PROCUREMENT PLAN (Textual Part) Project information: [Mongolia] [COVID-19 emergency response and health system preparedness project] [P-173779] Project Implementation agency: [Ministry of Health] Date of the Procurement Plan: [25 March 2020] Period covered by this Procurement Plan: [Apr-Jun 2020] Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” dated July 2016 (Revised in November 2017 and August 2018) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Law on Public Procurement of Goods, Works and Services, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: Not applicable (most if the Goods are not manufactured in country); Works: Not applicable (no works planned under this Project). Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. Under HIES the Project will receive the bank- facilitated procurement (BFP). BFP activities will include the following: 1. Conduct extensive market engagement and survey to identify available stock of the agreed list of critical medical consumables and equipment needed under this COVID10 response project (attached) in the quantities therein specified; 2. Assist [the Implementing Entity] in (i) negotiating prices, delivery terms, and other contract conditions with identified suppliers; 3. Draft final award letters and/or contracts adapted to specific market conditions, on a fit- for-purpose basis and ensuring consistency with Bank’s procurement framework; 4. Provide additional hands-on support in contracting to outsource logistics. Other HEIS activities are as follows: 5. Draft technical requirements and specifications, as requested by the [Implementing Entity; 6. Assist [the Implementing Entity] in drafting procurement documents; and 7. Provide advice on evaluation procedures, participate as observers during negotiations, by only clarifying matters of the Bank Procurement Regulations. Other Relevant Procurement Information. Given the nature of the Project, the procurement approach shall prioritize fast track emergency procurement for the required goods, works and services that include the following measures: - Direct Contracting and/or Limited Competition with identified manufacturers of equipment; - Use of CQS, RFQ or National Open/Limited Competitive procurement procedures as appropriate and agreed with the Bank in the Procurement Plan. - Considering existing framework agreements with international agencies like UNICEF, WHO, UNOPS and other UN agencies for procurement of medicines, medical supplies and commodity equipment for emergency requirements where the terms offered are more beneficial (such as delivery times); - Increasing advance payments to 40% when supported by an advance payment guarantee; - Waiving the conditions for bid securities and replacing them with Bid Securing Declarations; - Maximizing the use of direct payments to foreign suppliers; - Allowing submission of bids using emails in encrypted files where it is not feasible to receive bids in hardcopy. All procurements under this project will be subject to Post Review (there will be no Prior Review). Thresholds for fast track emergency procurement under the Project are: - Increased threshold for goods for shopping of US$500,000; - Increased threshold for National Procurement of U$1,000,000 and reduced bidding time to 7-14 days; - Use of CQS rather than QCBS for larger contract below (should read ‘above’?) US$500,000. PROCUREMENT Mongolia : MONGOLIA COVID-19 EMERGENCY RESPONSE AND HEALTH SYSTEM PREPAREDNESS PROJECT PLAN General Information Country: Mongolia Bank’s Approval Date of the Original Procurement Plan: 2020-04-27 2020-04-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P173799 GPN Date: 2020-04-15 Project Name: MONGOLIA COVID-19 EMERGENCY RESPONSE AND HEALTH SYSTEM PREPAREDNESS PROJECT Loan / Credit No: IDA / 65940, IBRD / 90820 Executing Agency(ies): Ministry of Health WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 2: Strengthening Pending MN-MOH-169092-GO-DIR / IBRD / 90820 Health Care Delivery Post Direct Selection Direct 3,399,090.00 0.00 Implementati 2020-04-17 2020-04-22 2020-05-06 2020-06-17 2.1.1. Ventilators Capacity on MN-MOH-169095-GO-DIR / Component 2: Strengthening Pending 2.1.2. Electric medical IBRD / 90820 Health Care Delivery Post Direct Selection Direct 977,273.00 0.00 Implementati 2020-04-17 2020-04-22 2020-05-06 2020-06-17 equipment Capacity on Component 2: Strengthening Pending MN-MOH-169101-GO-DIR / IBRD / 90820 Health Care Delivery Post Direct Selection Direct 252,525.00 0.00 Implementati 2020-04-17 2020-04-22 2020-05-06 2020-07-05 2.1.4. ECMO machine Capacity on Component 2: Strengthening Pending MN-MOH-169102-GO-DIR / IBRD / 90820 Health Care Delivery Post Direct Selection Direct 474,750.00 0.00 Implementati 2020-04-17 2020-04-22 2020-05-06 2020-06-17 2.1.5. Dialysis equipment Capacity on Component 2: Strengthening Pending MN-MOH-169104-GO-DIR / IBRD / 90820 Health Care Delivery Post Direct Selection Direct 435,926.00 0.00 Implementati 2020-04-17 2020-04-22 2020-05-06 2020-06-17 2.1.6. Oxygen equipment Capacity on MN-MOH-169366-GO-DIR / Component 2: Strengthening Pending 2.1.7. Laboratory equipment IBRD / 90820 Health Care Delivery Post Direct Selection Direct 953,155.00 0.00 Implementati 2020-04-20 2020-04-25 2020-05-09 2020-06-20 and tests Capacity on Component 2: Strengthening Pending MN-MOH-169367-GO-DIR / IBRD / 90820 Health Care Delivery Post Direct Selection Direct 797,980.00 0.00 Implementati 2020-04-20 2020-04-25 2020-05-09 2020-06-20 2.1.8. Automatic pumps Capacity on Component 2: Strengthening Pending MN-MOH-169368-GO-DIR / IBRD / 90820 Health Care Delivery Post Direct Selection Direct 589,225.00 0.00 Implementati 2020-04-20 2020-04-25 2020-05-09 2020-06-20 2.1.9. Critical care carts Capacity on MN-MOH-169369-GO-DIR / Component 2: Strengthening Pending 2.1.10. Monitors and ECG IBRD / 90820 Health Care Delivery Post Direct Selection Direct 531,986.00 0.00 Implementati 2020-04-20 2020-04-25 2020-05-09 2020-06-08 equipment Capacity on Component 2: Strengthening Pending MN-MOH-169370-GO-DIR / IBRD / 90820 Health Care Delivery Post Direct Selection Direct 488,620.00 0.00 Implementati 2020-04-20 2020-04-25 2020-05-09 2020-06-20 2.1.11. Isolation equipment Capacity on Page 1 Component 2: Strengthening Pending MN-MOH-169371-GO-DIR / IDA / 65940 Health Care Delivery Post Direct Selection Direct 207,528.00 0.00 Implementati 2020-04-20 2020-04-25 2020-05-09 2020-06-08 2.2.1. Medicines and supplies Capacity on Component 2: Strengthening Pending MN-MOH-169372-GO-DIR / IDA / 65940 Health Care Delivery Post Direct Selection Direct 499,530.00 0.00 Implementati 2020-04-20 2020-04-25 2020-05-09 2020-05-30 2.2.2. PPE (gowns, masks) Capacity on Component 2: Strengthening Pending MN-MOH-169373-GO-DIR / IDA / 65940 Health Care Delivery Post Direct Selection Direct 762,000.00 0.00 Implementati 2020-04-20 2020-04-25 2020-05-09 2020-05-30 2.2.3. N95 masks Capacity on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 3: MN-MOH-168717-CS-INDV / Individual Implementation management Pending 3.1. Medical Equipment IDA / 65940 Post Consultant Direct 40,800.00 0.00 2020-04-20 2020-04-30 2020-05-03 2020-05-10 2022-05-31 and Monitoring and Implementation Specialist/Engineer Selection Evaluation MN-MOH-168720-CS-INDV / Component 3: Individual 3.2. Risk Communication Implementation management Pending IDA / 65940 Post Consultant Direct 40,800.00 0.00 2020-04-20 2020-04-30 2020-05-03 2020-05-10 2022-05-31 and Community Involvement and Monitoring and Implementation Selection Specialist Evaluation Component 3: Individual MN-MOH-168721-CS-INDV / Implementation management Pending IDA / 65940 Post Consultant Direct 40,800.00 0.00 2020-04-20 2020-04-30 2020-05-03 2020-05-10 2022-05-31 3.3. Procurement Specialist and Monitoring and Implementation Selection Evaluation MN-MOH-168722-CS-INDV / Component 3: Individual 3.4. Environmental and Implementation management Pending IDA / 65940 Post Consultant Direct 40,800.00 0.00 2020-04-20 2020-04-30 2020-05-03 2020-05-10 2022-05-31 Occupational Health and Monitoring and Implementation Selection Specialist Evaluation Page 2