Private Sector-Led Mini-Grid Energy Access Project PROCUREMENT PLAN (Textual Part) Project information: Country: Nepal Project Name: Private Sector-Led Mini-Grid Energy Access Project, Project ID: P149239 Project Implementation agency: Alternative Energy Promotion Centre Khumaltaar Heights, Lalipur, Nepal Date of the Procurement Plan: October 24, 2018 Period covered by this Procurement Plan: October 2018 – March 2020 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Open Procurement Arrangements: These procedures are applicable for the procurement of goods, works and non-consulting services only. In accordance with paragraph 5.3 of the Procurement Regulations for IPF Borrowers (July 2016, revised November 2017) (“Procurement Regulations”), when approaching the national market, as agreed in the Procurement Plan tables in STEP, the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Nepal’s Public Procurement Act, 2007, as amended by Amendment 2073 (2016) - (1st Amendment) and the Public Procurement Regulation, 2007, as amended by Amendment 2073 (2017) - (5th Amendment) made thereunder, such arrangements shall be subject to paragraph 5.4 of the Bank’s Procurement Regulations and the following conditions: (a) Eligibility to participate in a procurement process for and to be awarded the Bank financed contracts shall be as defined under the paragraph “Eligibility” of Section III Governance of the Procurement Regulations. Foreign bidders shall not be precluded from bidding and no preference of any kind shall be given to national bidders. (b) If a contract is terminated because of fundamental breach of contract by the contractor, the amount to be recovered from the contractor representing the employer’s additional costs for completing the contract shall be provisioned as agreed with the Bank in model bidding documents. (c) Performance security should be an amount of five (5) to ten (10) percent of the contract price and shall not be increased merely based on comparison of the bid price of awarded bidders with the pre-bid cost estimate. (d) Qualification criteria (in case pre-qualifications were not carried out) shall be stated in the bidding documents for all contracts, irrespective of the value, and if a registration process is required, a foreign firm declared as the lowest evaluated bidder shall be given a reasonable opportunity to register, without let or hindrance. (e) Model bidding documents, including contract conditions agreed with the Bank (as amended from time to time), shall be used. Bidding documents shall be made available, by mail or in person, or through e-GP portal to all who are willing to pay the required fee. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: Not applicable for those contracts identified in the Procurement Plan tables; Works: Not applicable, as no works procurement under this project. PROCUREMENT Nepal : Nepal: Private Sector-Led Mini-Grid Energy Access Project PLAN General Information Country: Nepal Bank’s Approval Date of the Original Procurement Plan: 2018-10-26 2018-10-26 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P149239 GPN Date: Project Name: Nepal: Private Sector-Led Mini-Grid Energy Access Project Loan / Credit No: / Executing Agency(ies): Alternative Energy Promotion Centre WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-AEPC-77114-GO-RFQ / Pending Procurement of Kitchen Request for Single Stage - One / Post Limited 0.00 Implementati 2018-11-15 2018-12-13 2021-10-28 Consumables (Water, Tea, Quotations Envelope on Sugar, Coffee etc.) NP-AEPC-77115-GO-RFQ / Pending Request for Single Stage - One Procurement of Logistics / Post Limited 0.00 Implementati 2018-11-15 2018-12-13 2021-10-28 Quotations Envelope (Stationery, Toner etc.) on NP-AEPC-77116-GO-RFQ / Pending Procurement of Office Request for Single Stage - One / Post Limited 0.00 Implementati 2018-11-16 2018-12-14 2019-01-13 Furniture (Tables, Chairs, Quotations Envelope on Cabinet etc.) NP-AEPC-77117-GO-RFQ / Pending Procurement of Printer, Request for Single Stage - One / Post Limited 0.00 Implementati 2018-11-18 2018-12-16 2019-01-15 Scanner, Projector, Camera Quotations Envelope on etc. NP-AEPC-77118-GO-RFQ / Pending Request for Single Stage - One Procurement of Laptops for / Post Open - National 0.00 Implementati 2018-11-26 2019-01-15 2019-02-14 Quotations Envelope PIU (15 Laptops) on NP-AEPC-77119-GO-DIR / Pending Procurement of Office / Post Direct Selection Direct 0.00 Implementati 2018-11-16 2018-11-23 2018-12-07 2019-01-21 Vehicle (Two Wheeler) from on authorized Dealer NP-AEPC-77122-GO-RFQ / Design and Printing of Templates, Awareness Pending Request for Single Stage - One Campaign Materials, / Post Limited 0.00 Implementati 2019-03-27 2019-04-24 2019-05-14 Quotations Envelope Guidelines, Standards, on Training Manuals and Reports NON CONSULTING SERVICES Page 1 Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-AEPC-77123-NC-RFB / Hiring Consultant for Awareness Campaign, Promotional Activities, Training and Capacity Pending Building Activities of ESCOs Single Stage - One / Post Request for Bids Open - National 0.00 Implementati 2019-05-03 2019-05-08 2019-06-07 2019-06-27 2019-07-25 2019-09-23 and PBs (Technical, E&S, Envelope on GESI, Project Financing, Business Development, Tariff Management, Formation of Cooperative & Company, PEU....... CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-AEPC-77120-CS-QCBS / Hiring Quality Assurance Quality And Cost- Pending / Post Open - National 0.00 2018-11-18 2018-12-03 2019-01-01 2019-01-29 2019-02-13 2019-02-27 2019-03-13 2023-10-31 Consultant (Firm) for sub- Based Selection Implementation projects NP-AEPC-77121-CS-QCBS / Hiring Consultant for Preparation & Revision of Templates, Guidelines, Technical Standards and Quality And Cost- Pending / Post Open - National 0.00 2018-11-20 2018-12-05 2019-01-03 2019-01-31 2019-02-15 2019-03-16 2019-04-09 2019-05-09 Training Manuals for Grid Based Selection Implementation Interconnection & Mini Grid Intra Connection, Micro/Mini Hydro and Solar/Wind Mini Grid INDIVIDUAL CONSULTANTS Page 2