VILLAGE INNOVATION PROJECT Loan IBRD 8217-ID No. P128832 Procurement Plan Version No.: 13 Date: August 29, 2019 I. General Information 1. Project information: a. Country: Indonesia b. Borrower: Ministry of Village, Development of Disadvantaged Areas and Transmigration (MOV) c. Project Name: Village Innovation Project (VIP) d. Project Implementing Agency (PIA): (i) Directorate General of Village Development and Community Empowerment (DG-PPMD), MOV (ii) Secretariat General, MOV (iii) Center for Data and Information, MOV (iv) Inspectorate General, MOV 2. Bank’s No Objection Date of the Procurement Plan: a. Version 1: October 8, 2012 b. Version 2: November 15, 2016 c. Version 3: April 12, 2018 d. Version 4: September 4, 2018 e. Version 5: September 27, 2018 f. Version 6: November 5, 2018 g. Version 7: November 13, 2018 h. Version 8: March 4, 2019 i. Version 9: March 14, 2019 j. Version 10: May 3, 2019 k. Version 11: July 15, 2019 l. Version 12: August 8, 2019 m. Version 13: September 3, 2019 3. Date of General Procurement Notice: - 4. Period covered by this procurement plan: October 8, 2012 and continue to December 31, 2019 II. Types of Contract, Bank’s Review Requirements and Applied Methods A. Works, Goods and Non-consulting Services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Procurement Guidelines: Procurement Ref. Bank’s Review Procurement Method Method No. Requirement Threshold 1. International Competitive Bidding ≥ $2,000,000 Each contract ≥ (Goods/IT System) $2,000,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. 2. International Competitive Bidding ≥ $10,000,000 Each contract ≥ (Non-consulting Services) $2,000,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. 3. National Competitive Bidding < $2,000,000 No prior review (only (Goods/IT System) post review). 4. National Competitive Bidding < $10,000,000 Each contract ≥ (Non-consulting Services) $2,000,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. 5. Shopping (Goods/IT System) < $ 100,000 No prior review (only post review). 6. Shopping (Works and Non- < $ 200,000 No prior review (only consulting Services) post review). 7. Direct Contracting (Works, Goods No procurement Each contract ≥ and Non-consulting Services) method $2,000,000 equivalent threshold. shall be subject to Subject to Bank’s prior review. All justification for other contracts subject to post review. Direct Contracting as Justification for proposed per para. 3.6 of use of Direct Contracting the Procurement method in any contract, Guidelines regardless of value, shall be sent for the Bank’s prior approval as part of the procurement plan. Thereafter, each contract 1. Pre-qualification: Not applicable. > $2 million equiv. shall be subject to Bank’s prior review. All other 2. Proposed Procedures for CDD Components (as per contractsparagraph. to of 3.17 subject the post Guidelines: Specified in the Project Technical Operation Manual referred below review. (No. 4) 3. Reference to (if any) Project Operational/Procurement Manual: Specified in the Project Technical Operation Manual referred below (No. 4). 4. Any Other Special Procurement Arrangements: The Project Operations manual (PTO) will follow the revised VIP manual. The new Project Operations manual (PTO) will follow the revised VIP manual which was mandated from March 2017. 5. Summary of the Procurement Packages planned after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domestic Review Comments No. Cost Preference by Bank (US$ mil.) (yes/no) (Prior/ Post) 1. Summary of 51.393 36 No Prior and 22 Packages the NCB Post being prior (Non- reviewed (US$ consulting 44.60 mil) Services) 2. Summary of 8.770 8 No Post the NCB (Goods) 3. Summary of 3.753 45 No Post the Shopping (Non- consulting Services) 4. Summary of 1.170 3 No Post the Shopping (Goods) 5. Summary of 1.650 1 No Prior the Direct Contracting (Goods, Non- Consulting Services and Small Works) 6. Summary of [to be [to be No Post Community updated] updated] Procurement B. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to prior review by Bank as stated in Appendix 1 to the Consultant Guidelines: Ref. Selection Method Selection Method Threshold Bank’s Review Requirement No. 1. QCBS (Firms) Applied to all estimated Each contract ≥ $1,000,000 value. No threshold. equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. (Prior review from technical perspective of only the draft TOR and draft cost estimate). 2. CQS (Firms) Only for estimated contract No prior review (only post value < $ 300,000 as per review). para. 3.7 of the Consultant Guidelines. 3. Single Source No selection method Each contract ≥ $1,000,000 Selection of Firms threshold. Subject to equivalent shall be subject to justification for Singe Bank’s prior review. All Source Selection of firms as other contracts subject to per para. 3.9 and 3.10 of the post review. Consultant Guidelines. (Prior review from technical perspective of only the draft TOR. Justification for use of Single Source Selection method and draft cost estimate, shall be sent for the Bank’s prior approval as part of the procurement plan). 4. Competitive No threshold. No prior review (only post Selection of review), unless contract is at Individual or above $ 300,000. Consultants (comparison of at (Prior review from technical least 3 CVs) perspective of only the draft TOR. In addition, the Bank’s prior review and no objection shall be also obtained for the exceptional deviations from the normal competitive selection procedure of individual consultant subject to the Bank’s expost-review listed in paragraph 5.4 (a)-(c) of the Consultant Guidelines). Ref. Selection Method Selection Method Threshold Bank’s Review Requirement No. 5. Single Source No Threshold. No prior review (only post Selection of review), unless contract is at Individual Subject to justification for or above $ 300,000. Consultants single source of individuals as per para. 5.4 of the (Prior review from technical Consultant Guidelines perspective of only the draft TOR, Justification for use of Single Source Selection method together with CV of the recommended candidate and draft cost estimate, shall be sent for the Bank’s prior approval as part of the procurement plan) 2. Short list comprising entirely of national consultants: Short list of consultants for services (firms), estimated to cost less than $ 400,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Not applicable 4. Summary of Consultancy Assignments with Selection Methods and Time Schedule after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. Description Type of Estimated Packages Review Comments No. of Assignment Cost /Positions by Bank Assignments s (US$ mil.) (Prior/ Post) 1. Summary of (Time- [to be [to be Post number of Based updated, if updated, contracts that /Lump- any] if any] will be let Sum) under QCBS (Time- [to be [to be Post Based) updated, if updated, any] if any] 2. Summary of (Time- [to be [to be Post number of Based updated, if updated, contracts that /Lump- any] if any] will be let Sum) under CQS (Time- 0.130 1 Post Based) 1 2 3 4 5 6 7 Ref. Description Type of Estimated Packages Review Comments No. of Assignment Cost /Positions by Bank Assignments s (US$ mil.) (Prior/ Post) 3. Summary of (Time- 0.722 37 Post number of Based individual /Lump- consultant Sum) contracts that will be let under single- source selection PROCUREMENT Indonesia : VILLAGE INNOVATION PROGRAM (VIP) PLAN General Information Country: Indonesia Bank’s Approval Date of the Original Procurement Plan: 2018-05-18 2019-09-10 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P128832 GPN Date: Project Name: VILLAGE INNOVATION PROGRAM (VIP) Loan / Credit No: IBRD / 82170 Executing Agency(ies): Directorate General of Village Community Development and Empowerment (PPMD), MoV WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-PPMD-MOV-86112-GO- Pending RFQ / Printing for Village Implementation Support and Request for Single Stage - One IBRD / 82170 Post Limited 99,500.00 0.00 Implementati 2018-11-15 2018-11-27 2018-12-17 Invocation Program Best Technical Assistance Quotations Envelope on Practice NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual No. 027/Dok-2361/pokja- PPBJ/PMD / NON- CONSULTING SERVICES Single Stage - One FOR ADMINISTRATION IBRD / 82170 Kecamatan Grants Prior Request for Bids Open - National 21,084,031.77 4,065,714.11 Signed Envelope SERVICES FIRM, REGIONAL MANAGEMENT CONSULTANT ID-PPMD-MOV-75587-NC- RFB / Event Organizer Pending Community Empowerment Single Stage - One Strengthening Capacity for IBRD / 82170 Post Request for Bids Open - National 1,325,404.00 0.00 Implementati 2018-09-03 2018-09-04 2018-09-25 2018-09-30 2018-10-09 2018-12-08 and Facilitation Envelope Village Facilitator (PD) on Package 1 ID-PPMD-MOV-75591-NC- RFB / Event Organizer Pending Community Empowerment Single Stage - One Strengthening Capacity for IBRD / 82170 Post Request for Bids Open - National 1,325,727.00 0.00 Implementati 2018-09-03 2018-09-04 2018-09-25 2018-09-30 2018-10-09 2018-12-08 and Facilitation Envelope Village Facilitator (PD) on Package 2 ID-PPMD-MOV-75592-NC- RFB / Event Organizer Pending Community Empowerment Single Stage - One Strengthening Capacity for IBRD / 82170 Post Request for Bids Open - National 1,398,215.00 0.00 Implementati 2018-09-03 2018-09-04 2018-09-25 2018-09-30 2018-10-09 2018-12-08 and Facilitation Envelope Village Facilitator (PD) on Package 3 Page 1 ID-PPMD-MOV-75603-NC- RFB / Event Organizer Pending Community Empowerment Single Stage - One Strengthening Capacity for IBRD / 82170 Post Request for Bids Open - National 1,778,450.00 0.00 Implementati 2018-09-03 2018-09-04 2018-09-25 2018-09-30 2018-10-09 2018-12-08 and Facilitation Envelope Village Facilitator (PD) on Package 4 ID-PPMD-MOV-75620-NC- Pending RFQ / Event Organizer Implementation Support and Request for Single Stage - One IBRD / 82170 Post Limited 190,284.00 0.00 Implementati 2018-09-08 2018-10-04 2018-12-03 Workshop Audit Finding Technical Assistance Quotations Envelope on Loan 8217 FY. 2018 ID-PPMD-MOV-77920-NC- Pending Implementation Support and Request for Single Stage - One RFQ / event organizer for IBRD / 82170 Post Limited 115,122.00 0.00 Implementati 2018-09-18 2018-10-03 2018-12-02 Technical Assistance Quotations Envelope training on ID-PPMD-MOV-113040-NC- Pending Implementation Support and Single Stage - One RFB / Coordination Meeting IBRD / 82170 Post Request for Bids Open - National 403,000.00 0.00 Implementati 2019-05-07 2019-05-12 2019-06-02 2019-06-09 2019-06-23 2019-08-22 Technical Assistance Envelope Village Innovation Project on ID-PPMD-MOV-129446-NC- Pending Community Empowerment Request for Single Stage - One RFQ / workshop audit IBRD / 82170 Post Limited 170,400.00 0.00 Implementati 2019-09-03 2019-09-20 2019-11-19 and Facilitation Quotations Envelope finding bpkp fy 2019 on ID-PPMD-MOV-129448-NC- Pending Community Empowerment Request for Single Stage - One RFQ / Workshop finalization IBRD / 82170 Post Limited 80,000.00 0.00 Implementati 2019-09-03 2019-09-20 2020-03-18 and Facilitation Quotations Envelope VIP on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2