procurement Plan Summary
Total estimated Total estimated Total number Total number Number of contract Total value of contract
value of value of prior of packages of prior awarded up awarded up to
contract (in review contract review to…………….. [Date …………[Date of
"000 US$) (in "000 US$) packages of Procurement Plan Procurement Plan as per
as per Cover Page] Cover Page]
1 Goods 1405.00
2 Works 960.00
3 Non-Consulting 665.00
Services
4 Consultancy 770.00
Services
3800.00 0.00 0.00 0.00 0.00 0.00
Project Effectiveness date:
Project Closing date:
Procurement Plan Summary for Department of Disaster Management
Total estimated Total estimated Total number Total number Number of contract Total value of contract
value of value of prior of packages of prior awarded up awarded up to
contract (in review contract review to…………….. [Date …………[Date of
"000 US$) (in "000 US$) packages of Procurement Plan Procurement Plan as per
as per Cover Page] Cover Page]
1 Goods 455.00
2 Works 960.00
3 Non-Consulting 405.00
Services
4 Consultancy 180.00
Services
2000.00 0.00 0.00 0.00 0.00 0.00
Project Effectiveness date:
Project Closing date:
PROCUREMENT
Bhutan : Hydromet Services and Disaster Resilience Regional project
PLAN
General Information
Country: Bhutan Bank’s Approval Date of the Original Procurement Plan: 2016-06-01
2020-01-26
Revised Plan Date(s): (comma delineated, leave blank if none)
Project ID: P154477 GPN Date:
Project Name: Hydromet Services and Disaster Resilience Regional project
Loan / Credit No: TF / A3511, TF / A3507
Executing Agency(ies): Department of Disaster Management, Ministry of Home & Cultural Affairs
WORKS
Bid Evaluation
Activity Reference No. / Draft Bidding
Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and
Description Component Review Type Method Document / Signed Contract Contract Completion
No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for
Justification
Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
BT-DDM-160-CW-RFB /
Component B: Disaster
Development of Helipads in Single Stage - One
TF / A3507 Preparedness and Response Post Request for Bids Open - National 40,000.00 0.00 Canceled 2017-02-28 2017-03-21 2017-05-02 2017-06-01 2017-07-06 2019-01-31
ten Districts, including Envelope
Capacity Improvement
safety fencing
BT-DDM-87538-CW-RFB /
Extension of landing pad Component B: Disaster
Request for Single Stage - One
(Monger Helipad) and TF / A3507 Preparedness and Response Post Open - National 10,480.00 7,670.56 Completed 2019-01-30 2019-03-27 2019-09-23
Quotations Envelope
marking with supply and Capacity Improvement
installation of windsock
BT-DDM-155-CW-RFB / Component B: Disaster Pending
Single Stage - One
Construction of National TF / A3507 Preparedness and Response Prior Request for Bids Open - National 800,000.00 0.00 Implementati 2019-08-01 2019-10-17 2019-10-17 2019-08-06 2019-12-26 2020-01-25 2020-02-29 2021-08-22
Envelope
Emergency Operation Center Capacity Improvement on
BT-DDM-118244-CW-RFQ /
Construction of the landing
pad at Lunana (Thango Component B: Disaster
Request for Single Stage - One
village). Main works are the TF / A3507 Preparedness and Response Post Open - National 31,754.88 33,868.74 Signed 2019-06-22 2019-08-17 2020-02-13
Quotations Envelope
concreting of the landing Capacity Improvement
area and marking of the
helipad.
GOODS
Bid Evaluation
Activity Reference No. / Draft Bidding
Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and
Description Component Review Type Method Document / Signed Contract Contract Completion
No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for
Justification
Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
BT-DDM-153-GO-RFB / Component B: Disaster
Single Stage - One
Procurement of equipments TF / A3507 Preparedness and Response Prior Request for Bids Open - National 270,000.00 0.00 Canceled 2017-07-31 2017-08-14 2017-09-28 2017-10-28 2017-12-02 2018-06-30
Envelope
for NEOC Capacity Improvement
BT-DDM-154-GO-RFB /
Component B: Disaster
Procurement of emergency Single Stage - One
TF / A3507 Preparedness and Response Post Request for Bids Open - National 100,000.00 96,321.43 Completed 2017-12-31 2018-01-14 2018-02-25 2018-03-27 2018-05-01 2018-08-29
communication and Envelope
Capacity Improvement
coordination items
BT-DDM-144-GO-DIR / Component B: Disaster
Procurement of ArcGIS TF / A3507 Preparedness and Response Prior Direct Selection Direct 60,000.00 0.00 Canceled 2019-02-01 2019-03-03 2019-04-28 2019-10-25
software Capacity Improvement
BT-DDM-159-CW-RFB / Component B: Disaster
Single Stage - One
Portable Helicopter fuelling TF / A3507 Preparedness and Response Post Request for Bids Open - National 120,000.00 56,147.68 Completed 2017-01-31 2017-02-21 2017-04-04 2017-05-04 2017-06-08 2018-07-31
Envelope
infrastructure Capacity Improvement
Page 1
BT-DDM-66615-GO-RFQ /
Component B: Disaster
Procurement of Equipment Request for Single Stage - One
TF / A3507 Preparedness and Response Post Open - National 20,000.00 5,396.27 Completed 2018-06-23 2018-08-18 2019-02-14
for NEOC through direct Quotations Envelope
Capacity Improvement
shopping
BT-DDM-103233-GO-RFQ /
Procurement of additional
equipment( two DC Component B: Disaster
Request for Single Stage - One
convertors) pertaining to TF / A3507 Preparedness and Response Post Limited 1,000.00 1,085.15 Completed 2019-03-12 2019-05-07 2019-11-03
Quotations Envelope
procurement of emergency Capacity Improvement
communication and
coordination equipment.
BT-DDM-143-GO-RFQ /
Procurement of NEOC Component B: Disaster Pending
Request for Single Stage - One
hosted server, high capacity TF / A3507 Preparedness and Response Post Limited 22,500.00 0.00 Implementati 2019-07-18 2019-10-05 2020-02-02
Quotations Envelope
GIS work station including Capacity Improvement on
dual monitors
BT-DDM-85773-GO-DIR /
Procurement of additional
equipment( two DC Component B: Disaster
convertors) pertaining to TF / A3507 Preparedness and Response Post Direct Selection Direct 1,000.00 0.00 Canceled 2018-11-12 2018-11-26 2018-12-31 2019-06-29
procurement of emergency Capacity Improvement
communication and
coordination equipment.
BT-DDM-106773-GO-RFQ /
Procurement of wireless Component B: Disaster Pending
Request for Single Stage - One
networking equipment, rack, TF / A3507 Preparedness and Response Post Limited 2,500.00 0.00 Implementati 2019-05-14 2019-07-09 2020-01-05
Quotations Envelope
switch and cable to support Capacity Improvement on
the DMIS system.
BT-DDM-152889-GO-RFB /
Procurement of TV
screen,microphone set, Component B: Disaster
Single Stage - Two
mounting bracket,multi TF / A3507 Preparedness and Response Post Request for Bids Open - National 95,000.00 0.00 Canceled 2020-01-10 2020-01-15 2020-02-14 2020-03-01 2020-03-18 2020-06-16
Envelope
window processor,Tv camera Capacity Improvement
and network printer for the
NEOC
BT-DDM-155938-GO-RFQ /
Component B: Disaster Pending
Procurement and installation Request for Single Stage - One
TF / A3507 Preparedness and Response Post Open - National 1,500.00 0.00 Implementati 2020-02-05 2020-04-01 2020-05-31
of 1 Network printer up to Quotations Envelope
Capacity Improvement on
A3 size
BT-DDM-155939-GO-RFQ /
Component B: Disaster Pending
Procurement of TV camera Request for Single Stage - One
TF / A3507 Preparedness and Response Post Open - National 2,400.00 0.00 Implementati 2020-02-05 2020-04-01 2020-05-31
for video calling purposes for Quotations Envelope
Capacity Improvement on
the NEOC.
BT-DDM-155940-GO-RFQ /
Procurement and installation
Component B: Disaster Pending
of micro phone set and Request for Single Stage - One
TF / A3507 Preparedness and Response Post Open - National 7,000.00 0.00 Implementati 2020-02-05 2020-04-01 2020-05-31
microphone central control Quotations Envelope
Capacity Improvement on
unit including power supply
for the NEOC
BT-DDM-155941-GO-RFQ /
Component B: Disaster Pending
Procurement and installation Request for Single Stage - One
TF / A3507 Preparedness and Response Post Open - National 20,000.00 0.00 Implementati 2020-02-05 2020-04-01 2020-05-31
of 8 numbers 55'' Tv screen Quotations Envelope
Capacity Improvement on
for the NEOC.
BT-DDM-155942-GO-RFQ / Component B: Disaster Pending
Request for Single Stage - One
Procurement and installation TF / A3507 Preparedness and Response Post Open - National 8,600.00 0.00 Implementati 2020-02-05 2020-04-01 2020-05-31
Quotations Envelope
of multi window processor Capacity Improvement on
NON CONSULTING SERVICES
Page 2
Bid Evaluation
Activity Reference No. / Draft Bidding
Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and
Description Component Review Type Method Document / Signed Contract Contract Completion
No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for
Justification
Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
BT-DDM-2263-NC-DIR /
Training of 3 helicopter
pilots for 4-6 months in
Component B: Disaster
Canada for Royal Bhutan Request for Single Stage - One
TF / A3511 Preparedness and Response Prior Limited 268,322.35 268,322.35 Signed 2016-11-06 2017-01-01 2017-04-30
Helicopter Services under Quotations Envelope
Capacity Improvement
Component B: Disaster
Preparedness and Response
Capacity Improvement.
CONSULTING FIRMS
Activity Reference No. / Combined Evaluation
Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of
Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion
No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal
Negotiated Contract
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
BT-DDM-161-CS-QCBS /
Component B: Disaster
Geomatics system training Quality And Cost- Open -
TF / A3507 Preparedness and Response Post 80,000.00 37,288.52 Signed 2016-11-30 2016-12-21 2017-02-03 2017-03-05 2017-04-04 2017-05-09 2017-06-13 2017-12-10
and DMIS development Based Selection International
Capacity Improvement
coaching
Component B: Disaster
BT-DDM-162-CS-QCBS / Quality And Cost- Open -
TF / A3507 Preparedness and Response Post 100,000.00 0.00 Canceled 2017-02-15 2017-03-08 2017-04-21 2017-05-19 2017-06-18 2017-07-23 2017-08-27 2018-04-17
Technical Design of NEOC Based Selection International
Capacity Improvement
BT-DDM-52705-CS-QCBS /
Component B: Disaster
Planning, Designing and Quality And Cost- Open -
TF / A3507 Preparedness and Response Post 100,000.00 0.00 Canceled 2018-03-09 2018-03-09 2018-04-22 2018-05-20 2018-06-19 2018-07-24 2018-08-28 2019-08-28
supervision of NEOC Based Selection International
Capacity Improvement
construction
BT-DDM-77063-CS-QCBS /
Planning, preparation of the
detailed design and
drawings, and supervision of
Component B: Disaster
the implementation of the Quality And Cost-
TF / A3507 Preparedness and Response Post Open - National 100,000.00 85,848.53 Signed 2018-09-10 2018-10-01 2018-11-14 2018-12-12 2019-01-11 2019-02-15 2019-03-22 2020-03-21
approved design and Based Selection
Capacity Improvement
drawings during the
construction for the
National Emergency
Operation Center (NEOC)
INDIVIDUAL CONSULTANTS
Activity Reference No. / Invitation to
Loan / Credit Market Contract Type Estimated Actual Draft Negotiated
Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion
No. Approach Amount (US$) Amount (US$) Contract
Consultant
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
BT-DDM-95011-CS-INDV /
Recruitment of site
supervisor for the
construction of helipad at
Component B: Disaster Individual
Mongar and Gasa district
TF / A3507 Preparedness and Response Post Consultant Open 1,500.00 3,798.95 Signed 2019-01-18 2019-03-08 2019-03-29 2019-05-03 2019-10-30
implemented by Department
Capacity Improvement Selection
of Air Transport. A
candidate with a diploma in
civil engineering will be
selected.
BT-DDM-124023-CS-INDV / Component B: Disaster Individual
Under
Hiring of site supervisor for TF / A3507 Preparedness and Response Post Consultant Limited 1,500.00 0.00 2019-08-05 2019-08-10 2019-08-31 2019-10-05 2020-04-02
Implementation
the construction of helipads Capacity Improvement Selection
Page 3